Samsung SCX 4623FN User Manual

							Faxing_ 71
Sending a fax 
1.Press (Fax) on the control panel.
2. Lo
ad originals face up into the document feeder, or place a single 
original face down on the scanner glass.
(See  On the scanner glass on page  45  or In the document feeder on 
page  46 ).
3. Adj
ust the resolution and the darkness to suit your fax needs (See 
Adjusting the document settings on page  74 ).
4. Ente
r the receiving fax machine’s number.
You can use speed dial numbers, or group dial numbers. For details 
ab
out storing and searching for a number, see  Setting up address 
book on page  75 .
5. Pres
s  Start on the control panel. The machine starts to scan and send a 
fax to destinations.
 • If you want to send fax directly from your computer, use  Samsung 
Network PC Fax  (See Sending a fax on page  69 ).
• When you want to cancel a fax job, press  Stop/Cle
 ar before the 
machine start transmission.
• If you used the scanner glass, the machine shows the message  as
 king to place another page.
Sending a fax manually
This method is sending a fax using On Hook Dial  on the control panel.
1. Pres
s (Fax) on the control panel.
2. Lo
ad originals face up into the document feeder, or place a single 
original face down on the scanner glass.
3. Adj
ust the resolution and the darkness to suit your fax needs (See 
Adjusting the document settings on page  74 ).
4. Pres
s  On Hook Dial  on the control panel or lift the handset.
5. Ente
r a fax number using the number keypad on the control panel.
6.Pres
s  Start when you hear a high-pitched fax signal from the remote fax 
machine.
 When you want to cancel a fax job, press  Stop/Clear at any time while 
sending.
Confirming a transmission
When the last page of your original has been sent successfully, the machine 
beeps and returns to ready mode.
When something goes wrong while sending your fax, an error message 
ap
 pears on the display. For a list of error messages and their meanings, see 
Understanding display messages on page  95 . If you receive an error 
message, press St
 op/Clear to clear the message and try to send the fax 
again.
You can set your machine to print a confirmation report automatically each 
tim
 e sending a fax is completed. For further details, see  Printing sent fax 
report automatically on page  76.
Automatic redialing
When the number you have dialed is busy or there is no answer when you 
send a fax, the machine automatically redials the number every three 
minutes, up to seven times according to the factory default settings.
When the display shows  R
 etry Redial?, press OK to redial the number 
without waiting. To cancel the automatic redialing, press  Stop/Clear.
To change the time interval between redials and the number of redial 
att
 empts (See  Changing the fax setup options on page  77).
Redialing the last number
To redial the number you called last:
1. Pr
ess Redial/Pause  on the control panel.
2. W
hen an original is loaded in the document feeder, the machine 
automatically begins to send.
If an original is placed on the scanner glass, select  Yes to
  add another 
page. Load another original and press  OK. When you have finished, 
select  No at the Another Page?  prompt.
Sending a fax to multiple destinations
You can use the Multiple Send feature, which allows you to send a fax to 
multiple locations. Originals are automatically stored in memory and sent to 
a remote station. After transmission, the originals are automatically erased 
from memory. You cannot send a color fax using this feature.
1.Pr
ess (Fax) on the control panel.
2. L
oad originals face up into the document feeder, or place a single 
original face down on the scanner glass.
3. Ad
just the resolution and the darkness to suit your fax needs (See 
Adjusting the document settings on page  74 ).
4. Pr
ess Menu  on the control panel.
5. Pr
ess the left/right arrow until  Fax Feature appears and press  OK.
6. Pr
ess the left/right arrow until  Multi Send appears and press OK .
7. En
ter the number of the first receiving fax machine and press  OK.
You can press speed dial numbers or select group dial number using 
Ad
 dress book  button. For details, see  Setting up address book on 
page  75 .
8. En
ter the second fax number and press  OK.
The display asks you to enter another fax number to send the document.
9. To
 enter more fax numbers, press  OK when  Yes appears and repeat 
steps 7 and 8. You can add up to 10 destinations.
10. Pr
ess OK  to start storing the scanned original data into memory.
 Once you entered a group dial number, you cannot enter another 
group dial numbers anymore.
11. W
hen you have finished entering fax numbers, press the left/right arrow 
to select No  at the Another No.?  prompt and press OK .
12. I
f an original is placed on the scanner glass, select  Yes to add another 
pages. Load another original and press OK .
When you have finished, select  No a
 t the Another Page? prompt.
The machine begins sending the fax to the numbers you entered in the 
o
 rder in which you entered them.
Delaying a fax transmission
You can set your machine to send a fax at a later time when you will not be 
present. You cannot send a color fax using this feature.
1. Pr
ess (Fax) on the control panel.
2. L
oad originals face up into the document feeder, or place a single 
original face down on the scanner glass.
3. Ad
just the resolution and the darkness to suit your fax needs (See 
Adjusting the document settings on page  74 ).
4. Pr
ess Menu  on the control panel.
5. Pr
ess the left/right arrow until  Fax Feature appears and press  OK.
6. Pr
ess the left/right arrow until  Delay Send appears and press OK .
7. En
ter the number of the receiving fax machine and press  OK.
You can press speed dial numbers or select group dial number using 
Ad
 dress book  button. For details, see  Setting up address book on  
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							Faxing_ 72
page 75 .
8. The
 display asks you to enter another fax number to send the document.
9.To 
enter more fax numbers, press  OK when  Yes appears and repeat 
steps 7. You can add up to 10 destinations.
 Once you entered a group dial number, you cannot enter another 
group dial numbers anymore.
10. Whe
n you have finished entering fax numbers, press the left/right arrow 
to select  No at the Another No.?  prompt and press OK.
11. Ente
r the job name you want and press OK.
For details on how to enter alphanumeric characters, see  Entering 
characters using the number keypad on page  42 .
If you do not want to assign a name, skip this step.
12. Ente
r the time using the number keypad and press OK.
 If you set a time earlier than the current time, the fax will be sent at 
that time on the following day.
The original is scanned into memory before transmission.
13. If a
n original is placed on the scanner glass, select  Yes to add another 
pages. Load another original and press  OK.
When you have finished, select  No at t
 he Another Page?  prompt.
The machine returns to ready mode. The display reminds you that you 
are
  in ready mode and that a delayed fax is set.
Adding documents to a reserved delay fax job
You can add additional documents to the delayed fax job which is saved 
in memory.
1. Loa
d the originals to be added and adjust document settings.
2.Pres
s  Menu on the control panel.
3. Press the left/right arrow until  Fax Feature appears and press  OK.
4. Press the left/right arrow until  Add pages appears and press  OK.
5. Press the left/right arrow until the fax job you want appears and 
press  OK.
When you have finished, select  No at 
 the Another Page?  prompt. 
The machine scans the original into memory.
6. Pres
s  Stop/Clear  to return to ready mode.
Canceling a reserved delay fax job
You can cancel the delayed fax job which is saved in memory.
1.Pres
s  Menu on the control panel.
2. Pres
s the left/right arrow until  Fax Feature appears and press  OK.
3. Press the left/right arrow until  Cancel Job appears and press  OK.
4. Press the left/right arrow until the fax job you want appears and 
press  OK.
5. Press  OK when  Yes appears.
The selected fax is deleted from memory.
6. Pres
s  Stop/Clear  to return to ready mode.
Sending a priority fax
This function is used when a high priority fax need to be sent ahead of 
reserved operations. The original is scanned into memory and immediately 
transmitted when the current operation is finished. In addition, priority 
transmission will interrupt a sending to multiple destinations between 
stations (example, when the transmission to station A ends, before 
transmission to station B begins) or between redial attempts. 1.
Pr
ess (Fax) on the control panel.
2. L
oad originals face up into the document feeder, or place a single 
original face down on the scanner glass.
3. Ad
just the resolution and the darkness to suit your fax needs (See 
Adjusting the document settings on page  74 ).
4. Pr
ess Menu  on the control panel.
5. Pr
ess the left/right arrow until  Fax Feature appears and press  OK.
6. Pr
ess the left/right arrow until  Priority Send appears and press  OK.
7. En
ter the number of the receiving fax machine and press  OK.
You can press speed dial numbers or select group dial number using 
Ad
 dress book  button. For details, see  Setting up address book on 
page  75 .
8. En
ter the job name you want and press OK.
The original is scanned into memory before transmission.
9. I
f an original is placed on the scanner glass, select  Yes to add another 
pages. Load another original and press OK .
When you have finished, select  No a
 t the Another Page? prompt.
The machine starts to scan and send a fax to destinations.
RECEIVING A FAX IN YOUR MACHINE
This part explains how to receive a fax, and the special receiving methods 
available.
Changing the receive modes
Your machine is preset to  Fax mode at the factory. When you receive a fax, 
the machine answers the call on a specified number of rings and 
automatically receives the fax. But if you want to change the Fax mode to 
another mode, follow the steps below:
1. Pr
ess (Fax) on the control panel.
2. Pr
ess Menu  on the control panel.
3. Pr
ess the left/right arrow until  Fax Setup appears and press  OK.
4. Pr
ess the left/right arrow until  Receiving appears and press  OK.
5. Pr
ess the left/right arrow until  Receive Mode appears and press OK .
6. Pr
ess the left/right arrow until the fax reception mode you want appears.
•Fa
x  :  Answers an incoming fax call and immediately goes into the 
fa
x reception mode.
• Te
l  :  Receives a fax by pressing  O n Hook Dial and then Start. If 
your machine has a handset, you can receive a fax by picking up the 
handset.
• Ans/Fax  :  Is for when an answering machine attached to your 
m

achine. Your machine answers an incoming call, and the caller can 
leave a message on the answering machine. If the fax machine 
senses a fax tone on the line, the machine automatically switches to 
Fax mode to receive the fax.
• DRPD  : you can receive a call using the Distinctive Ring Pattern 
De

tection (DRPD) feature. Distinctive Ring is a telephone company 
service which enables an user to use a single telephone line to 
answer several different telephone numbers. For further details, see 
Receiving faxes using DRPD mode on page  73 .
7. Pr
ess OK  to save your selection.
8. Pr
ess Stop/Clear  to return to ready mode.
 • To use the Ans/Fax mode, attach an answering machine to the 
EXT socket on the back of your machine. 
• If you do not want other people to view your received  d
 ocuments, you can use secure receiving mode. In this mode, 
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all of the received faxes are stored in memory. For further 
details, see  Receiving in secure receiving mode on page  73 .
Receiving manually in Tel mode
You can receive a fax call by pressing  On Hook Dial and then pressing 
Start when you hear a fax tone from the remote machine. The machine 
begins receiving a fax. If your machine has a handset, you can answer calls 
using the handset.
To change the number of rings, see  Changing the fax setup options on 
page  77 .
Receiving automatically in Answering Machine/Fax 
mode
To use this mode, you must attach an answering machine to the EXT socket 
on the back of your machine (See  Rear view on page 25).
If the caller leaves a message, the answering machine stores the message 
as
  it would normally. If your machine detects a fax tone on the line, it 
automatically starts to receive the fax.
 • If you have set your machine to this mode and your answering  machine is switched off, or no answering machine is connected to 
EXT socket, your machine automatically goes into Fax mode after 
a predefined number of rings.
• If your answering machine has a user-selectable ring counter, set  the
  machine to answer incoming calls within 1 ring.
• If you are in Tel mode when the answering machine is connected  to 
 your machine, you must switch off the answering machine. 
otherwise, the outgoing message from the answering machine will 
interrupt your phone conversation.
Receiving faxes manually using an extension 
telephone
This feature works best when you are using an extension telephone 
connected to the EXT socket on the back of your machine. You can receive 
a fax from someone you are talking to on the extension telephone, without 
going to the fax machine.
When you receive a call on the extension phone and hear fax tones, press 
the
  keys *9* on the extension phone. The machine receives the fax.
Press the buttons slowly in sequence. If you still hear the fax tone from the 
rem
 ote machine, try pressing *9* once again.
*9* is the remote receive code preset at the factory. The first and the last 
as
 terisks are fixed, but you can change the middle number to whatever you 
wish. For details about changing the code, see  Changing the fax setup 
options on page  77
Receiving faxes using DRPD mode
Distinctive Ring is a telephone company service which enables an user to 
use a single telephone line to answer several different telephone numbers. 
The particular number someone uses to call you is identified by different 
ringing patterns, which consist of various combinations of long and short 
ringing sounds. This feature is often used by answering services who 
answer telephones for many different clients and need to know which 
number someone is calling in on to properly answer the phone.
Using the Distinctive Ring Pattern Detection (DRPD) feature, your fax 
m

achine can learn the ring pattern you designate to be answered. Unless 
you change it, this ringing pattern will continue to be recognized and  answered as a fax call, and all other ringing patterns will be forwarded to the 
extension telephone or answering machine plugged into the EXT socket. 
You can easily suspend or change DRPD at any time.
Before using the DRPD option, Distinctive Ring service must be installed on 
you

r telephone line by the telephone company. To set up DRPD, you will 
need another telephone line at your location, or someone available to dial 
your fax number from outside.
To set up the DRPD mode:
1. Pr
ess (Fax) on the control panel.
2. Pr
ess Menu  on the control panel.
3. Pr
ess the left/right arrow until  Fax Setup appears and press  OK.
4. Pr
ess the left/right arrow until  Receiving appears and press  OK.
5. Pr
ess the left/right arrow until  Receive Mode appears and press OK .
6. Pr
ess the left/right arrow until  DRPD appears and press  OK.
Waiting Ring  ap
 pears on the display.
7. Ca
ll your fax number from another telephone. It is not necessary to 
place the call from a fax machine.
8. W
hen your machine begins to ring, do not answer the call. The machine 
requires several rings to learn the pattern.
When the machine completes learning, the display shows  Com
 pleted 
DRPD Setup . If the DRPD setup fails,  Error DRPD Ring appears.
Press OK when DRPD appears and start over from step 6.
 • DRPD must be set up again if you re-assign your fax number,  or connect the machine to another telephone line. 
• After DRPD has been set up, call your fax number again to  v
 erify that the machine answers with a fax tone. Then have a 
call placed to a different number assigned to that same line to 
be sure the call is forwarded to the extension telephone or 
answering machine plugged into the EXT socket.
Receiving in secure receiving mode
You may need to prevent your received faxes from being accessed by 
unauthorized people. You can turn on secure receiving mode to restrict 
printing of received faxes when the machine is unattended. In secure 
receiving mode, all incoming faxes go into memory. When the mode is 
deactivated, any stored faxes are printed.
Activating secure receiving mode
1. Press (Fax) on the control panel.
2. Pr
ess Menu  on the control panel.
3. Pr
ess the left/right arrow until  Fax Feature appears and press  OK.
4. Pr
ess the left/right arrow until  Secure Receive appears and press  OK.
5. Pr
ess the left/right arrow until  On appears and press  OK.
6. En
ter a four-digit password you want to use and press  OK.
 You can activate secure receiving mode without setting a 
password, but cannot protect your faxes.
7. R
e-enter the password to confirm it and press  OK.
8. Pr
ess Stop/Clear  to return to ready mode.
When a fax is received in secure receiving mode, your machine stores it in 
mem
 ory and shows  Secure Receive  to let you know that there is a fax 
received.
Printing received faxes
1. Access the  Secure Receive  menu by following steps 1 through 4 in 
“Activating secure receiving mode.”
2. Pre
ss the left/right arrow until  Print appears and press OK .
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3.Enter the four-digit password and press  OK.
The machine prints all of the faxes stored in memory.
Deactivating secure receiving mode
1. Access the  Secure Receive  menu by following steps 1 through 4 in 
“Activating secure receiving mode.”
2. Pres
s the left/right arrow until  Off appears and press  OK.
3. Enter the four-digit password and press  OK.
The mode is deactivated and the machine prints all faxes stored in 
me
 mory.
4. Pres
s  Stop/Clear  to return to ready mode.
Receiving faxes in memory
Since your machine is a multi-tasking device, it can receive faxes while you 
are making copies or printing. If you receive a fax while you are copying or 
printing, your machine stores incoming faxes in its memory. Then, as soon 
as you finish copying or printing, the machine automatically prints the fax. 
ADJUSTING THE DOCUMENT SETTINGS
Before starting a fax, change the following settings according to your 
original’s status to get the best quality.
Resolution
The default document settings produces good results when using typical 
text-based originals. However, if you send originals that are of poor quality, 
or contain photographs, you can adjust the resolution to produce a higher 
quality fax. 
1.Pres
s (Fax) on the control panel.
2. Pres
s  Menu on the control panel.
3. Pres
s the left/right arrow until  Fax Feature appears and press  OK.
4. Pres
s the left/right arrow until  Resolution appears and press  OK.
5. Pres
s the left/right arrow until the option you want appears and press 
OK.
6. Pres
s  Stop/Clear  to return to ready mode.
Recommended resolution settings for different original document types are 
de
 scribed in the table below:
 • For memory transmission,  Super Fine 
mode is not available. The resolution setting 
is automatically changed to  Fine
• When your machine is set to  Super Fine 
resolution and the fax machine with which 
you are communicating does not support 
Super Fine  resolution, the machine 
transmits using the highest resolution mode 
supported by the other fax machine.
 The resolution setting is applied to the current fax job. To change the 
default setting, see  Change Default on page  78 .
Darkness
You can select the degree of darkness of the original document. 
1. Pr
ess (Fax) on the control panel.
2. Pr
ess Menu  on the control panel.
3. Pr
ess the left/right arrow until  Fax Feature appears and press  OK.
4. Pr
ess the left/right arrow until  Darkness appears and press  OK.
5. Pr
ess the left/right arrow until the option you want appears and press 
OK.
6. Pr
ess Stop/Clear  to return to ready mode.
 The darkness setting is applied to the current fax job. To change the 
default setting, see Change Default on page  78 .
FORWARDING A FAX TO ANOTHER 
DESTINATION
You can set the machine to forward the received or sent fax to other 
destination by a fax. If you are out of office but have to receive the fax, this 
feature may be useful.
Forwarding a sent fax to  another destination
You can set the machine to forward every fax you sent to another 
destination.
1.Pr
ess (Fax) on the control panel.
2. Pr
ess Menu  on the control panel.
3. Pr
ess the left/right arrow until  Fax Feature appears and press  OK.
4. Pr
ess the left/right arrow until  Forward appears and press  OK.
5. Pr
ess the left/right arrow until  Fax appears and press  OK.
6. Pr
ess the left/right arrow until  Send Forward appears and press OK .
7. Pr
ess the left/right arrow until  On appears and press  OK.
8. En
ter the number of the fax machine to which faxes are to be sent and 
press  OK.
MODERECOMMENDED FOR:
Standard Originals with normal sized characters.
FineOriginals containing small characters or thin lines or 
originals printed using a dot-matrix printer.
Super FineOriginals containing extremely fine detail.  Super Fine 
mode is enabled only if the machine with which you 
are communicating also supports the Super Fine 
resolution.
Photo Fax Originals containing shades of gray or photographs.
Color FaxOriginals with colors. Sending a color fax is enabled 
only if the machine with which you are 
communicating supports color fax reception and you 
send the fax manually. In this mode, memory 
transmission is not available.
MODERECOMMENDED FOR:
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9.Press  Stop/Clear  to return to ready mode.
Subsequent sent faxes will be forwarded to the specified fax machine.
Forwarding a received fax to another destination
With this feature, you can forward every fax you received to another 
destination. When the machine receives a fax, a fax is stored in the memory 
then, the machine sends it to the destination you have set.
1. Pres
s (Fax) on the control panel.
2. Pres
s  Menu on the control panel.
3. Pres
s the left/right arrow until  Fax Feature appears and press  OK.
4. Pres
s the left/right arrow until  Forward appears and press OK.
5. Pres
s the left/right arrow until  Fax appears and press OK .
6. Pres
s the left/right arrow until  Rcv. Forward appears and press  OK.
7. Pres
s the left/right arrow until  Forward appears and press OK.
To set the machine to print out a fax when fax forwarding has been 
co
 mpleted, select  Forward & Print . 
8. Ente
r the number of the fax machine to which faxes are to be sent and 
press OK .
9. Ente
r the starting time using left/right arrow or numeric keypad and 
press OK .
10. Ente
r the ending time using left/right arrow or numeric keypad and press 
OK.
11. Pres
s  Stop/Clear  to return to ready mode.
Subsequent received faxes will be forwarded to the specified fax 
ma
 chine.
SETTING UP ADDRESS BOOK
You can set up  Address Book with the fax numbers you use most 
frequently. Your machine provides you with the following features for setting 
up  Address Book :
 Before beginning to store fax numbers, make sure that your machine 
is in Fax mode.
Speed dial numbers
You can store up to 200 frequently-used fax numbers in speed dial 
numbers.
Registering a speed dial number
1.Press (Fax) on the control panel.
2. Pres
s  Address Book  on the control panel.
3. Press the left/right arrow until  New & Edit appears and press  OK.
4. Press the left/right arrow until  Speed Dial appears and press OK .
5. Enter a speed dial number between 0 and 199 and press  OK.
If an entry is already stored in the number you choose, the display 
sh
 ows the message to allow you to change it. To start over with 
another speed dial number, press  Back.
6. Ente
r the name you want and press  OK.
For details on how to enter alphanumeric characters (See  Entering 
characters using the number keypad on page  42 ).
7. Ente
r the fax number you want and press  OK.
8. Press  Stop/Clear  to return to ready mode.
Editing speed dial numbers
1.Press (Fax) on the control panel.
2. Pre
ss  Address Book  on the control panel.
3. Press the left/right arrow until  New & Edit appears and press  OK.
4. Press the left/right arrow until  Speed Dial appears and press  OK.
5. Enter the speed dial number you want to edit and press  OK.
6. Change the name and press  OK.
7. Change the fax number and press OK .
8. Press  Stop/Clear  to return to ready mode.
Using speed dial numbers
When you are prompted to enter a destination number while sending a 
fax, enter the speed dial number at which you stored the number you 
want.
•F
or a one-digit (0-9) speed dial number, press and hold the 
corresponding digit button on the number keypad.
• F
or a two- or three-digit speed dial number, press the first digit 
button(s) and then hold down the last digit button.
You can also search through memory for an entry by pressing Address 
Bo
 ok (See  Searching Address Book for an entry on page  76 ).
Group dial numbers
If you frequently send the same document to several destinations, you can 
group these destinations and set them under a group dial number. You can 
then use a group dial number to send a document to all of the destinations 
within the group. You can set up to 100 (0 through 99) group dial numbers 
using the destination’s existing speed dial numbers.
Registering a group dial number
1. Press (Fax) on the control panel.
2. Pre
ss  Address Book  on the control panel.
3. Press the left/right arrow until  New & Edit appears and press  OK.
4. Press the left/right arrow until  Group Dial appears and press  OK.
5. Enter a group dial number between 0 and 99 and press  OK.
If an entry is already stored in the number you choose, the display 
s
 hows the message to allow you to change it.
6. En
ter the name you want and press  OK.
For details on how to enter alphanumeric characters (See  Entering 
characters using the number keypad on page  42).
7. En
ter the first few letters of the speed dial’s name you want.
8.Press the left/right arrow until the name and number you want 
appears and press  OK.
9. Press  OK when  Yes appears at the  Another No.? prompt.
Repeat step 7 to include other speed dial numbers into the group.
10. W
hen you have finished, press the left/right arrow to select  No at the 
Another No.?  prompt and press OK .
11. Press  Stop/Clear  to return to ready mode.
Editing a group dial number
1.Press (Fax) on the control panel.
2. Pre
ss  Address Book  on the control panel.
3. Press the left/right arrow until  New & Edit appears and press  OK.
4. Press the left/right arrow until  Group Dial appears and press  OK.
5. Enter the group dial number you want to edit and press  OK.
6. Enter the name you want to edit and press  OK.
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7.Enter the first few letters of the speed dial’s name you want to add or 
delete.
8. Press the left/right arrow until the name and number you want 
appears and press  OK.
If you entered a new speed dial number,  Add? appears.
If you enter a speed dial number stored in the group,  De
 lete? 
appears.
9. Pres
s  OK to add or delete the number.
10. Press  OK when  Yes appears to add or delete more numbers and 
repeat steps 7 and 8.
11. When you have finished, press the left/right arrow to select  No at the 
Another No.?  and press OK.
12. Press  Stop/Clear  to return to ready mode.
Using group dial numbers
To use a group dial entry, you need to search for and select it from 
memory.
When you are prompted to enter a fax number while sending a fax, 
pre

ss Address Book . See below.
Searching Address Book for an entry
There are two ways to search for a number in memory. You can either scan 
from A to Z sequentially, or you can search by entering the first letters of the 
name associated with the number.
Searching sequentially through the memory
1.Press (Fax) on the control panel.
2. Pres
s  Address Book  on the control panel.
3. Press the left/right arrow until  Search & Dial appears and press  OK.
4. Press the left/right arrow until  Group Dial appears and press  OK.
5. Press the left/right arrow until  All appears and press OK .
6. Press the left/right arrow until the name and number you want 
appears. You can search upwards or downwards through the entire 
memory in alphabetical order.
Searching sequentially through the memory
1.Press (Fax) on the control panel.
2. Pres
s  Address Book  on the control panel.
3. Press the left/right arrow until  Search & Dial appears and press  OK.
4. Press the left/right arrow until  Group Dial appears and press  OK.
5. Press the left/right arrow until  ID appears and press  OK.
6. Enter the first few letters of the name you want.
7. Press the left/right arrow until the group dial’s name and number you 
want appears.
Deleting a Address Book for entry
1.Press (Fax) on the control panel.
2. Pres
s  Address Book  on the control panel.
3. Press the left/right arrow until  Delete appears and press OK .
4. Press the left/right arrow until the deleting option you want appears 
and press  OK.
5. Press the left/right arrow until the searching method you want 
appears and press  OK.
Select  Sear
 ch All to search for an entry by scanning through all 
entries in  Address Book .
Select  Sear
 ch ID to search for an entry by the first few letters of the  name.
6. Pre
ss the left/right arrow until the name you want appears and press 
OK.
Or, enter the first letters. Press the left/right arrow until the name you 
w
 ant appears and press  OK.
7. Pre
ss  OK when  Yes appears to confirm the deletion.
8. Press  Stop/Clear  to return to ready mode.
Printing Address Book
You can check your  Address Book settings by printing a list.
1. Pre
ss (Fax) on the control panel.
2. Pre
ss  Address Book  on the control panel.
3. Press the left/right arrow until  Print appears and press OK .
The machine begins printing.
PRINTING SENT FAX REPORT 
AUTOMATICALLY
You can set the machine to print a report with detailed information about the 
previous 50 communication operations, including time and dates.
1. Pr
ess (Fax) on the control panel.
2. Pr
ess Menu  on the control panel.
3. Pr
ess the left/right arrow until  Fax Setup appears and press  OK.
4. Pr
ess the left/right arrow until  Auto Report appears and press OK .
5. Pr
ess the left/right arrow until  On appears and press  OK.
6. Pr
ess Stop/Clear  to return to ready mode.
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							Machine status and advanced feature_ 77
11 .machine status and advanced feature
This chapter explains how to browse the current status of your machine, and the method of setting for the advanced 
machine setup. Read this chapter carefully in order to use your machines diverse features.
This chapter includes:
•Fax setup
•Copy setup
•Printing a report
•Clearing memory
•Network
•Menu overview  
 Some menus may not appear in the display depending on options or 
models. If so, it is not applicable to your machine.
FAX SETUP
Changing the fax setup options
Your machine provides you with various user-selectable options for setting 
up the fax system. You can change the default settings for your preferences 
and needs.
To change the fax setup options:
1.Press Fax.
2.Press Menu on the control panel.
3.Press the left/right arrow until Fax Setup appears and press OK.
4.Press the left/right arrow until the fax setup item you want appears and 
press OK.
5.Press the left/right arrow until the option you want appears and press 
OK.
6.Press the left/right arrow until the desired status appears or enter the 
value for the option you have selected, and press OK.
7.If necessary, repeat steps 4 through 6.
8.Press Stop/Clear to return to ready mode.
Sending
Receiving
OPTIONDESCRIPTION
Redial TimesYou can specify the number of redial attempts. If 
you enter 0, the machine will not redial.
Redial TermYour machine can automatically redial a remote 
fax machine if it was busy. You can set an 
interval between attempts.
Prefix DialYou can set a prefix of up to five digits. This 
number dials before any automatic dial number 
is started. It is useful for accessing a PABX 
exchange.
ECM ModeThis mode helps with poor line quality and 
makes sure any faxes you send are sent 
smoothly to any other ECM-equipped fax 
machine. Sending a fax using ECM may take 
more time.
Send ReportYou can set your machine to print a confirmation 
report showing whether a transmission was 
successful, how many pages were sent, and 
more. The available options are On, Off, and 
On-Error, which prints only when a transmission 
is not successful.
Image TCR This function allows users to know what fax 
messages have been sent by showing sent 
messages in the transmission report. 
The first page of the message is turned into an 
image file than is printed on the transmission 
report so the users can see what messages 
have been sent.
However, you can not use this function when 
sending fax without saving the data in the 
memory.
Dial Mode This setting may not be available depending on 
your country. If you cannot reach this option, 
your machine does not support this feature.
You can set the dial mode for your machine to 
either tone dialling or pulse dialling. If you have a 
public telephone system or a private branch 
exchange (PBX) system, you may need to select 
Pulse. Contact your local telephone company if 
you are not sure which dial mode to use.
If you select Pulse, some phone system 
features might not be available. It can also take 
longer to dial a fax or phone number.
OPTIONDESCRIPTION
Receive ModeYou can select the default fax receiving mode. 
For details on receiving faxes in each mode, see 
Changing the receive modes on page 72.
Ring To AnswerYou can specify the number of times the 
machine rings before answering an incoming 
call.
Stamp RCV NameThis option allows the machine to automatically 
print the page number, and the date and time of 
reception at the bottom of each page of a 
received fax.
OPTIONDESCRIPTION
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							Machine status and advanced feature_ 78
Change Default
•Standard : Originals with normal sized 
characters.
• Fine : O
riginals containing small characters 
or thin lines or originals printed using a 
dot-matrix printer.
• Supe
r Fine : Originals containing extremely 
fine detail.  Super Fine  mode is enabled only 
if the machine with which you are 
communicating also supports the  Super 
Fine  resolution.
 • For memory transmission,  Super 
Fine  mode is not available. The 
resolution setting is automatically 
changed to  Fine.
• When your machine is set to Supe
 r 
Fine  resolution and the fax 
machine with which you are 
communicating does not support 
Super Fine resolution, the machine 
transmits using the highest 
resolution mode supported by the 
other fax machine.
• Photo
 Fax : Originals containing shades of 
gray or photographs.
• Color Fax : Originals with colors. Sending a 
color fax is enabled only if the machine with 
which you are communicating supports color 
fax reception and you send the fax manually. 
In this mode, memory transmission is not 
available.
Auto Report
You can set the machine to print a report with detailed information about the 
previous 50 communication operations, including time and dates.
For further details, see  Printing sent fax report automatically on page  76 .
COPY SETUP
Changing the copy setup options
For copy output, you can set up several options in advance.
1. Pr
ess Copy  on the control panel. 
2. Pr
ess Menu  on the control panel.
3. Pr
ess the left/right arrow until  Copy Setup appears and press  OK.
4. Pr
ess the left/right arrow until the copy setup item you want appears and 
press  OK.
5. Pr
ess the left/right arrow until the setup option you want appears and 
press  OK.
6. Pr
ess the left/right arrow until the setting you want appears and press 
OK.
RCV Start Code This code allows you to initiate fax reception 
from an extension phone plugged into the EXT 
socket on the back of the machine. If you pick up 
the extension phone and hear fax tones, enter 
the code. It is preset to *9* at the factory.
Auto ReductionWhen receiving a fax containing pages as long 
as or longer than the paper loaded in the paper 
tray, the machine can reduce the size of the 
original to fit the size of the paper loaded in the 
machine. 
Turn on this feature if you want to automatically 
reduce an incoming page.
With this feature set to Off, the machine cannot 
reduce the original to fit onto one page. The 
original will be divided and printed in actual size 
on two or more pages.
Discard Size When receiving a fax containing pages as long 
as or longer than the paper in your machine, you 
can set the machine to discard a specific length 
from the end of the received fax. The machine 
will print the received fax on one or more sheets 
of paper, minus the data that would have been 
on the specified discard segment. 
When the received fax contains pages larger 
than the paper in your machine, and  Auto 
Reduction  has been turned on, the machine will 
reduce the fax to fit on the existing paper, and 
nothing will be discarded.
Junk Fax Setup This setting may not be available depending on 
your country. Using this feature, the system will 
not accept faxes sent from remote stations 
whose numbers are stored in the memory as 
junk fax numbers. This feature is useful for 
blocking any unwanted faxes.
When you turn on this feature, you can access 
the following options to set junk fax numbers.
•Add : Allows you to set up to 10 fax numbers.
•Delete : Allows you to delete the desired junk 
fax number. If you select  Delete All, Allows 
you to delete all junk fax numbers.
DRPD Mode This mode enables a user to use a single 
telephone line to answer several different 
telephone numbers. In this menu, you can set 
the machine to recognize which ring patterns to 
answer. For details about this feature, see 
Receiving faxes using DRPD mode on 
page 73.
OPTIONDESCRIPTION
OPTIONDESCRIPTION
ResolutionChanging the resolution setting affects the 
appearance of the received document.
DarknessYou can select the default contrast mode to fax 
your originals lighter or darker.
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							Machine status and advanced feature_ 79
7.Repeat steps 4 through 6, as needed.
8.Press Stop/Clear to return to ready mode.
Change Default
PRINTING A REPORT
You can print a report on the machines configuration or font list, etc.
1.Press Menu on the control panel.
2.Press the left/right arrow until System Setup appears and press OK.
3.Press the left/right arrow until Report appears and press OK.
4.Press the left/right arrow until the report or list you want to print appears 
and press OK.
To print all reports and lists, select All Report.
5.Press OK when Yes appears to confirm printing.
The selected information prints out.
 You can also print the machines status information and browse status 
with SyncThru™ Web Service. Open the Web browser on your 
networked computer and type the IP address of your machine. When 
SyncThru™ Web Service opens, click Information > Print 
information.
CLEARING MEMORY
You can selectively clear information stored in your machine’s memory.
1.Press Menu on the control panel.
2.Press the left/right arrow until System Setup appears and press OK.
3.Press the left/right arrow until Clear Setting appears and press OK.
4.Press the left/right arrow until the item you want to clear appears and 
press OK.
5.Press OK when Yes appears to confirm clearing.
6.Repeat steps 4 through 5 to clear another item.
7.Press Stop/Clear to return to ready mode.
 Some menus may not appear in the display depending on options or 
models. If so, it is not applicable to your machine.
OPTIONDESCRIPTION
CopiesYou can enter the number of copies using the 
number keypad.
Copy CollationYou can set the machine to sort the copy job. 
For further details, see Deciding the form of 
copy output on page 62.
Reduce/EnlargeReduces or enlarges the size of a copied image.
DarknessAdjusts the brightness level to make a copy that 
is easier to read, when the original contains faint 
markings and dark images.
Original TypeImproves the copy quality by selecting the 
document type for the current copy job.
OPTIONDESCRIPTION
ConfigurationThis list shows the status of the user-selectable 
options. You may print this list to confirm your 
changes after changing settings.
Phone BookThis list shows all of the fax numbers currently 
stored in the machine’s memory.
Send ReportThis report shows the fax number, the number of 
pages, the elapsed time of the job, the 
communication mode, and the communication 
results for a particular fax job.
You can set up your machine to automatically 
print a transmission confirmation report after 
each fax job (See Sending on page 77).
Sent ReportThis report shows information on the faxes you 
have recently sent.
You can set the machine to automatically print 
this report every 50 communications (See 
Sending on page 77).
Fax RCV ReportThis report shows information on the faxes you 
have recently received. 
Schedule JobsThis list shows the documents currently stored 
for delayed faxes along with the starting time 
and type of each operation. 
JunkFax ReportThis list shows the fax numbers specified as junk 
fax numbers. To add or delete numbers to or 
from this list, access the Junk Fax Setup menu 
(See Receiving on page 77).
Network Info.This list shows information on your machine’s 
network connection and configuration.
OPTIONDESCRIPTION
All settingsClears all of the data stored in memory and 
resets all of your settings to the factory default.
Fax SetupRestores all of the fax options to the factory 
default.
Copy SetupRestores all of the copy options to the factory 
default.
Scan SetupRestores all of the scan options to the factory 
default.
System SetupRestores all of the system options to the factory 
default.
Network SetupRestores all of the network options to the factory 
default.
Phone BookClears all of the fax numbers entries stored in 
memory.
Sent ReportClears all records of sent faxes. 
RCV ReportClears all records of received faxes.
OPTIONDESCRIPTION
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							Machine status and advanced feature_ 80
NETWORK
You may set up the network with the machines display screen. Before doing 
that, you must have the relevant information concerning the type of network 
protocols and computer system you use. If you are not sure which setting to 
use, contact your network administrator to configure this machine to the 
network.
1.Pres
s  Menu on the control panel.
2. Pres
s the left/right arrow until  Network appears and press  OK.
3. Pres
s the left/right arrow until the setup option you want appears and 
press OK .
4. Pres
s the left/right arrow until the setting you want appears and press 
OK.
5. R
epeat steps 3 through 4, as needed.
6.Pres
s  Stop/Clear  to return to ready mode.
 There are lots of parameters to be set; 
therefore, if you are not sure, leave as is, 
or consult the network administrator.
MENU OVERVIEW
The control panel provides access to various menus to set up the machine 
or use the machine’s functions. These menus can be accessed by pressing 
Menu.
 Some menus may not appear in the display depending on options or 
models. If so, it is not applicable to your machine. 
OPTIONDESCRIPTION
TCP/IP (IPv4) Select appropriate protocol and configure 
parameters to use the network environment.
TCP/IP (IPv6)Selects this option to use the network 
environment through IPv6 (See IPv6 
Configuration on page 39).
Ethernet SpeedConfigure the network transmission speed.
Clear SettingReverts the network settings to the default 
values.
Network InfoThis list shows information on your machine’s 
network connection and configuration.
ITEMSOPTION
Fax FeatureDarkness
Resolution
Multi Send
Delay Send
Priority Send
Forward
Secure Receive
Add Page
Cancel Job
Fax Setup Sending
Redial Times
Redial Term
Prefix Dial
ECM Mode
Send Report
Image TCR
Dial Mode
Receiving Receive Mode
Ring To Answer
Stamp RCV Name
RCV Start Code
Auto Reduction
Discard Size
Junk Fax Setup
DRPD Mode
Change Default Resolution
Darkness
Auto Report
Copy Feature Reduce/Enlarge Darkness
Original Type
Layout
Adjust Bkgd.
Copy Setup Scan Size
Change Default Copies
Copy Collation
Reduce/Enlarge
Darkness
Original Type
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