Xerox Documate 4700 User Guide

Xerox® DocuMate® 4700
User’s Guide111 Additional options are available on the menu for the sPDF and nPDF text formats. The three image quality settings 
are: 
•Minimize Size—smallest file size, lowest image quality.
•Normal—medium file size, some loss of image quality.
•Maximize Quality—largest file size, no loss of image quality.
The Use MRC option is a special processing procedure for documents scanned with the PDF format.
•Use MRC—MRC stands for Mixed Raster Content. MRC is an advanced technique for...

Xerox® DocuMate® 4700
User’s Guide 112
Selecting One Touch OmniPage OCR Options
The software you installed for your scanner includes a set of advanced OCR options integrated with One Touch.
To select OCR options available from One Touch:
1. Open the One Touch Properties window.
2. Select a Destination Application that has one of the text format file types as the page format, such as 
Microsoft Word or WordPad.
3. Right-click on the page format icon to see the menu.
4. Choose OCR Options from the menu....

Xerox® DocuMate® 4700
User’s Guide113
The OCR Tab
The options shown on the OCR tab window are for spellchecking scanned text, replacing missing or unrecognized 
characters, and setting the speed and quality levels of the OCR processing.
1. Choose the options you want from the OCR window.
–Languages in Document—click on the language(s) in list that correspond to the languages in the 
documents to be scanned. You can click on multiple languages. These are the languages that will be 
recognized during the...

Xerox® DocuMate® 4700
User’s Guide 114–User Dictionary—a user dictionary is your personal dictionary with words that you want the OCR engine 
to reference for better accuracy when converting the document into editable text. For example, if you 
scan documents with highly technical terms or acronyms not found in typical dictionaries, you can add 
them to your personal dictionary. You can also add names that you expect to be in the documents too. 
This way, as the OCR process recognizes each letter or...

Xerox® DocuMate® 4700
User’s Guide115 – Here is an example of what the text file might look like:
Xerox
One Touch
OmniPage
wysiwyg
jpeg
bmp
sPDF
nPDF
– The file does not have to include every word you want in the dictionary. You will be able to edit the list 
later. In fact, the file does not have to contain any text at all, and you could add the words using the 
editing options. However, if the list of words is long, it’s usually faster to type them in the word processing 
program. Note also that the...

Xerox® DocuMate® 4700
User’s Guide 116 10. Select the file you just created for your user dictionary and click Open.
In the example above, the file is named USERDIC1.
11. The text file now appears on the list of user dictionaries that you can use for spellchecking.
12. Select a dictionary and click Set As Current to set it as the current dictionary for spellchecking. The label 
[current] is added to the name.
If you don’t want to use any user dictionaries for spellchecking, click [none] at the top of the...

Xerox® DocuMate® 4700
User’s Guide117 3. To import a list of words from another text file, click Import.
The Import Contents of User Dictionary window opens. 
4. Select the file that has the words you want to add to your user dictionary.
Importing will add the entire list of words in a file to the user dictionary.
5. Click Import. The file’s words will be added to your user dictionary list.
6. To export a user dictionary so it can be used by another program, select the dictionary on the User Dictionary...

Xerox® DocuMate® 4700
User’s Guide 118 1. Click the Fo r m a t tab and choose the options you want for both the input and output formats.
Input Format Options
–Automatic—choose this option to let the OCR process determine the format of the pages. Typically you 
select this option when the document has different or unknown types of layouts, pages with multiple 
columns and a table, or pages containing more than one table. The OCR process will then determine if 
text is in columns, an item is a graphic or...

Xerox® DocuMate® 4700
User’s Guide119 –True page—this output format uses absolute positioning on the page to keep the original layout of the 
pages, including columns. This is done with text, picture and table boxes and frames. True Page is the only 
choice for documents scanned with the PDF format. It is not available for the TXT, RTF, CSV, or XLS 
fo r m a t s .
–Spreadsheet—this output format produces results in a tabular form with each page becoming a 
separate worksheet. The worksheets can then be...

Xerox® DocuMate® 4700
User’s Guide 120
One Touch with Visioneer Acuity Technology
The One Touch software you received with your Xerox scanner now includes the Visioneer Acuity technology. This 
application has a set of features for improving and enhancing the quality of scanned documents, especially 
documents that would usually produce poorer quality images. Scan configurations with Acuity options work with 
One Touch scan settings to produce the best quality images.
This section explains how to use the...