T-Mobile T Mobile Color Sidekick Phone Instructions Manual

							Email Messaging
April 15, 2003 T-Mobile Sidekick Owner’s Manual  91
View Your Email
To view a list of all your email messages, use the Browse Email screen. You can get to this screen via the Jump 
screen after selecting Email. If you are already in one of the Email screens, press Back   until the Browse Email 
screen appears:
Read more in 
Browse Email Screen on page 88.
Read an Email
To open an individual email for reading, do the following while in the Email application:
1From the Browse Email screen, make sure the folder in which you’ve stored the email is shown in expanded 
view. (Scroll to highlight the folder name, then press the wheel to expand/collapse the emails contained in 
the folder.) 
2Scroll to highlight the message you want to read, then press the wheel to open it. Your email contents display 
in the Email:Read screen.
3To dismiss the email and return to the Browse Email screen, press Back .
Open an Attachment
You know an email has an attachment if there is a paperclip icon ( ) just to the left of the message, as 
displayed in the Browse Email screen. Attachments that are supported include other emails, as well as files of the 
following formats:
•.gif 
• .jpg, .jpeg 
•.png
•.bmp
•.doc (Word)
• .pdf (Adobe Acrobat)
To open a supported attachment, first open the email, then use the wheel to scroll to the bottom of the email 
message where the attachment will appear. 
						

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Open Hypertext Links in Messages
If a hypertext link is embedded in an email message (including attached email addresses and Web site 
addresses), these links will appear at the bottom of the email message as a “selectable” button.
Change the Status of an Email to Unread
When you have an unread email message, it is listed on the Email splash screen, and it is shown in bold on the 
Browse Email screen. Once you’ve read the message, it disappears from the splash screen and appears in 
regular type on the Browse Email screen. There may be times when you want to mark a read message as 
unread, and vice versa. You can do this from either the Browse Email screen or the Email:Read screen:
• From the Browse Email screen, scroll to highlight the message you want to mark as read/unread, then 
press [  + K]. The message changes status. (Unread messages appear in bold; read messages appear in 
regular font.)
• From the Browse Email screen, scroll to highlight the message you want to mark as read/unread, then 
press the wheel to open the message. Press Menu  then select Mark Unread/Mark Read [ + K]. The 
message changes status.
To  m a r k  all messages in a folder as read/unread, highlight the folder name in the Browse Email screen, then 
press  + K.
Sort Email Messages
You can decide how you want messages to be sorted on the Browse Email screen. Note that the sort you select 
applies to all folders.
1From the Browse Email screen, press Menu   then select Sort.... The Sort Messages dialog box opens:
By default, messages are sorted by Date Received, with newer messages appearing at the top.
2If you want to change this default sort behavior, you can choose from:
•Date Received - further specify sort order:
- Newer messages at top
- Newer messages at bottom
•Subject - further specify sort order:
- A .. Z
- Z .. A 
						

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•Sender/Recipient - further specify sort order: (Note that the sort is ordered by display name, if one is 
available, rather than email address.)
- A .. Z
- Z .. A
•Size - further specify sort order:
- Larger messages at top
- Larger messages at bottom
3When finished, press Done  to save changes, or select Cancel to dismiss the window with no changes.
Move Messages to Folders
You can move messages to different folders by doing the following while in the Email application:
1From the Browse Email screen, scroll to highlight the folder that holds the email you want to move, then 
press the wheel to expand its contents.
2Scroll to highlight the email you want to move.
3Press Menu   then select Move... [ + O]. The Move Message to Folder dialog box appears.
All folders (
except for the Drafts and Sent folders, and the folder in which the email currently is being stored) 
are shown in the list.
4Scroll to highlight the folder into which you want to move the message, then press the wheel. The message 
moves. 
						

							Email Messaging
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Send Messages
Compose a New Message
To write a new email message, do the following while in the Email application:
1From the Browse Email screen, press Menu   then select New Message... [ + N]. The Compose screen 
opens:
2Complete your message:
•From field - If you have set up POP3 accounts, then you can choose what address you want to use to 
send the email. To open the pop-up menu with your addresses, scroll to highlight the From field, then 
press the wheel.
•To field - Start typing the first or last name of a contact in the To field, and the Email application will 
communicate with the Address Book and offer you completion suggestions (based on your existing 
Address Book contacts). The suggestions appear in a pop-up menu. Use the wheel to highlight, then press 
to select one of the address suggestions, or you can type a new one directly in the To field.
To create a new line so you can add more recipients, do one of the following:
- type a semicolon (;)
- type a comma (,)
- press  + RETURN
- press the spacebar
- press Menu   then select Add To
•CC and BCC fields - Optional fields you can display by opening the Compose menu and selecting Add CC 
or Add BCC. You cannot show both BCC and CC fields; only one or the other. To create a new line so you 
can add more recipients, press the comma (,) key or press   + RETURN. You can also add a new CC or 
BCC line by pressing Menu  then selecting Add CC or Add BCC.
•Subject field - Type your subject line; a subject line can be up to 256 characters in length.
•Message body - Type your message body; the message body can be up to 256 K.
•Signature - Edit or use the default message you set up in Accounts > Signature; keep your signature to 
four lines.
3To  send your message, scroll to highlight the Send button, then press the wheel. Or you can open the 
Compose screen menu then select Send [ + M].
4To  discard your message, open the Compose screen menu and press Cancel [ + .]. 
						

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Note about attachments: You cannot attach files to emails you compose on your device (except for photos), 
but you can forward emails with attachments. Read more in 
Open an Attachment on page 91 and Email Photos 
on page 145.
Save an Email Message as a Draft
If you are composing an email message and want to save it so you can resume composing or sending at a later 
time, save your message in the Drafts folder: 
1With the message you’re composing on the screen, press Menu  then select Save as Draft .
2The message moves to the Drafts folder.
3To re-open a draft message, from the Browse Email screen scroll to highlight the draft message you want to 
open, then press the wheel. The message reopens in the Compose screen for editing.
Note: If, after editing, you still want to keep the message as a draft, be sure to Save as Draft again--don’t 
discard the message or it will be permanently discarded; that is, not saved to your Trash folder from which you 
could retrieve it.
Reply to an Email Message
To reply to an email message, do the following while in the Email application:
1From the Browse Email screen, scroll to highlight the email to which you want to reply. Open the email if you 
wish by pressing the wheel.
2Press Menu   then select one of:
•Reply... [ + R] to address your reply only to the individual who sent you the message.
•Reply All [ + L] to address your reply to all individuals copied on the message.
3The Reply screen opens with the To: field filled in according to the menu option you selected.
4Finish composing your email and then select Send [ + M] when ready.
Forward an Email Message
To forward an email message to one or more addresses, do the following while in the Email application:
1From the Browse Email screen, scroll to highlight the message you want to forward. Open the email if you 
wish by pressing the wheel.
2Press Menu   then select Forward... [+J].
3The Forward screen opens, with a new message ready for you to address. The forwarded message, including 
any attachments, is appended to the end of the new message.
4Finish composing your message and then select Send [ + M] when ready.
Add Email Senders to the Address Book
If you receive an email message from an individual you would like to include as a contact in the Address Book, 
do the following while in the Email application:
1From the Browse Email screen, scroll to highlight the message whose sender you want to add as a contact. 
Open the message if you wish by pressing the wheel.
2Oress Menu   then select Add Contact [ + @]. 
						

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3The Add Contact to Address Book dialog box opens with the new contact’s name and email address added:
4Complete the information, then select Add .
Read more about editing contact information in the Address Book application in 
11. Keeping Contacts in the 
Address Book
 on page 116.
Note! If you add a sender that is already listed as a contact in your Address Book, you will create a duplicate 
entry for that contact.
Add Email Recipients to the Address Book
If you compose an email and want to add any of the recipients to your Address Book, do the following while in 
the Email application:
1From the Browse Email screen, press Menu   then select New Message [+N].
2Compose the new message at least to the point where you have listed the recipients.
3Save the message as a draft by pressing Add  , or (if you’ve set up in Settings to save outgoing messages 
to the Sent folder) send it (assuming you’re done composing).
4Highlight the message (in either the Drafts or Sent folder). Don’t open it if it’s a draft.
5Press Menu   then select Add Contacts [ + @]. The Add Contact to Address Book dialog box opens. 
6If you have only one email recipient, the dialog box shown in 
Add Email Senders to the Address Book on 
page 95 appears. Complete the information you want to include in the contact information, then press Add 
.
7If you have more than one email recipient, this dialog box appears: 
						

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• If you want the first email recipient ([email protected] in the illustration above) added to your 
Address Book, select the Include this contact check box (it is selected by default), complete the contact 
information you want to include, then select Next. The next recipient’s blank contact information appears. 
• Continue through recipients until you reach the final recipient. If there are any recipients you do not want 
to include, clear the Include this contact check box before selecting Next.
• When you’ve progressed through the screens for all recipients, select Add All   to add all the selected 
recipients to your Address Book.
8If you want to provide more complete information for the added recipient(s), go to the Address Book 
application to edit the contact information. Read more in 
Edit a Contact on page 121.
Note! If you add an entry that is already listed as a contact in your Address Book, you will create a duplicate 
entry for that contact.
Discard Email Messages
To discard an email message:
1From the Browse Email screen, scroll to highlight the message you want to discard. Open the message if you 
wish by pressing the wheel.
2Press Menu   then select Discard [].
3The message is moved to the Trash folder.
To restore a discarded message:
1From the Browse Email screen, scroll to highlight the Trash folder, then press the wheel to expand its 
contents. 
2Scroll to highlight the message you want to restore.
3Press Menu   then select Move [ + O]. The Move Message to Folder dialog box appears.
4Scroll to highlight the folder to which you want to restore the message, then press the wheel.
To empty all messages from the Trash:
1From the Browse Email screen, press Menu   then select Empty Trash. 
2A confirmation dialog box appears. Select Empty Trash to discard the messages in the Trash (permanently); 
select Cancel   to keep your messages in the Trash. 
						

							Email Messaging
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Manage Your Email Accounts
In addition to the email account that came with your device, you can receive email from (up to) three POP3 
accounts you might have with external email providers. You set this up on the Email Accounts screen while in the 
Email application:
From the Browse Email screen, press Menu   then select Accounts. The Email Accounts screen appears:
Select the account from which you want to send email messages by default in the Primary Account pop-up 
menu. Note that if you discard the account you’ve specified as “primary”, then your device email account will 
automatically become your primary account.
The account listed at the top of the page is your device account and cannot be removed. Listed below your 
primary account are any other POP3 accounts you may have added.
You can do the following from this screen:
• Add a POP3 Account
• Edit an Email Account
• Discard an Email Account 
						

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Add a POP3 Account
To add an account, do the following while in the Email application:
1From the Browse Email screen, press Menu   then select Accounts. The Email Accounts screen opens.
2From the Accounts screen, press Menu  then select New Accounts [ + N]. The New Accounts screen 
opens:
3Complete the POP Server field.
This is the name of your email POP server. If you don’t know the name of your email POP server, your email 
provider will be able to tell you, or you can reference the table below for samples. If you have a POP email 
account through your ISP, contact them for more assistance.
4Complete the Port field. Unless your email provider has specified otherwise, leave the port at 110.
5Complete the Username field. This is the name you use to log in to your POP3 account.
6Complete the Password field. This is the password you use for your POP3 account.
7Select Save Folder. Open the pop-up menu by pressing the wheel, then scroll to highlight the folder in which 
you would like all retrieved mail to be placed. Press the wheel to select it. 
Tip: You can create a folder specifically for this purpose; read 
Manage Email Folders on page 102 for 
instructions on creating email folders. If you do create a new folder for this account later, you can edit this 
account and change the Save Folder. Read more in 
Edit an Email Account on page 100.
8Select Create   to have the system set up the POP email account so you can view it on your device and the 
Email Desktop Interface. 
Select the More Options button to open the Edit Account screen to set options such as:
• Collect/not collect email from the account.
• Remove retrieved email from POP server as it’s fetched to the device or the Email Desktop Interface.
• From Name/Address
•Reply-To Name/Address
Read about setting these options in 
Edit an Email Account on page 100. Web Email Provider POP Server
Ya h o o
®Mailpop.mail.yahoo.com
Mail.com pop1.mail.com
Softhome.net mail.SoftHome.net 
						

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Edit an Email Account
To edit an existing account, do the following while in the Email application:
1From the Browse Email screen, press Menu   then select Accounts. The Email Accounts screen opens.
2From this screen you can change how the messages from each of your accounts are signed. Limit your 
signature to four lines:
3Scroll to highlight the Edit button   opposite the name of the account you want to edit, then press the 
wheel to open that account’s Edit Account screen. The account name is displayed in the title bar
Note! For your primary account, you’ll only be able to edit the fields shown below:
4In the General section of the screen, you can turn certain functionality on or off:
•The Collect email from this account check box is checked by default. If, at some point in the future, you 
want the Email application to stop collecting email messages from the POP3 account, select the check box 
to clear the check mark in the box. The account information is saved in case you want the application to 
start collecting email messages from that account later.