Sharp AR M256 User Manual

							DIGITAL MULTIFUNCTIONAL 
SYSTEM
OPERATION MANUAL
(for network scanner)
INTRODUCTION 
BEFORE USING THE NETWORK
   SCANNER FUNCTION
HOW TO USE THE NETWORK 
   SCANNER FUNCTION
TROUBLESHOOTING 
METADATA DELIVERY
SPECIFICATIONS1
3
20
32
37
42
Page
MODEL
AR-M256
AR-M257
AR-M258AR-M316
AR-M317
AR-M318
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							Warranty
While every effort has been made to make this operation manual as accurate and helpful as possible, SHARP 
Corporation makes no warranty of any kind with regard to its content. All information included herein is subject to 
change without notice. SHARP is not responsible for any loss or damages, direct or indirect, arising from or related 
to the use of this operation manual.
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INTRODUCTION
The network scanner expansion Kit enables the machine to be used as a network scanner.
* Memory can be added by installing a commercially available 128 MB or 256 MB memory module (144-pin SDRAM 
SODIMM). For more information, consult your dealer.
●This manual only explains features that can be used when the Network Scanner Expansion Kit is installed. For 
information on loading paper, replacing toner cartridges, clearing paper misfeeds, handling peripheral devices, 
and other copier-related information, please refer to your operation manual for copier.
●The explanations in this manual assume that the person who will install the product and the users of the product 
have a working knowledge of Microsoft Windows.
●In this manual, American spellings are used.
●For information on the operating system, please refer to your operating system manual or the online Help function.
●The explanations of screens and procedures in this manual are for Windows XP. The screens may vary 
depending on your Windows version and settings.
●This manual refers to the Reversing single pass feeder as the RSPF. • To enable the network scanner function of this machine, a product key (password) must be entered using a key 
operator program. This is only required once. Use the PRODUCT KEY program to enter the product key. If you 
do not know your product key, please ask your dealer. (For information on using key operator programs, refer to 
key operators guide.)
 The printer expansion kit (AR-P27) and at least 128 MB of memory* are required to use the network scanner 
function.
 For the procedures for using the software programs, see the users guides on the CD-ROM.
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CONTENTS
INTRODUCTION ............................................... 1
1BEFORE USING THE NETWORK SCANNER FUNCTION
ABOUT THE NETWORK SCANNER FUNCTION.... 3
SETTINGS AND PROGRAMMING REQUIRED 
FOR THE NETWORK SCANNER FEATURE........ 4
●SETTINGS REQUIRED FOR THE NETWORK 
SCANNER FUNCTION ....................................4
●ACCESSING WEB PAGES .............................4
●ABOUT THE WEB PAGE ................................5
●
BASIC SETTINGS FOR NETWORK SCANNING...6
●
SMTP SERVER AND DNS SERVER SETTINGS.....7
●CONFIGURING LDAP SERVER SETTINGS 
(WHEN USING AN LDAP SERVER) ...............8
●PROGRAMMING CUSTOM INDEX NAMES...9
●
SETTING UP DESTINATION INFORMATION.....10
●STORING THE SENDER INFORMATION 
(Scan to E-mail) .............................................15
●PROTECTING INFORMATION 
PROGRAMMED IN THE WEB PAGE 
(Passwords) ................................................16
●RESTRICTING USE OF THE NETWORK 
SCANNER FUNCTION (USER 
AUTHENTICATION) ......................................17
INITIAL SCREEN OF SCANNER MODE ....... 18
2HOW TO USE THE NETWORK SCANNER FUNCTION
SENDING AN IMAGE ..................................... 20
●BASIC TRANSMISSION METHOD ...............20
●
TRANSMISSION METHODS FOR SCAN TO E-MAIL.......22
●SCANNING AND TRANSMITTING A 
TWO-SIDED ORIGINAL (when an RSPF is 
installed).........................................................24
●SCANNING A LARGE NUMBER OF 
ORIGINALS (when an RSPF is installed) ......25
SCANNING SETTINGS (ORIGINAL SIZE, 
QUALITY, RESOLUTION, FILE FORMAT, AND 
SEND SETTING) ............................................. 26
●MANUALLY SETTING THE SCANNING SIZE.......26
●SELECTING THE QUALITY ..........................27
●SELECTING THE RESOLUTION ..................28
●SELECTING THE FILE FORMAT..................29
●CHANGING THE SEND SETTINGS .............30
CANCELING AN E-MAIL/FTP TRANSMISSION....... 31
3TROUBLESHOOTING
TROUBLESHOOTING .....................................32
●DISPLAY MESSAGES.................................. 33
●IF YOUR E-MAIL IS RETURNED ................. 34
●IMPORTANT POINTS WHEN USING SCAN TO 
E-MAIL .......................................................... 35
CHECKING THE IP ADDRESS .......................36
4METADATA DELIVERY
METADATA DELIVERY (DATA ENTRY)........37
PREPARATIONS FOR METADATA 
TRANSMISSION ..............................................38
●SETTINGS REQUIRED IN THE WEB PAGES...............38
●METADATA TRANSMISSION FOR SCAN TO 
DESKTOP
................................................................38
TRANSMITTING METADATA .........................39
●METADATA FIELDS....................................... 41
5SPECIFICATIONS
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1
Chapter 1
BEFORE USING THE NETWORK SCANNER FUNCTION
ABOUT THE NETWORK SCANNER 
FUNCTION
When the network scanner function is added to the machine, a document or photo can be scanned into an image file 
and sent over a network or the Internet to a file server, e-mail destination, or your own computer. The scanned 
image can be sent to the following types of destinations:
1. The scanned image can be sent to a memory 
storage device on a network (a designated 
directory on an FTP server). (This is called 
Scan to FTP in this manual.) 
When sending scanned image to an FTP 
server, an e-mail message can also be sent to a 
preset e-mail address to inform the recipient of 
the location of the scanned image data. (This is 
called Scan to FTP (Hyperlink) in this 
manual.)
2. A scanned image can be sent to a computer 
connected to the same network as the 
machine. (This is called Scan to Desktop in 
this manual.)
* Before Scan to Desktop can be performed, the 
Network Scanner Tool software in the 
CD-ROM that accompanied the Network 
Scanner Expansion Kit (MX-NSX1) must be 
installed. For information on Scan to Desktop 
system requirements, installing the Network 
Scanner Tool, and storing the destination, see 
the Users Guide for the Network Scanner Tool 
on the CD-ROM that accompanies the network 
scanner expansion kit.
3. The scanned image can be sent to an e-mail 
recipient. (This is called Scan to E-mail in 
this manual.)
* A limit is set in the Web page for the size of 
image files that can be sent using Scan to 
E-mail (p.6).
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							4
SETTINGS AND PROGRAMMING 
REQUIRED FOR THE NETWORK 
SCANNER FEATURE
To use the Network Scanner feature, settings for the SMTP server, DNS server, and destination addresses must be 
established.
To establish the settings, use a computer that is connected to the same network as the machine to access the 
machines Web page. The Web page can be displayed with your Web browser (Internet Explorer 6.0 or later, 
Netscape Navigator 7.0 or later, or Safari 1.2 or later).
SETTINGS REQUIRED FOR THE NETWORK SCANNER FUNCTION
To use transmit images using the network scanner function, configure the settings in the Web pages as follows:
The following settings can also be configured to enable convenient use of the network scanner function:
 Programming custom index names. (p.9)
 Setting passwords. (p.16)
ACCESSING WEB PAGES
Use the following procedure to access the Web pages.
1Open the Web browser on your 
computer.
Supported browsers: Internet Explorer 6.0 or later 
(Windows)
Netscape Navigator 7.0 or 
later
Safari 1.2 or later 
(Macintosh)
2In the Address field of your Web 
browser, enter the IP address of the 
machine as a URL.
Enter the IP address that 
has been programmed in 
the machine.
If you do not know the IP 
address, see page 36.
When the connection is completed, the Web 
page will appear in your Web browser. (p.5) Scan to FTP
Scan to FTP (Hyperlink)Scan to E-mail Scan to Desktop
Access the Web pages (see below) 
Configure basic settings for network scanning (p.6)
Configure your SMTP and DNS server settings (p.7)
Configure LDAP server settings
(when using an LDAP server) (p.8)
Store destination information (p.10 to 13)
Store your sender information (p.15)
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							5
BEFORE USING THE NETWORK SCANNER FUNCTION
1
ABOUT THE WEB PAGE
When you access the Web page in the machine, the following page will appear in your browser.
A menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the 
right frame that allows you to establish settings for that item.
For detailed explanations of the procedures for establishing settings, click Help in the menu frame.
Menu frame
Click the menu items displayed here to configure the corresponding settings.
Destination (p.10)
Set up destinations for Scan to FTP, Scan to FTP (Hyperlink), Scan to Desktop, and Scan to E-mail. You can also 
edit or delete previously set destination information.
Sender (p.15)
Enter the senders information that appears in the recipients e-mail program (sender name and e-mail address) 
when you send an image using Scan to E-mail.
If user authentication is being used, enter the login name.
Network Scanning (p.6)
This lets you select transmission methods for the network scanner function, configure settings for Scan to 
E-mail, and program group indexes.
Services (p.7)
This lets you establish SMTP server settings, DNS server settings, and WINS server settings for Scan to E-mail 
and Scan to FTP (Hyperlink), and for entering a host name instead of an IP address when storing a transmission 
destination. Configure LDAP server settings if an LDAP server is used.
1
234
5
1
2
3
4
5
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							6
BEFORE USING THE NETWORK SCANNER FUNCTION
BASIC SETTINGS FOR NETWORK SCANNING
Click Network Scanning in the menu frame, and then establish the required settings. These settings should only be 
established by the network administrator.
For detailed explanations of the procedures for establishing settings, click Help in the menu frame.
1Click Network Scanning in the menu 
frame.
The Network Scanning 
Setup page appears.
2Select the transmission methods that 
you wish to use.
Select the scanner delivery methods that you 
want to use. In the Enable Scanner Delivery to: 
field, click the checkbox next to each method that 
you want to use so that a checkmark appears in 
the checkbox.
All transmission methods are initially selected 
(factory default settings).
3Configure the Advanced Setup settings.
Select advanced functions that can be used for 
Scan to E-mail.
Select the checkboxes of the functions that you 
wish to use.
 The Enable User Authentication checkbox 
can be selected to restrict use of the network 
scanner function to authorized users. (p.17)
 To allow a sender to be selected when sending 
an image by Scan to E-mail, make sure that 
Disable selection of sender from Sender List 
is not selected. (p.30)
 If you wish to Bcc a copy of a Scan to E-mail 
transmission to an e-mail address, select the 
Bcc: checkbox and enter the e-mail address.
4Set a limit for the size of image files.
A limit can be set for the size of image files sent 
by Scan to E-mail to prevent excessively large 
files from being sent.
If the image file created from the scanned image 
is larger than the set limit, the image file is 
discarded. The limit can be set from 1 MB to 10 
MB in increments of 1 MB.
The factory default setting is Unlimited. If you wish to 
set a limit, remove the checkmark from the Unlimited 
checkbox and enter the desired limit in Upper Limit.
5Select the method for assigning a file 
name to a scanned image.
Select the method for assigning a file name to a 
scanned image. In File Naming, click the items 
that you wish to use in the file name. Destination 
Name and Date & Time are initially selected.
6Selecting an e-mail subject (only used 
for Scan to E-mail).
The setting is used to enter the subject that 
appears in the recipients e-mail program when 
you perform Scan to E-mail. (This setting is not 
necessary if you will not be using Scan to E-mail.)
The subject can be up to 80 characters long. Only 
one subject can be entered. If nothing is entered, 
Scanned image from  will appear.
* The name that appears in  is 
the name stored in Name in the screen that 
appears when you click System Information in 
the menu frame. If a name has not been stored, 
the product name will appear.
7Click Submit.
After entering the 
settings, be sure to click 
Submit to store them. 
If you are going to send images to the same 
recipient more than once, we recommend that 
you also select Session Page Counter or 
Unique Identifier to prevent sending multiple 
files with the same name, which would result in 
each successive file overwriting the previous file.
 If a file name is entered at the time of 
transmission, the file name entered here 
will be disregarded.
If a subject is entered at the time of transmission, 
the subject entered here will be disregarded.
Note
Note
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							7
BEFORE USING THE NETWORK SCANNER FUNCTION
1
SMTP SERVER AND DNS SERVER SETTINGS
SMTP is used to transmit e-mail that is sent using Scan to E-mail or Scan to FTP (Hyperlink). To use these 
transmission methods, your SMTP server settings must be configured.
Configuring SMTP server settings
1Click Services in the menu frame.
2Click SMTP.
3Enter the required information in 
SMTP Setup.
For detailed explanations of the procedures for 
establishing settings, click Help in the menu 
frame.
4When you have completed all of the 
entries, click Submit.
The entries will be stored.
Configuring DNS server settings
If you entered a host name in Primary SMTP Server or Secondary SMTP Server of SMTP Setup, you must also 
configure your DNS server settings.
You will also need to configure your DNS server settings if host names will be entered in Hostname or IP Address 
when storing destinations for Scan to FTP (Scan to FTP (Hyperlink)) or Scan to Desktop.
1Click Services in the menu frame.
2Click DNS.
3Enter the required information in 
DNS Setup.
For detailed explanations of the procedures for 
establishing settings, click Help in the menu 
frame.
4When you have completed all of the 
entries, click Submit.
The entries will be stored.
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							8
BEFORE USING THE NETWORK SCANNER FUNCTION
CONFIGURING LDAP SERVER SETTINGS (WHEN 
USING AN LDAP SERVER)
If mail addresses are managed on your network by an LDAP server, the e-mail addresses stored in the LDAP server 
can be used for Scan to E-mail.
In addition, user authentication can be enabled to restrict use of the network scanner function by means of user 
passwords stored in the LDAP server. (p.17)
To allow the machine to use the e-mail addresses in the LDAP server, the LDAP server settings must be configured in the Web page.
1Click LDAP in the menu frame.
2Select Enable in the LDAP Setup menu.
3Click Submit.
4Configure the settings in Global 
Address Books List.
For detailed explanations of the procedures for 
establishing settings, click Help in the menu frame.
5When you have completed all of the 
entries, click Submit.
The entries will be stored.
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