Sharp AR M165E User Manual

							9
MANUALS PROVIDED WITH THE 
PRODUCT
Multiple manuals are provided for use of the machine. Please read each manual as appropriate for the functions that 
you wish to use.
Operation manual (for general information and copier) (this manual):
The first half of this manual contains general information on the machine, including safety precautions and the 
procedures for loading paper, removing misfeeds, and performing regular maintenance.
The second half of the manual contains explanations of how to use the copy function of the machine.
The manual also includes explanations of key operator programs for management of the machine and for the copy 
function. Explanations of key operator programs related to the fax, printer, and network scanner functions can be 
found in the respective manuals for those functions.
The key operator programs are used by the administrator of the machine to enable or disable functions to suit the 
needs of your workplace.
Software setup guide
This explains how to install and configure the printer driver.
Operation manual (for facsimile)*1:
This explains how to use the fax function of the machine. To use the fax function, the optional facsimile expansion kit 
(AR-FR11) must be installed.
Operation manual (for printer and scanner)*2:
This explains how to use the machine as a printer and a scanner when it is connected to a computer.
Operation manual (for network printer)*2:
This explains how to use the machine as a network printer.
To use the machine as a network printer, the optional network expansion kit (AR-NB3) must be installed.
Operation manual (for network scanner)*2:
This explains how to use the machine as a network scanner when it is connected to a computer. To use the machine 
as a network scanner, the optional network expansion kit must be installed.
*1 The Operation manual (for facsimile) is contained in the optional facsimile expansion kit.
*2 The Operation manual (for printer and scanner) is contained in the accompanying CD-ROM in PDF format. The Operation 
manual (for network printer) and the Operation manual (for network scanner) are contained in PDF format in the CD-ROM 
that accompanies the network expansion kit. (These manuals are not provided in printed form.)
The meaning of R in original and paper size indications
An R appearing at the end of an original or paper size (A4R, B5R (8-1/2 x 
11R, 5-1/2 x 8-1/2R), etc.) indicates that the original or paper is oriented 
horizontally as shown below.
Sizes that can be placed only in the horizontal (landscape) orientation (A3, 
B4 (11 x 17, 8-1/2 x 14)) do not contain the R in their size indication.
Conventions used in this manual
This manual refers to the Reversing single pass feeder as the RSPF and the single pass feeder as the SPF. 
Unless specific mention is made, both the RSPF and the SPF are referred to simply as SPF.Warns the user that injury may result if the contents of the warning are not properly followed.
Cautions the user that damage to the machine or one of its components may result if the contents 
of the caution are not properly followed.
Notes provide information relevant to the machine regarding specifications, functions, 
performance, operation and such, that may be useful to the user.
Horizontal (Landscape) orientation
Warning
Caution
Note
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MAIN FEATURES
High-speed laser copying
First-copy time*1 at 300 dpi*2 is only 7.2 seconds.
Copying speed is 20 (AR-M206/AR-M207) or 16 (AR-M161/AR-M162/AR-M165) copies per minute. This provides 
a big boost to workplace productivity.
*1 Measured after the machine has warmed up following power-on, copying using the document glass (A4 (8-1/2 x 11) paper 
fed from machine tray 1). The first-copy time may vary depending on machine operating conditions and ambient conditions 
such as temperature and power voltage.
*2 dpi (dots per inch) is a unit that is used to measure resolution. Resolution indicates how much detail can be reproduced in 
a printed or scanned image.
High-quality digital image
High-quality copying at 600 dpi is performed.
In addition to automatic exposure adjustment, two exposure modes can be selected: TEXT for text-only originals, 
and PHOTO for photographs. The exposure can be adjusted to five levels in each mode.

Photo mode allows clear copying of originals with delicate halftones such as monochrome photos and colour photos.
Enhanced copying features
The zoom function can be used to reduce or enlarge copies from 25% to 400% in increments of 1%. (When the 
SPF is used, the zoom copy ratio range is 50% to 200%.)
Up to 999 copies can be made of an original scanned just once. (This can be changed to a maximum of 99 copies 
in the key operator programs.)
The key operator programs allow functions to be selected and managed to meet your specific needs. For example, 
access to the machine can be controlled by enabling audit mode.
The optional dual function board can be installed to enable use of rotation copy and other convenient functions.
* When the dual function board is installed.
Sort function (when the dual function board is installed)
Copies of multiple original pages can sorted into sets.
Laser printer function / colour scanner function
The machine is equipped standard with a USB port and a parallel port. A computer can be connected to these 
ports to use the machine as a printer or a scanner.
To use the machine as a printer or scanner, the printer driver or scanner driver must first be installed as explained 
in the Software setup guide.
The scanning feature is only available when the computer is connected to the USB port and is running Windows 
98/Me/2000/XP. If the computer is running Windows 95/NT 4.0 or is connected to the parallel port, only printing is 
available.
AAAACARDCARD
CARDErase copy* Margin shift* 2 in 1 copy* 4 in 1 copy*
Dual page copy Rotation copy* XY zoom copyingBack
Card shot* Front
2 1
3
2 1
3123
2 1
3
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MAIN FEATURES
Fax function (option)
Installation of the optional facsimile expansion kit enables the plain-paper, Super G3 laser fax function to be used.
Network connection (option)
The optional network expansion kit (AR-NB3) can be installed to enable the machine to be used as a network printer 
and network scanner.
Environment and people friendly design
Preheat and auto power shut-off modes are provided to reduce power consumption when the machine is not in 
active use.
A universal design has been implemented in the product whereby the height of the operation panel and shape of 
the keys are designed to be usable by as many people as possible.
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1
BEFORE USING THE PRODUCT
This chapter contains basic information required for use of the machine. Please read this chapter before using the 
machine.
PART NAMES AND FUNCTIONS
(1) USB 2.0 port (USB-2) (when the dual function 
board is installed)
Connect to your computer to this port to use the 
printer and scanner functions.
(2) USB 1.1 port (USB-1)
Connect to your computer to this port to use the 
printer and scanner functions.
(3) Parallel port
Connect to your computer to this port to use the 
printer function.
(4) Charger cleaner
Use to clean the transfer charger.
(5) Glass cleaner
Use to clean the original scanning glass.
(6) Document glass
Place an original that you wish to scan face down 
here. (Page 45)
(7) Handles
Use to move the machine.
(8) Power switch
Press to turn the machine power on and off.(9) Centre tray
Copies and printed pages are output to this tray.
(10) Top tray (when the job separator tray kit is 
installed)
Received faxes (when the fax option is installed) 
and print jobs are delivered to this tray.
(11) Operation panel
Contains operation keys and indicator lights.
(12) Front cover
Open to remove paper misfeeds or replace the 
toner cartridge.
(13) Tray 1
Tray 1 can hold approximately 250 sheets of 
copy paper (80 g/m
2 (20 lbs.)).
For restrictions on paper types and weights, see 
PAPER (page 18).
(14) Tray 2
Tray 2 can hold approximately 250 sheets of 
copy paper (80 g/m
2 (20 lbs.)).
For restrictions on paper types and weights, see 
PAPER (page  18).
(15)
(11)
(12)
(13) (14)(10)
(9)
(2) (1)
(3)(6)
(7)
(8)(7)
(16)
(17)
(18) (19) (20)
(5)
(4)
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BEFORE USING THE PRODUCT
1
(15) Document cover (when installed)
Open to make a copy from the document glass.
(16) Side cover
Open to remove misfed paper.
(17) Side cover handle
Pull to open the side cover.
(18) Bypass tray guides
Adjust to the width of the paper when using the 
bypass tray.
(19) Bypass tray
Special paper (heavy paper or transparency film) 
can be fed from the bypass tray.
(20) Bypass tray extension
Pull out when feeding large paper such as A3 and 
B4 (11 x 17 and 8-1/2 x 14).
(21) Toner cartridge lock release lever
To replace the toner cartridge, pull out the toner 
cartridge while pushing on this lever.
(22) Toner cartridge
Contains toner.
(23) Document feeder tray (when the SPF is 
installed)
Place the original(s) that you wish to scan face up 
here. Up to 40 sheets can be placed.
(24) Original guides (when the SPF is installed)
Adjust to the size of the originals.
(25) Feeding roller cover (when the SPF is 
installed)
Open to remove misfed originals.(26) Right side cover (when the SPF is installed)
Open to remove misfed originals.
(27) Fusing unit release levers
To remove the paper misfed in the fusing unit, 
push down on these levers and remove the 
paper.
(28) Roller rotating knob
Rotate to remove misfed paper.
(29) Exit area (when the SPF is installed)
Originals exit the machine here after 
copying/scanning when the SPF is used.
(30) Reversing tray (when the RSPF is installed)
Pull out to remove misfed originals.
(31) Photoconductive drum
Images are formed on the photoconductive drum.
(32) Fusing unit paper guide
Open to remove misfed paper.
(27) (28)
(22) (21)(23) (24) (25)
(26)
(31) (32)(29) (30)
The fusing unit is hot. Do not touch 
the fusing unit when removing 
misfed paper. Doing so may cause a 
burn or injury.
Do not touch the photoconductive drum 
(green portion) when removing the misfed 
paper. Doing so may damage the drum and 
cause smudges on copies.
The model name is on the front cover of the 
machine.
Warning
Caution
Note
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							14
BEFORE USING THE PRODUCT
OPERATION PANEL
(1) Keys for fax function (when the fax option is 
installed)
These are used in fax mode. For more 
information, see the Operation manual (for 
facsimile) that accompanies the optional 
facsimile expansion kit.
(2) [COPY] key / indicator
Press to select copy mode. If pressed when 
Ready to copy. appears or during warm-up, the 
total number of sheets used (page 36) appears 
while the key is pressed.
(3) [PRINT] key / indicator
Press to select print mode.
• ONLINE indicator
Print jobs can be received when this indicator is 
lit.
 DATA indicator
This lights steadily when there is a print job in 
memory that has not been printed, and blinks 
during printing.
(4) [SCAN] key / indicator
Press to select scan mode. (To connect a 
computer to the USB port on the machine and 
use the scanner function, see the Operation 
manual (for printer and scanner). To use the 
machine as a network scanner, see the 
Operation manual (for network scanner) that 
accompanies the optional network expansion kit.)(5) Display
Shows various messages. For more information 
see page 16.
(6) [BACK] key
Press to return the display to the previous screen.
(7) [FAX STATUS] key (when the fax option is 
installed)
This key is used in fax mode. For more 
information, see the Operation manual (for 
facsimile) that accompanies the optional 
facsimile expansion kit.
(8) [OK] key
Press to enter the selected setting.
(9) Copy number display
The selected number of copies appears. During 
copying, this shows the remaining number of 
copies.
(10) Numeric keys
Use to select the number of copies.
(11) [INTERRUPT] key ( ) / INTERRUPT indicator
Interrupts a copy run to allow an interrupt copy 
job to be performed. (Page 63)
(12) [C] key
Press to clear the set number of copies or stop a 
copy run.
ON LINED ATA
LINED ATA
SCAN
FA X
PRINT
26 27 28 29 30
31 32 33 34 3541 42 43 44 45
46 47 48 49 50
36 37 38 39 40
ABCDE
FGH I J
KLMNOPQR TS
U V W XYZ SP
SPEAKER
SHIFTREDIAL/PAUSE SPEED
SYMBOLCOMM. SETTING
SPACE/–
COPY
(13)
(2)(1)(3)(4)
(14) The indicators of the 
operation panel may 
differ depending on the 
country and region.
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							15
BEFORE USING THE PRODUCT
1
(13) LINE STATUS indicator (when the fax option 
is installed)
This key is used in fax mode. For more 
information, see the Operation manual (for 
facsimile) that accompanies the optional 
facsimile expansion kit.
(14) [FAX] key / indicator (when the fax option is 
installed)
LINE indicator, DATA indicator
This key is used in fax mode. For more 
information, see the Operation manual (for 
facsimile) that accompanies the optional 
facsimile expansion kit.
(15) [EXPOSURE] key
Use to select the exposure mode. AUTO, 
TEXT, or PHOTO can be selected. (Page 48)
(16) [PAPER SELECT] key
Use to manually select a paper tray. (Page 49)
(17) [COPY RATIO] key
Press to select a reduction or enlargement copy 
ratio. (Page 52)
(18) [AUTO IMAGE] key
Press to have the copy ratio selected 
automatically. (Page 52)
(19) [OUTPUT] key (Only effective when the dual 
function board is installed)
Use to select the sort function. (Page 64)(20) [2-SIDED COPY] key (only on models that 
support two-sided printing)
Select the two-sided copying mode. (Page 56)
(21) Arrow keys
Press to move the highlighting (which indicates 
that an item is selected) in the display.
(22) [SPECIAL FUNCTION] key
Press to select special functions.
(23) [ACC.#-C] key ( )
Press the end the use of an account and return 
the display to the account number entry screen. 
(Page 23)
(24) [0] key
Press during a continuous copy run to display the 
number of copies completed.
(25) [READ-END] key ( )
When copying in sort mode from the document 
glass, press this key when you have finished 
scanning the original pages and are ready to start 
copying. (Page 64)
(26) [START] key ( ) / indicator
Copying is possible when this indicator is on. 
Press the key to start copying.
(27) [CA] key
Clears all selected settings and returns the 
machine to the default settings. (Page 18)
ABC DEF
JKL GHI MNO
TUV PQRS WXYZ
@.-_COPYEXPOSUREPAPER
SELECTCOPY
RATIOAUTO
IMAGEOUTPUT2-SIDED
COPY
SPECIAL FUNCTION
ACC. #-CREAD-END
SCANFA XCOLOUR MODEPROGRAMFORMATBROADCAST
OKBACK
FAX STATUS
RESOLUTIONADDRESSORIGINAL SIZE DUPLEX SCAN
(5)(9)(6) (7) (8)(10) (11) (12)
(15)(16) (17) (18) (19)(20)(21) (22) (27)(26) (25) (23)(24)
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BEFORE USING THE PRODUCT
Display (base screen)
Example: Copy mode
* The display shown is the AR-M206/AR-M207 (when the 
optional RSPF is installed) display.
Icons appearing in the special function icon display
* These only appear when the dual function board is 
installed.
(1) Exposure display
Indicates the selected exposure mode.
(2) Special function icon display
Icons of enabled special functions will appear.
(3) Message display
Messages are displayed regarding machine 
status and operation.
(4) Original size display
The size of the placed original and the icon of the 
original scanning mode will appear.
:  One-sided scanning in the SPF.
:  Scanning on the document glass
:  Two-sided scanning in the RSPF.(5) Copy ratio display
Displays the copy ratio for reduction or 
enlargement.
(6) Paper size display
Displays the selected paper size. When AUTO 
appears, the most suitable size of paper is 
automatically selected.
(7) Paper tray display
The selected paper tray is highlighted.
OPERATION IN COPY, PRINT, SCAN, AND FAX MODES
Some operations in the various modes of the machine cannot take place simultaneously.
*1 Can be used after pressing the [INTERRUPT] key ( ).
*2 After the page that is currently being printed is output, the job is interrupted.
*3 Only possible when the computer is connected to the USB-2 port.
*4 Only possible when the computer is connected to the parallel port or USB-1 port; the job is interrupted after the page that is 
currently being printed is output.
*5 After output of the page that is currently being printed via the parallel port or USB-1 port, the job is interrupted.
Ready to copy.
              A4
     
 100%    
   A4
AUTO
AUTO
(2) (3) (4)
(5)(1)
(7) (6)1-sided to 2-sided 
copyCentre erase 
copy*
2-sided to 2-sided 
copyEdge + Centre 
erase*
2-sided to 1-sided 
copy2 in 1 copy*
Sort function* 4 in 1 copy*
Margin shift copy* Dual page copy
Edge erase copy* Card shot*
Interrupting operation
Copy outputPrintingScanning
Faxing
Scanning 
originalsPrinting 
faxes
Interrupted operation
CopyingOutputYes*1No No No No
PrintingOutputYes*2Yes*4Yes*5No
ScanningScanning an originalNo No No No
FaxingScanning an originalNo Yes*3No Yes
OutputYes*2No Yes*2Yes
Printing is not possible when the front or side cover is opened for machine maintenance, or when a misfeed 
occurs or the machine runs out of paper or toner, or when the drum cartridge reaches its replacement time.
If an original misfeed occurs in the SPF, printing will not be possible until the misfed original is removed and 
the SPF is ready for use.Note
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							17
1
TURNING THE POWER ON AND OFF
The power switch is located on the left side of the machine.
POWER ON
Turn the power switch to the ON position
It will take about 45 seconds 
for the machine to warm up.
When the power switch is 
turned to the ON position, 
the message System check. 
will appear in the message 
display and warm-up will start.
Once the copier has finished warming up, the 
message display will change to Ready to copy. and 
the START indicator will light up to indicate that 
copying is possible. Copy settings can be selected 
during warm-up.
If auditing mode has been enabled (page 79), the 
message Enter your account number. will appear 
after warming up. Once a valid account number has 
been entered, the message display will change to 
Ready to copy. and copying will be possible.
POWER OFF
Make sure that the machine is not in operation 
and then turn the power switch to the OFF 
position.
If the power switch is turned off 
while the machine is in 
operation, a misfeed may occur 
and the job that was in progress 
will be cancelled.
Power save modes
The machine has two power save modes to reduce power consumption, thereby helping to reduce environmental 
pollution and conserve resources.
Preheat mode
This function automatically switches the machine to a low power consumption state if the duration of time set in the 
key operator programs elapses without the machine being used when the power is on. In preheat mode the display 
turns off. Normal operation automatically resumes when a key on the operation panel is pressed, an original is 
placed, or a print job or fax is received.
Auto power shut-off mode
This function automatically switches the machine to a state that consumes even less power than preheat mode if the 
duration of time set in the key operator programs elapses without the machine being used when the power is on. 
During auto power shut-off, only the mode key indicators are lit. To restore the machine to normal operation, press 
any one of the mode keys. Normal operation also resumes automatically when a print job or fax is received or 
scanning is begun from a computer. While auto power shut-off is in effect, pressing a key other than a mode key will 
have no effect.
If the fax option is installed, be sure to keep the power turned on.
Faxes cannot be received when the power is turned off.
The machine is set at the factory to return all settings to the default settings one minute after a copy job is 
finished (auto clear function). When the settings return to the default settings, any functions that were selected 
are cancelled. The auto clear time can be changed in the key operator programs. (Page 83)
The preheat mode activation time and the Auto power shut-off timer can be changed in the key operator 
programs. (Page 85)
Note
Note
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							18
BEFORE USING THE PRODUCT
Default settings
The machine is set at the factory to return all settings to the default settings one minute after a copy job is finished 
(auto clear function) or when the [CA] key is pressed. When the settings return to the default settings, any functions 
that were selected are cancelled.
The auto clear time can be changed in the key operator programs. (Page 83)
In the default state the display shown below appears. The default state of the display may vary depending on 
settings in the key operator programs.
* The screen is that of the AR-M206/AR-M207 (when the RSPF is installed).
LOADING PAPER
The message TRAY< >:Add paper. will be displayed when there is no copy paper in the selected paper tray. 
(< > is the tray number.) Load paper in the indicated paper tray.
PAPER
The specifications for the types and sizes of paper that can be loaded in the paper trays are shown below.
*1 A5 (5-1/2 x 8-1/2) can be used in tray 1 but cannot be used in other trays (including trays in optional paper feeding unit).
*2
When making a large number of copies or prints using 90 g/m2 (24 lbs.) paper, remove the output from the paper output tray 
when about 100 pages have been printed. The output may not stack correctly if more than 100 pages are allowed to accumulate.
*3 The number of sheets of the paper which can be set changes with the weight of a paper. (The indicated numbers are for 80 
g/m2 (20 lbs.) paper.)
*4 The trays are numbered 1, 2, 3, and 4 from the top.
Paper that can be used for automatic 2-sided printing
Paper used for automatic two-sided printing must meet the following conditions:
Paper type: Plain paper (special paper cannot be used.)
Paper size: Standard sizes (A3, B4, A4, A4R, B5, B5R, A5, 11 x 17, 8-1/2 x 14, 8-1/2 x 13, 8-1/2 x 11, 8-1/2 x 11R)
Paper weight: 56 g/m2 to 90 g/m2 (15 lbs. to 24 lbs.)
Paper trayTray No.*4Paper typePaper sizeWeightCapacity
Tray 1 1
Standard paper
Recycled paperA5*
1, B5, B5R, A4, A4R, 
B4, A3
(5-1/2 x 8-1/2*
1 (Invoice), 
8-1/2 x 11 (Letter), 8-1/2 
x 11R, 8-1/2 x 13 
(Foolscap), 8-1/2 x 14 
(Legal), 11 x 17 (Ledger))56 g/m2 to 90 g/m2*2
(15 lbs. to 24 lbs.)*2
250 sheets (80 
g/m2 (20 lbs.))*3
(Load paper lower 
than the line on 
the tray) Tray 2 2
Tray of 
250-sheet 
paper feed unit2 or 3
Tray of 2 x 
250-sheet 
paper feed unit2 or 3
3 or 4
Bypass trayStandard paper
Recycled paper
A6R to A3
(5-1/2 x 8-1/2 (Invoice) to 
11 x 17 (Ledger))56 g/m
2 to 80 g/m2
(15 lbs. to 20 lbs.)100 sheets*3
Thick paperMax. 200 g/m2
(54 lbs.)Load one sheet of 
these papers at a 
time to the bypass 
tray. Transparency film
Labels
EnvelopesInternational DL (110 mm x 
220 mm), International C5 
(162 mm x 229 mm)
Commercial 9 (3-7/8 x 
8-7/8), Commercial 10 
(4-1/8 x 9-1/2)5 sheets
Ready to copy.
              A4
     
 100%    
   A4
AUTO
AUTO
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