Sharp AR M256 User Manual

							19
BEFORE USING THE NETWORK SCANNER FUNCTION
1
Address book screen
Touch the [ADDRESS BOOK] key in the condition setting screen (previous page) to display the screen shown below 
at right.
Destinations stored using the Web page are grouped in indexes ( ) according to the letter entered in Initial for 
each destination, and the name entered in Display Name is displayed in the one-touch key ( ).
One-touch key display
This shows the one-touch keys that have been 
stored on the selected index card. The key type is 
indicated by the icon at the right.
:Scan to E-mail
:Scan to FTP
:Scan to Desktop
The number of one-touch keys that appear in one 
screen can be changed to 6, 8, or 12 using THE 
NUMBER OF DIRECT ADDRESS / SENDER 
KEYS DISPLAYED SETTING in the key operator 
programs.
Display switching keys
In cases where the one-touch keys cannot all be 
displayed on one screen, this shows how many 
screens are left. Touch the     keys to 
move through the screens.
[CONDITION SETTINGS] key
This displays the condition setting screen (p.18), 
which is used to set various conditions.
[GLOBAL ADDRESS SEARCH] key (p.23)
If an LDAP server is used, touch this key to select 
a Scan to E-mail destination in the LDAP server. If 
an LDAP server is not used, the key is grayed out 
and cannot be selected.[ABC GROUP] key
Touch this key to switch between the alphabetical 
index and the group index. The selected index type 
is displayed.
Index keys
One-touch key destinations are stored on each of 
these index cards (alphabetical index or group 
index). Touch an index key to display the card.
Group indexes make it possible to store one-touch 
keys by group with an assigned name for easy 
reference. This is done with the custom settings 
(p.9). Frequently used one-touch key destinations 
can be stored on the [FREQUENT USE] card for 
convenient access.
6
1
USER 1USER 2USER 3USER 4USER 5USER 6ABCGROUP
ABCGROUPFREQUENT USEABCDEFGHIJKLMNOPQRSTUVWXYZ
TEST5TEST6
TEST7TEST8
TEST3
TEST1TEST2CONDITION
SETTINGS1/2
ADDRESS REVIEW
READY TO SEND.
GLOBAL
ADDRESS SEARCH
TEST4
E-mail Destination Management page
6
6
1
1234
56
1
2
3
4
5
6
 If the initial screen has been set to the address book screen in the key operator programs, the above screen 
will be the initial screen.
 If desired, you can use the key operator program, DEFAULT DISPLAY SETTINGS, to set the default screen 
to the group index. (Refer to the key operators guide.)Note
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							20
2
Chapter 2
HOW TO USE THE NETWORK SCANNER FUNCTION
SENDING AN IMAGE
BASIC TRANSMISSION METHOD
1Make sure the machine is in scanner 
mode.
When the [SCAN] key 
light is on, the machine is 
in scanner mode. If the 
light is not on, press the 
[SCAN] key.
If user authentication is 
enabled, you must log in. 
(p.17) 
2Load the original.
For detailed information 
on loading an original, 
refer to the operation 
manual for copier.
3Check the original size that appears in 
the top half of the [ORIGINAL] key.
The original size is 
automatically detected. 
If you loaded a 
non-standard size 
document or wish to 
change the scanning size, 
touch the [ORIGINAL] key 
and set the document 
size. (Refer to page 26.)
4Adjust the quality setting. (p.27)
The factory default 
settings are:
 Image quality: 
TEXT/PHOTO
 Density: AUTO
5Adjust the resolution setting. (p.28)
The factory default 
setting is 300dpi.
6Select the file format. (p.29)
The factory default 
settings are:
 FILE TYPE: TIFF

COMPRESSION MODE: 
MMR (G4)
PAGES PER FILE: ALL
7Touch the [ADDRESS BOOK] key.
The address book screen 
appears.
You cannot load documents in both the 
RSPF and on the document glass and send 
them in a single transmission. If documents 
are loaded in both the RSPF and on the 
document glass, only the document in the 
RSPF will be scanned and transmitted.
To scan a two-sided original (when an RSPF 
is installed), refer to page 24.
If you are scanning a large number of 
originals (and the RSPF is installed), follow 
the procedure on page 25.
 To rotate the document image 90° before 
transmission, see page 26.
COPY
PRINT
SCAN
ON LI
D ATA
D ATA
Note
AUTO   8½X11
ORIGINAL
300dpi
RESOLUTION
TIFF-G4
FILE FORMAT
Note
AUTO 8½X11
300dpiRESOLUTION
QUALITY
TIFF-G4
AUTO
FILE FORMAT
AUTO   8½X11ORIGINAL
300dpiRESOLUTION
QUALITY
TIFF-G4FILE FORMAT
AUTO   8½X11ORIGINAL
300dpiRESOLUTION
QUALITY
TIFF-G4FILE FORMAT
ADDRESS
BOOK
ADDRESS ENTRY
ADDRESS REVIEW
SEND SETTINGS
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							21
HOW TO USE THE NETWORK SCANNER FUNCTION
2
8Touch the one-touch key of the desired 
destination.
The key you touched is 
highlighted. If you touch 
the wrong key, touch the 
key again to cancel the 
selection. The key 
display will return to 
normal.
9Enter a file name for the scanned 
image. (p.30)
If the send settings are 
not changed, a file name 
is assigned based on the 
items specified in the 
Web page.
Using the RSPF
10Press the [START] key ( ).
Scanning begins. When 
scanning is finished, 
SENDING. PRESS [C] 
TO CANCEL. appears in 
the touch panel and 
transmission begins.
When transmission is 
finished, SENDING 
COMPLETED. appears 
in the touch panel.
Using the document glass
10Press the [START] key ( ).
The original is scanned 
and the [READ-END] key 
appears.
11If you have another page to scan, 
change pages and then press the 
[START] key ( ).
Repeat this sequence until all pages have been 
scanned. 
12After the final page is scanned, touch 
the [READ-END] key.
SENDING. PRESS [C] 
TO CANCEL. appears in 
the touch panel and 
transmission begins.
When transmission is 
finished, SENDING 
COMPLETED. appears 
in the touch panel.
 Refer to pages 10 to 13 for information on 
programming one-touch key destinations.
 When touching a one-touch key, 
corresponding information from the email 
destination screen is shown in the 
message display.
 The destination e-mail address for Scan to 
E-mail can be entered manually, or you 
can search for a destination in an LDAP 
server on the network (p.22 to 23).
 Multiple destinations can be specified for 
a Scan to E-mail transmission (p.22).
When sending an image by Scan to E-mail, 
a subject and senders name can be 
entered.
Normally the subject and sender are 
automatically entered based on the 
information stored in Reply E-mail Address 
in SMTP Setup in the Web page.
If user authentication is enabled, the e-mail 
address of the user who logged in is used as 
the sender.
FREQUENT USEABCDEFGHIJKLMNOP
TEST5TEST6
TEST7TEST8
TEST3
TEST1TEST2
READY TO SEND.
TEST4
Note
ADDRESS
BOOK
ADDRESS ENTRY
ADDRESS REVIEW
SEND SETTINGS
Note
If no action is taken for one minute, scanning 
automatically ends and transmission begins.Note
READ-END
ESS [START].
EAD-END].
 To cancel transmission while SCANNING ORIGINAL. appears in the display or before the [READ-END] key 
is touched, press the [CLEAR] key ( ) or the [CLEAR ALL] key ( ). If you press the [CLEAR] key ( ), 
the destination and scan settings are saved. To cancel a transmission, press the [JOB STATUS] key and 
cancel the job. (p.31)
 If you exceed the number of pages that can be scanned while scanning an original, THE MEMORY 
BECOMES FULL. will appear in the touch panel. To send the data that has been scanned to that point, touch 
the [SEND] key. To cancel the transmission, touch the [CANCEL] key. 
 If a misfeed occurs while an original is being scanned, remove the original according to the instructions in the 
touch panel. To resume scanning after removing the misfeed, press the [START] key ( ).Note
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							22
HOW TO USE THE NETWORK SCANNER FUNCTION
TRANSMISSION METHODS FOR SCAN TO E-MAIL
The destination for a Scan to E-mail transmission can be selected from the address book or entered manually. You 
can also use an e-mail address stored on an LDAP server. 
It is possible to select multiple destinations for a Scan to E-mail transmission using a combination of these methods.
Use the following procedure when you wish to enter the e-mail address manually or use an e-mail address stored on 
an LDAP server.
Sending an image by entering an e-mail address manually
1Perform steps 1 through 6 of BASIC 
TRANSMISSION METHOD. (p.20)
2Touch the [ADDRESS ENTRY] key.
The e-mail address entry 
screen appears.
3Touch the keys on the keyboard to 
enter the e-mail address.
 If you make a mistake, touch the   key to move the 
cursor ( ) back to the mistake and then enter the 
correct character.
 To enter a number, touch the [AB/ab   12#$%] key. 
The screen will change to the number entry screen.
To return to the text entry screen, touch the [AB/ab 
 12#$%] key again.
4Touch the [OK] key.
5If you wish to enter another e-mail 
address, repeat steps 2 through 4.
If you wish to select an e-mail address from the 
address book screen, follow steps 7 and 8 of 
BASIC TRANSMISSION METHOD (p.20 to 21).
If you wish to select an e-mail address in an 
LDAP server, follow the steps in Sending an 
image by selecting an e-mail address in an LDAP 
server (p.23).
6Touch the [ADDRESS REVIEW] key 
and check the destinations.
When the [ADDRESS 
REVIEW] key is touched, 
only the entered 
destinations are displayed.
To delete a destination, 
touch the key of the 
destination that you wish 
to delete.
Touch the [OK] key to 
return to the initial screen.
7Continue from step 9 of BASIC 
TRANSMISSION METHOD (p.21).
ADDRESS
BOOK
ADDRESS ENTRY
ADDRESS REVIEW
SEND SETTINGS
SPACE12#$%
abcABC
AB/ab
CANCELOKE-MAIL ADDRESS
[email protected]
abcABC
CANCELOK
If you frequently transmit to a fixed group of 
destinations, you can store the destinations 
as a group (p.13).
The entered or selected destinations appear in 
the address review screen as one touch keys. 
A maximum of 18 characters of the name or 
e-mail address can appear in each key.
To cancel the operation when selecting 
destinations, press the [CLEAR ALL] key ( ).
Note
ADDRESS
BOOK
ADDRESS ENTRY
ADDRESS REVIEW
SEND SETTINGS
Note
Note
Important points when using Scan to E-mail
Be very careful not to send image data files that are too large. Your mail servers system administrator may 
have placed a limit on the amount of data that can be sent in one e-mail transmission. If this limit is 
exceeded, the e-mail will not be delivered to the recipient. Even if there is no limit and your e-mail is 
successfully delivered, a large data file may take a long time to be received and place a heavy burden on the 
recipients network, depending on the recipients network (Internet) connection environment. If large image 
data files are repeatedly sent, the resulting burden on the network may slow down the speed of other, 
unrelated data transmissions and in some cases, may even cause the mail server or network to go down. In 
cases where you need to send multiple documents, try such measures as lowering the resolution mode.
A limit can be set for the size of image files sent by Scan to E-mail in Maximum Size of File (p.6) in the Web page.
Caution
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							23
HOW TO USE THE NETWORK SCANNER FUNCTION
2
Sending an image by selecting an e-mail address in an LDAP server
To use an LDAP server, the LDAP server settings must be configured in the Web page.
1Perform steps 1 through 6 of BASIC 
TRANSMISSION METHOD. (
p.20)
2Touch the [ADDRESS BOOK] key.
The address book screen 
appears.
3Touch the [GLOBAL ADDRESS 
SEARCH] key.
The global address 
search screen appears.
4Touch the key of the server that you 
wish to search and then touch the 
[OK] key.
 If you make a mistake, touch the   key to move the 
cursor ( ) back to the mistake and then enter the 
correct character.
 To enter a number, touch the [AB/ab   12#$%] key. 
The screen will change to the number entry screen.
To return to the text entry screen, touch the [AB/ab 
 12#$%] key again.
5Touch the [OK] key.
The server begins searching.
When the search is finished, a list of the matching 
e-mail addresses appears.
6Touch the one-touch key of the 
desired destination.
If you touch the wrong 
key, touch the correct key.
7Touch the [ADD SELECTED] key.
The destination selected 
in step 6 is entered as a 
destination of the 
transmission.
8If you wish to enter another e-mail 
address, repeat steps 6 through 7.
If multiple LDAP servers have been configured and 
you wish to select a different server, touch the 
[ADDRESS BOOK] key and then touch the 
[GLOBAL ADDRESS SEARCH] key.
9Touch the [ADDRESS REVIEW] key 
and check the destinations.
When the [ADDRESS 
REVIEW] key is touched, 
only the entered 
destinations are displayed.
To delete a destination, 
touch the key of the 
destination that you wish 
to delete.
Touch the [OK] key to 
return to the initial screen.
10Continue from step 9 of BASIC 
TRANSMISSION METHOD (p.21).
If multiple LDAP servers have been 
configured, the server select screen appears.
Touch the key of the server that you wish to 
search and then touch the [OK] key.
The selected server key is highlighted.
ADDRESS
BOOK
ADDRESS ENTRY
ADDRESS REVIEW
SEND SETTINGS
ABCGROUPJKLMNOPQRSTUVWXYZ
CONDITION
SETTINGS1/2
ADDRESS REVIEW
GLOBAL
ADDRESS SEARCH
Note
1/2
CANCELOKSERVER SELECT
SERVER 1
SERVER 2
SERVER 3
SERVER 4
SPACE12#$%
abcABC
AB/ab
CANCELOKGLOBAL ADDRESS SEARCH
test
If there are no matches, touch the [OK] key 
in the message screen that appears. Touch 
the [SEARCH AGAIN] key and repeat the 
procedure from step 4.
To cancel the operation when selecting 
destinations, press the [CLEAR ALL] key ( ).
Note
test5test6
test3
test1
ADD SELECTED
tes
test2
READY TO SEND.
test4
test5test6
test3
test1
ADD SELECTED
tes
test2
No.001:test1
[email protected]
test4
CONDITION
SETTINGS
ADDRESS REVIEW
SEARCH AGAIN
ADDRESS BOOK
Note
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							24
HOW TO USE THE NETWORK SCANNER FUNCTION
SCANNING AND TRANSMITTING A TWO-SIDED 
ORIGINAL (when an RSPF is installed)
Follow these steps to automatically scan a two-sided original.
1Make sure the machine is in scanner 
mode and then load the document in 
the RSPF. (p.20)
2Touch the [ORIGINAL] key.
3Touch the [2-SIDED BOOKLET] key or 
the [2-SIDED TABLET] key as 
appropriate for the original you 
loaded.
If you wish to rotate the 
original 90° when 
creating an image file, 
touch the [ROTATE THE 
IMAGE 90 DEGREES] 
checkbox (a checkmark 
should appear in the 
box).
4Touch the [OK] key.
You will return to the 
initial screen.
A two-sided original icon appears next to the 
[ORIGINAL] key.
(Example: The icon that appears when the 
[2-SIDED BOOKLET] key is touched.)
5Continue from step 4 of BASIC 
TRANSMISSION METHOD (
p.20 to 21).
If the correct original size does not appear in 
the screen of step 2, touch the [MANUAL] 
key and specify the correct original size 
(p.26).
AUTO   8½X11
ORIGINAL
300dpi
RESOLUTION
TIFF-G4
FILE FORMAT
MANUAL
ROTATE THE 
AUTO
2-SIDED
BOOKLET2-SIDED
TABLET
ORIGINAL SIZE
Note
MANUAL
ROTATE THE IMAGE 90 DEGREES
OK
2-SIDED
TABLETJOB
BUILD
INAL SIZE
AUTO   8½X11ORIGINAL
300dpiRESOLUTION
QUALITY
TIFF-G4FILE FORMAT
 Booklets and tablets
Two-sided originals that are bound at the side are booklets, and two-sided 
originals that are bound at the top are tablets.
 Two-sided scanning mode turns off after transmission is finished. Two-sided 
scanning mode can also be canceled by pressing the [CLEAR ALL] key  
().NoteBooklet Tablet
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							25
HOW TO USE THE NETWORK SCANNER FUNCTION
2
SCANNING A LARGE NUMBER OF ORIGINALS (when 
an RSPF is installed)
If you have a large number of originals, the originals can be scanned in batches using the RSPF.
1Make sure the machine is in scanner 
mode and then load the document in 
the RSPF. (p.20)
2Touch the [ORIGINAL] key.
3Touch the [JOB BUILD] key.
If you wish to rotate the 
original 90° when creating 
an image file, touch the 
[ROTATE THE IMAGE 90 
DEGREES] checkbox (a 
checkmark should appear 
in the box).
4Touch the [OK] key.
You will return to the 
initial screen.
A job build icon appears next to the [ORIGINAL] key.
5Perform steps 4 through 9 of BASIC 
TRANSMISSION METHOD
. (p.20 to 21)
6Press the [START] key ( ).
Scanning of the originals 
begins. A message 
appears in the touch 
panel.
7When all of the originals in the RSPF 
have been scanned, load the next 
batch and press the [START] key ( ).
Repeat this sequence until all pages have been 
scanned.
8When all originals have been 
scanned, touch the [READ-END] key.
SENDING. PRESS [C] 
TO CANCEL. appears in 
the touch panel and 
transmission begins.
When transmission is 
finished, SENDING 
COMPLETED. appears 
in the touch panel.
If the correct original size does not appear in 
the screen of step 2, touch the [MANUAL] key 
and specify the correct original size (p.26).
AUTO   8½X11
ORIGINAL
300dpi
RESOLUTION
TIFF-G4
FILE FORMAT
MANUAL
ROTATE THE IMAGE 90 DEGREES
OK
2-SIDED
TABLETJOB
BUILD
RIGINAL SIZE
Note
MANUAL
ROTATE THE IMAGE 90 DEGREES
OK
2-SIDED
TABLETJOB
BUILD
NAL SIZE
300dpi
QUALITY
RESOLUTION
TIFF-G4FILE FORMAT
AUTO   8½X11ORIGINAL
If no action is taken for one minute, scanning 
automatically ends and transmission begins.Note
READ-END
ESS [START].
EAD-END].
 Job build mode turns off after transmission is finished. Job build mode can also be canceled by pressing the 
[CLEAR ALL] key ( ).
 When performing Scan to E-mail, see the notes on page 22.Note
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							26
SCANNING SETTINGS
(ORIGINAL SIZE, QUALITY, RESOLUTION, 
FILE FORMAT, AND SEND SETTING)
When sending an image, you can change the original scan size, quality, resolution, file format, and file name.
MANUALLY SETTING THE SCANNING SIZE
If you load an original that is not a standard size, or if you wish to change the scanning size, touch the [ORIGINAL] 
key and set the original size manually.
Perform the following steps after loading the document in the RSPF or on the document glass.
1Touch the [ORIGINAL] key.
2Touch the [MANUAL] key.
The sizes that can be 
selected are displayed.
3Touch the desired original size key.
[AUTO] is no longer 
highlighted. [MANUAL] 
and the original size key 
you touched are 
highlighted.
If you wish to select an AB size, touch 
the [AB INCH] key and then touch 
the desired original size key.
[AB] is highlighted and 
AB size keys are 
displayed. To return to 
the inch size, touch the 
[AB INCH] key once 
again.
4Touch the outer [OK] key.
You will return to the 
initial screen.
Touching the inner [OK] 
key in the step above 
returns you to step 2.
5The selected size appears in the top 
half of the [ORIGINAL] key.
*Standard sizes:
The following originals sizes will be correctly detected:
 Countries/regions that use inch-based standard sizes:11x17, 8-1/2x14, 8-1/2x11, 8-1/2x11R, 
5-1/2x8-1/2, 5-1/2x8-1/2R*.
 Countries/regions that use AB standard sizes: A3, A4, A4R, A5, A5R*, B4, B5, B5R.
* These sizes can only be automatically detected when the RSPF is used.
If a non-standard size original is loaded (including special sizes), the closest standard size may be displayed, or 
the original size may not appear.Note
If you wish to rotate the original 90° when 
creating an image file, touch the [ROTATE 
THE IMAGE 90 DEGREES] checkbox (a 
checkmark should appear in the box).
 The [2-SIDED] key and [JOB BUILD] key 
do not appear on models that do not have 
an RSPF installed.
AUTO   8½X11
ORIGINAL
300dpi
RESOLUTION
TIFF-G4
FILE FORMAT
MANUAL
ROTATE THE IMAGE 90 D
O
DED
LET2-SIDED
TABLETJOB
BUIL
ORIGINAL SIZE
Note
5 X81 
/
 21 
/
 25 X8 R1 
/
 21 
/
 2
8 X11R1 
/
 28 X131 
/
 28 X141 
/
 28 X111 
/
 2
11X17
AUTOMANUALOKORIGINAL SIZE
OK
INCH
AB
You can return to automatic detection by 
pressing the [CLEAR ALL] key ( ).
AUTOMANUALOKORIGINAL SIZE
OKB5
A4R
A5R
A4
A5
B5R
INCH
AB
A3B4
MANUAL
OKINAL SIZE
OKB5
A4R
5R
4
INCH
AB
3
A4
ORIGINAL
300dpi
RESOLUTION
TIFF-G4
FILE FORMAT
A4
Note
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							27
HOW TO USE THE NETWORK SCANNER FUNCTION
2
SELECTING THE QUALITY
You can adjust the quality manually to match the type of original. After loading the original in scanner mode, follow 
the steps below. The factory default settings are TEXT/PHOTO for the image quality, and AUTO for the density.
1Touch the [QUALITY] key.
2Selecting the original type.
Touch the appropriate 
key for the type of 
original to be scanned. 
The image will be 
processed according to 
the selected type.
You can select the 
original type from 
TEXT, TEXT/PHOTO 
or PHOTO.
TEXT ( ) : Text original
TEXT/PHOTO ( ) : Original with mixed text and photos.
PHOTO ( ) : Photograph or illustration
3Touch the [AUTO MANUAL] key.
MANUAL is highlighted.
4Adjust the density.
Touch the  or  key 
to adjust the scanning 
density. (Touch the    
key for a darker image or 
the   key for a lighter 
image.)
5Touch the [OK] key.
You will return to the 
initial screen.
AUTO 8½X11
300dpiRESOLUTION
QUALITY
TIFF-G4
AUTO
FILE FORMAT
PHOTO
TEXT
ORIGINAL
 IMAGE TYPE
TEXT/PHOTO1
OK
MANUAL
135
AUTO
OK
MANUAL
135
AUTO
OK
MANUAL
135
AUTO
·
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							28
HOW TO USE THE NETWORK SCANNER FUNCTION
SELECTING THE RESOLUTION
The resolution for scanning an original can be selected. Load the original in scanner mode and then follow the steps 
below. The factory default setting for the resolution is 300 dpi.
Change the resolution
1Touch the [RESOLUTION] key.
2Touch the desired resolution key.
Touch the resolution key 
that is most suitable for 
the original.
The selected key will be 
highlighted.
3Touch the [OK] key.
You will return to the 
initial screen.
AUTO   8½X11ORIGINAL
300dpiRESOLUTION
QUALITY
TIFF-G4FILE FORMAT
600dpi
300dpi
200dpi
OK
600dpi
300dpi
200dpi
 The resolution is initially set to 300 dpi (factory default setting). A resolution of 200 dpi or 300 dpi produces 
sufficiently clear image data for normal text originals. (200 dpi is equivalent to the Fine character mode used 
for facsimiles).
The 600 dpi setting should only be used in cases where high-clarity image reproduction is required, such as a 
photograph or an illustration. Note that a high resolution setting will result in a larger file size, and transmission 
may not be successful if there is insufficient disk capacity in the server to which the image is sent (or if the 
administrator of the server has restricted the file size). If transmission is not successful, you can try such 
measures as reducing the number of scanned pages in the file or reducing the scan size setting for the original 
(MANUALLY SETTING THE SCANNING SIZE (p.26)).
 The default resolution setting can be changed in the key operator programs. (See INITIAL RESOLUTION 
SETTING in the key operators guide.)
 The resolution setting cannot be changed once scanning has begun.Note
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