Sharp AR M256 User Manual

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HOW TO USE THE NETWORK SCANNER FUNCTION
2
SELECTING THE FILE FORMAT
You can select the format of the image file that will be created (file type, compression mode, and pages per file). The 
factory default settings are TIFF for the file type, MMR (G4) for the compression mode, and ALL for the pages 
per file.
1Touch the [FILE FORMAT] key.
2Select the file type and the 
compression mode.
Either [TIFF] or [PDF] can be selected for the file 
type of the image data to be created, and 
[NONE], [MH (G3)] or...

30
HOW TO USE THE NETWORK SCANNER FUNCTION
CHANGING THE SEND SETTINGS
The file name of the scanned image can be changed.
When performing Scan to E-mail, the subject and sender can also be changed.
If the send settings are not changed, these items are entered automatically using the information stored in the Web page.
1Touch the [SEND SETTINGS] key.
2Touch the [SUBJECT ], [FILE NAME], 
or [SENDER] key to change the 
corresponding entry.
If the [Enable User 
Authentication] or 
[Disable selection of...

31
2
CANCELING AN E-MAIL/FTP 
TRANSMISSION
You can cancel a transmission job that is in progress. Cancellation is done from the scanner job status screen.
1Press the [JOB STATUS] key.
2Touch the [SCAN TO] key.
3Touch the job key of the transmission 
job that you wish to cancel.
The touched key is highlighted.
4Touch the [STOP/DELETE] key.
A message appears to 
confirm the cancellation. 
Touch the [YES] key to 
delete the selected job 
key and cancel the 
transmission.
You can cancel a transmission after...

32
3
Chapter 3
TROUBLESHOOTING
TROUBLESHOOTING
If a problem or question arises, try to solve the situation using the following information before contacting your 
authorized SHARP dealer.
ProblemCause and solutionPage
The image cannot be scanned.
The original is loaded upside down.
‘If you are using the document glass, the original must be placed 
face down. If you are using the RSPF, the original must be 
inserted face up.20
A moiré (stripe pattern) appears on 
the scanned image.
A slight amount of...

33
TROUBLESHOOTING
3
DISPLAY MESSAGES
If one of the following messages appears in the display, promptly take action as instructed by the message.
The recipient does not receive 
transmitted data.
An incorrect destination was selected.
Otherwise, there is a mistake in the information stored 
for the destination (e-mail address or FTP server 
information).
‘Select the correct destination and make sure the correct 
information is stored for the destination.
* If delivery by e-mail (Scan to E-mail) is...

34
TROUBLESHOOTING
Error codes
If a transmission error occurs when you send a scanned image, a message informing you of the error and an error 
code will appear in the touch panel on the machine.
Error Code Table
IF YOUR E-MAIL IS RETURNED
If a Scan to E-mail is not successfully transmitted, an e-mail informing you of this fact is sent to the sender selected 
at the time of transmission. If this happens, read the e-mail and determine the cause of the error, and then repeat 
the transmission.YOUR FILENAME...

35
TROUBLESHOOTING
3
IMPORTANT POINTS WHEN USING SCAN TO E-MAIL
Be very careful not to send image data files that are too large.
Your mail servers system administrator may have placed a limit on the amount of data that can be sent in one e-mail 
transmission. If this limit is exceeded, the e-mail will not be delivered to the recipient. Even if there is no limit and 
your e-mail is successfully delivered, a large data file may take a long time to be received and place a heavy burden 
on the recipients...

36
CHECKING THE IP ADDRESS
To check the IP address of the machine, print out the settings list from the operation panel of the machine.
1Press the [CUSTOM SETTINGS] key.
The custom settings  
screen will appear.
2Touch the [LIST PRINT] key.
3Touch the [PRINTER TEST PAGE] key.
4Touch the [PRINTER SETTINGS LIST] 
key.
PRINT JOB IN 
MEMORY. PLEASE 
WAIT UNTIL PRINT 
OUT. appears in the 
message screen and 
printing begins.
D ATA LINE
B STATUS
CUSTOM SETTINGS
ESS
ROL
CL
RECEIVE MODELAY
AST
FA
F
LIST PRINT...

37
4
Chapter 4
M E TA D ATA  D E L I V E RY
METADATA DELIVERY (DATA ENTRY)
When the application integration module is installed and an image file is generated for a scan send transmission, 
metadata (data indicating the attributes of the image file and how it is to be processed) can be generated based on 
pre-stored information and transmitted as a separate file. The metadata file is created in XML format. By linking the 
metadata with applications such as document management software, a workflow...

38
PREPARATIONS FOR METADATA 
TRANSMISSION
SETTINGS REQUIRED IN THE WEB PAGES
All settings related to metadata are configured in the Web pages. (Administrator rights are required.)
To configure metadata settings, click [Metadata Settings] in the Web page menu frame.
Storing Metadata Sets
Store the items (the metadata set) that are written to the XML file that is generated during scanning. Up to 10 
metadata items can be configured in a metadata set. A stored metadata set can be selected at the time of...