Ricoh Aficio MP 8000SP User Manual

							Box Settings
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4
Note
❒When programming a password, a mark is displayed before the Box name.
❒Specify a fax number, Internet Fax destination and IP-Fax destination as
the transmission destination.
❒The Fax Header is not printed on delivered documents.
❒If a document cannot be delivered, a Communication Failure Report is
printed and the document is saved as a Confidential Reception document.
❒You can edit boxes in the same way you program them. However, boxes
that are being used cannot be edited.
❒If a destination in the destination table is deleted after being registered, de-
livery is not performed and the settings of the delivery destination are also
deleted. Also, when a delivery destination is changed, a document is sent
to the changed destination. If there is no destination of the specified type,
you can set which destination to be used as an alternative destination. See
“Parameter Settings” (switch 32, bit 0).
Reference
p.148 “Parameter Settings”
“Personal Boxes”, Facsimile Reference
“Entering Text”, About This Machine
Deleting Personal Boxes
This section describes how to delete Personal Boxes.
Important
❒If there are documents in the box, you cannot delete the box.
APress [Facsimile Features].
BPress [General Features].
CPress [Box Setting].
DPress [Delete], and then select the box you want to delete.
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							Facsimile Features
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EIf the password is programmed, enter a password using the number keys,
and then press [OK].
If you make a mistake, press [Clear] or the {Clear/Stop} key, and then try again.
FPress [Delete].
To cancel deleting a box, press [Do not Delete]. The display returns to that of
step 
D.
GPress [Exit].
HPress the {User Tools/Counter} key.
Programming/Changing Information Boxes
This section describes how to set up an Information Box.
You can store the following items:
Box name (required)
Up to 20 characters long
 SEP Code (required)
Up to 20 characters long and can be composed of digits 0-9, “#”, “*”, and spac-
es (the first character cannot be a space).
 Password (optional)
Up to 20 characters long and can be composed of digits 0-9, “#”, “*”, and spac-
es (the first character cannot be a space).
 When programming a password, a mark is displayed before the Box name.
APress [Facsimile Features].
BPress [General Features].
CPress [Box Setting].
DCheck that [Program / Change] is selected.
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							Box Settings
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ESelect the box to program.
When programming a new box, press [Not Programmed].
To change a box already programmed, press it, and then proceed to step 
H. If
a password is programmed, enter the password, press [OK], and then proceed
to step 
H.
FPress [Information Box].
GEnter a box name, and then press [OK].
HEnter the SEP Code.
To change the SEP Code, press [Clear] or the {Clear/Stop} key, and then try
again. To change the box name, press [Box Name], and then repeat the proce-
dure from step 
G.
IPress [Password].
If you do not want to program a password, proceed to step 
L.
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							Facsimile Features
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JEnter a password, and then press [OK].
If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing
[OK], and then try again.
KRe-enter the password, and then press [OK].
If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing
[OK], and then try again.
LPress [OK].
MPress [Exit].
NPress the {User Tools/Counter} key.
Note
❒You can edit boxes in the same way you program them. However, boxes
that are being used cannot be edited.
❒If a destination in the destination list is deleted after being registered, de-
livery is not performed and the settings of the delivery destination are also
deleted. Also, when a delivery destination is changed, a document is sent
to the changed destination. If there is no destination of the specified type,
you can set which destination to be used as an alternative destination. See
“Parameter Settings” (switch 32, bit 0).
Reference
p.148 “Parameter Settings”
“Information Boxes”, Facsimile Reference
“Entering Text”, About This Machine
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							Box Settings
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Deleting Information Boxes
This section describes how to delete Information Boxes.
Important
❒If there are documents in the box, you cannot delete the box.
APress [Facsimile Features].
BPress [General Features].
CPress [Box Setting].
DPress [Delete], and then select the box you want to delete.
EIf the password is programmed, enter a password using the number keys,
and then press [OK].
If you make a mistake, press [Clear] or the {Clear/Stop} key, and then try again.
FPress [Delete].
To cancel deleting a box, press [Do not Delete]. The display returns to that of
step 
D.
GPress [Exit].
HPress the {User Tools/Counter} key.
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							Facsimile Features
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Programming/Changing Transfer Boxes
This section describes how to set up an Transfer Box.
This function turns the machine into a fax relay station. Documents sent with a
SUB Code that matches the SUB Code programmed as a Transfer Box are re-
ceived, and then relayed to a programmed receiver.
Since documents can be sent to multiple destinations in a single transfer request,
you can economize on call charges when sending to distant destinations.
Inform the Requesting Party of the SUB Code assigned to the Transfer Box.
When they want to have a document transferred by your machine, ask them to
send the document using SUB Code Transmission and specifying this SUB
Code. If a password has also been programmed, inform them of this too, and ask
them to enter it as the SID code.
You can store the following items:
Box name (required)
Up to 20 characters
 SUB Code (required)
Up to 20 characters long and can be composed of digits 0-9, “#”, “*”, and spac-
es (the first character cannot be a space).
End Receiver (required)
You can store five End Receivers (destinations to which documents are for-
warded) for each box. Specify End Receivers using a single or group destina-
tion programmed in the destination list beforehand.
 Password (optional)
Up to 20 characters long and can be composed of digits 0-9, “#”, “*”, and spac-
es (the first character cannot be a space).
When programming a password, a mark is displayed in front of the Box
name.
APress [Facsimile Features].
BPress [General Features].
CPress [Box Setting].
DCheck that [Program / Change] is selected.
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							Box Settings
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ESelect the box to program.
When programming a new box, press [Not Programmed].
To change a box already programmed, press it, and then proceed to step 
H.
FPress [Transfer Box].
GEnter a Box name, and then press [OK].
HEnter a SUB Code.
To change the SUB Code, press [Clear] or the {Clear/Stop} key, and then try
again. To change Box name, press [Box Name], and then repeat from step 
G.
ITo Program End Receivers, Select an Receiving Station.
You can store five Receiving Station.
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							Facsimile Features
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JSpecify End Receivers with Destination keys, and then press [OK].
You can change the display to the fax destination, Internet fax destination,
and IP-Fax destination using the key on the left side of the display.
A reception station can also be registered as a group destination. In such a
case, a maximum of 500 parties including End Receivers 1-5 can be specified
in a group.
To register another End Receiver, repeat from step 
I.
KTo program a password, press [Password].
If you do not want to program a password, proceed to step 
N.
LEnter a password, and then press [OK].
If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing
[OK], and then try again.
MRe-enter the password, and then press [OK].
If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing
[OK], and then try again.
To change the password after pressing [OK], press [Change] and repeat steps
L and M, or press [Cancel] and repeat from step K.
NPress [OK].
OPress [Exit].
PPress the {User Tools/Counter} key.
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							Box Settings
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Note
❒After documents are transferred, Transfer Result Reports are not sent back
to the sender.
❒Specify the Internet fax destination and IP-Fax destination as a reception
station.
❒After documents are transferred, they are deleted.
❒When this function is set to on, the machine prints out the received docu-
ments it transfers and a Transfer Result Report after the transfer has fin-
ished. If you do not want it to print, contact your service representative.
❒When the programmed receiver is a group destination for Multi-step
Transfer, Multi-step Transfer takes place. For more information, contact
your service representative.
❒You can edit boxes in the same way you program them.
❒If you delete a destination specified as a reception destination using the
destination list, the settings of the reception destination are also deleted, so
they must be registered again. When a destination is changed, a document
is transmitted to the new destination. If there is no destination of the spec-
ified type, you can set which destination to be used as an alternative desti-
nation. See “Parameter Settings” (switch 32, bit 0).
Reference
p.148 “Parameter Settings”
“Entering Text”, About This Machine
Deleting Transfer Boxes
This section describes how to delete Transfer Boxes.
APress [Facsimile Features].
BPress [General Features].
CPress [Box Setting].
DPress [Delete], and then select the box you want to delete.
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							Facsimile Features
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EIf the password is programmed, enter a password using the number keys,
and then press [OK].
If you make a mistake, press [Clear] or the {Clear/Stop} key, and then try again.
FPress [Delete].
To cancel deleting a special sender, press [Do not Delete]. The display returns
to that of step 
D.
GPress [Exit].
HPress the {User Tools/Counter} key.
Printing the Box List
This section describes how to print the Box List.
Print a list showing the currently programmed Personal Boxes, Information Box-
es, and Transfer Boxes.
APress [Facsimile Features].
BPress [General Features].
CPress [Box Setting: Print List].
DPress the {Start} key.
After printing the list, you can then start from step 
C.
To cancel printing a list before pressing the {Start} key, press [Cancel] or the
{Clear/Stop} key. The display returns to that of step 
C.
To cancel printing a list after pressing the {Start} key, press [Stop Printing]. The
display returns to that of step 
C.
EPress the {User Tools/Counter} key.
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