Xerox Documate 5445 User Guide

User Guide23
Loading Documents to 
Scan
Always remove any staples or paper clips from documents before inserting them into the scanner. 
Staples and paper clips can jam the feed mechanism and scratch the internal components. Also 
remove any labels, stickers, or Post-It™ notes that may come off during the scanning process and 
get stuck in the scanner. Misuse as described here will void your scanner’s warranty. Please go to 
www.xeroxscanners.com
, select your product, and then click the “Warranty...

Xerox® DocuMate® 5445 / 5460 Loading Documents to Scan
24User Guide
– We recommend changing the Document handling speed to Delicate in the TWAIN 
interface when scanning thin paper of approximately 11 lbs (40 g/m
2) or thinner.  
Additionally, we recommend using the slow paper feeding speed if you are scanning 
fragile documents.
Note: The minimum custom item size is 1.9 x 2.13 inches (48  x 54 mm).  This means that you 
cannot scan business cards size 3.5 x 2 inches in the landscape orientation.  You...

Loading Documents to Scan Xerox® DocuMate® 5445 / 5460
User Guide25
• Extremely smooth, shiny, or highly textured paper may cause the paper feed rollers to slip 
across the page and cause the scanner to report a paper jam.
• Carbonless copy paper may tear while being fed through the scanner and the pressure of the 
rollers may leave streaks on the page. The chemical coating on this paper will rub off on the 
rollers during the scan process, increasing the frequency of miss-feeds and paper jams.
•...

Xerox® DocuMate® 5445 / 5460 Loading Documents to Scan
26User Guide
Detach or Attach the Mixed Batch Card Guide
The card guide is pre-installed in the scanner.  After removing the shipping tape lift up on the card 
guide to remove it from the scanner.
After you remove the card guide from the scanner you can attach it to the back of the input tray.  
Slide the paper guide into the tabs on the back of the input tray as indicated in the illustration 
below.
When you want to use the card guide you can attach...

Loading Documents to Scan Xerox® DocuMate® 5445 / 5460
User Guide27
Scanning from the Automatic Document 
Feeder (ADF)
Preparing Documents for Scanning
• Fan the documents to make sure all pages in the stack are separated.
• Bend and then flatten the document stack to make sure the horizontal edges are aligned to 
help prevent paper from skewing while being pulled through the scanner.
• Pinch the ends to align the leading edges slantwise to help prevent multiple pages from being 
fed through at a single...

Xerox® DocuMate® 5445 / 5460 Loading Documents to Scan
28User Guide
•Place the documents fa c e  d o w n in the input tray. Set the leading edge of the documents as 
shown in the illustration below.
Important: the paper capacity for the input tray is 75 pages of standard 20 lb printer paper. 
You cannot place a full stack of pages in the scanner if the card guide is installed in the 
scanner. Please refer to page26 for instructions on removing and storing the card guide.
• You can now scan the documents...

Loading Documents to Scan Xerox® DocuMate® 5445 / 5460
User Guide29
1. Open the scanner.
2. Locate the paper thickness switch in the underside of the ADF door.
3. Pull the paper thickness switch up as indicated in the illustration below.
When you pull the paper thickness switch the double feed prevention roller disengages and 
sits back into the scanner.
4. Close the ADF door.
When you close the ADF door the double feed prevention roller will no longer touch the feed 
roller.
5. Place a single item in...

Xerox® DocuMate® 5445 / 5460 Loading Documents to Scan
30User Guide
Scanning Interfaces
•OneTouch Control Panel—When you press the Start button on the scanner, the scanner 
starts scanning using the settings for the current LED number. The scanned image is then sent 
to a destination on your computer or network drive. 
OneTouch Button Panel—Use this scan option when you want to scan from the computer 
screen. Scanning from the on-screen OneTouch Button Panel is the same as selecting a 
scanning option on...

Loading Documents to Scan Xerox® DocuMate® 5445 / 5460
User Guide31
•TWAIN and WIA Interface—This option uses your scanner’s TWAIN interface to scan. 
Select scanning options before scanning, put the document in the scanner, then click the 
Scan button in the TWAIN interface window. 
Please see the TWAIN Scanning Guide on the installation disc for instructions. You can also 
click the Help button in the TWAIN interface to open the instructions in an Internet browser.
•ISIS Interface—This option uses the...

Xerox® DocuMate® 5445 / 5460 Loading Documents to Scan
32User Guide