Toshiba E Studio 207 User Manual

8.TopAccess REGISTRATION TAB 
PA G E
This chapter describes how to manage the address book and Mailboxes on the TopAccess Registration tab 
page.
Managing Address Book ........................................................................................60
Managing contacts in the address book............................................................................................ 60
Managing groups in the address book...

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60    Managing Address Book
Managing Address Book
This equipment comes with the address book feature that enables users to manage who 
receives fax transmission.
In the Address Book menu page at the Registration tab in TopAccess, you can add, edit, and 
delete recipient information.  You can also create groups that multiple contacts can be assigned.
	 P.60 “Managing contacts in the address book”
	 P.64 “Managing groups in the address book”
Address Book can be also...

Managing Address Book    61
3Enter following items to specify the recipient information.
Name — Enter the name of the recipient.  You can enter up to 20 letters.
Fax Number — Enter the fax number of the recipient.  You can enter up to 128 letters. 
(“Space” and parentheses “ ( ” or “ ) ” cannot be used.)
2nd Fax Number — Enter the 2nd fax number of the recipient.  You can enter up to 128 
letters. (“Space” and parentheses “ ( ” or “ ) ” cannot be used.)
ABB Number — Key in the abbreviated number of the...

8 TopAccess REGISTRATION TAB PAGE
62    Managing Address Book
5Enter following items according to the capabilities of recipient fac-
simile, and click [Save].
SUB — Enter the mailbox number if you want to send originals to the mailbox in the 
recipient facsimile.  You can enter up to 20 letters including numbers and  #, *.
SEP — Enter the mailbox number if you want to retrieve a document from the mailbox in 
the recipient facsimile.  You can enter up to 20 letters including numbers and  #, *.
PWD — Enter...

Managing Address Book    63
6In the Contact Properties page, click [Save] to add new contact.
Deleting a contact
1Click the Registration tab and the Address Book menu.
The Address Book menu page is displayed.
2Click the link that you want to delete in the contacts list.
The Contact Properties page is displayed.
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8 TopAccess REGISTRATION TAB PAGE
64    Managing Address Book
3Click [Delete].
The contact is deleted from the Address Book.
Managing groups in the address book
You can create groups that contain the multiple recipients.  This enables you to specify the 
groups for the destinations instead of specifying each recipient separately when operating fax 
transmission.  You can also delete groups.
	 P.64 “Adding or editing a group”
	 P.66 “Deleting a group”
Adding or editing a group
1Click the Registration tab...

Managing Address Book    65
3Click [New] to add new group, or click the group link that you want 
to edit in the groups list.
The Group Properties page is displayed.
4Enter following items to specify the group properties.
Group Number — Enter the group number.
Group Name — Enter the group name.
Group Type — Select “Fax”. (You can select only “Fax”.)
One Touch Number — Key in the one-touch number of the group. (Up to 75 different 
numbers.)
yYou can clear the entered values in each field by clicking...

8 TopAccess REGISTRATION TAB PAGE
66    Managing Address Book
Deleting a group
1Click the Registration tab and the Address Book menu.
The Address Book menu page is displayed.
2Click the Group submenu.
The Group submenu page is displayed.
3Click the group link that you want to delete in the groups list.
The Group Properties page is displayed.
4Click [Delete].
Selected group is deleted.
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Managing Mailboxes    67
Managing Mailboxes
This equipment supports the ITU-T compatible mailboxes that allow storage and retrieval of doc-
uments via mailboxes that are already set up in a mailbox hub.
Using TopAccess, you can set up, edit, and delete mailboxes on this equipment.
The following three types of Mailboxes are available:
Confidential Mailbox
The Confidential Box allows a one-time document retrieval from the mailbox. Once a document 
is retrieved, it is cleared. If a new document is sent to...

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68    Managing Mailboxes
Setting up an Open Mailbox
To carry out ITU-T communications, you must first set up an Open Mailbox in the mailbox hub.  
You can set up a maximum of 100 mailboxes.
Setting up or editing a mailbox
1Click the Registration tab and the MailBoxes menu.
The Mailboxes menu page is displayed.
2Click [New] to set up new mailbox, or click the box number link that 
you want to edit in the mailboxes list.
yIf you click [New], skip to step 5.
yIf you click...