Panasonic Software Fro Document Manager And Document Vewer Dp C262 Operating Instructions

							
Importing Image Documents
Importing with Drag and Drop
Open the folder that 
contains the document.
Drag
Open the folder that contains the document to be imported, and drag the document icon into the Document 
Manager's document area.
The imported document will appear in the document area.
Note:
Both vector and raster format documents can be imported.
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Importing Image Documents
Scanning Documents
When using the scanner function to import data into your computer, the documents will be automatically 
imported into the Document Manager, and thumbnail icons for the documents will be displayed.
Send a document to the computer using the device's scanner function. When the computer receives the 
file, a message will be displayed.
When the Display button is clicked, the icon for the imported document will appear in the document area.
NOTE What to do if a document image icon doesn't appear?
 The document icon may not show up in the Network Scanner Image folder, even after pressing 
the Display button. If it does not show up, press the F5 button. This will refresh the Document 
Window.
 What is the Network Scanner Image folder?
 The imported document using the device's scanner are automatically saved in a special folder 
named Network Scanner Image. It is not necessary for the user to create this folder.
 The Document Manager will automatically create the folder when a scanner image is received for 
the first time.
 Importing is only possible in raster format
 Only raster format can be used for the document file data when scanning documents.
 What to do if you are unable to receive documents
 The IP address of the computer to which you are sending the documents must be specified in the 
device's scanner settings. Contact your system administrator for more information about this.
 What do you do after importing?
 The importing process is the same for both raster and vector format documents, but the processing 
that occurs after the import is slightly different. If the imported document is in raster format (such as 
a scanned image, Fax data) nothing more needs to be done to it before storing the document.
 If the document is in vector format (Not an image data such as a Microsoft Word file) then it 
is generally converted to a print image before storage. If you convert your documents created 
with Microsoft Word or Microsoft Excel to image data, managing them will be much easier. This 
procedure is explained in "Creating Document Images" on page 13. 
						

							
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Creating Document Images
When you convert vector format document files (document files created with applications) into raster format 
image data, you can view them alongside other image data files, making managing the files easier.
When you look at the document icon that you have created an image for (an icon with a thumbnail preview) 
you will see a small icon in its lower right-hand corner. This small icon indicates that the document has a file 
attached to it. This allows you to manage both the raster format file and the original vector format file at once. It 
is highly recommended to create documents images for all vector format fi les.
NOTE What happens to the original vector format documents?
 The original documents are saved in their original form. Creating a document image (a raster format 
document) from a vector format document does not delete the original document. Rest assured that 
it is saved as an attached file.
 What are the advantages of using attached files?
 Editing text in raster format documents is difficult. When you wish to make changes to a raster 
format document, use the file instead. When you open the attached file, it will open automatically in 
the application used to create it. Use the application to edit the text and then save it. Note, however, 
that it will be necessary to recreate the document image after making the changes. 
						

							
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Creating Document Images
Click
Click
Select Document  File Conversion from 
the menu.
Click
Select the document file for which you want to 
create an image.
File conversion begins.
Changed thumbnail
The icons in the document area will change to 
thumbnails.
NOTE Canceling File Conversion
 To cancel a file conversion, click the Cancel button on the first file conversion screen displayed 
by the Document Manager. When creating images from Microsoft Office applications such as 
Microsoft Word or Microsoft Excel, it can be difficult to cancel the file conversion process. In this 
case, use the Cancel button on the printing screen that appears after Microsoft Word or 
Microsoft Excel has started up.
 Thumbnail (Image Preview) Icon Size
 Select Environment Setup from the File menu and then select Thumbnail to change the size of 
the displayed thumbnail icons.
 File Conversion Method
 Select Environment Setup from the File menu and then select Application File to choose the file 
conversion method.
 Data that cannot be converted
 Only files that can be printed in Windows can be converted to image data. Files that cannot be 
printed (for example, audio files with wav or mp3 extensions) are displayed as icons. 
						

							
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Editing Document Images
The Document Viewer application is used  for viewing and editing image documents. Select (click) the image 
document you wish to view/edit and select Open from the Document menu to open the document on the 
Document Manager. The following steps explain how to rotate an image document imported with the scanner 
function.
Click
Double-click
Click the Network Scanner Image folder and 
double-click the image document you wish to 
rotate.
Document Viewer will start and the document 
opens.
Select Page  Rotate Page  Rotate 180 
Degrees from the menu.
The image is rotated.
Click
Click
NOTE Rotate easily with a toolbar.
 Simply click the , , or  button to rotate 
the image.
 How do you undo an action?
 Click the Undo button immediately after the 
action to undo it. 
						

							
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Saving Image Documents
The changes you make while editing will not be reflected on the actual file unless you save them. There are two 
methods of saving: Overwrite and Save As. Choose overwrite if you want to reflect the changes you made on 
the original file. To overwrite, simply choose Save from the menu.
Save As is usually used when saving a file under another file name, but with Document Viewer it can also be 
used to save the displayed page to another file, or to save only a specified section of the file to another file.
Click
Click
Select File  Save from the menu.
The file will be overwritten with the edited data.
Note:This can also be accomplished by pressing Ctrl and 
S simultaneously.
Click
When you click the  button, the Document 
Viewer will close and you will be returned to the 
Document Manager.
Note:
If you attempt to close the window without saving the 
changes you made to the document, the following 
message will appear. Click Yes to perform an 
overwrite and the window will close.
Click
The image in the Document Manager window is 
rotated and changed from landscape to portrait 
orientation. 
						

							
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Editing Attached Files
There are two types of image documents: files containing only images, and files with the original source file 
attached to them. A glance at the document icon will tell you if there is an attached file on the image document.
In the example below, you can see that there is a small Microsoft Excel icon in the bottom right corner of the 
document's image thumbnail.
The following steps explain the overall process to open a document (attached file) that was created in Microsoft 
Excel, edit it, and reflect the changes in the image file.
Click
Click the attached file to select it.
Click
Click
Select Document  Attached File from the 
menu.
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The Attached file window will appear.
Click the Open button to open the attached 
file.
Click
Click
Save the changes you made to the original 
document. Select File  Save from the menu.
Click
Make the text title on the first line larger.
Note:
In this example we are changing the font size of 
a document created in Microsoft Excel, but this is 
only for explanatory purposes. Depending on the 
situation, there may be many different things you 
will wish to change. While we will not go into the 
details of using Microsoft Excel, one important point 
to remember is how to save your changes when you 
are finished.
Microsoft Excel launches and the original 
document opens.
You will now be able to edit the original 
document.
Click
Click
Close the document. Select File  Exit from 
the menu.
You will be returned to the Attached file 
window. Click the Exit button.
Click 
						

							
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A new file is created.
A new file will be created in Document Manager.
Note:
When you change an attached file, a new file will 
be automatically created. "(2)" will be added to the 
original fine name, so you can easily tell that it is a 
new file.
Click
Click
Select the newly created file and select 
Document  File Conversion from the menu.
A newly created document preview is displayed 
in the Document Manager. 
						

							
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Deleting Documents
To delete a document from the document area, simply move the document into the Trash Can. To delete the 
actual data, it will be necessary to empty the Trash Can. In another word, even if you move a file to the Trash 
Can, as long as you don't empty it, it will be possible to recover the data. Note that the Trash Can referred to here 
is the Document Manager or Document Viewer Trash Can. It is not the Recycle Bin on the Windows desktop. 
Emptying the Document Manager or Document Viewer Trash Can will not empty the Windows Recycle Bin.
Select the file that you want to delete and select 
Edit  Delete from the menu.
The document deletion confirmation dialog box 
will appear. Click Yes.
Click
Select the file that you want to delete.
Click
Click
The selected file will be removed from the 
document area.
NOTE Files can also be moved to the Trash Can by dragging their icons to the Trash Can link icon.
 To empty the Trash Can, select File  Trash Can  Empty Trash Can from the menu.