Philips Magic 5 Instruction Manual
Have a look at the manual Philips Magic 5 Instruction Manual online for free. It’s possible to download the document as PDF or print. UserManuals.tech offer 619 Philips manuals and user’s guides for free. Share the user manual or guide on Facebook, Twitter or Google+.
EN PPF 631 PPF 632 User Manual ppf-631-631-eco-manual-uk-253120765-b.book Seit e 1 Mittwoch, 30. September 2009 12:26 12
2Philips · PPF 631 · 632 EN Dear CustomerIntroduction Brand VariableWith the purchase of this device, you have chosen a quality PHILIPS product brand. Their device fulfils the most var- ied requirements for private use or in your office and busi- ness everyday. Your device is deli vered with an already inse rted free ink film for a few test pages. For this film, you do not require any Plug’n’Print card (= chip card with inform ation regarding ink film capacity). Telephone BookIn the telephone book of your device, you can save entries with multiple numbers and co llect multiple entries into groups. You can assign variou s ring tones to the entries. Short DialYou can assign short dial numb ers to frequently dialled tel- ephone numbers. You can load these numbers quickly with the short dial key and the number keys. You can send fax m essages in different resolutions to one or more recipients or a grou p. You can also poll faxes and prepare documents for polling. Fax TemplatesFive fax tem plates, which you can use, are stored in you r device. With these templates you can quickly create, for example, a short fax note or an invitation. Select the resolution for text an d photo in order to copy documents with your device. You can also create multiple copies. If you want, your device can print Sudoku puzzles in four different difficulty levels with solution. We hope you enjoy your devi ce and its many functions! About this User Manual With the installation guide on the following pages, you can start using your device quickly and easily. Detailed descrip- tions can be found in the follo wing sections of this user manual. Read the entire user manual carefully. Follow all safety instructions in or der to e nsure proper operation of your device. The manufacturer acce pts no liability if these instructions are not followed. Symbols UsedDangers TroubleshootingDANGER! DANGER! Warns about dangers for people, damage to the device or other objects as well as possible loss of data. Injuries or damage can result from improper handling. Notice Troubleshooting This symbol designates tips that will help you to use your device more effectively and easily. ppf-631-631-eco-manual-uk-253120765-b.book Seit e 2 Mittwoch, 30. September 2009 12:26 12
Table of Contents 3 EN Table of Contents Dear Customer ............................................................ 2 About this User Manual .............................................. 2 1 General Safety Information ................ 4 2 Overview............................................... 5 Overview of the Menu Functions ................................ 5 Device Overview .......................................................... 6 Panel ........................................................................... 7 3 Initial Operation .................................. 8 Package Contents ........................................................ 8 Attaching the Paper Tray ............................................. 8 Inserting Paper ............................................................ 8 Connecting the Handset .............................................. 9 Connecting the Telephone Cable ................................ 9 Connecting the Power Cable ....................................... 9 Initial Installation ........................................................ 9 4 Telephone Functions ......................... 11 Placing a Call on the Device ...................................... 11 Getting Outside Line ................................................. 11 Chain Dialling ........................................................... 11 Insert Dialling Pause .................................................. 12 Telephone Book of the Device ................................... 12 Groups ...................................................................... 12 Short Dial .................................................................. 13 Calling Line Identification (CLIP) ............................. 13 Missed Calls .............................................................. 13 5 Fax ....................................................... 14 Sending a Fax ............................................................ 14 Sending Fax Manually ............................................... 15 Direct Inward Dialling or Selecting Sub-address ........ 15 Eavesdropping while Connection is Established ......... 15 Sending to Multiple Recipients (= Broadcasting) ....... 15 Sending Fax Later ...................................................... 15 Fax Reception ............................................................ 16 Receiving Fax Manually ............................................. 16 Polling Faxes .............................................................. 16 Using Fax Templates ................................................. 16 6 Copier ................................................. 17 Inserting Documents ................................................. 17 Making a Copy .......................................................... 17 Creating Multiple Copies .......................................... 17 7 Fun and Games .................................. 18 Sudoku ...................................................................... 18 8 Settings ............................................... 19 Entering the Date and Time ...................................... 19 Selecting the Language .............................................. 19 Selecting the Country ................................................ 19 Entering Number ...................................................... 19 Entering Your Name ................................................. 19 Setting the Contrast ................................................... 19 Reducing Transmission Speed ................................... 20 Switching Page Adjustment On and Off .................... 20Setting the Ring Tones .............................................. 20 Setting the Fax Switch ............................................... 20 Printing Lists and Help Pages .................................... 21 Starting Initial Installation ......................................... 21 9 Telephone Lines and Additional Devices .................................................... 22 Configuring Telephone Lines and Services ................. 22 Connecting Additional Devices .................................. 23 Using Additional Telephones (Easylink) .................... 23 10 Service ................................................ 24 Checking the Ink Film Reserve .................................. 24 Changing the ink film ................................................ 24 Fixing a Paper Jam ..................................................... 25 Fixing a Document Jam ............................................. 26 Cleaning .................................................................... 27 Checking the Firmware Version ................................. 28 Using Service Codes ................................................... 28 Power Cycling ............................................................ 28 11 Appendix ............................................ 30 Technical Data .......................................................... 30 Guarantee .................................................................. 30 Declaration of Conformity (DoC) ............................. 3 0 C ustomer Information ............................................... 3 2 ppf-631-631-eco-manual-uk-253120765-b.book Seit e 3 Mittwoch, 30. September 2009 12:26 12
4Philips · PPF 631 · 632 EN 1 General Safety Information Introduction 3Your device has been tested in conformity with standards EN 60950-1 and IEC 60950-1 and should only be oper- ated with telephone system s and power equipment th at meet these standards. The device was built exclusively for use in the indicated sales region. Introduction 2Do not make any changes or se ttings that are not described in this user manual. Physical injury or damage to the device or loss of data can re sult from impr oper handling. Take note of all warning and safety notes indicated. Setting Up the MachineThe device should rest securely on a stabile, flat surface.The device should rest securely on a stabile, flat surface. If the device should fall, it can be damaged or can cause injury to p eople, especially small c hildren. Position all cables in such a way that no one will stumble on them, thus avoiding possible injuries to person s or damage t o the device itself. The distance between the device and other appliances or objects, must be at least 15 centimetres.The distance between the de vice and other de vices or objects must be at least 15 cent imetres; this also applies to the use of additional cordless telephones. Do not place the device in the vicinity of radios or televisions. Lock the cover of the device completely into placeLock the cover of the device completely into place when opening the device. You could be injured if the cover falls while you are working on the device. Protect the device against direct sunlightProtect the device against direct sunlight, heat, l arge tem- perature fluctuations and moisture. Do not place t he device in the vicinity of heaters or air conditioners. Observe the information on temperature and humidity in the technical data. The device must have sufficient ventilationThe device must have sufficient ventilation and may not be covered. Do not put your de vice in clo sed cabinets or boxes. Do not place the machine on soft surfaces such as tablecloths or carpets and do not cover the ventilation slits. Otherwise, the device can ov erheat and catch on fire. In the event that the device becomes too hot, or if you see smoke coming from the deviceIn the event that the device be comes too hot, or if you see smoke coming from the device, you must immediately pull the power cable out of the power socket. Have your device examined by trained professionals at a technical service location. To prevent the spread of fire, open flames should be kept away from the device. Do not plug in the device in moist rooms.Do not plug in the device in moist rooms. Never touch the mains cable, the mains connec tion or the telephone socket with wet hands. Do not allow liquids to enter into the device.Do not allow liquids to ente r into the device. Disconnect the device from the power so cket if liquids or foreign objects have entered the device and have your device exam- ined by trained professionals at a technical service location. Do not allow children to handle the device without supervision.Do not allow children to handle the device without super- vision. The packing materials should be kept out of t he hands of children. Magnetic telephone handsetThe telephone handset of the device is magnetic. Caution, small metallic objects (paper clips) may be reta ined if placed near or on the telephone handset. Power SupplyCheck whether the mains voltage of your device Check whether the mains voltage of your device (indicated on the type label) matches the mains voltage available at the setup location. Use only the power and telephones cables supplied.Use only the power and telephones cables supplied.The device does not have an on/off button.Set up your device so that th e power socket is easily acces- sible. The device does not have an on/off button. In an emergency, disconnect your device from the power supply by pulling the power plug. Never touch the power or telephone cable if the insulation is damaged.Never touch the power or tele phone cable if the insulation is damaged. Replace damaged wires immediately. Use suit- able cables only; if necessar y please con tact our technical customer service or your retailer. Disconnect your device from the power and telephone networks during an electrical storm.Disconnect your device from the power and telephone net- works during an electrical storm. If this is not possible, do not use the device during an electrical storm. Before cleaning the surface of your device, disconnect it from the power and telephone networks.Before cleaning the su rface of your devi ce, disconnect it from the power and telephon e networks. Use a soft, l int- free cloth. Never use liquid, gaseous or ea sily flammable cleansers (sprays, abrasives, polishes, alcohol). D o not allow any moisture to reach the interior of the device. Only clean the display with a dry, soft cloth.Only clean the display with a dry, soft cloth. If the display breaks, a mildly corrosive liqu id may escape. Avoid all con- tact with your skin and eyes. In the event of a power failure, your device will not function;In the event of a power failure, your device will not func- tion; saved data is retained. RepairsDisplayShould disruptions occur, follow t he instructions on the display and on the error report. RepairsDo not make any repairs to the device yourself. Improper maintenance can result in injuries or damage to the device. Only have your device repaired by an authorised service centre. Do not remove the type label from your device; this would void the warranty. Consumable MaterialsOriginal Consumable MaterialUse only original consumable materials. These are availa- ble from a specialised retailer or through our order service (see back side of this user manual). Other consumable materials could damage the de vice or shorten its service life. EnvironmentDispose of old consumable materials according to the waste regulations of your country. ppf-631-631-eco-manual-uk-253120765-b.book Seit e 4 Mittwoch, 30. September 2009 12:26 12
Overview · Overview of the Menu Functions 5 EN 2Overview Overview of the Menu Func- tions The following functions are available on your device. There are two ways in which you can call functions: Menu NavigationNavigating in the Menu: Press OK or one of the two arrow keys [, to open the function menu. Page through [ menu entries. Use OK t o sele ct a me nu f u nct ion . Pre ss C to return to the prev ious menu level. Press STOP to close the menu and return to the starting mode. Direct LoadingCalling Functions Directly: You can call a menu func- tion directly using the function number. Press OK and enter the appropriate function number using the numeric keypad. Confirm with OK. You will find the function number in the following list. Help 6 · Function List 1 Telephone Book11 Looking Up an Entry (PPF 6xx · SPFX 4x)11 Looking up an entry............................... page 1112 New Entry (PPF)12 New entry .............................................. page 1213 Creating Group13 Creating group ....................................... page 1214 Short Dial14 Short dial ............................................... page 1315 Changing Entries15 Modifying an entry ................................ page 1216 Deleting Entries16 Deleting entries ...................................... page 1217 Printing Entries17 Printing entries ...................................... page 21 2 Calls21 Received Calls (PPF 6xx · SPFX 4x)21 Received calls ......................................... page 1122 Outgoing Calls (PPF 6xx · SPFX 4x)22 Outgoing calls ........................................ page 1123 Printing Entries23 Printing entries ...................................... page 21 3 Fax31 Polling31 Polled reception ..................................... page 1632 Polling Send32 Polling send ........................................... page 1633 Sending Fax Later33 Sending fax later .................................... page 1534 Broadcasting34 Sending to multiple re cipients (= broadcast) ....................................................................... page 15 35 Printing Fax Journal35 Printing fax journal ................................ page 2136 Printing Transmission Report36 Printing transmission report................... page 2137 Print Reduced in Size37 Print reduced in size ............................... page 2038 Reducing Transmission Speed38 Reducing transmission speed.................. page 20 4 Miscellaneous41 Printing Call Log41 Printing call log ..................................... page 2143 Using Fax Templates43 Using fax templates ............................... page 1644 Setting the Contrast44 Setting the contrast................................ page 1945 Using Service Codes45 Using service codes ................................ page 2846 Checking the Ink Film Reserve46 Checking the ink film reserve ................ page 2447 Checking the Firmware Version47 Checking the firmware version .............. page 2848 Sudoku48 Sudoku.................................................. page 18 5 Fax switch51 Configuring Day Mode51 Configuring day mode .......................... page 2052 Configuring Night Mode52 Configuring night mode........................ page 2053 Setting the Timer53 Setting the timer.................................... page 2054 Easylink54 Easylink................................................. page 2355 Setting the Ring Tones55 Setting the ring tones ............................ page 20 9 Settings91 Entering the Date and Time91 Entering the date and time .................... page 1992 Selecting the Language92 Selecting the language ........................... page 1993 Selecting the Country93 Selecting the country ............................. page 1994 Entering Number94 Entering number ................................... page 1995 Entering Name (PPF)95 Entering name....................................... page 1996 Configuring Telephone Lines and Services96 Configuring telephone lines and services page 22 Notice Printing the Functions List Press i and 6 to print a list of all functions and settings of your device. ppf-631-631-eco-manual-uk-253120765-b.book Seit e 5 Mittwoch, 30. September 2009 12:26 12
6Philips · PPF 631 · 632 EN Device OverviewPrimo · Voice overview‚ Handset ƒ Paper tray „ Document feeder (writing facing up) … Panel with display † ) socket—Connection socket for the telephone handset ‡ EXT socket—Connection socket for addit ional devices ˆ LINE socket—Connection socket for telephone cable PPF 63x, PPF 67x Internal Description ‚ Scanner glass ƒ Rollers of the automatic document feeder „ Rests of the intake rollers … Document guide / scanner film † Cover for scanner and automatic document feeder ‡ Toothed wheel for tightening the ink film ˆ Ink film roll in the rear ink film compartment ‰ Ink film roll in the front ink film compartment Š Slot for the Plug’n’Print card ‹ Locks for the cover of th e scanner and automatic doc- ument feeder Innenansicht nummeriert ppf-631-631-eco-manual-uk-253120765-b.book Seit e 6 Mittwoch, 30. September 2009 12:26 12
Overview · Panel 7 EN PanelMessageä—Lights up, if new messages are received / list of the new messages with submenus / blinks in the case of device error (for example no ink film) Short DialÝ —Press briefly: Load short di al entries. Selecting the entries with the [ or numeric keys / press and hold: Assign a new short dial entry Telephone Bookma —Press briefly: Calling up the telephone book entries. Selecting the entries with the [ / press and hold: saving new entries Fax Switch¼/º/» —Setting the timer and the fax reception modes (= fax switch). Modes set on the display ™ (day), ˜ (night). Activated timer is indicated with ›StopSTOP—Function abort / return to the starting mod e / documents eject CC —Return to the previous me nu level / press brief ly: deleting individual characters / press and hold: deleting complete input Arrow Keys[ —Calling the menu functions / navigation within the menu / sele cting options / mo ving the cu rsor / a djusting the volume level OKOK —Calling the menu functions / confirming inputStartSTART —Press briefly: Starting transmission of messages / press and hold: Starting fax polling Helpi —Press briefly: Printing help pages and sett ing lists / press and hold: Starting initial installation process CopyCOPY —Press briefly: creating a copy / press and hold: creating multiple copies Resolutionã —Setting higher r esolution for faxes and copying (RESOL.: STANDARD, RESOL.: FINE, RESOL.: PHOTO)Numeric Keys (short dial)Numeric keypad—Inputting digi ts, characters and special characters / press and hold: Recalling short dial numbers Redialling@ —Press briefly: Toggling between the list of the last 10 dialled numbers (= redial list) / press and hold: List of last ten callers (caller list) Speaker (PPF 631 · 632 · 636) ß —Dialling with the handset replacedRR—Press briefly: insert sh ort line interruption (Hook Flash) as office index on PABX or for calling special func- tions in the public telephone network (PSTN)/long press: Inserting dialling pause PPF 620 · 63x ppf-631-631-eco-manual-uk-253120765-b.book Seit e 7 Mittwoch, 30. September 2009 12:26 12
8Philips · PPF 631 · 632 EN 3 Initial Operation Package ContentsPackage Contents Primo · Voice‚ Device ƒ Telephone handset „ Spiral cable for telephone handset … Paper tray † Mains cable with plug (country-specific) ‡ Telephone cable with plug (country-specific) User ManualUser manual with installa tion guide (not depicted)Package Contents Missing Package Contents Attaching the Paper TrayAttaching the Paper TrayInsert the paper tray in to th e openings behind the paper feed mechanism. Attaching the Paper Tray Inserting PaperPaper FormatBefore you can r eceive docu ments or make copies, you must load paper into the devi ce. Please use only appropri- ate paper in standard format A4 (210 × 297 millimetre · preferably 80 g/m 2). Follow the specifications in the tech- nical data. Loading Paper Preparing Paper Inserting Paper 1 Fold open the lever on the right beside the paper feed towards front. 2 Insert paper in the pape r feeder. You can insert maxi- mum 50 sheets (A4 · 80 g/m2). 3 Fold open the lever on the right beside the paper feed backward in order to enclose the paper. Inserting PaperNotice Missing Package Contents If one of the parts is mi ssing or damaged, please contact your retailer or our customer service. Notice Loading Paper Separate the paper sheets by fan ning them out, then align them by t apping edge of the stack lightly against a f lat surface. This will prevent several sheets of paper from being drawn in all at once. ppf-631-631-eco-manual-uk-253120765-b.book Seit e 8 Mittwoch, 30. September 2009 12:26 12
Initial Operation · Connecting the Handset 9 EN Connecting the HandsetConnecting the HandsetPlug one end of the spiral cable into the socket on the tel- ephone handset. Insert the other end into the socket desig- nated with the ) symbol. Connecting the Handset Connecting the Telephone Cable Connecting the Telephone Cable Connecting the Telephone Cable Connect the telephone cable to the device by inserting it in the socket designated with LINE (RJ-11-Connector). Insert the telephone plug into your PTT line socket. Connecting the Telephone Cable PABX Systems 1 IrelandTwo-pinWhen connecting to the telephone line so cket, use only a two-pin RJ-11-telephone cable (modular plug). The use of a f our-pin telephone cable may lead to the device not functioning correctly. Connecting the Power CableMains Voltage at the Site of Installation Connecting the Mains Cable Insert the mains cable into the connection located on the rear side of the device. Plug the power cable into the elec- trical outlet. Connecting the Power Cable Initial InstallationStarting Initial InstallationAfter you connect your device to the mains voltage, the ini- tial installation commences. Press i. Your device prints a help page. Selecting the Language 1 Use [ to select the desired display language. 2 Confirm with OK . Selecting the CountrySetting the Country Correctly Setting the Country 1Use [ to select the country in which you are operat- ing the device. 2 Confirm with OK . After this input, t he device prints another help pag e and checks the telephone line. Notice Analogue Fax Machine Your device is an analogue fax device (Group 3). It is not an ISDN device (Group 4), and there- fore it cannot be operat ed directly on an ISDN connection. In order to do this, you need either an analogue adapter or a connection for ana- logue terminals. Notice Connection to Private Automatic Branch Exchange If you connect your device as extension to a tel- ephone system, you must set it for working as an extension (also see Chapter Telephone connec- tions and additional devices, page 22). CAUTION! Mains Voltage at the Site of Installation! Check whether the mains voltage of your device (indicated on the type label) matches the mains voltage available at the setup location. CAUTION! Setting the Country Correctly! You must set the country in which you are oper- ating the device. Otherwise your device is n ot adapted to the telephone network. If your coun- try is not included in the list, you must select a different setting and use the correct t elephone cable for the country. Consult your retailer. ppf-631-631-eco-manual-uk-253120765-b.book Seit e 9 Mittwoch, 30. September 2009 12:26 12
10Philips · PPF 631 · 632 EN Entering NumberPage HeaderYour name and number are added together with date, time and page number at the top ed ge of each fax transmission (= header). Entering Number1Enter your number. Using # or * you can enter a plus sign. 2 Confirm with OK. Entering Your NameEntering Your Name1Enter your name. You can en ter characters using the numeric keys (see button labels). Enter special charac- ters using 0. Press the respective button several times until the desired character or special char acter appears on the display. 2 Confirm with OK. After the input, the machine prints an ov erview of the functions. Entering the Date and TimeEntering Time/Date1 Enter the time, e.g. 14 00 for 2 pm. 2 Enter the date (two digits for each field), for example 08 06 07 for June 8th, 2007. 3 Confirm with OK. Help 2 · Initial Installation Process Notice Navigating in the Editor You can move the cursor using [. Use C to delete individual characters. Notice Starting Initial Installation Process You can restart the initial installation process any time. Press i and 2. ppf-631-631-eco-manual-uk-253120765-b.book Seite 10 Mittwoch, 30. September 2009 12:26 12