Xerox Documate 5445 User Guide

							Welcome Xerox® DocuMate® 5445 / 5460
User Guide3
•Control sheets—automatically adjust the scan settings when scanning using the TWAIN 
interface.  The file contains layouts for various ISO and U.S. paper sizes.  The TWAIN 
scanning chapter contains instructions on using these sheets while scanning. 
Make sure you print the page size that matches the size of the pages in your document stack.  
Also, make sure the application you are using is not set to automatically scale the page to fit 
on the paper in your printer. 
•File separation sheets—automatically separate a stack of paper into two or more separate 
files, when scanning using the TWAIN interface. 
Make sure you print the page size that matches the size of the pages in your document stack.  
Also, make sure the application you are using is not set to automatically scale the page to fit 
on the paper in your printer. 
•Patch code sheets—use with an application that supports detection of patch code data 
when using the TWAIN interface.  The patch code page layouts have been specifically 
designed for your scanner. The file contains Patch 2, 3 and T layouts for A4 and U.S. Letter 
size pages. 
Make sure you print the correct page size for the paper in your printer. Also, make sure the 
application you are using is not set to automatically scale the page to fit on the paper in your 
printer. 
•Nuance PaperPort user’s guide—contains detailed information using the application and 
managing your scanned documents.
•Nuance OmniPage user’s guide—contains detailed instructions on using the software, 
including information on using Optical Character Recognition to create editable text files 
from the scanned documents. 
						

							Xerox® DocuMate® 5445 / 5460 Welcome
4User Guide
The Xerox® DocuMate® 5445 / 5460 
Scanner Features
1.Input Tray—Holds the documents in the Automatic Document Feeder for scanning. 
–Paper Guides—Slide to adjust to document width.
2.ADF Cover Release—Press to open the Automatic Document Feeder.
3.Automatic Document Feeder—Feeds documents through the scanner during scanning. 
4.Output Tray—Holds documents after being scanned.
–Exit tray extension—extends to support various document lengths.
–Exit stopper—holds documents in the exit tray
–Exit Guides—helps to keep paper stacked nearly in the exit tray.
5.Mixed batch card guide—allows for scanning a mixed batch of paper and cards.
6.Paper thickness switch—separates the rollers to allow for scanning thick items.
7.Power Jack—Connect the power cord to the scanner.
8.Universal Serial Bus (USB) Port—Connect the scanner to the computer via the USB 2.0 
cable.
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							Welcome Xerox® DocuMate® 5445 / 5460
User Guide5
Control Panel
1.LED number—shows the OneTouch function that will be used for scanning. You can view the 
scan settings for that function in the OneTouch Properties window. When there is a hardware 
error, the LED number indicates what the hardware error code is.
2.LED function button—tap the button to cycle through the 9 OneTouch scanning options.
3.Scan type function button—tap the button to change the scan type between Simplex (one-
sided) and Duplex (two-sided) scanning.  The option you select here overrides the selected 
option in the OneTouch Properties window when you scan by pressing the green start button.
4.Power button—turns the scanner power on or off.  Press the button to turn the scanner on.  
Press and hold down the button for a couple of seconds to turn the scanner off.  This is the 
clear button on the control panel.
5.Reset button—returns the scan settings in TWAIN to the default settings.  This is the yellow 
button on the control panel.
6.Stop button—stops the scanner when scanning. This is the red button on the control panel.
7.Start button—starts scanning. This is the green button on the control panel.
8.Error light—this light will start flashing if the scanner experiences a hardware error.
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							Xerox® DocuMate® 5445 / 5460 Welcome
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							User Guide7
Scanner Setup
Unpack the scanner
Remove any tape from the scanner body.  Use care while removing the tape, the tape holds fragile 
parts in place for shipping.
Note: we recommend you remove the tape from the scanner in the order indicated in the 
illustrations below.  Also remove any protective foam from the inside of the scanner while you are 
removing the packaging tape.
Press the ADF cover release button and open the scanner.
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							Xerox® DocuMate® 5445 / 5460 Scanner Setup
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Place the scanner on a level surface near the computer.
• Keep clear space on every side of the scanner for the input and exit tray extensions, 
performing maintenance, and to have sufficient air flow fo r  ve n t i la t io n .
Attach the Input Tray
1. Align the tabs on the input tray with the holes in the scanner body.
2. Slide the input tray into position. 
						

							Scanner Setup Xerox® DocuMate® 5445 / 5460
User Guide9
3. Push firmly on the input tray until you hear it lock in place.
Connect the Scanner Power Cord
Note: Only use the power supply (PNLV6507Y) included with your scanner. Connecting any other 
type of power supply may damage your scanner, and will void its warranty.
1. Plug the power supply into the power port on the scanner.
2. Plug the power cord into the power supply and into a wall outlet. 
						

							Xerox® DocuMate® 5445 / 5460 Scanner Setup
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							User Guide11
Installation
Please make sure of the following before you begin installation:
• If you are prompted to reboot during installation, please select “No”. Finish installing the rest 
of the software, then close all open windows and reboot your computer. 
• The information in this guide may cover software not provided with the scanner you 
purchased. Please disregard any information about the software not applicable to your 
scanner.
• If your computer has AntiVirus or AntiSpyware software running, you may encounter alerts or 
messages during installation asking you to allow the installation to proceed. Although the 
messages will differ based on the software your computer is running, in each case you should 
allow the installation to proceed if that option is available. Alternatively, you can turn off the 
AntiVirus or AntiSpyware software before installing your scanner, but if you do, make sure to 
turn it back on again when installation is finished.
• If your computer is running Windows Vista or later, you may see the Windows User Account 
Control screen asking you to confirm system changes. Click the Yes button to allow the 
installation to proceed.
Install the Software and Connect the 
Scanner
1. Start Microsoft Windows and make sure that no other applications are running. 
						

							Xerox® DocuMate® 5445 / 5460 Installation
12User Guide
2. Insert the installation disc into your computer’s DVD-ROM drive.
The disc automatically starts.
3. The Select Language window opens. Click the drop-down menu arrow and select the 
language to use. Click OK.
The disc’s Main menu window opens.
Note: If the disc does not start, check the following:
– Make sure the disc drives door is completely shut.
– Make sure the disc was inserted in the drive in the proper direction (label side up).
To  l a u n c h  t h e  d i s c  m a n u a l l y :
– Open the Windows options for your computer’s disc drives.
– Double-click the icon for your DVD-ROM drive. 
– The Installation menu for the disc should now open.
If the menu does not open:
• From the list of files on the disc, double-click the file named setup.exe.