Ricoh Aficio MP2500SP User Manual

							Operating Instructions
General Settings Guide
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in About This Machine before using the machine.
Connecting the Machine
System Settings 
Copier / Document Server Features
Facsimile Features
Printer Features
Scanner Features
Registering Addresses and Users for Facsimile/Scanner Functions
Other User Tools
Appendix1
2
3
4
5
6
7
8
9
Downloaded From ManualsPrinter.com Manuals 
						

							Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Depending on which country you are in, certain units may be optional. For details, please contact your
local dealer.
Notes:
The model names of the machines do not appear in the following pages. Check the type of your ma-
chine before reading this manual.
• Type 1: C2525/DSc525/LD425c/Aficio MP C2500
 Type 2: C3030/DSc530/LD430c/Aficio MP C3000
Certain types might not be available in some countries. For details, please contact your local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.
Downloaded From ManualsPrinter.com Manuals 
						

							i
Manuals for This Machine
Refer to the manuals that are relevant to what you want to do with the machine.
❖About This Machine
Be sure to read the Safety Information in this manual before using the ma-
chine.
This manual provides an introduction to the functions of the machine. It also
explains the control panel, preparation procedures for using the machine,
how to enter text, and how to install the CD-ROMs provided.
❖General Settings Guide
Explains User Tools settings, and Address Book procedures such as register-
ing fax numbers, e-mail addresses, and user codes. Also refer to this manual
for explanations on how to connect the machine.
❖Troubleshooting
Provides a guide to solving common problems, and explains how to replace
paper, toner, staples, and other consumables.
❖Security Reference
This manual is for administrators of the machine. It explains security func-
tions that the administrators can use to protect data from being tampered, or
prevent the machine from unauthorized use.
Also refer to this manual for the procedures for registering administrators, as
well as setting user and administrator authentication.
❖Copy/ Document Server Reference
Explains Copier and Document Server functions and operations. Also refer to
this manual for explanations on how to place originals.
❖Facsimile Reference
Explains Facsimile functions and operations.
❖Printer Reference
Explains Printer functions and operations.
❖Scanner Reference
Explains Scanner functions and operations.
❖Network Guide
Explains how to configure and operate the machine in a network environ-
ment, and use the software provided.
This manual covers all models, and includes descriptions of functions and
settings that might not be available on this machine. Images, illustrations, and
information about operating systems that are supported might also differ
slightly from those of this machine.
Downloaded From ManualsPrinter.com Manuals 
						

							ii❖Other manuals
• PostScript3 Supplement
UNIX Supplement
 Manuals for DeskTopBinder Lite
 DeskTopBinder Lite Setup Guide
 DeskTopBinder Introduction Guide
Auto Document Link Guide
Note
❒Manuals provided are specific to machine types.
❒Adobe Acrobat Reader/Adobe Reader must be installed in order to view the
manuals as PDF files.
Downloaded From ManualsPrinter.com Manuals 
						

							iii
TABLE OF CONTENTS
Manuals for This Machine ...................................................................................... i
How to Read This Manual ..................................................................................... 1
Symbols ..................................................................................................................... 1
Display Panel.......................................................................................................... 2
Accessing User Tools (System Settings) ............................................................ 3
Changing Default Settings ......................................................................................... 3
Quitting User Tools .................................................................................................... 4
Menu Protect .............................................................................................................. 4
1. Connecting the Machine
Connecting to the Interfaces ................................................................................ 5
Connecting to the Ethernet Interface ......................................................................... 6
Connecting to the USB Interface................................................................................ 7
Connecting to the IEEE 1394 Interface ...................................................................... 8
Connecting to the IEEE 1284 Interface ...................................................................... 9
Connecting to the IEEE 802.11b (Wireless LAN) Interface...................................... 10
Network Settings.................................................................................................. 13
Settings Required to Use the Printer/LAN-Fax ........................................................ 13
Settings Required to Use Internet Fax ..................................................................... 16
Settings Required to Use E-mail Function ............................................................... 20
Settings Required to Use Scan to Folder Function .................................................. 24
Settings Required to Use the Network Delivery Scanner......................................... 27
Settings Required to Use Network TWAIN Scanner ................................................ 30
Settings Required to Use Document Server ............................................................ 32
Using Utilities to Make Network Settings ................................................................. 35
Connecting the Machine to a Telephone Line and Telephone ........................ 44
Connecting the Telephone Line ............................................................................... 44
Selecting the Line Type............................................................................................ 45
2. System Settings
General Features.................................................................................................. 47
Output tray settings .................................................................................................. 50
Tray Paper Settings ............................................................................................. 51
Timer Settings ...................................................................................................... 56
Interface Settings ................................................................................................. 58
Network .................................................................................................................... 58
Parallel Interface ...................................................................................................... 62
IEEE 1394 ................................................................................................................ 63
IEEE 802.11b ........................................................................................................... 65
Print List ................................................................................................................... 66
File Transfer ......................................................................................................... 68
Administrator Tools ............................................................................................. 75
Program / Change / Delete LDAP Server ................................................................ 83
Programming the LDAP server ................................................................................ 84
Downloaded From ManualsPrinter.com Manuals 
						

							iv
3. Copier / Document Server Features
General Features.................................................................................................. 89
Reproduction Ratio.............................................................................................. 94
Edit ........................................................................................................................ 98
Stamp .................................................................................................................. 104
Background Numbering ......................................................................................... 104
Preset Stamp ......................................................................................................... 105
User Stamp ............................................................................................................ 108
Date Stamp ............................................................................................................ 109
Page Numbering .................................................................................................... 111
Input/Output ....................................................................................................... 114
Adjust Color Image ............................................................................................ 117
Settings for the Document Server .................................................................... 118
4. Facsimile Features
General Features................................................................................................ 119
Scan Settings ..................................................................................................... 122
Send Settings ..................................................................................................... 123
Reception Settings ............................................................................................ 126
Initial Settings .................................................................................................... 132
Reception File Setting ....................................................................................... 137
Reception Report e-mail ........................................................................................ 138
Program / Change / Delete Scan Size .............................................................. 139
Deleting a scan size ............................................................................................... 140
Registering Fax Information ............................................................................. 141
Registering Fax Information ................................................................................... 142
Deleting Fax Information ........................................................................................ 144
Forwarding ......................................................................................................... 145
Programming an End Receiver .............................................................................. 146
Quitting the forwarding function ............................................................................. 148
Forwarding Mark .................................................................................................... 148
Parameter Settings ............................................................................................ 149
Changing the User Parameters.............................................................................. 155
Special Senders to Treat Differently ................................................................ 156
Authorized Reception ............................................................................................. 157
Reception File Print Quantity ................................................................................. 158
Forwarding ............................................................................................................. 158
Print 2 Sided........................................................................................................... 158
Memory Lock.......................................................................................................... 159
Paper Tray ............................................................................................................. 159
Programming/Changing Special Senders .............................................................. 159
Authorized RX (Authorized Reception) .................................................................. 161
Reception File Print Qty ......................................................................................... 161
Forwarding ............................................................................................................. 162
Print 2 Sided........................................................................................................... 163
Memory Lock.......................................................................................................... 163
Paper Tray ............................................................................................................. 163
Programming Initial Set Up of a Special Sender .................................................... 164
Deleting a Special Sender...................................................................................... 167
Downloaded From ManualsPrinter.com Manuals 
						

							v
Box Settings ....................................................................................................... 168
Programming/Changing Personal Boxes ............................................................... 168
Deleting Personal Boxes ........................................................................................ 171
Programming/Changing Information Boxes ........................................................... 172
Deleting Information Boxes .................................................................................... 175
Programming/Changing Transfer Boxes ................................................................ 176
Deleting Transfer Boxes......................................................................................... 179
Printing the Box List ............................................................................................... 180
5. Printer Features
Test Print ............................................................................................................ 181
Printing the configuration page .............................................................................. 182
Interpreting the configuration page ........................................................................ 182
Maintenance ....................................................................................................... 184
System ................................................................................................................ 185
Host Interface ..................................................................................................... 189
PCL Menu ........................................................................................................... 190
PS Menu .............................................................................................................. 192
PDF Menu ........................................................................................................... 193
6. Scanner Features
General Settings ................................................................................................ 195
Scan Settings ..................................................................................................... 197
Send Settings ..................................................................................................... 199
7.Registering Addresses and Users for Facsimile/Scanner Functions
Address Book..................................................................................................... 201
Managing names in the Address Book .................................................................. 204
Sending fax by Quick Dial ...................................................................................... 204
Sending e-mail by Quick Dial ................................................................................. 204
Sending scanned files to a shared folder directly................................................... 205
Preventing unauthorized user access to shared folders from the machine ........... 205
Managing users and machine usage ..................................................................... 205
Registering Names ............................................................................................ 206
Registering Names................................................................................................. 206
Changing a Registered Name ................................................................................ 207
Deleting a Registered Name .................................................................................. 208
Authentication Information ............................................................................... 209
Registering a User Code ........................................................................................ 210
Changing a User Code........................................................................................... 211
Deleting a User Code ............................................................................................. 213
Displaying the Counter for Each User .................................................................... 214
Printing the Counter for Each User ........................................................................ 215
Printing the Counter for All User ............................................................................ 216
Clearing the Number of Prints ................................................................................ 217
Fax Destination .................................................................................................. 218
Fax Destination ...................................................................................................... 220
IP-Fax Destination.................................................................................................. 226
Downloaded From ManualsPrinter.com Manuals 
						

							vi
E-mail Destination.............................................................................................. 231
Registering an E-mail Destination .......................................................................... 231
Changing an E-mail Destination............................................................................. 233
Deleting an E-mail Destination ............................................................................... 234
Registering Folders ........................................................................................... 235
Using SMB to Connect ........................................................................................... 235
Using FTP to Connect ............................................................................................ 241
Using NCP to Connect ........................................................................................... 246
Registering Names to a Group ......................................................................... 252
Registering a Group ............................................................................................... 252
Registering Names to a Group............................................................................... 253
Adding a Group to Another Group ......................................................................... 255
Displaying Names Registered in a Group .............................................................. 256
Removing a Name from a Group ........................................................................... 257
Deleting a Group Within Atnother Group ............................................................... 258
Changing a Group Name ....................................................................................... 260
Deleting a Goup ..................................................................................................... 261
Registering a Protection Code ......................................................................... 262
Registering a Protection Code to a Single User..................................................... 262
Registering a Protection Code to a Group User..................................................... 264
Registering SMTP and LDAP Authentication .................................................. 265
SMTP Authentication ............................................................................................. 265
LDAP Authentication .............................................................................................. 267
8. Other User Tools
Maintenance ....................................................................................................... 269
Changing the Display Language ...................................................................... 270
Inquiry ................................................................................................................. 271
Counter ............................................................................................................... 273
Displaying the Total Counter .................................................................................. 273
9. Appendix
Specifications for the Main Unit ....................................................................... 275
Auto Document Feeder .......................................................................................... 279
Specifications for Options ................................................................................ 280
Information about Installed Software............................................................... 285
expat ...................................................................................................................... 285
NetBSD .................................................................................................................. 286
Sablotron ................................................................................................................ 288
JPEG LIBRARY ..................................................................................................... 288
SASL ...................................................................................................................... 289
MD4........................................................................................................................ 290
MD5........................................................................................................................ 290
Samba(Ver 3.0.4) ................................................................................................... 291
RSA BSAFE
®......................................................................................................... 291
Open SSL............................................................................................................... 292
Open LDAP ............................................................................................................ 297
INDEX....................................................................................................... 299
Downloaded From ManualsPrinter.com Manuals 
						

							1
How to Read This Manual
Symbols
This manual uses the following symbols:
Indicates important safety notes.
Ignoring these notes could result in serious injury or death. Be sure to read these
notes. They can be found in the “Safety Information” section of About This Ma-
chine.
Indicates important safety notes.
Ignoring these notes could result in moderate or minor injury, or damage to the
machine or to property. Be sure to read these notes. They can be found in the
“Safety Information” section of About This Machine.
Indicates points to pay attention to when using the machine, and explanations
of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure
to read these explanations.
Indicates supplementary explanations of the machine’s functions, and instruc-
tions on resolving user errors.
This symbol is located at the end of sections. It indicates where you can find fur-
ther relevant information.
[ ]
Indicates the names of keys that appear on the machine’s display panel.
{ }
Indicates the names of keys on the machine’s control panel.
Downloaded From ManualsPrinter.com Manuals 
						

							2
Display Panel
The display panel shows machine status, error messages, and function menus.
The function items displayed serve as selector keys. You can select or specify an
item by lightly pressing them.
When you select or specify an item on the display panel, it is highlighted like
. Keys appearing as   cannot be used.
Important
❒A force or impact of more than 30 N (about 3 kgf) will damage the display
panel.
To display the following screen, press the {User Tools/Counter} key to display the
User Tools menu, and then press [System Settings].
Using the System Settings menu screen as an example, this section explains how
to use the machine’s display panel.
1.The menu tabs for various set-
tings appear. To display the setting
you want to specify or change, press
the appropriate menu tab.2.A list of settings appears. To spec-
ify or change a setting, press the ap-
propriate key in the list.
3.Press this to quit the User Tools
menu.
AMC026S
Downloaded From ManualsPrinter.com Manuals