T-Mobile T Mobile Color Sidekick Phone Instructions Manual

							Email Messaging
April 15, 2003 T-Mobile Sidekick Owner’s Manual  101
•The Remove retrieved email from server is not checked by default. This means that as your POP 
messages are fetched to your device and Email Desktop Interface, those messages are also kept on the 
POP email server. If you want the messages on the POP server to be removed as they’re downloaded to 
your device, then check this box.
5The Account section on the Edit Account screen contains the basic POP account information you entered 
when you first set up the account. You can edit any of the fields if you need to.
You can decide the folder in which you want messages from this POP account delivered. Select from all 
existing folders (including those you’ve created) from the Save Folder pop-up menu. Note that if you later 
rename the folder you selected, this setting will update automatically.
Also, this section contains fields where you can specify display names and to/from email addresses.
•From Name - Your name as youd like it to appear on message sent through this account.
•From Address - The email address you’d like to appear in the From field on outgoing messages from this 
account.
•Reply-To Name - The email name that will appear in the To field when people reply to a message you 
send from this account.
•Reply-To Address - The email address that you want used when people reply to messages sent from this 
account.
6When you are finished making your edits, select Done  . To cancel any changes you’ve made, press Menu 
 then select Cancel [ + .].
Discard an Email Account
Note: You cannot discard your device email account (the account listed first in the Accounts screen).
To discard any other email account, do the following while in the Email application:
1From the Browse Email screen, press Menu   then select Accounts. The Email Accounts screen opens.
2Scroll to highlight the   button opposite the account name you want to discard.
3Open the menu and select Discard [ + ].
4A confirmation dialog box appears. Select OK to discard the account; select Cancel to cancel the deletion.
Send a Photo
To send a photo you’ve taken with your device via an email message, do the following while in the Email 
application:
1From the Browse Email screen, press Menu   then select New Message [ + N]. The Compose screen 
appears.
2Complete the To, Subject, and Message fields.
3Press Menu   then select Attach Photo... [ + P] to open your Photo Gallery. Scroll the wheel to highlight, 
then press the wheel to select a photo to send. You can select multiple photos. All selected photos have 
check marks.
4When you’ve finished selecting photos, open the menu and select Attach Checked... . 
5Your message returns to the screen, including attached photos. 
6Select Send [ + M] when you’re ready. 
						

							Email Messaging
April 15, 2003 T-Mobile Sidekick Owner’s Manual  102
Manage Email Folders
You can create up to 20 folders in which to store and organize your email messages, in addition to the 5 system 
folders (Inbox, Saved, Draft, Sent, and Trash). For more information about the system folders, read the next 
topic, 
The Email System Folders on page 102.
You cannot discard or edit the names of the system folders (Inbox, Saved, Sent, Drafts, Trash), but you can 
name the folders you create. To add new, edit, or discard existing user-defined email folders, read the following 
topics:
•
Create an Email Folder on page 103
•
Edit an Existing Email Folder Name on page 103
•
Discard an Existing Email Folder and Message Contents on page 103
The Email System Folders
The Email application uses five “system” folders--Inbox, Saved, Drafts, Sent, and Trash--shown in the illustration 
below:
Here’s a little more information about each system folder:
•Inbox - The Inbox folder is the default drop point for any new messages you receive. Note that you can 
specify that messages from POP3 accounts be dropped into folders you create. (Read more in 
Manage 
Email Folders on page 102.)
•Sent - As you send an email message, the message is displayed in the Sent folder (expanded view), with 
its status just to the left. In the illustration above you’ll see the status indicators showing the top message 
is being sent ( ), the second is waiting to be sent ( ), and the third was not sent due to a delivery 
problem ( ).
After a message has been sent, it disappears from the Sent folder, unless you specify in the Email Settings 
screen that you want to Save outgoing messages in Sent folder. If you’ve set this preference, a copy of 
every message you compose and send will be saved in the Sent folder.
•Saved - If you have specified (in Email Settings) to have the system automatically discard messages when 
your mailbox is full (oldest first), you can “save” messages from this auto-deletion process by moving them 
to this Saved folder. (Read more in 
Auto-discard msgs when mailbox is full. on page 106)
•Drafts - If you start composing a message but want to pause in writing it or wait to send it, then you can 
save the message in the Drafts folder and later open it and continue. (Read more in 
Save an Email 
Message as a Draft on page 95.)  
						

							Email Messaging
April 15, 2003 T-Mobile Sidekick Owner’s Manual  103
Note that the messages in the Drafts folder are protected from the auto-deletion process. (Read more in 
Auto-discard msgs when mailbox is full. on page 106)
•Trash - Every message you discard from other folders is moved to the Trash folder. Discarded messages 
accumulate in the Trash until you explicitly use the menu option to Empty Trash. As long as a message 
stays in the Trash, however, you can restore it to another folder. (Read more in 
Discard Email Messages on 
page 97.)
Create an Email Folder
To create a new folder, do the following while in the Email application:
1On the Browse Email screen, scroll to highlight any folder.
2Press Menu   then select New Folder. The New Folder dialog box appears:
3Type the name of your new folder, then press Done .
Your new folder will now appear on the Browse Email screen and is ready to hold messages.
Edit an Existing Email Folder Name
Note: You cannot edit the Inbox, Saved, Sent, Drafts, or Trash folders’ names as they are system folders. 
To edit any other folder name, do the following while in the Email application:
1On the Browse Email screen, scroll to highlight the folder whose name you want to edit.
2Press Menu   then select Rename... [ + E]. The Edit Folder dialog box appears with the text cursor in the 
Name field, ready for editing:
Note: If you rename a folder that is used to save mail from a POP account, the Save Folder field on that 
Accounts screen will update automatically to the new folder name.
3Make your edit to the name, then press Done .
Discard an Existing Email Folder and Message Contents
Note: You cannot discard the Inbox, Sent, Drafts, or Trash folders as they are “system” folders. You can, 
however, delete all the contents of a system folder by highlighting the folder name, opening the menu and 
selecting Empty... [].
To discard any other folder (and its contents), do the following while in the Email application:
1On the Browse Email screen, scroll to highlight the folder you want to discard.
2Press Menu   then select Discard.... 
						

							Email Messaging
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3A confirmation dialog box appears, asking if you want to delete the folder and all of its contents. Select 
Discard to confirm the deletion, or press Cancel   to cancel the deletion.
Email Settings
You can decide how Email behaves on your own device by specifying your preferences on the Email Settings 
screen. Here’s how to open Email Settings screen while you’re in the Email application:
From the Browse Email screen, press Menu   then select Settings. The Email Settings screen appears:
Read more about each setting in the topics below.
Show Message Size/Count
By default, for each message, the Browse Email screen displays message sender, title, and date. If you want to 
see more information (how many messages you have in each folder, and how large each message is) then do the 
following while in the Email application: 
						

							Email Messaging
April 15, 2003 T-Mobile Sidekick Owner’s Manual  105
1From the Browse Messages screen, press Menu   then select Settings. The Email Settings screen appears.
2Look for the section that reads General:
Check the box to turn on the feature. Clear the check box to turn off the feature.
3 Press Back   to save your setting and return to the Browse Email screen. With this feature turned on, 
notice the additional information that displays in the the far right columns on the Browse Email screen:
When this check box is not turned on, the view will look similar to the illustration in 
Browse Email Screen on 
page 88.
Set Up Email Ringtones
You can select if and how your device lets you know (or “notifies” you) when a new email has arrived. If you turn 
on notifications (explained below), you will receive a balloon notification in the title bar (shown below) and a 
ringtone will play when you receive a new message.
To turn on new message notification and to select a ringtone, do the following while in the Email application:
1From the Browse Email screen, press Menu   then select Settings. The Email Settings screen appears. 
						

							Email Messaging
April 15, 2003 T-Mobile Sidekick Owner’s Manual  106
2Look for the section that reads Ring for receipt of new email.
Note that this option is checked by default, which means new message notifications are turned on and you’ll 
hear the default ringtone when you receive a new email. You’ll receive this and the balloon notification no 
matter what screen you’re viewing or application you’re in (except no balloon notifications will appear while 
you’re playing games).
3If you want to change the default ringtone, select a notification “category” from the first pop-up menu. In the 
example above, “Tunes” has been selected. Depending on what category you’ve selected, you will have 
additional sound selections in the pop-up menu to the right. You will hear a preview of the sound when you 
select it.
4Press Back   when you’re finished with your settings. If you don’t want to save the changes, press [  + .].
Automatic Message Management
To help you manage your mailbox size, the Email Settings screen offers you some ways to keep the total size 
down automatically. Remember, your mailbox cannot store more than 6 MB of messages, including attachments. 
Once you’ve reached this limit (if you don’t have any of the automatic message management options checked), 
new email will “bounce” (be returned to sender).
To set automatical message management, do the following while in the Email application:
1From the Browse Email screen, press Menu   then select Settings. The Email Settings screen appears.
2Look for the section that reads Automatic Message Management. You’ll see a number of options: 
•Save outgoing messages in Sent folder.
If you want a copy of each email you send to be saved to your Sent folder, check this check box. If you 
change your mind at some point, select the check box to clear the check.
•Empty Trash every night.
If you want your Trash to be emptied automatically each night, then check this check box.
•Auto-discard msgs when mailbox is full.
With this option selected, once your mailbox is full, the system will automatically make room for new 
messages by permanently discarding old messages, starting with the oldest message. The system looks 
for old messages to discard in all your Email folders, except for the Saved and Drafts folders. (Read 
more in 
The Email System Folders on page 102.)
You can further specify that the system not delete messages less than 7 days old by checking the Only 
discard messages 7 days or older check box.
3Press Back   when you’re finished with your settings. If you don’t want to save the changes, press [  + .]. 
						

							Email Messaging
April 15, 2003 T-Mobile Sidekick Owner’s Manual  107
Attachment Limits
Another way you can manage the size of your mailbox is to limit the size and types of attachments that the Email 
application will deliver to you. Make these settings by doing the following while in the Email application:
1From the Browse Email screen, press Menu   then select Settings. Email Settings screen appears.
2Look for the section that reads Attachment Limits. You’ll see a number of options:
3If you want to set a size limit for attachments, check the box that reads Remove attachments larger than, 
then open the pop-up menu and select the maximum size of attachments you want delivered. Select from 
100 KB, 250 KB, 500 KB, or 1 MB.
4If you want attachments removed from your incoming emails, you must check the boxes for the attachment 
types you want removed. Note that the attachments that are viewable on the device are grouped at the top 
of the list.
5Press Back   when you’re finished with your settings. If you don’t want to save the changes, press [  + .].
Space Limitations
You can store up to 6 MB of email messages (including attachments) using the Email application. Once you near 
your storage space limit, you will receive a warning and recommendation that you discard some messages and 
empty your Trash. If your mailbox is over 75% full, you’ll be alerted to this fact on the Email splash screen.
A more efficient way to handle your space limitation is to have the system automatically remove messages from 
your mailbox by setting preferences. This is all described in 
Automatic Message Management on page 106.
If your mailbox is full, new incoming messages will “bounce”, which means it will be returned to the sender. Note 
that you will not be notified when a message bounces. 
						

							Phone Messaging
April 15, 2003 T-Mobile Sidekick Owner’s Manual  108
10.  Phone Messaging
Phone Messages is a two-way text messaging application that lets you send, receive, and reply to short text 
messages directly from your phone. It’s fun! Learn all about Phone Messages by reading the topics in this 
chapter:
Phone Messages Splash Screen
To open the Phone Messages application, first press Jump, then scroll to highlight the Phone Messages icon in 
the left-hand “ring” of applications. You will see the Phone Messages “splash” screen on the right side of the 
screen when you’ve highlighted the Phone Messages application icon:
The splash screen shows all your unread text messages in the order received, with the message received 
most recently on top. If you press the wheel to open the Phone Messages application, open any of the unread 
messages, then return to the splash screen, you’ll see that the message you’ve opened has disappeared from the 
splash screen list.
Note: Phone Messages messages are text messages that are delivered via the “Short Message Service”, also 
referred to simply as “SMS”.•Phone Messages Splash Screen on page 
108
•Browse Messages Screen on page 109
•Status Indicators on page 110
•Keyboard Shortcuts on page 110
•View Text Messages on page 110
•Sort Text Messages on page 111
•Send Text Messages on page 112•Add Text Message Senders to the Address 
Book
 on page 113
•Call Back Sender of a Message
 on page 114
•Discard Messages on page 114
•Retrieve Messages from the Trash
 on page 115
•Setting Phone Messages Ringtones on page 115 
						

							Phone Messaging
April 15, 2003 T-Mobile Sidekick Owner’s Manual  109
Browse Messages Screen
The Browse Messages screen is your main view into the Phone Messages application. The Browse Messages 
screen lists all your text messages, grouped into folders, ordered by date. (Read more about ordering your lists 
in 
Sort Text Messages on page 111.)
Title Bar - The title bar of the Phone Messages screen shows you how many messages you’re storing and the 
maximum number of messages that you can store on your device’s SIM card:
Folders - In the illustration of the Browse Message screen above you’ll see the three “system” folders--Inbox, 
Outbox, and Trash--identified by a folder-type icon: 
To the right of the folder name, the number of unread versus total number of messages is shown in 
parentheses. 
• In the example above, Inbox (1/3) contains three messages, of which one is unread. The Inbox is shown 
in “expanded” view (its list of messages is showing), with the first message in bold, indicating it is 
“unread”. 
•The Outbox is empty and is shown collapsed. The Outbox is used to hold your messages, only until they 
have been sent. Then they disappear from the Outbox and are not stored on your SIM.
•The Trash folder is empty and shown collapsed.
Individual messages are grouped in collapsible folder lists. To open (expand) a folder’s list of messages, use the 
wheel to highlight the folder name, then press. To collapse the list, press again. Press again to expand, etc.
Message Sender - If the sender of the text message is in your Address Book, then the phone number will 
resolve to a contact name, which displays in the left column. If the sender is not in your Address Book, then the 
sender’s phone number will display.
Message Lead-In and Preview - The first few words of the text message will display to the left of the 
sender’s name/phone number. The first few lines of the message highlighted will display in the “preview panel”, 
which appears just below the list of messages.
Open a Message - To open an individual message, highlight the message and press the wheel. To learn more 
about reading your message, read 
View Text Messages on page 110.
Status Indicators - To the left of each item in the Browse Messages screen is an icon that indicates the status 
of the folder or message. To interpret these icons, read 
Status Indicators on page 110. 
						

							Phone Messaging
April 15, 2003 T-Mobile Sidekick Owner’s Manual  110
Status Indicators
Icons shown the to left of each folder name or text message tell you their status. Plus, all unread messages 
are shown in bold. Here’s what the icons mean:
Keyboard Shortcuts
While in the Phone Messages application, you can use keyboard shortcuts to open options from the menus.
Browse Messages Menu Shortcuts
Compose Message Menu Shortcuts
View Text Messages
To view a list of all your text messages, open the Phone Messages application from the Jump screen. The Browse 
Messages screen appears, listing all your messages.You have replied to this message.
You forwarded this message.
There was an error when sending this message. (It wasn’t sent.) You will only see this 
status indicator next to messages in the Sent folder. 
This message is waiting to be sent. You will only see this status indicator next to 
messages in the Sent folder. 
This message is being sent. You will only see this status indicator next to messages in 
the Sent folder. 
Icons identifying the Inbox folder, with contents collapsed/expanded.
Icons identifying the Sent folder, with contents collapsed/expanded.
Icons identifying the Trash folder, with contents collapsed/expanded.
New Message...
 + N
Reply...
 + R
Forward
 + J
Call Back...
 + P
Add Contact...
 + @
Discard
Send
 + M
Add Contact...
 + @
Cancel
 + .