Philips Laserfax 940 User Manual

							ENUser Manual
LPF 920
LPF 925
LPF 935
LPF 940
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							2Philips LPF 920 · 925 · 935 · 940
EN
Dear Customer,
With the purchase of this device, you have chosen a quality
PHILIPS product brand. Their device fulfils the most var-
ied requirements for private use or in your office and busi-
ness everyday.
Starter CartridgeFor printing purposes, your device utilises the most up-to-
date laser technology. A starter cartridge is provided with
the device. For this starter cartridge, you do not require
any Plug’n’Print card.
Telephone BookYou can store up to 200 entries in the telephone book of
your device. Your device can store 10 different groups with
up to 199 entries.
Broadcast TransmissionsWith the broadcasting key (= Broadcasting) you can add
further numbers during the dialing process and send a
message quickly and simply to several recipients.
You can send fax messages in different resolutions to one
or more recipients or a group. You can also poll faxes and
prepare documents for polling.
Sending Fax LaterIf you would like to make use of the lower telephone tariffs
or if the recipient can be reached at some specific time on-
ly, you can send the fax at a later time (= timer function).
Fax TemplatesFive fax templates, which you can use, are stored in your
device. With these templates you can quickly create, for ex-
ample, a short fax note or an invitation.
Select the resolution for text and photo in order to copy
documents with your machine. You can also create multi-
ple copies.
You can send SMS messages from your machine if this
service is activated for your telephone line (this function is
not supported in all countries and networks). Received
SMS messages can be managed with the extensive func-
tions of the SMS menu.
Text2FaxYou can enter text on your device and send as a fax trans-
mission to another device (in countries and networks with-
out SMS function).
If you want, your device can print Sudoku puzzles in four
different difficulty levels with solution.
PC ConnectionYou can connect the device to your computer (PC with
Microsoft Windows 2000 (SP¦3) · ME · XP · Vista), and
can use it as a laser printer (LPF¦935, LPF¦940). With
Scan-to-PDF scan the documents with your device and
save them directly as PDF files. With the TWAIN scanner
driver you can access the device and scan documents from
any application which supports this standard. 
Telephone BookEdit the telephone book entries of the device from the
computer. You can exchange existing entries between the
device and Microsoft Outlook or the address books of
Windows.
We hope you enjoy your machine and its many functions!
About this User Manual
With the installation guide on the following pages, you can
start using your machine quickly and easily. Detailed de-
scriptions can be found in the following sections of this
user manual.
Read the entire user manual carefully. Follow all safety in-
structions in order to ensure proper operation of your ma-
chine. The manufacturer accepts no liability if these in-
structions are not followed.
Multiple models of this machine series are described in this
user manual. Please note that some functions are only
available with specific models.
Symbols UsedDangers
TipsWarns about dangers for people, damage to the de-
vice or other objects as well as possible loss of data.
Injuries or damage can result from improper han-
dling.
This symbol designates tips that will help you to use
your machine more effectively and easily.
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							Table of Contents3
EN
Table of Contents
Dear Customer,  ......................................................... 2
About this User Manual  ............................................ 2
1 General Safety Information .............. 4
2 Overview............................................. 5
Overview of the Menu Functions  .............................. 5
Printing Help Pages  ................................................... 5
Device Overview ........................................................ 6
Panel with Display  ..................................................... 7
3 Initial Operation ................................ 8
Contained in the Packing  .......................................... 8
Attaching the Document Support .............................. 8
Loading Paper  ........................................................... 8
Extending the Printout and Fax Outlet Tray  ............. 9
Attaching the Document Outlet Tray ........................ 9
Connecting the Telephone Handset  .......................... 9
Inserting Starter Cartridge  ......................................... 9
Connecting the Telephone Cable  ............................ 10
Connecting the Mains Cable  ................................... 10
Initial Installation  .................................................... 10
4 Telephone Functions ....................... 11
Making Telephone Calls on the Machine  ................ 11
Getting outside line  ................................................. 11
Chain Dialling  ......................................................... 11
Insert Dialling Pause ................................................ 11
Dialling with the Handset Replaced  ........................ 11
Telephone Book  ...................................................... 11
Groups .................................................................... 12
Calling Line Identification (CLIP) ........................... 12
Missed Calls  ............................................................ 12
5 Fax ..................................................... 13
Sending a Fax  .......................................................... 13
Manually Sending a Fax ........................................... 13
Direct Inward Dialling or Selecting Sub-address  ...... 14
Listening while a connection is established  .............. 14
Broadcasting ............................................................ 14
Sending Fax Later (= Timer Function)  .................... 14
Using Fax Templates  ............................................... 14
Fax Reception  .......................................................... 14
Receiving Fax Manually ........................................... 15
Deactivating Automatic Fax Printout  ...................... 15
Polling Faxes ............................................................ 15
Jobs ......................................................................... 15
6 Copier ............................................... 17
Inserting Documents  ............................................... 17
Making a Copy  ........................................................ 17
Adjusting Copies  ..................................................... 17
7 SMS ................................................... 18
SMS Requirements  .................................................. 18
Sending SMS  ........................................................... 18
Receiving SMS Messages  ......................................... 18
Reading SMS Messages ............................................ 18
Printing SMS Messages ............................................ 18
Deleting SMS Messages  ........................................... 19
Modifying the Settings  ............................................ 19
Sending Text2Fax .................................................... 19
8 Fun and Games ................................ 20
Sudoku .................................................................... 20
9 PC Connection ................................ 21
Requirements ........................................................... 21
Installing the Software  ............................................. 21
Using Companion Suite ........................................... 22
Editing the Telephone Book  .................................... 22
Modifying the Settings  ............................................. 23
Displaying the Toner Level  ...................................... 24
Printing from Computer  .......................................... 24
Scanning .................................................................. 24
Uninstalling the Software ......................................... 25
10 Settings ............................................. 26
Energy Saving Mode  ................................................ 26
Selecting the Country  .............................................. 26
Selecting the Language  ............................................. 26
Entering the Date and Time  .................................... 26
Entering Your Telephone Number and Name  ......... 26
Locking the Device  .................................................. 26
Set Resolution  .......................................................... 27
Reducing Transmission Speed  ................................. 27
Turning Page Header On/Off .................................. 27
Switching Transmission Report On/Off  .................. 27
Additional Fax Reception Options  ........................... 27
Setting the Ring Tones  ............................................ 27
Setting the Fax Reception Mode  .............................. 28
Printing Lists and Help Pages  .................................. 28
11 Telephone Lines and Additional
Devices .................................................. 29
Configuring Telephone Lines and Services ............... 29
Connecting Additional Devices ................................ 29
Using Additional Telephones (Easylink)  .................. 29
12 Service .............................................. 30
Changing the Toner Cartridge  ................................. 30
Restart the Recharging Process  ................................. 31
Displaying the Toner Level  ...................................... 31
Fixing a Paper Jam  ................................................... 31
Fixing a Document Jam  ........................................... 32
Cleaning .................................................................. 32
Power Cycling .......................................................... 32
13 Glossary ............................................ 34
14 Appendix .......................................... 37
Technical Data  ........................................................ 37
Guarantee ................................................................ 37
Declaration of Conformity (DoC)  ........................... 38
Customer Information  ............................................. 40
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							4Philips LPF 920 · 925 · 935 · 940
EN
1 General Safety Information
Your device has been tested in conformity with standards
EN 60950-1 and IEC 60950-1 and should only be operat-
ed with telephone systems and power equipment that meet
these standards. The device was built exclusively for use in
the indicated sales region.
Do not make any changes or settings that are not described
in this user manual.
Setting Up the MachineThe device should rest securely on a stabile, flat surface.The device should rest securely on a stabile, flat surface. If
the device should fall, it can be damaged or can cause injury
to people, especially small children. Position all cables in
such a way that no one will stumble on them, thus avoiding
possible injuries to persons or damage to the device itself.
The distance between the device and other appliances or objects, must be at least 15 centimetres.The distance between the device and other devices or ob-
jects must be at least 15 centimetres; this also applies to the
use of additional cordless telephones. Do not place the de-
vice in the vicinity of radios or televisions. 
Lock the cover of the device completely into placeLock the cover of the device completely into place when
opening the device. You could be injured if the cover falls
while you are working on the device.
Protect the device against direct sunlightProtect the device against direct sunlight, heat, large temper-
ature fluctuations and moisture. Do not place the device in
the vicinity of heaters or air conditioners. Observe the infor-
mation on temperature and humidity in the technical data.
The device must have sufficient ventilationThe device must have sufficient ventilation and may not be
covered. Do not put your device in closed cabinets or box-
es. Do not place the machine on soft surfaces such as table-
cloths or carpets and do not cover the ventilation slits.
Otherwise, the device can overheat and catch on fire.
The area in which you operate the device must be adequately ventilatedThe area in which you operate the device must be ade-
quately ventilated, especially if the device is used frequent-
ly. Set up your device in such a way that the flow of the ex-
haust air stream points away from the work station.
In the event that the device becomes too hot, or if you see smoke coming from the deviceIn the event that the device becomes too hot, or if you see
smoke coming from the device, you must immediately pull
the power cable out of the power socket. Have your device
examined by trained professionals at a technical service lo-
cation. To prevent the spread of fire, open flames should
be kept away from the device.
Do not plug in the device in moist rooms.Do not plug in the device in moist rooms. Never touch the
mains cable, the mains connection or the telephone socket
with wet hands.
Do not allow liquids to enter into the device.Do not allow liquids to enter into the device. Disconnect
the device from the power socket if liquids or foreign ob-
jects have entered the device and have your device exam-
ined by trained professionals at a technical service location.
Do not allow children to handle the device without supervision.Do not allow children to handle the device without super-
vision. The packing materials should be kept out of the
hands of children.
Magnetic telephone handsetThe telephone handset of the device is magnetic. Caution,
small metallic objects (paper clips) may be retained if
placed near or on the telephone handset.
Power SupplyCheck whether the mains voltage of your device Check whether the mains voltage of your device (indicated
on the type label) matches the mains voltage available at
the setup location. 
Use only the power and telephones cables supplied.Use only the power and telephones cables supplied.The device does not have an on/off button.Set up your device so that the power socket is easily acces-
sible. The device does not have an on/off button. In an
emergency, disconnect your device from the power supply
by pulling the power plug.
Never touch the power or telephone cable if the insulation is damaged.Never touch the power or telephone cable if the insulation
is damaged.
Disconnect your device from the power and telephone networks during an electrical storm.Disconnect your device from the power and telephone net-
works during an electrical storm. If this is not possible, do
not use the device during an electrical storm.
Before cleaning the surface of your device, disconnect it from the power and telephone networks.Before cleaning the surface of your device, disconnect it
from the power and telephone networks. Never use liquid,
gaseous or easily flammable cleansers (sprays, abrasives,
polishes, alcohol).
Only clean the display with a dry, soft cloth.Only clean the display with a dry, soft cloth. If the display
breaks, a mildly corrosive liquid may escape. Avoid all con-
tact with your skin and eyes.
In the event of a power failure, your device will not function;In the event of a power failure, your device will not func-
tion; saved data is retained.
RepairsShould disruptions occur, follow the instructions on the
display and on the error report.
Do not make any repairs to the device yourself. Improper
maintenance can result in injuries or damage to the device.
Only have your device repaired by an authorised service
centre.
Do not remove the type label from your device; this would
void the warranty.
Consumable MaterialsUse only original consumable materials. These are availa-
ble from a specialised retailer or through our order service
(see back side of this user manual). Other consumable ma-
terials could damage the device or shorten its service life.
Dispose of old consumable materials according to the
waste regulations of your country.
Never open a toner cartridge. If toner dust is released into
the air, you should avoid allowing it to contact your skin
and eyes. Store both new and used cartridges in a place
where they will not come into the hands of children.
In case of a paper jam, do not forcefully remove the paper,
but rather pull it gently out of the device and throw it away
carefully: It is possible that the toner may not be complete-
ly set on the print-out, and toner dust could be released
into the air. Do not inhale the released toner dust. Remove
the toner dust from clothing or objects with cold water;
hot water would only cause the toner to set.
Laser-SafetyYour device operates with laser beams. Only a qualified
service technician should open the device and carry out
service operations; otherwise there is a risk of eye injuries
resulting from both visible and invisible laser radiation.
Class 1 Laser Productà Class 1 Laser Product
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							Overview5
EN
2Overview
Overview of the Menu Functions
The following functions are available on your device.
There are two ways in which you can call functions.
Menu NavigationNavigating in the menu: Press OK or one of the two
arrow keys [ to open the function menu. Page through
[ menu entries. Use OK to select a function. Press C to
return to the previous menu level. Press j to close the
menu and return to the starting mode.
Direct LoadingCalling functions directly: You can call a menu func-
tion directly using the function number. Press OK and en-
ter the appropriate function number using the numeric
keypad. Confirm using OK. You will find the function
number in the following list.
1 Installation11 Selecting the Country11 Selecting the country.............................. page 2612 Selecting the Language12 Selecting the language ............................ page 2613 Entering the Date and Time13 Entering the date and time ..................... page 2614 Entering Your Telephone Number and Name14 Entering your telephone number and name
....................................................................... page 26
15 Configuring Telephone Lines and Services15 Configuring telephone lines and services page 2916 Make Various Settings16 Various settings ...................................... page 2717 Setting the Number of Rings17 Setting the number of rings .................... page 2718 Setting the Ring Volume18 Setting the ring volume .......................... page 2719 Setting the Fax Reception Mode19 Setting the fax reception mode ............... page 28
2 Fax21 Reducing transmission speed21 Reducing transmission speed.................. page 2722 Fax Polling22 Fax polling ............................................. page 1523 Polling Send23 Polling send ........................................... page 1524 Sending Fax Later (= timer function)24 Sending fax later (= timer function) ....... page 1425 Settings for Transmission Reports25 Settings for transmission reports............. page 2727 Deactivating Automatic Fax Printout27 Deactivating automatic fax printout ....... page 1528 Settings for Fax Reception28 Settings for fax reception ........................ page 2729 Using Fax Templates29 Using fax templates ................................ page 14
3 SMSFunction is not supported in all countries and networks(Function is not supported in all countries and
networks)
31 Sending SMS31 Sending SMS ......................................... page 1832 Reading SMS32 Reading SMS ......................................... page 1833 Deleting SMS33 Deleting SMS ........................................ page 1934 Printing SMS34 Printing SMS ......................................... page 1835 Settings for sending and receiving SMS35 Settings for sending and receiving SMS .. page 1936 Changing Transmitting and Receiving Numbers36 Changing transmitting and receiving numbers
....................................................................... page 19
4 Lists and Reports41 List of the available functions41 List of the available functions ................ page 2842 Printing Fax Journal42 Printing fax journal ............................... page 2843 Printing the Telephone Book43 Printing the telephone book .................. page 2844  Printing the Settings44 Printing the settings .............................. page 2845 Printing the Jobs List45 Printing the jobs list .............................. page 16
5 Jobs51 Immediate Job Execution51 Immediate job execution ....................... page 1652 Changing a job52 Changing a job ...................................... page 1653 Deleting a Job53 Deleting a job........................................ page 1654 Printing a Job54 Printing a job ........................................ page 1655 Printing the Jobs List55 Printing the jobs list .............................. page 16
6 Miscellaneous61 Locking the Device61 Locking the device................................. page 2662 Installing a new toner cartridge62 Installing a new toner cartridge ............. page 3164 Sudoku68 Sudoku.................................................. page 20
Printing Help Pages
Printing the Functions ListPrinting the Functions ListYou can also print the functions list by pressing ¨, 1 and
OK.
Printing the Telephone BookPrinting the Telephone BookYou can also print the telephone book by pressing ¨, 4
and OK.
Printing the Fax TemplatesPrinting the Fax TemplatesYou can also print the fax templates by pressing ¨, 8
and OK.
Printing Fax JournalPrinting Fax JournalYou can also print the fax journal by pressing ¨, 3 and
OK.
Printing the Job ListPrinting the Job ListYou can also obtain a print-out of the jobs list by pressing
¨, 6 and OK.
Sudoku: Printing a GameSudoku: Printing a GameYou can also print a new Sudoku by pressing ¨, 7 and
OK.
Printing the List of SettingsPrinting the List of SettingsYou can also print the list of settings by pressing ¨, 5
and OK.
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							6Philips LPF 920 · 925 · 935 · 940
EN
Device Overview1 Cover‚ Cover2 Document Supportƒ Document support3 Document Feed Slot„ Document feed slot4 Document Guide… Document guide5 Panel with Display† Panel with display6 Document Outlet‡ Document outlet7 Printout and Fax outletˆ Printout and fax outlet (extendable)8 Paper Tray‰ Paper tray9 Slot for the Plug’n’Print CardŠ Slot for the Plug’n’Print card10 Telephone Handset with Spiral Cable (Type 3)‹ Telephone handset with spiral cable (LPF¦925,
LPF¦935)
Außenansicht nummeriert
1 Toner Cartridge
‚ Toner cartridgeAußenansicht Tonerkartusche
Connections on the Rear Side1 Telephone Handset Socket‚ )-Socket—Connection socket for the telephone
(LPF¦925, LPF¦935)
2 External Devicesƒ EXT-Socket—Connection socket for additional de-
vices
3 Telephone Cable„ LINE-Socket—Connection socket for telephone cable4 USB Port (Type 4)… þ-socket—USB port for PC (LPF¦935, LPF¦940)5 Mains Cable Socket† Mains cable socketAußenansicht Rückseite
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							Overview7
EN
Panel with DisplayLetter KeypadKeys (A—Z)—Telephone book register: Calling up tele-
phone book entries / entering letters. Entering capital let-
ters by pressing and holding ú button. Entering a space
using ½. Entering a full stop using .. Entering a break us-
ing Rø.
Special Characters 1;ü—Entering special characters (punctuation marks
and symbols). Select the entries with [. Confirm with
OK
Special Characters 2ûü—Entering language specific special characters (special
letters). Select the entries with [. Confirm with OK
Shift Keyú—Shift key: entering capital letters / in combination
with other keys: calling additional functions
Telephone Bookam—Calls up telephone book functionsRed lampRed lamp Æ—If the lamp flashes, please read what is in-
dicated on the display
Green lamp (SMS)Green Lamp â/_—It flashes whenever an SMS mes-
sage has arrived or when a document is waiting to be re-
trieved from the fax memory.
Stopj—Function abort / return to the starting mode / docu-
ments eject
CC—Returning to the previous menu level / deleting indi-
vidual digits
Arrow Keys[—Calling the menu functions / navigation within the
menu / selecting options / moving the cursor
OKOK—Calling the menu functions / confirming inputStarto—Start a fax transmission or fax receptionCopyCOPY—Press twice: making copies automatically. Press
once: adjusting copies
Help¨—Print list of functions, jobs, settings / printing fax jour-
nal or telephone book / Sudoku: printing a game / printing
the fax templates
SMS (Function is not supported in all countries and networks)_—Calling up the SMS menu (function is not support-
ed in all countries and networks) / in countries and net-
works without SMS function: calling up Text2Fax sending
Broadcasting (SMS)À—Sending to multiple recipients (= Broadcasting):
Sending fax or SMS message to multiple recipients
Resolutionfx—Setting higher resolution for faxes and copying
(NORMAL, h—FINE, f—SFINE, x—PHOTO)
Number ButtonsNumeric keys (0—9)—Entering digitsRedialling@ù—List of the last ten numbers dialled (= redialling
list)
Caller Listú and @ù—List of last ten callers (= caller list)Speakerμ—(LPF¦920, LPF¦940): Listening while the connec-
tion is established / (LPF¦925, LPF¦935): Dialling with the
handset replaced
RRø—Insert short line interruption (Hook Flash) as office
index on PABX or for calling special functions in the pub-
lic telephone network (PSTN)
Pú and Rø—Inserting dialling pause
Symbols on the LCD DisplaySFinef—SFINE resolution configuredPhotox—PHOTO resolution configuredFineh—FINE resolution configuredCLIPž—Incoming calls during absence (function is not sup-
ported in all countries and networks)
SMS_—Incoming SMS messages (function is not supported
in all countries and networks)
L3 Paneel
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							8Philips LPF 920 · 925 · 935 · 940
EN
3 Initial Operation
Contained in the Packing1 Device‚ Device2 Telephone handset (Type 3)ƒ Telephone handset (LPF¦925, LPF¦935)3 Spiral cable for telephone handset (Type 3)„ Spiral cable for telephone handset (LPF¦925, LPF¦935)4 Document Support… Document support5 Paper Tray† Paper tray6 Document Outlet Tray‡ Document outlet tray7 Mains Cableˆ Mains cable with plug (country-specific)8 Telephone Cable‰ Telephone cable with plug (country-specific)9 Starter CartridgeŠ Starter cartridgeUser ManualUser manual with installation guide (not depicted)Installation-CD (Type 4)Installation-CD (LPF¦935, LPF¦940) (not depicted)Verpackungsinhalt
Packing Contents
Attaching the Document SupportAttaching the Document SupportInsert the document support into the two openings in the
cover. The document support should snap securely into
place.
Dokumentenhalter anbringen
Loading PaperInitial operation
Requirements
Before you can receive documents or make copies, you
must load paper into the device. Please use only appropri-
ate paper in standard format A4 · 210¦×¦297 millimetre
· preferably80¦g/m
2. Follow the specifications in the tech-
nical data.
Loading Paper
Preparing Paper
1Remove the cover from the paper tray.
2Put in only as much paper as will fit under the raised
limit markers on the upper edge of the paper tray (see
also the drawings on the cover of the paper tray). You
can load up to 250 sheets. 
If one of the parts is missing or damaged, please con-
tact your retailer or our customer service.
Initial operation: Please remove the protective
cardboard from the paper tray before loading paper
and replacing the paper tray into the device.
Separate the paper sheets by fanning them out, then
align them by tapping edge of the stack lightly
against a flat surface. This will prevent several sheets
of paper from being drawn in all at once.
Initial operation: Please remove the protective
cardboard from the paper tray before loading pa-
per and replacing the paper tray into the device.
If you would like to print on an input sheet (for
example, forms or stationery), place the input
sheet face down in the paper tray, with the top of
the page toward the rear.
Forms that have been printed out by a laser print-
er are not suitable for further printing. This can
lead to a paper jam.
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							Initial Operation9
EN
3Press the paper down until the lever (A) snaps into
place at the rear of the paper tray. 
4Place the cover back on the paper tray. Push the paper
tray into the device all the way to the stopping point.
Extending the Printout and Fax 
Outlet Tray
Extending the Printout and Fax Outlet TrayPull the print-out and fax outlet tray out of the paper tray
cover.
Druckausgabe rausziehen
Attaching the Document Outlet 
Tray
Attaching the Document Outlet TrayInsert the document outlet tray into the two openings un-
der the operation panel.
Dokumentenausgabe anbringen
Connecting the Telephone Hand-
set
Type 3 (mit Telefon)(LPF¦925, LPF¦935)Connecting the HandsetPlug one end of the spiral cable into the socket on the tel-
ephone handset. Insert the other end into the socket desig-
nated with the ) symbol.
Telefonhörer anschließen
Inserting Starter CartridgePlug’n’Print CardBefore you can receive documents, make copies, or print,
a toner cartridge must be inserted into the device. For this
reason, a starter cartridge is supplied with the device. The
toner level memory for this starter cartridge was set at the
factory. The starter cartridge need not be updated with a
Plug’n’Print card. For each additional toner cartridge that
you insert into your device, you must update the toner lev-
el memory with the Plug’n’Print card provided.
1Open the cover by taking hold of both document
guides and tipping the cover backward.
2Take the new toner cartridge from the package.
3Remove the black protective foil and other packaging
material, but do not yet remove the protective
strip from the cartridge.
4Shake the new toner cartridge back and forth several
times in order to distribute the toner evenly, thereby
improving the print quality. Do not pull out the paper tray while the device is
in the process of printing. This can lead to a paper
jam.
Never open a toner cartridge. If toner dust is re-
leased into the air, you should avoid allowing it to
contact your skin and eyes. Do not inhale the re-
leased toner dust. Remove the toner dust from
clothing or objects with cold water; hot water
would only cause the toner to set.
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							10Philips LPF 920 · 925 · 935 · 940
EN
5Only after completely pull off the protection strip lo-
cated on the left side of the cartridge.
6Place the toner cartridge into your device. The cartridge
should snap securely into position.
7Close the cover. Make sure that the cover snaps securely
into position on both sides.
Connecting the Telephone CableConnecting the Telephone Cable
Connecting the Telephone Cable
Connect the telephone cable to the device by inserting it in
the socket designated with LINE (RJ-11-Connector). In-
sert the telephone plug into your PTT line socket.
Telefonkabel anschließen
PABX Systems 1
Connecting the Mains CableMains Voltage at Setup LocationConnecting the Mains Cable
Insert the mains cable into the connection located on the
rear side of the device. Connect the mains cable to the elec-
trical socket.
Netzkabel anschließen
Initial InstallationInitial InstallationAfter you connect your device to the mains, the initial in-
stallation commences.
Selecting the CountrySetting the Country Correctly
1Press OK.
2Use [ to select the country in which you are operat-
ing the device.
3Confirm twice with OK.
Entering NumberHeaderYour name and number are added together with date, time
and page number at the top edge of each fax transmission
(= header).
1Enter your number.
2Confirm with OK.
Entering Name
1Enter the name using the keys (A—Z).
2Confirm with OK.
Entering the Date and Time
1Enter the date (two digits for each field), for example
31¦05¦25 for May 31th, 2025.
2Enter the time, e.g. 14 00 for 2 pm.
3Confirm with OK. Once you have removed the protection strip, do
not shake the toner cartridge any more. Other-
wise, it is possible that toner dust will be released
into the air.
Your device is an analogue fax device (Group 3). It is
not an ISDN device (Group 4), and therefore it can-
not be operated directly on an ISDN connection. In
order to do this, you need either an analogue adapter
or a connection for analogue terminals.
If you connect your device as extension to a tele-
phone system, you must set it for working as an ex-
tension (also see Chapter "Telephone connections
and additional devices, page 29).
Check whether the mains voltage of your device (in-
dicated on the type label) matches the mains voltage
available at the setup location.
Always set the country in which you are operating
the machine. Otherwise, your machine is not adapt-
ed to the telephone network. If your country is not
included in the list, you must select a different setting
and use the correct telephone cable for the country.
Consult your retailer.
To insert special characters and symbols, press
;ü. Select with [. Confirm with OK.
You can move the cursor using [. Use C to de-
lete individual characters.
Enter capital letters by pressing and holding ú
button. You can enter special characters using ½.
To insert special characters and symbols, press
;ü. Press ûü to insert language specific special
characters. Select with [. Confirm with OK.
You can move the cursor using [. Use C to de-
lete individual characters.
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