Brother 5750e Intellifax Fax Machine Owners Manual
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4 - 3 INITIAL SETUP ZleMFC-US-FAX-4750e/5750e- Setting Station ID You should store your name or (company name) and fax number to be printed on all fax pages you send. The telephone number you enter will be printed only on your cover pages and call back messages. (See Composing Electronic Cover Page , Page 6-6.) 1Press Menu, 1, 3. 2Enter your fax number (up to 20 digits), and then press Set. You must enter a fax number to proceed. 3Enter your telephone number (up) to 20 digits), and then press Set. If your telephone number and fax number are the same, enter the same number again. The number appears on Cover pages. 4Use the dial pad to enter your name (up to 20 characters), and then press Set. (See Entering Text.) 5Press Stop/Exit. The LCD returns to the date and time. If your Station ID has already been programmed, the LCD prompts “1” to make a change, or “2” to exit without changing. 3.STATION ID FAX:ENTER & SET KEY TEL: ENTER & SET KEY NAME: ENTER & SET KEY NOTICE The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone machine unless such messages clearly contain, in a margin at the top or bottom of each transmitted page, or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machines or such business, other entity, or individual. In order to program this information into your machine, you should complete the steps described on pages 4-2 and 4-3.
INITIAL SETUP 4 - 4 ZleMFC-US-FAX-4750e/5750e- Entering Text When you are setting certain functions, such as the Station ID, you may need to type text into the machine. Most keys on the dial pad have three or four letters printed above them. The keys for 0, # and don’t have printed letters because they are used for special characters. By pressing the appropriate number key repeatedly you can access the character you want. Inserting Spaces If you want to enter a blank space, press once between numbers and twice between characters. Making Corrections If you entered a letter incorrectly and want to change it, press to move the cursor after the last correct letter. Then press Clear; all letters above and to the right of the cursor will be deleted. Re-enter the correct characters. Also, you can back up and type over incorrect letters. Repeating Letters If you need to enter a character that is assigned to the same key as the previous character, press to move the cursor to the right. Special Characters and Symbols Key once twice three times four times five times 2ABC 2 A 3DE F 3 D 4GH I 4 G 5JKL5 J 6MN O 6 M 7PQRS 7 8TUV 8 T 9WX Y Z 9 Press for (space) ! “ # $ % & ’ ( ) + , - . / Press #for : ; < = > ? @ [ ] ^ _ Press 0 for É À È Ê Î Ç Ë Ö 0
4 - 5 INITIAL SETUP ZleMFC-US-FAX-4750e/5750e- Setting the Ring Volume 1Press Menu, 1, 4, 1. 2Press or to select (OFF, LOW, MED, or HIGH) and press Set. 3Press Stop/Exit. —OR— You can adjust the ring volume when your machine is idle. You can turn the ring OFF or you can select a ring volume level. Press High or Low to adjust the volume level. With each key press, your machine rings so you can hear the active setting as the LCD shows it. Each key press changes the volume to the next setting. The new setting will remain until you change it again. Setting the Beeper Volume You can set the beeper to LOW, HIGH or OFF. The default setting is LOW. When the beeper is set to LOW or HIGH, the machine beeps every time you press a key or make an error and when fax sending or receiving is finished. 1Press Menu, 1, 4, 2. 2Press or to select your setting. 3When the LCD shows the setting you want, press Set. 4Press Stop/Exit. Setting the Speaker Volume 1Press Menu, 1, 4, 3. 2Press or to select your setting (LOW, MED, HIGH or OFF), and then press Set. 3Press Stop/Exit. —OR— If you are using Hook, you can adjust the speaker volume while dialing. You can turn the speaker off or you can select a speaker volume level. The default setting is the lowest volume. Press High or Low to adjust the volume level. With each key press, the volume changes as the LCD shows the active setting. The new setting will remain until you change it again. 1.RING 3.SPEAKER
INITIAL SETUP 4 - 6 ZleMFC-US-FAX-4750e/5750e- Setting the Handset Volume 1Press Menu, 1, 4, 4. 2Press or to select your setting (LOW or HIGH), and then press Set. The default setting is LOW. 3Press Stop/Exit. —OR— Any time you are talking on the telephone, you can adjust the handset volume by pressing the volume High or Low keys on the control panel. The LCD shows the setting you are choosing. The new setting will remain until you change it again. Choosing the Handset Volume (For Volume Amplify) Before you begin to use the machine, you must decide if you need to set the handset volume to AMPLIFY:ON for a user who is hearing-impaired. The AMPLIFY:ON volume level complies with FCC standards. VOLUME AMPLIFY: OFF This default setting is appropriate if none of the users are hearing-impaired. During a conversation, users can press Volume High or Low on the control panel to adjust the volume to LOW or HIGH. When the handset is replaced, the handset volume will remain until you change it again. VOLUME AMPLIFY: ON—TEMPORARY This setting is appropriate if some of the users are hearing-impaired. During a conversation, users can press Volume High or Low on the control panel to adjust the volume to LOW, HIGH or AMPLIFY. When the handset is replaced, the handset volume returns to the default setting of LOW. VOLUME AMPLIFY:ON—PERMANENT Choose VOL AMPLIFY:ON—PERMANENT if all of the users are hearing- impaired. During a conversation, users can press Volume High or Low on the control panel to adjust the volume to LOW, HIGH or AMPLIFY. When the handset is replaced, the handset volume returns to the default setting of AMPLIFY. WARNING It is important that you do not choose PERMANENT unless all the users are hearing-impaired. Otherwise, the default setting of AMPLIFY may damage the hearing of some users. When you press Volume High or Low on the control panel to adjust the volume, the display shows the setting you are choosing. Each key press changes the volume to the next setting. 4.HANDSET
4 - 7 INITIAL SETUP ZleMFC-US-FAX-4750e/5750e- Setting Volume Amplify (For the Hearing-Impaired) Please carefully read Choosing the Handset Volume (For Volume Amplify), on page 4-6 before you do the following steps: 1Press Menu, 1, 4, 5. 2If none of the users are hearing-impaired, press or to select VOL AMPLIFY:OFF? and then press Set, and then go to Step 4—OR— If some or all of the users are hearing- impaired, select VOL AMPLIFY:ON? and then press Set. 3If all the users are hearing-impaired, press or to select PERMANENT? and then press Set —OR—If only some of the users are hearing-impaired, select TEMPORARY? and then press Set. 4Press Stop/Exit. Memory Storage In the event of a power failure, all menu settings are stored permanently: GENERAL SETUP, SETUP RECEIVE, SET AUTO DIAL, REMOTE FAX OPT plus the COVERPG SETUP and COVERPG MSG (from SETUP SEND). You may have to reset the date and time. FAX-4750e and FAX-5750e have a Memory Backup feature; after a power failure all faxes in memory will be saved for several days. Turning On Automatic Daylight Savings Time You can set the machine to change automatically for Daylight Savings Time. It will reset itself forward one hour in the Spring and back one hour in the Fall. 1Press Menu, 1, 6. 2Press or to select ON (or OFF), and then press Set. 3Press Stop/Exit. 5.VOLUME AMPLIFY VOL AMPLIFY:ON? SELECT & SET PERMANENT? SELECT & SET TEMPORARY? SELECT & SET 6.AUTO DAYLIGHT
INITIAL SETUP 4 - 8 ZleMFC-US-FAX-4750e/5750e- Toner Save You can conserve toner using this feature. When you set Toner Save to ON, print appears somewhat lighter. The default setting is OFF. 1Press Menu, 1, 7. 2Press or to select ON (or OFF), and then press Set. 3Press Stop/Exit. Sleep Mode Setting the Sleep Mode reduces power consumption while the machine is idle. You can choose how long the machine is idle (from 00 to 99 minutes) before it drops into sleep mode. The timer automatically resets itself after the machine receives a fax or PC data, or makes a copy. The default setting is 5 minutes. 1Press Menu, 1, 8. 2Use the Dial pad to enter the length of time the machine is idle before it drops into sleep mode (00 to 99 minutes), and then press Set. 3Press Stop/Exit. Setting Tone/Pulse Dialing Mode Your fax machine comes set to accommodate tone (multi-frequency) dialing service. If you have pulse (rotary) dialing service, you need to change the dialing mode. 1Press Menu, 1, 9. 2Press or to select TONE or PULSE and then press Set. 3Press Stop/Exit. 7.TONER SAVE 8.SLEEP MODE 9.TONE/PULSE
5 - 1 SETUP RECEIVE 5 ZleMFC-US-FAX-4750e/5750e- 5Setup Receive Basic Receiving Operations Select Your Receive Mode There are four different receive modes for your machine. You may choose the mode that best suits your needs by pressing the Mode button repeatedly until you have changed the FAX and FAX/TEL lights to the setting you want to use. NOTE: The lighted indicators mean = not selected = is selected and lit. *In FAX/TEL mode you must set the Ring Delay and F/T Ring Time. If you have extension phones on the line, set the Ring Delay to 4 rings. Mode Light How it works When to use it FAX (automatic receive)The machine automatically answers every call as a fax.For dedicated fax lines. You cannot receive a voice call but you can call out. TAD (External Telephone Answering Device)The external TAD automatically answers every call. Voice messages are stored on the external TAD. Fax messages are printed.Use this mode if you have an answering machine on your phone line. FAX/TEL* (fax and telephone)The machine controls the line and automatically answers every call. If the call is a fax it will receive the fax. If the call is not a fax it will ring (double- ring) for you to pick up the call.You cannot have an answering machine on the same line, even if it is on a separate jack on the same line. You cannot use the telephone company’s Voice Mail in this mode. MANUAL (manual receive)You control the phone line and must answer every call yourself.Use this mode when you are using a computer modem on the same line or if you receive very few fax messages. You can also use this mode with Distinctive Ring. FAX TAD FAX/TEL FAX TAD FAX/TEL FAX TAD FAX/TEL FAX TAD FAX/TEL
SETUP RECEIVE 5 - 2 ZleMFC-US-FAX-4750e/5750e- Setting Ring Delay The Ring Delay setting determines the number of times the machine rings before it answers. If you have extension phones on the same line as the machine, keep the Ring Delay default setting of 4. (See Easy Receive, Page 5-3 and Operation from Extension Telephone or External Telephone and For FAX/TEL Mode Only , Page 5-5.) 1Press Menu, 2, 1, 1. 2Press or to select how many times the line rings before the machine answers (00 – 04), and then press Set. (If you select 00, the line doesn’t ring at all.) 3Press Stop/Exit. Setting F/T Ring Time (For FAX/TEL Mode Only) If you set the receive mode to FAX/TEL, you’ll need to determine how long the machine will send you its special double-ring when you have a voice call. This ringing happens after the initial ringing from the phone company. Only the machine rings, for 20, 30, 40 or 70 seconds; no other phones on the same line ring the special double-ring. However, you can answer the call on any extension phone (in a separate wall jack) on the same line as the machine. (See Operation from Extension Telephone, page 5-5.) 1Press Menu, 2, 1, 2. 2Press or to select how long the machine will ring to alert you that you have a voice call, and then press Set. 3Press Stop/Exit. Now, when a call comes in and the machine is set to FAX/TEL mode, all phones on this line will ring the number of times you selected in Ring Delay. You can let the machine pick up and detect if it’s a fax or voice call. If it’s a fax call, the machine prints the fax. If it’s a voice call, the machine signals you with a double-ring for the length of time you selected in F/T Ring Time. Even if the caller hangs up during the double-ringing, the machine continues for the set time. 1.RING DELAY 2.F/T RING TIME RING TIME:20 SEC SELECT & SET
5 - 3 SETUP RECEIVE ZleMFC-US-FAX-4750e/5750e- Easy Receive When you use this feature, you don’t have to press Fax Start when you answer a fax call and hear calling beeps. Just hold the handset and wait a few seconds. When you see RECEIVING on the LCD or when you hear “chirps” through the handset of an extension phone connected to another wall jack, just replace the handset. Your machine does the rest. Selecting ON allows the machine to receive fax calls automatically, even if you lift the handset of an extension or external phone. Selecting SEMI lets the machine receive the call only if you’ve answered it at the Brother machine. Selecting OFF means you’ll have to activate the machine yourself, by pressing Fax Start—OR—by pressing 5 1 if you are not at the machine. If you’ve set this feature to ON, but your machine doesn’t automatically connect a fax call when you lift an external or extension phone handset, press the Fax Receive code 5 1. At the machine, lift the handset and then press Fax Start. (See Operation from Extension Telephone or External Telephone and For FAX/TEL Mode Only , Page 5-5.) 1Press Menu, 2, 1, 3. 2Use or to select ON, SEMI or OFF, and then press Set. 3Press Stop/Exit. Printing a Reduced Incoming Document Your machine can reduce the size of an incoming fax to fit the size of the paper in your machine. Select ON to turn on this feature. After you connect Cassette #2, you can turn on Automatic Reduction for each cassette. (See Turning on Cassette #2 (Option for FAX-4750e), Page 4-1) 1Press Menu, 2, 1, 5. 2If you have the optional Cassette #2, press or to select CASSETTE #1 or CASSETTE #2, and then press Set. 3Use or to select ON (or OFF), and then press Set. 4Press Stop/Exit. If you send faxes from a computer on the same phone line and your Brother machine intercepts them, set Easy Receive to OFF. Cassette #2 can be purchased. 3.EASY RECEIVE 5.AUTO REDUCTION
SETUP RECEIVE 5 - 4 ZleMFC-US-FAX-4750e/5750e- Setting the Print Density If your machine is printing too light or too dark, you can adjust print density, making your printed documents darker or lighter. The new setting will remain until you change it again. 1Press Menu, 2, 1, 6. 2Press to make print lighter, or to make print darker. 3Press Stop/Exit. 6.PRINT DENSITY