Panasonic Kx Tgp551user Guide

							Y Phonebook using the Handset
21Document Version 2011-03
Making a call using a speed dial key
1Press and hold the desired speed dial key ({1} 
– {9}).
LYou can view other speed dial assignments 
by pushing the joystick down or up.
2{C}
LYou can also select the line manually as 
follows:
{LINE} i {V}/{^}: Select the desired line. 
i Press {CALL} or {C}.
Canceling a speed dial assignment
1Press and hold the desired speed dial key ({1} 
– {9}). i {ERASE}
2{V}/{^}: “Yes” i {SELECT} i {OFF}
Export/import phonebook 
entries
You can export the phonebook entries through the 
Web user interface to your computer as a tab 
separated value file. It makes it possible to add, 
edit, or erase phonebook entries more 
conveniently on a spreadsheet (.csv) using 
Microsoft
® Excel®, for example, on your computer. 
After editing, the file should be imported to the unit. 
To export/import entries, contact your 
administrator.
Important:
LEntries deleted on your computer are not 
replicated in the phonebook of the unit when 
importing. Erase unnecessary entries with your 
unit, not through the Web user interface. 
						

							: Phonebook using the Base Unit
22Document Version 2011-03
Using the phonebook
The phonebook allows you to make calls without 
having to dial manually. You can add 100 names 
and phone numbers to the phonebook.
Adding entries
1{C} (left soft key)
2{ADD}
3Enter the party’s name (16 characters max.). 
i {OK}
4Enter the party’s phone number (32 digits 
max.). i {OK}
LIf you do not need to assign the ringer ID, go 
to step 7.
5{V}/{^}: “Set Ringer ID” i {SELECT}
6{V}/{^}: Select the desired setting (page 41). 
i {OK}
7{SAVE}
LTo add other entries, repeat from step 3.
8{EXIT}
Note:
LIn step 2, you can also press {MENU}. i 
{V}/{^}: “New entry” i {SELECT}
LIf you select “No Ringer ID” (default), the unit 
uses the ringer tone you selected on page 33 
when a call is received from that caller.
Character table for entering names
While entering characters, you can switch 
between uppercase and lowercase by pressing 
{*}.LTo enter another character that is located on the 
same dial key, press {>} to move the cursor to 
the next space.
Correcting a mistake
Press {} to move the cursor to the 
character or number you want to erase, then press 
{CLEAR}. Enter the appropriate character or 
number.
LPress and hold {CLEAR} to erase all characters 
or numbers.
Finding and calling a 
phonebook entry
Scrolling through all entries
1
{C} (left soft key)
2{V}/{^}: Select the desired entry.
3Lift the corded handset.
LYou can also select the line manually as 
follows:
{LINE} i {V}/{^}: Select the desired line. 
i Lift the corded handset.
Searching by first character 
(alphabetically)
1
{C} (left soft key)
2Press the dial key ({0} – {9}, or {#}) which 
contains the character you are searching for 
(page 22).
KeyCharacter
{1}Spa ce # & ’ ( )
;,–./1
{2}ABC2
abc2
{3}DE F3
def 3
{4}GH I 4
ghi 4
{5}JKL5
jkl5
{6}MN O6
mn o 6
{7}PQRS7
pqr s7
{8}TUV8
tuv8
{9}WX Y Z 9
wx yz9
{0}Spa ce 0
{#}#
KeyCharacter 
						

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LPress the same dial key repeatedly to 
display the first entry corresponding to each 
character located on that dial key.
LIf there is no entry corresponding to the 
character you selected, the next entry is 
displayed.
3{V}/{^}: Scroll through the phonebook if 
necessary.
4Lift the corded handset.
LYou can also select the line manually as 
follows:
{LINE} i {V}/{^}: Select the desired line. 
i Lift the corded handset.
Editing entries
1Find the desired entry (page 22). i {MENU}
2{V}/{^}: “Edit” i {SELECT}
3Proceed with the desired operation.
■To change the name or phone number:
{V}/{^}: Select the name or phone number. 
i {SELECT} i Edit the information 
(page 22). i {OK}
■To change the ringer ID:
{V}/{^}: Select the current ringer ID. i 
{SELECT} i {V}/{^}: Select the desired 
setting. i {OK}
LTo turn the ringer ID off, select “No 
Ringer ID”.
4{SAVE} i {EXIT}
Erasing entries
Erasing an entry
1
Find the desired entry (page 22). i 
{ERASE}
2{V}/{^}: “Yes” i {SELECT} i {EXIT}
Erasing all entries
1
{C} (left soft key) i {MENU}
2{V}/{^}: “Erase all items” i 
{SELECT}
3{V}/{^}: “Yes” i {SELECT}
4{V}/{^}: “Yes” i {SELECT} i {EXIT}
Chain dial
This feature allows you to dial phone numbers in 
the phonebook while you are on a call. This feature 
can be used, for example, to dial a calling card 
access number or bank account PIN that you have 
stored in the phonebook, without having to dial 
manually.
1During an outside call, press {C}.
2{V}/{^}: Select the desired entry.
3Press {CALL} to dial the number.
Speed dial
Assigning an entry in the phonebook 
to a speed dial key
Dial keys {1} to {9} can each be used as a speed 
dial key, allowing you to dial a number from the 
phonebook by simply pressing a dial key.
1Find the desired entry (page 22). i {MENU}
2{V}/{^}: “Speed dial” i {SELECT}
3{V}/{^}: Select the desired dial key number. 
i {SELECT}
LIf “Overwrite?” is displayed, the dial key 
you selected has a phone number already 
assigned to it.
To overwrite with the currently selected 
phone number, go to step 4.
To select another dial key, press {BACK}, 
then repeat this step.
4{V}/{^}: “Yes” i {SELECT} i {EXIT}
Note:
LWhere a dial key is already being used for speed 
dialing, “Q” is displayed next to the dial key 
number.
Making a call using a speed dial key
1Press and hold the desired speed dial key ({1} 
– {9}).
LYou can view other speed dial assignments 
by pressing {V} or {^}.
2Lift the corded handset. 
						

							: Phonebook using the Base Unit
24Document Version 2011-03
LYou can also select the line manually as 
follows:
{LINE} i {V}/{^}: Select the desired line. 
i Lift the corded handset.
Canceling a speed dial assignment
1Press and hold the desired speed dial key ({1} 
– {9}). i {ERASE}
2{V}/{^}: “Yes” i {SELECT} i {EXIT}
Copying base unit 
phonebook entries
You can copy base unit phonebook entries to the 
phonebook of a handset.
Note:
LRinger ID for phonebook entries are not copied.
LYou can copy handset phonebook entries to 
another handset or base unit by exporting the 
data to a computer and importing it (page 24).
Copying an entry
1
Find the desired entry (page 22). i {MENU}
2{V}/{^}: “Copy” i {SELECT}
3Enter the handset number you wish to send 
the phonebook entry to.
L When an entry has been copied, 
“Completed” is displayed.
LTo continue copying another entry:
{V}/{^}: “Yes” i {SELECT} i Find the 
desired entry. i {SEND}
4{EXIT}
Copying all entries
1
{C} (left soft key) i {MENU}
2{V}/{^}: “Copy all items” i {SELECT}
3Enter the handset number you wish to send 
the phonebook entry to.
LWhen all entries have been copied, 
“Completed” is displayed.
4{EXIT}
Export/import phonebook 
entries
You can export the phonebook entries through the 
Web user interface to your computer as a tab 
separated value file. It makes it possible to add, 
edit, or erase phonebook entries more 
conveniently on a spreadsheet (.csv) using 
Microsoft Excel, for example, on your computer. 
After editing, the file should be imported to the unit. 
To export/import entries, contact your 
administrator.
Important:
LEntries deleted on your computer are not 
replicated in the phonebook of the unit when 
importing. Erase unnecessary entries with your 
unit, not through the Web user interface. 
						

							Y Programming using the Handset
25Document Version 2011-03
Programmable settings
You can customize the unit by programming the following features.
To access the features, there are 2 methods:
– scrolling through the display menus (page 25)
– using the direct commands (page 26)
Some of the features can be programmed through the Web user interface (page 39).
LDirect command is the main method used in this User Guide.
Programming by scrolling through the display menus
1
{MENU} (center of joystick)
2Select the desired main menu by pushing the joystick in any direction. i {SELECT}
3Push the joystick down or up to select the desired item in sub-menu 1. i {SELECT}
LIn some cases, you may need to select from sub-menu 2. i {SELECT}
4Push the joystick down or up to select the desired setting. i {SAVE}
LThis step may vary depending on the feature being programmed.
LTo exit the operation, press {OFF}.
Note:
LSee page 26 for the default settings.
LIn the following table, ( ) indicates lines you need to select for the settings.
Main menuSub-menu 1Sub-menu 2Page
Line status
m––9
IP service Network setting DHCP
*1–
IP settings*1–
Embedded web39
Call features Call forward
(Line 1: 8 max.)
–Unconditional
*1
–Busy*1
–No answer*1
28
Do not disturb
*1
(Line 1: 8 max.)29
Block anonymous*1
(Line 1: 8 max.)29
Block Caller ID*1
(Line 1: 8 max.)30
New Voice Mail
#––43
Intercom
x– – 44, 45 
						

							Y Programming using the Handset
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*1 If you program these settings using one of the handsets, you do not need to program the same item 
using another unit.
Programming using the direct commands
1
{MENU} (center of joystick) i {#}
2Enter the desired feature code.
3{V}/{^}: Select the desired setting. i {SAVE}
LThis step may vary depending on the feature being programmed.
LTo exit the operation, press {OFF}.
Note:
LIn the following table, < > indicates the default settings and ( ) indicates lines you need to select for the 
settings. Initial settings
Ringer settings Ringer volume12
Ringer tone
(Line 1: 8 max.)–
Interrupt tone–
Date and time
*1–30
Call block*1–29
Auto Intercom–44
LCD contrast––
Key tone––
Auto talk–12
Message alert–43
Registration Register handset40
Deregistration40
Handset name–30
Change language–9
Software version
*1–31
Phonebook
C––19
FeatureFeature 
codeSetting codeSystem 
setting*1Page
Auto Intercom{2}{7}{3}{1}: On (Ringer On)
{2}: On (Ringer Off)
{0}: –44
Auto talk
*2{2}{0}{0}{1}: On
{0}: –12
Call block{2}{1}{7}–r29
Change language{1}{1}{0}{1}: 
{2}: Español–9
Date and time{1}{0}{1}–r30
Deregistration{1}{3}{1}––40
Main menuSub-menu 1Sub-menu 2Page 
						

							Y Programming using the Handset
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*1 If you program these settings using one of the handsets, you do not need to program the same item 
using another unit.
*2 If you want to view the caller’s information after lifting up the handset to answer a call, turn off this 
feature.
*3 We recommend programming this setting with your administrator. Contact your administrator for 
further information.
*4 This tone lets you know when you receive an outside call while you are on the other outside call or an 
intercom call.
*5 Turn this feature off if you prefer not to hear key tones while you are dialing or pressing any keys, 
including confirmation tones and error tones.
*6 When the ringer volume is turned off, ~ is displayed and the handset does not ring for outside calls.
However even when the ringer volume is set to off, the handset rings at the lowest level for intercom 
calls (page 44, 45) and paging (page 46). DHCP
*3{5}{0}{0}{1}: 
{0}: Offr–
Embedded web{5}{3}{4}{1}: On
{0}: –39
Handset name{1}{0}{4}––30
Intercom call{2}{7}{4}– – 44, 45
Interrupt tone
*4{2}{0}{1}{1}: 
{0}: Off– 13, 44, 
45
IP settings
*3{5}{0}{1}–r–
Key tone*5{1}{6}{5}{1}: 
{0}: Off––
LCD contrast
(Display contrast){1}{4}{5}{1} – {6}: Level 1–6  – –
Message alert{3}{4}{0}{1}: On
{0}: –43
Phonebook{2}{8}{0}––19
Register handset{1}{3}{0}––40
Ringer tone{1}{6}{1}(Line 1: 
8 max.){1} – {6}: Tone –6
{7} – {9}: Melody 1–3––
Ringer volume
*6{1}{6}{0}{1} – {6}: Level 1–
{0}: Off–12
Software version{1}{5}{6}–r31
New Voice Mail{3}{3}{0}––43
FeatureFeature 
codeSetting codeSystem 
setting*1Page 
						

							Y Programming using the Handset
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Call forward
Incoming calls can be forwarded to another party. 
You can choose one of 3 modes:
–“Unconditional”: All incoming calls are 
forwarded.
–“Busy”: Incoming calls while the line is in use 
are forwarded.
–“No answer”: Incoming calls after a certain 
number of rings are forwarded. The default 
setting of the number of ring count is “3”. To 
change the setting, perform “Changing the ring 
count”, page 28.
Important:
LWe recommend setting with your administrator. 
Contact your administrator for further 
information.
LIf this feature is set on your unit, it may be 
overridden by your phone system settings.
LThis feature is not available on shared lines.
LThe call is logged in the caller list (page 41) with 
Q after the call is forwarded.
Turning call forward on/off
1
{MENU} (center of joystick)
2{V}/{^}: “IP service” i {SELECT}
3{V}/{^}: “Call features” i {SELECT}
4{V}/{^}: “Call forward” i {SELECT}
5Proceed with the desired operation.
■When 1 line is registered:
Go to step 6.
■When 2 or more lines are registered:
{V}/{^}: Select the desired line. i 
{SELECT}
6{V}/{^}: Select the desired option. i 
{SELECT}
7{V}/{^}: “On/Off” i {SELECT}
8{V}/{^}: Select “On” or “Off”. i {SAVE}
LIf you select “Off”, press {OFF} to exit.
LIf the phone number forwarded to has been 
already set, press {OFF} to exit. To change 
the phone number, perform from step 7, 
“Changing the phone number”, page 28, 
then press {OFF} to exit.
9Enter the phone number you want to forward 
calls to (24 digits max.). i {SAVE}LIf you have selected “No answer”, enter 
the number of rings before the unit forwards 
calls (0, 2-20 rings). i {SAVE}
10{OFF}
Changing the phone number
1
{MENU} (center of joystick)
2{V}/{^}: “IP service” i {SELECT}
3{V}/{^}: “Call features” i {SELECT}
4{V}/{^}: “Call forward” i {SELECT}
5Proceed with the desired operation.
■When 1 line is registered:
Go to step 6.
■When 2 or more lines are registered:
{V}/{^}: Select the desired line. i 
{SELECT}
6{V}/{^}: Select the desired option. i 
{SELECT}
7{V}/{^}: “Phone number” i {SELECT}
8Enter the phone number you want to forward 
calls to (24 digits max.). i {SAVE} i 
{OFF}
Changing the ring count
You can change the number of rings before which 
the call is forwarded if “No answer” is selected.
1{MENU} (center of joystick)
2{V}/{^}: “IP service” i {SELECT}
3{V}/{^}: “Call features” i {SELECT}
4{V}/{^}: “Call forward” i {SELECT}
5Proceed with the desired operation.
■When 1 line is registered:
Go to step 6.
■When 2 or more lines are registered:
{V}/{^}: Select the desired line. i 
{SELECT}
6{V}/{^}: “No answer” i {SELECT}
7{V}/{^}: “Ring count” i {SELECT}
8Enter the number of rings before the unit 
forwards calls (0, 2-20 rings). i {SAVE} i 
{OFF} 
						

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Do not disturb
This feature allows the unit to reject calls on 
selected lines.
The default setting is “Off”.
Important:
LWe recommend setting with your administrator. 
Contact your administrator for further 
information.
LIf this feature is set on your unit, it may be 
overridden by your phone system settings.
LThis feature is not available on shared lines.
LThe call is logged in the caller list (page 41) with 
Q after the call is rejected.
1{MENU} (center of joystick)
2{V}/{^}: “IP service” i {SELECT}
3{V}/{^}: “Call features” i {SELECT}
4{V}/{^}: “Do not disturb” i {SELECT}
5Proceed with the desired operation.
■When 1 line is registered:
Go to step 6.
■When 2 or more lines are registered:
{V}/{^}: Select the desired line. i 
{SELECT}
6{V}/{^}: Select “On” or “Off”. i {SAVE} 
i {OFF}
Block anonymous calls
This feature allows the unit to reject calls when the 
unit receives a call without phone number.
The default setting is “Off”.
Important:
LWe recommend setting with your administrator. 
Contact your administrator for further 
information.
LThis feature is not available on shared lines.
LThe call is logged in the caller list (page 41) with 
Q after the call is rejected.
1{MENU} (center of joystick)
2{V}/{^}: “IP service” i {SELECT}
3{V}/{^}: “Call features” i {SELECT}
4{V}/{^}: “Block anonymous” i 
{SELECT}
5Proceed with the desired operation.■When 1 line is registered:
Go to step 6.
■When 2 or more lines are registered:
{V}/{^}: Select the desired line. i 
{SELECT}
6{V}/{^}: Select “On” or “Off”. i {SAVE} 
i {OFF}
Call block (Caller ID service 
users only)
This feature allows the unit to reject calls from 
specified phone numbers that you do not want to 
answer such as junk calls.
When a call is received, the unit does not ring while 
the caller is being identified. If the phone number 
matches an entry in the call block list, the unit 
rejects the call.
Important:
LWhen the unit receives a call from a number that 
is stored in the call block list, the call is logged in 
the caller list (page 41) with $ after the call is 
rejected.
Storing unwanted callers
You can store up to 30 phone numbers in the call 
block list by using the caller list or by entering the 
numbers directly.
Important:
LYou are advised to store the 10 digits (including 
an area code) for PSTN calls because if 7 digits 
are stored, all numbers that have the last 7 digits 
will be blocked.
From the caller list:
1{CID} (left soft key)
2{V}/{^}: Select the entry to be blocked. i 
{MENU}
3{V}/{^}: “Save call block” i 
{SELECT}
4{V}/{^}: “Yes” i {SELECT} i {OFF}
By entering phone numbers:
1{MENU} (center of joystick) i 
{#}{2}{1}{7} i {ADD}
2Enter the phone number (24 digits max.). i 
{SAVE}
LTo erase a digit, press {CLEAR}. 
						

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3{OFF}
Viewing/editing/erasing call block 
numbers
1
{MENU} (center of joystick) i 
{#}{2}{1}{7}
2{V}/{^}: Select the desired entry.
LTo exit, press {OFF}.
3Proceed with the desired operation.
■Editing a number:
{MENU} i {V}/{^}: “Edit” i 
{SELECT} i Edit the phone number. i 
{SAVE} i {OFF}
■Erasing a number:
{MENU} i {V}/{^}: “Erase” i 
{SELECT} i {V}/{^}: “Yes” i 
{SELECT} i {OFF}
Note:
LWhen editing, press the desired dial key to add, 
{CLEAR} to erase.
Anonymous calls (Block 
Caller ID)
This feature allows the unit to make a call 
anonymously.
The default setting is “Off”.
Important:
LWe recommend setting with your administrator. 
Contact your administrator for further 
information.
1{MENU} (center of joystick)
2{V}/{^}: “IP service” i {SELECT}
3{V}/{^}: “Call features” i {SELECT}
4{V}/{^}: “Block Caller ID” i 
{SELECT}
5Proceed with the desired operation.
■When 1 line is registered:
Go to step 6.
■When 2 or more lines are registered:
{V}/{^}: Select the desired line. i 
{SELECT}
6{V}/{^}: Select “On” or “Off”. i {SAVE} 
i {OFF}
Changing the handset name
Each handset can be given a customized name 
(“Bob”, “Kitchen”, etc.). This is useful when you 
make intercom calls between handsets. You can 
also select whether or not the handset name is 
displayed in standby mode. The default setting is 
“Off”. If you select “On” without entering any 
handset name, “Handset 1” to “Handset 6” is 
displayed.
1{MENU} (center of joystick) i 
{#}{1}{0}{4}
2Enter the desired name (10 characters max.; 
see the character table, page 19).
LIf not required, go to step 3.
3{OK}
4{V}/{^}: “On” i {SAVE} i {OFF}
Date and time
Set if the unit does not show the date and time. You 
can set the date and time through the Web user 
interface and also program it to adjust 
automatically using the SNTP. Also daylight saving 
time setting is available through the Web user 
interface. Contact your administrator for further 
information.
1{MENU} (center of joystick) i 
{#}{1}{0}{1}
2Enter the current month, date, and year.
Example:March 15, 2010
{0}{3} {1}{5} {1}{0}
3Enter the current hour and minute (12-hour 
clock format).
Example:9:30
{0}{9} {3}{0}
4{AM/PM}: Select “AM” or “PM”.
5{SAVE} i {OFF}
Note:
LWhen English is selected as the display 
language, 12-hour clock format is used. When 
Spanish is selected, 24-hour clock format is 
used.
LTo correct a digit, push the joystick left, right, up, 
or down to move the cursor to the digit, then 
make the correction.