Amanda Work Group Norstar Work Place Instructions Manual
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Chapter 1: Introducing Amanda3 The Done Chain field, one of the fields associated with mailbox 990, causes Amanda to route the call to mailbox 991, known as the Caller Instructions mailbox—unless the caller enters the DTMF (touch tone) digits for another mailbox, such as Ralph’s 123. The greeting Amanda plays for mailbox 991 is a menu of choices (for example, “For sales, press 1. For customer support, press 2….”). If the caller presses a number from the menu, Amanda routes the call to the mailbox associated with that menu number. The Caller Instructions mailbox (by default mailbox 991) is very important because the caller returns to it if all else fails. It is what keeps the caller from becoming lost in the system. You don’t have to use mailboxes 990 and 991, but it is very important that you use two mailboxes. The first should always provide a very short general greeting. The second should be a very specific set of instructions or a menu that allows the caller to reroute himself. The caller can hear it under a variety of circumstances. The second mailbox must be the value stored in the first mailbox’s Done Chain field. You can use these two mailboxes for all calls coming into Amanda, or you can use two different mailboxes per port. This allows you to have a separate general greeting and set of instructions for each port. Mailboxes that Provide Information An informational mailbox (such as 990 or 991) does not accept messages from callers; instead, its greeting is played to callers to provide them with various pieces of information, such as the company’s hours of operation, location, and so forth. No real user or telephone extension corresponds to this kind of mailbox. The Power of Mailboxes Amanda makes a distinction between the mailbox and the user’s extension, although they are usually the same number. The mailbox is the number for a record in Amanda’s database. The extension is what Amanda must dial to transfer a call. By making this distinction, Amanda can provide powerful features through her Token Programming Language. All of Amanda’s mailboxes are stored in a single database, so no two users can have the same number. For example, you can have only one mailbox 0 (usually the company operator). To use 0 more that once, Amanda provides single-digit menus. When you define a single-digit menu, you provide a mailbox to be processed for each number on the menu (1–9 and 0). Amanda processes that mailbox when the user or caller selects the corresponding menu number. For example, if a caller is in mailbox 100 and mailbox 100 maps the menu number 0 to mailbox 222, then Amanda sends callers who press 0 to mailbox 222 rather than to the company operator designated as mailbox 0. When a digit is not mapped as a menu number, Amanda treats the digit as a mailbox. For example, if 0 is not mapped, the caller who enters it reaches mailbox 0, which is usually the operator. Similarly, if a caller enters more than one digit, such as 123, the caller reaches mailbox 123 (if it exists).
4 Administering [email protected] Processing Calls and Mailboxes To learn the basics of Amanda’s call processing capabilities, you must understand the following concepts. How Amanda processes a call by going from one mailbox to another How Amanda processes an individual mailbox based on the contents of its fields Processing a Call Amanda waits for incoming calls directed to her by your telephone switching system. When a call comes to an Amanda telephone port, Amanda goes from one mailbox to another as she processes that call. How does she know what mailboxes to use? As Amanda answers a call, she starts with the mailbox defined for use with the port that handles the call. This is usually mailbox 990, the Company Greeting mailbox. See “Recording the Company Greeting” on page 22 for more informa- tion about setting up this mailbox. She proceeds with the mailbox she finds in the Done Chain field for the current mailbox unless the caller enters an extension. Amanda translates the digits that the caller enters (whether an extension or a num- ber from a menu) to a mailbox and continues processing at that mailbox. Depending on the fields associated with a particular mailbox, Amanda uses the contents of that mailbox’s Extension field, Done Chain field, Busy Chain field, or RNA (Ring No Answer) Chain field to determine what to do next. Tokens from Amanda’s Token Programming Language are used in the Extension field. The Done Chain, Busy Chain, and RNA fields contain only mailboxes. See Installing [email protected] for more information about the Token Program- ming Language. Eventually, the caller talks to someone, leaves a message, and/or hangs up. The following diagram helps to illustrate this concept.
Chapter 1: Introducing Amanda5 Call Processing Diagram NOTE:If a Done Chain field is not defined, Amanda uses the Done Chain field of the Company Greeting mailbox as a default. While this default Done Chain can vary from port to port, it usually is the Done Chain field for mailbox 990 and is initially set to mailbox 991 (referred to as the Caller Instructions mailbox). Because of this feature, callers who make invalid choices return to the Caller Instruction mailbox and hear a menu of choices. This keeps them from getting lost in the system.
6 Administering [email protected] Processing a Mailbox Every time Amanda processes a mailbox during a supervised transfer, she follows the path shown in the following diagram. The settings for the fields associated with the mailbox, such as the Do Not Disturb, determine what actions Amanda does or does not take. While Amanda processes every mailbox the same way, the dotted rectangle around the left column of the diagram’s first page shows a typical call—starting with Amanda dialing a user’s extension and ending with the call being answered, busy, or not answered after a number of rings. The right column of the first page (outside the dotted rectangle), shows the processing for additional (in some cases, special) features. For example, it shows how Amanda: Routes the call if Do Not Disturb is on Identifies the caller, the called party, or both Allows the called party to screen calls Knows when to go to another mailbox or process tokens from the Token Program- ming Language The second page of the diagram shows in detail what Amanda does when she supervises the transfer of a call and finds that the extension is answered, busy, or not answered. The third page shows when messages are recorded and where they are stored. N OTE:At any time, the caller can enter a number from the menu or the number for another mailbox. If the caller enters a single digit and there are menu fields, Amanda checks for values in those menu fields first. If the menu field for that digit is empty or if the caller enters more than one digit, Amanda assumes that the caller entered a mailbox.
Chapter 1: Introducing Amanda7 Mailbox Processing Diagram
8 Administering [email protected] Mailbox Processing Diagram (continued) Mailbox Processing Diagram (continued)
Chapter 1: Introducing Amanda9 Customer Service and Support The Amanda Company provides customer service and support Monday through Friday from 8:00 A.M. to 8:00 P.M. Eastern Time, except holidays . Customer Support: (800) 800–9822 For sales, contact The Amanda Company at the East Coast office. Dealer Sales: Telephone: (800) 410-2745 Distribution Sales: Telephone: (800) 410-2745 International Sales: Telephone: (203) 744-3600 International Support: Telephone: (203) 744-0860 We b S i t e : http://www.taa.com End User Support End user support covers the actual usage of Amanda through the telephone, such as picking up messages, sending messages, changing greetings, and using distribution lists. Registered Amanda sites receive free end user support for the life of their systems. Be sure to send in your registration card! System Administration Support System administration support covers the configuration of Amanda; such as setting up mailboxes, programming notification, setting automatic schedule changes, and creating reports. Registered Amanda sites receive free system administration support for up to six months after the installation. Be sure to send in your registration card! Installation Support Installation support covers the initial connection of Amanda to a telephone switching system as well as problems that occur when the system changes or Amanda is upgraded. The Amanda Company offers installation support to any dealer who buys a turnkey system. Qualified Amanda marketing partners and solution providers, who are in good standing, receive installation support for any system.
10 Administering [email protected] Application Support Application support covers extended programs that can be configured using Amanda’s powerful Token Programming Language. The Amanda Company can write custom applications for you. All Amanda solution providers, who are in good standing, receive application support. Please contact your Amanda sales representative for more information.
Chapter 2: Getting Started Starting Amanda To start Amanda: 1. Turn the computer on. Amanda displays: Do you want to run SCANDISK[Y,N]? SCANDISK is a DOS program that checks that your disk and file structures are intact. 2. Press Y for Yes or N for No. If you do not make a selection within 30 seconds, SCANDISK starts automatically. 3. Next Amanda displays: Do you want to run [email protected][Y,N]? Press Y for Yes. If you do not make a selection within 30 seconds, Amanda starts automatically. This allows for unattended operation. After Amanda loads and checks all the mailboxes, she displays the Main screen. The word Main appears in the upper right corner of the screen. N OTE:At step 3, press N to access system files or perform system tests with an Amanda Company representative. After performing those opera- tions (or if you press N accidentally), restart Amanda by typing amanda at any DOS prompt. During start up, if Amanda cannot load the PBX and TON files, which store dial codes, tone patterns, and integration patterns for your telephone switching system, she displays a panic message and immediately shuts down. Using Command-line Options Amanda can be run with a variety of command-line options. The brackets [ ] indicate when n is optional. Do not use the brackets in the command-line option. The value n is italicized because you must replace it with a number if you use it. /IRuns Amanda in what is called “demonstration mode.” Amanda does not answer calls, but you can change mailbox settings, notification records, and so forth.
12 Administering [email protected] To change the command-line options, you can doing either of the following: Simply type the options after AMANDA as you start Amanda. (Your options are added to those already appearing on the RAMANDA line in the AMANDA.BAT file. If an option is used more than once, its last form is the one that goes into ef- fect.) Alter the AMANDA.BAT file that runs Amanda. It is found in the root directory (C:) Use JOVE or another editor to change the line that starts with the name of Amanda’s executable, RAMANDA. Shutting Amanda Down To shut down Amanda: 1. Press Alt+S. The password dialog box appears. 2. Type in the password. (The default is AMandA with only the first two and the last let- ter capitalized.) 3. Press Enter. 4. Press Y (to confirm the shutdown). 5. Press Y again (to reconfirm). 6. After the DOS prompt C:\AMANDA> appears, wait 30 seconds before turning off the power. /T[n]Causes Amanda to trace the activity on all ports, storing that information in C:\AMANDA\TRACE.OUT. Specifying n causes Amanda to write to disk after every n lines. (By default, Amanda writes to the trace file every 1024 characters.) New installations of 6.02 run with /T /S1300 and store the last three trace files as well as the current one. Amanda creates a new trace file every time she restarts. 1300 kilobytes is suitable for copying to 1.44 MB floppy disks. /S[n]Limits the size of the trace file to the last n kilobytes of information. /PnRestricts trace information to port n. Use two digits, such as 01 or 12, to indicate the port.