Ricoh Aficio MP2500SP User Manual

File Transfer
73
2
❖Program / Change / Delete E-mail Message
You can program, change, or delete the e-mail message used when sending
an Internet fax or scan file as an attachment.
Program/Change
APress [System Settings].
BPress [File Transfer].
CPress [TNext].
DPress [Program / Change / Delete E-mail Message].
EPress [Program/Change].
FPress [Not Programmed].
GPress [Change].
HEnter a name, and the press [OK].
Enter the name using up to 20 characters.
IPress [Edit].
To start a new line, press [OK] to...

System Settings
74
2
❖Auto Specify Sender Name
Set whether or not to specify the name of the sender when sending e-mail.
On
If you select [On], the specified e-mail address will appear in the “From:”
box. If you do not specify the sender’s address, the administrator’s e-mail
address will appear in the “From:” box.
If you do not specify the sender when sending a file by e-mail under the
fax function, or if the specified e-mail address is not registered in the ma-
chine’s address book, the machine’s...

Administrator Tools
75
2 Administrator Tools
This section describes the user tools in the Administrator Tools menu under Sys-
tem Settings.
Administrator Tools are used by the administrator. To change these settings,
contact the administrator.
We recommend specifying Administrator Authentication before making Ad-
ministrator Tools settings.
❖Address Book Management
You can add, change or delete information registered in the Address Book.
For details, see “Address Book”.
Program/Change
You can register...

System Settings
76
2
❖Address Book: Program / Change / Delete Group
Names registered in the Address Book can be added into a group.
You can then easily manage the names registered in each group.
Program/Change
You can register and change groups.
Names
You can register a name, key display, registration number, and title se-
lection.
 Programmed User/Group
You can check the names or groups registered in each group.
Protection
You can register a protection code.
 Add to Group
You can put groups...

Administrator Tools
77
2
DPress the name key to be move.
You can select a name using the number keys.
EPress the name key in the place you want to move to.
The user key is moved to the selected position, and the user key currently
at the selected position is moved forward or backward.
If you move the selected user key forward, the user key currently at the se-
lected position is moved backward.
If you move the selected user key backward, the user key currently at the
selected position is moved forward....

System Settings
78
2
❖Print Address Book: Destination List
You can print the destination list registered in the Address Book.
Print in Title 1 Order
Prints the Address Book in Title 1 order.
Print in Title 2 Order
Prints the Address Book in Title 2 order.
Print in Title 3 Order
Prints the Address Book in Title 3 order.
Print Group Dial List
Prints the group Address Book.
APress [System Settings].
BPress [Administrator Tools].
CPress [Print Address Book: Destination List].
DSelect the print format....

Administrator Tools
79
2
EEnter the new name, and then press [OK].
FPress [OK].
❖Address Book: Switch Title
Specifies the title to select a name.
Title 1
 Title 2
 Title 3
❖Back Up / Restore Address Book
You can back up the machine’s address book to external storage or restore the
backup copy from the external storage.
Back Up
You can back up the machine’s address book to external storage.
Restore
You can restore the backup copy of the address book from external storage.
Format
You can format the...

System Settings
80
2
❖User Authentication Management
User Code Auth.
Using User Code Authentication, you can limit the available functions and
supervise their use.
When using User Code Authentication, register the user code.
Using the Printer PC Control function, you can obtain a log of prints cor-
responding to the codes entered using the printer driver.
If User Code Authentication has been specified, Auto Color Selection can-
not be used.
For details about Basic Authentication, Windows Authentication,...

Administrator Tools
81
2
❖Auto Delete File in Document Server
Specify whether documents stored in the Document Server will or will not be
deleted after a specified period of time.
On: 3 day(s)
Off
If you select [On], documents stored subsequently are deleted after the speci-
fied period.
If you select [Off], documents are not automatically deleted.
If you select [On], enter a number of days from 1 to 180 (in 1 day increments).
The default is 3 days, this means documents are deleted 3 days (72 hours)...

System Settings
82
2
❖LDAP Search
Specify whether or not to use the LDAP server for searching.
On
Off
If you select [Off], [Search LDAP] will not appear on the searching display.
❖AOF (Always On)
Specify whether or not to use Auto Off.
On
Off
❖Firmware Version
You can check the version of the software installed in this machine.
❖Network Security Level
For details about this function, consult your administrator.
❖Auto Erase Memory Setting
For details about this function, consult your administrator....