Philips Magic 5 Instruction Manual
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Settings · Printing Lists and Help Pages 21 EN Printing Lists and Help Pages Printing Numbers and EntriesList of NumbersThe list of num bers and entries contains the last ten calls received and numbers dialled as well as the sa ved entries and groups. Press OK, 23 and OK. The list is printed. Printing Call LogCall LogThe call log contains the last 50 dialled numbers. 1Press OK, 41 and OK. 2 Using [ indicate whether you would like to tur n printing on or off. 3 Confirm with OK. 4 Switch on printing: Use [, to select whether the call list should be printed immediately or after every 50 calls. 5 Confirm with OK. Printing the Telephone Book Press OK, 17 and OK. The device prints a list with the telephone book entrie s and saved assignments. Printing Fax JournalFax JournalThe fax journ al is a list of the last ten faxes sent an d received. 1Press OK, 35 and OK. 2 Using [ indicate whether you would like to tur n printing on or off. 3 Confirm with OK. 4 Switch on printing: Use [, to select whether the fax journal should be printe d immediately or after every ten transmissions. 5 Confirm with OK. Printing Transmission ReportPrinting Transmission ReportAfter every transmission, the de vice prints out a tran smis- sion report. If a transmission error occurs, an error report is printed out. You can switch off printing of the transmis- sion report. 1 Press OK, 36 and OK. 2 Using [ indicate whether you would like to tur n printing on or off. 3 Confirm with OK. Printing Help Pages Help 1 · Overview Press i and 1 to print an overview of the help pages. Help 3 · Telephone Book Press i and 3 to prin t an overview of the telephone book functions. Help 4 · Fax Transmission Press i and 4 to print instructions for sending fax mes- sages and for configuring the fax switch. Help 5 · Copier Press i and 5 to print the help for copying. Help 6 · Function List Press i and 6 to print a list of all functions and settings of your device. Help 7 · Games and Fun Press i and 7 to print the instructions for t he Games and Fun functions of your device. Starting Initial Installation 1 Press i and 2. 2 The device prints out a help page and starts the initial installation process. ppf-631-631-eco-manual-uk-253120765-b.book Seite 21 Mittwoch, 30. September 2009 12:26 12
22Philips · PPF 631 · 632 EN 9 Telephone Lines and Additional Devices Configuring Telephone Lines and Services PABX SystemsPABX SystemsPrivate branch exchanges (PABX) are typical in many offices and some households. You must dial an outside line access code in order to get a co nnection to the public tele- phone network (PSTN) from a PABX. Additional Telephone No Extension 1 Press OK, 96 and OK. 2 In some countries you can set the dialling p rocess to pulse dialling or tone dialling (DTMF tones). Use [ to select the desired dialling process. 3 Confirm with OK. 4 Use [ to set whether you oper ate your device on a n extension. 5 Confirm with OK. 6 Configuring an extension: Enter the outside line access code with which you reach the public telephone network. This is usually 0. 7 Confirm with OK. 8 When finished, the device tests the telephone line. Confirm with OK. 9 Your device checks whether it can est ablish a connec- tion with the p ublic telephone network. If it can not establish the con nection, you are once again asked for input. DSL ConnectionDSL ConnectionIn the event that you use a DSL modem: Connect the device to the slot intended for analogue telephones/fax machines! For additional info rmation, please consult the operating manual of your DS L system. Ask your telephone or internet service provider if necessary. ISDN ConnectionISDN ConnectionYour device is an analogue fax device (Group 3). It is not an ISDN device (Group 4), and ther efore it cannot be operated directly on an ISDN connection. In order to do this, you need either an anal ogue adapter or a connection for analogue terminals. Details for ISDN connections can be found in the instructions provided with the terminal adapter or the dial-up router. Voice Mailbox You cannot simultaneously use the answering machine facility of your telephone se rvice provider (= voice -mail box) and re ceive faxes on your devices. Get the mail-box function for your telephone co nnection deactivated or set the number of rings for the fax swi tch to lower than 5 on your device (also see Chapte r Setting the Fax Switch, page 20). When the fax switch acce pts the call, the mail-box of the service provider does not step in . Enq uire with your telephone company. Notice Additional Teleph one No Extension An additional telephone connected to the device on a telephone socket is not considered an exten- sion. Notice Selecting the Dialling Process Only use pulse dialling if tone dialling is not yet activated for your telephone line. Notice Incorrect Outside Line Access Code In rare cases, the outside line access code may be a different number or a two-digit number. For older telephone systems, the outside line access code can be R (= Flash). Press R to enter this outside line access code. If the con- nection to the p ublic telephone network is not possible, co ntact your telephone system supplier. ppf-631-631-eco-manual-uk-253120765-b.book Seite 22 Mittwoch, 30. September 2009 12:26 12
Telephone Lines and Additional Devices · Connecting Additional Devices 23 EN Connecting Additional Devices Additional DevicesYou can o perate additional devices on a telephon e line, such as cordless telephones, answering machines, modems or charge counters. Connection to the MachineConnection to the DeviceYou can connect additional devi ces directly to your device. Insert the telephone cable of th e additional device into the EXT socket (RJ-11-connection) on the device. Connecting Additional Devices Direct Connection Recommended Connection to the Telephone LineOrder of ConnectionsIn order for the fax switch to function, the device must be first in the series if mul tiple devices are connected to t he same telephone socket. Follow the correct order. Connection to the First Telephone Socket Using Additional Telephones (Easylink) EasylinkWith the E asylink function you can control yo ur device with additional telephones. To use this function, addi- tional telephones must be se t to the ton e dialling mode (DTMF/MFV tones) ( for this purpose see the o perating manual of your addi tional telephone). Starting Fax Reception If you pick up at an additional device and hear that you are receiving a fax (whistling tone or silence), you can start the fax reception by pressing *5 on the additional tele- phone or pressing START on the device. Taking Over the Line If you pick up on an add iti onal telephone an d the device continues to ring or attempts to receive a fax, you can dis- connect the device f r om the line. Press ** on the additional telephone. Changing CodeChanging Easylink Codes! 1 Press OK, 54 and OK. 2 Enter the new code for starting fax reception. 3 Confirm with OK . 4 Enter the new code for taking over the line on an addi- tional device. 5 Confirm with OK . Using an External Answering Machine For the best opera tion, the answering machine must be connected to the EXT socket of the device. The numbers of rings set for the external answering machine should be less than the one set under FAX RINGS by at least two. Example of the setting: Number of Rings of the External Answering Machine .. 1 FAX RINGS .............................................................. 3 (also see Chapter Setting the Fax Switch, page 20)External Answering Machine If the external answering machine has a “conserving func- tion” (i.e. a fun ction that changes th e number of rings as soon as new messages have been recorded), deactivate this function. If the external answering mach ine records fax signals, but your device cannot receive faxes, inspect the connection of the external answering machine Notice Direct Connection Recommended We recommend direct connection to the device because this allows the fax switch to function optimally and to control the additional devices. Notice Connection to the First Telephone Socket If you h ave multiple te lephone sockets for the same telephone line, th e device must be con - nected to the first telephone socket. CAUTION! Changing Easylink Codes! Only change the codes if it is absolutely n eces- sary. The codes must begin with * or # and must be different. Notice External Answ ering Machine The outgoing message must be shorter than ten seconds. Avoid music in your announcement. ppf-631-631-eco-manual-uk-253120765-b.book Seite 23 Mittwoch, 30. September 2009 12:26 12
24Philips · PPF 631 · 632 EN 10 Service Disruptions Checking the Ink Film Reserve 1Press OK, 46 and OK. 2 The number of pages that can still be printed with the ink film is shown on the display. 3 Press STOP to return to the starting mode. If the in k film used up or if there is no ink film in the device, a message appears on the display. Changing the ink filmUse Original Consumable Materials! Observe Packaging Instructions Introduction to Plug’n’Print Card For receiving or copying documents, an ink film must be inserted in your de vice. Your device is de livered with an already inserted free ink film for a few test pages. For this film, you do not require any Plug’n’Print card (= chip card with information regarding in k film capacity). For every next ink film that y ou insert, you must load the capacity memory with the included Plug’n’Print card. 1 Remove the paper f rom the paper feeder and tak e the paper tray out of the device. 2 Open the device by lifting the panel using grip in the centre and folding it up. 3 Grip the rear ink film roll at both the sides and place it next to the front ink film roll. 4 Remove both the roll s from the de vice. The use d ink film cannot be reused. 5 Pull the used Plug’n’Print card o ut of the plug socket on the left hand side next to the ink film tray. The Plug’n’Print card cannot be reused. Notice Troubleshooting Should disruptions occu r, follow the instruc- tions on the display and on the error report. CAUTION! Use Original Consumable Materials! Use only original consumable materials. These are available from a spe cialised retailer or through our orde r service (see back side of this user manual). Other co nsumable materials can cause damage to the device. CAUTION! Observe Packaging Instructions Follow the instructions on the packaging of the consumable materials. DANGER! Device can Close with a Snap! Lock the cover of the device completely into place when opening th e device. You could be injured if the cover falls while you are work- ing on the device. CAUTION! Data on Used Ink Films! The messages and copies you have printed out can be read from used ink films. Con- sider data protection issues when dis posing of used ink films. ppf-631-631-eco-manual-uk-253120765-b.book Seite 24 Mittwoch, 30. September 2009 12:26 12
Service · Fixing a Paper Jam 25 EN 6Carefully remove the rubber bands from the new ink film. Make sure that the film is not damaged! 7 Place the larger roll with the ink film in the rear ink film tray. The blue gear wheel must be on the right hand side. 8 Place the smaller roll without ink film in the front tray. The blue gear wheel must be on the right hand side and the pin must be inserted in the dep ression on the left hand side. 9 Break the chip card from the Plug’n’Print card. Insert the chip card in the plug socket on the le ft hand side next to the ink film tray. 10 Turn the blue gear wheel forward to tension the ink film. The ink film must not have any creases. 11 Close the device. Insert the paper tray in th e opening provided for it behin d the paper feeder. Insert paper again. Fixing a Paper Jam 1 Remove the paper from the paper feeder and take the paper tray out of the device. 2 Open the dev ice by lifting the panel using grip in the centre and folding it up. 3 Carefully pull out the paper. DANGER! Device can Close with a Snap! Lock the cover of the device completely into place when opening th e device. You could be injured if the cover falls while you are work- ing on the device. ppf-631-631-eco-manual-uk-253120765-b.book Seite 25 Mittwoch, 30. September 2009 12:26 12
26Philips · PPF 631 · 632 EN 4Turn the blue gear wheel forward to tension the ink film. The ink film must not have any creases. 5 Close the device. I nsert the paper tray in the opening provided for it behind the paper feeder. Insert paper again. Fixing a Document Jam 1Remove the paper f rom the paper feeder and tak e the paper tray out of the device. 2 Open the device by lifting the panel using grip in the centre and folding it up. 3 Open the scanner cover and the cover of the automatic document feeder by first pushing the support ( A) and then the support ( B) inside. The cover ( C) falls freely. 4 Carefully pull the document to the front or to the back out of the device. 5 Close the scanner cover and the cover of the automatic document feeder. Both the supports must securely snap into place. 6 Turn the blue gear wheel forward to tension the ink film. The ink film must not have any creases. 7 Close the device. Insert the paper tray in th e opening provided for it behin d the paper feeder. Insert paper again. DANGER! Device can Close with a Snap! Lock the cover of the device completely into place when opening the device. You could be injured if the cover falls while you are work- ing on the device. ppf-631-631-eco-manual-uk-253120765-b.book Seite 26 Mittwoch, 30. September 2009 12:26 12
Service · Cleaning 27 EN CleaningInstructions for Cleaning! Fax Cleaning Sheets 1Remove the paper f rom the paper feeder and tak e the paper tray out of the device. 2 Open the device by lifting the panel using grip in the centre and folding it up. 3 Open the scanner cover and the cover of the automatic document feeder by f irst pushing the support ( A) and then the support ( B) inside. The cover ( C) falls freely. 4 Lightly wipe the upper side of the scanner glass (A) and the lower side of the docu ment feeder/scanner film (= white plastic plate) ( B) with a cloth. 5 Clean the feed roller ( A) and the underside of the sup- port pad o f the f eeder roller ( B) with a so ft, lint-free cloth moistened with cleaning alcoho l (96 percent). Rotate the feed roller; You mu st clean the entire roller. 6 Close the scanner cover and the cover of the automatic document feeder. Both the supports must securely snap into place. 7 Turn the blue gear wheel forward to tension the ink film. The ink film must not have any creases. 8 Close the device. Insert the paper tray in th e opening provided for it behin d the paper feeder. Insert paper again. DANGER! Instructions for Cleaning! Unplug the device from the power socket before cleaning it. Use a soft, lint-free cloth. Never use liquid or easily flammable cleansers (sprays, abrasives, polishes, alcohol, et c.). Do not allow any moisture to reach the interior of the device. Notice Fax Cleaning Sheets Special fax cleaning sheets are available as acces- sories from our call centre. Insert a sheet into the document feeder. Press STOP; the page is ejected. Repeat this process at a few times. DANGER! Device can Close with a Snap! Lock the cover of the device completely into place when opening the device. You could be injured if the cover falls while you are work- ing on the device. ppf-631-631-eco-manual-uk-253120765-b.book Seite 27 Mittwoch, 30. September 2009 12:26 12
28Philips · PPF 631 · 632 EN Checking the Firmware Ver- sion 1Press OK, 47 and OK. 2 The model designation and the configured country appear on the display. 3 Confirm with OK. 4 The information on the firmware version of the device is displayed. 5 Confirm with OK. Using Service CodesIntroductionThe service codes delete all the changed settings and your device is reset to factory setting s. It may be possible that the device with the chan ged setti ngs reacts differently than expected. Using Service Codes 1 Press OK, 45 and OK. 2 Enter a service code: 7117—Deletes all chan ged settings an d saved data. The device is re set to factory settin gs and the initial installation process is started. 7140—Deletes all changed settings. Saved data and telephone book entries remain intact. 7227—Deletes saved faxes, when there are problems with printing. 3 Confirm with OK. 4 Using [ select SURE: YES. 5 Confirm with OK. Power Cycling If a pr oblem occurs that cannot be correct ed with the instructions in this user manual (see also the help below), follow the steps given here. 1Pull out the power plug. 2 Wait at least ten secon ds, then plug t he power plug back into the socket. 3 Follow the instructions on the display and in the error report. If the problems repeat s, please contact our tech- nical customer service or your retailer. CAUTION! Settings will be Deleted! Only use the ser vice codes if t his is absolutely necessary. Some service codes also delete saved messages and telephone book entries. Notice Cancelling Entry If you hav e entered the incorrect code, you can cancel the entry with SURE: NO. ppf-631-631-eco-manual-uk-253120765-b.book Seite 28 Mittwoch, 30. September 2009 12:26 12
Service · Power Cycling 29 EN General Information The time and date flash on the display.You must check the time and date after a short power fail- ure. Confirm with OK . Problems when Faxing or Printing Faxes sent are of poor quality. Change the resolution from RESOL.: STANDARD to RESOL.: FINE or RESOL.: PHOTO. Change the contrast. Clean the scanner and the document feed slot. Test the device by making a copy of the document. If the device is in order, the device of the recipient might be de- fective. The device produces black lines when sending or prin ting. Clean the scanner and the document feed slot. Copy is blank. Insert the documents face up into the document feeder. Printing is interrupted. Paper or document jam, no paper or ink film. Follow the instructions on the display and in the error report. There could be a small pause after printing several pages. The device continues printing automatically. No printing Check if you have inserted clamped paper correctly. The le- ver on the right hand side next to the paper feeder must be folded backwards. Documents are not properly fed. Clean the scanner and the document feed slot. Problems with the Connection The device rings once, remains silent for a short while and starts ringing again. This is absolutely normal. The fax switch checks the call af- ter the first ring. If it is a voice call, the device continues to ring. No dial tone Check the installation of the device. Connect the telephone cable to the socket marked LINE. Insert the telephone plug into your PTT line socket. Fax transmissions are constantly interrupte d. Try to send the fax manually: Press ß, and dial the number. If the recipient is using an answering machine, wait until you hear a whistling tone. Press START. It is possible that the recipien t's device is not ready to re- ceive. You hear a whistling tone or silence in the handset. The call is a fax: Press START on the device. Press *5 on the additional telephone. Hang up. No fax reception or a short fa x audio signal as message on the answering machine Using function 51, set the nu mber of rings for the fax switch to 4 and the total number or the number of rings for the answering machine (model dependent) to 5 (see Page 20). You cannot simultaneously use the answering machine fa- cility of your telephone service provider (= voice-mail box) and receive faxes on your devices(see page 22). ppf-631-631-eco-manual-uk-253120765-b.book Seite 29 Mittwoch, 30. September 2009 12:26 12
30Philips · PPF 631 · 632 EN 11 Appendix Technical DataDimensionsDimensions (L¦×¦H¦×¦W) ................... 313¦×¦129¦×¦197¦mmWeightWeight ...................................................................1,9¦kgMains ConnectionMains Connection .................. 220¦–¦240¦V¦~ / 50¦–¦60¦HzPower ConsumptionPower ConsumptionStand-by ModeStand-by Mode................