Panasonic Software Fro Document Manager And Document Vewer Dp C262 Operating Instructions

							
21
Basic
Operations
Rearranging Documents
It is possible to freely rearrange the document icons in the document area. To move an icon, simply drag it to 
the desired position. Because Document Manager allows you to move the documents freely, you can easily 
organize your files.
Note:
When moving an icon, don't allow it to overlap another icon!
There is one important thing to keep in mind when moving icons: don't overlap other icons. If you release the mouse 
button while one icon is overlapping another, the two documents will be grouped together as one document.
NOTE To arrange the icons in name order
 To arrange the icons in the order of their file names, select Arrange Document from the View 
menu and select By Name. In addition to name order, it is also possible to arrange files by file type, 
size, and date saved.
 To equally space the icons
 To arrange the documents in equal intervals, select Arrange Document from the View menu 
and select Line Up Documents. Also, if Auto Arrange is selected, the icons will be automatically 
arranged each time you open the folder.
Click
Click the file you want to move to select it.
Drag
Drag the icon to the desired location.
The icon's location has changed. 
						

							
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Basic
Operations

23
Basic
Operations

Launch To Another Application
You can place icons that link to commonly used applications or functions at the bottom of the window. You can 
use these applications and functions to manage documents by dragging documents to the corresponding link 
icons.
Adding a link icon
To add a link icon to the Document Manager.
Click
Click
Select File  Launch To Another 
Application  External Application Setup 
from the menu.
Click
The External Application Setup dialog box opens. 
Click the Add button.
The Add External Application dialog box opens.
Click the Browse button next to the Program 
File field.
Click
A dialog box opens for you to select a file.
Select the application to add as a link icon. 
In this example, we will add a link icon for 
Microsoft® Paint. In the file selection dialog box, 
select the WINDOWS folder then the system32 
folder, and then select mspaint.exe in the 
system32 folder. (i.e. Windows XP)
Click the Open button.
Click
Check that Microsoft® Paint has been selected 
and then click the OK button. 
						

							
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Basic
Operations

23
Basic
Operations

Microsoft® Paint is added to the External Application Setup dialog box.
Clicking the Close button adds Microsoft® Paint as a link icon.
Click
The Microsoft® Paint is added as a link icon.
Note:
You can also use the same procedure to add an Email link icon by setting the Application Type in the Add External 
Application dialog box to "E-Mail" and selecting the MAPI Compliant check box in the Program File. 
						

							
24
Basic
Operations
Launch To Another Application
Using a link icon to open a document
Use the link icon to open a document.
Drag
Drag the document you want to open to the link 
icon.
Click
A confirmation message appears.
Click the Yes button to open the 
document in the link icon application.
NOTEThis example opens an image document in Microsoft® Paint but you could use the same method to 
open a message send window by dragging a document to an Email link icon. 
						

							
25
Basic
Operations
Image Printing
The image documents can be printed directly from the Document Manager or Document Viewer. The following 
steps explain the procedure for printing from the Document Manager, but the procedure for printing from the 
Document Viewer is almost identical.
Select the file you wish to print.
Click the file you wish to print.
Click
Click
Select File  Print from the menu.
Click
The print dialog box will appear. Click the 
OK button to start printing.
NOTETo select monochrome or color printing, or to select other options such as changing the paper size, 
click the Properties button in the print dialog box.  
						

							
26
Document Management
Grouping Documents
One of the most effective ways of organizing documents is to group together documents that are related to one 
another. You may think that grouping requires you to name a group and save it. You can group two documents 
by simply dragging one file on top of another in the document area. For example, if you drag the icon for 
"Document 1" (1 page) over the icon for "Document 2" (2 pages), they will be grouped together as a single 
document, and only "Document 1" will remain. In other words, "Document 1" serves as the group name for the 
new group. The 2 pages from "Document 2" will be added to the end of "Document 1" and "Document 2" will be 
deleted. "Document 1" will become 3 pages long.
Grouping is done in incremental order. You just have to take note of the order that you select the documents. 
The document that you selected first will absorb the document you select next. 
						

							
27
Document Management
Grouping Documents
Grouping by Dragging Documents
Click
Click "Document 1" to select it.
Drag
Drag "Document 1" on top of "Document 2" and 
release the mouse button.
"Document 1" and "Document 2" will be grouped 
together, they now become "Document 1".
1st page of "Document 1" 
is displayed.Click 
						

							
28
Document Management
Grouping Documents
Grouping with the Menu
Click
Click "Document 1" to select it.
Click while holding down the Ctrl key.
While holding down the Ctrl key, click on 
"Document 2" to select it.
Click
Click
From the menu, select Document  Group 
 Every Document.
"Document 2" will be absorbed into "Document 1".
NOTE Selection order is important.
 Please remember, the files will be piled in the order of your selection. The first document you 
selected becomes the "master" file, the grouped document has the name of the master file.
 It is also important to be careful when dragging files. The file you are dragging is the "master" and 
the file it is dragged onto is the "slave." Only the file name of the dragged file will remain -- the file 
name of the file that it was dragged onto will be deleted. 
						

							
29
Document Management
Ungrouping Documents
Grouped documents are documents consisting of multiple pages. There are two ways of ungrouping these 
documents. The first one is to ungroup all the pages in the document, creating new document files for each of 
the pages. Another one is to ungroup only the page displayed by the document's icon, creating a new document 
file consisting of only that page.
Ungroup All Document pages
Click
Select the document you wish to ungroup by 
clicking it.
Click
Click
From the menu, select Document  UnGroup 
 All Pages.
All of the pages are separated into individual 
documents, meaning that as many new 
documents will be created as there were pages 
in the original document. 
						

							
30
Document Management
Ungrouping Documents
Ungroup Only Displayed Page
Click
Click the page arrows at the bottom of the 
document to display the page that you want to 
ungroup from the document.
Click
Click
From the menu, select Document  UnGroup 
 Current Page.
The displayed page will become a new 
document consisting of only that one page.