Panasonic Kx Tgf340 Operating Instructions Manual

							Viewing the caller list and calling
b
ack Handset / Base unit
1 P

roceed with the operation for your unit.
Handset:  M C N CID
Base unit:  M CID N
2 Press  MC N to search from the most recent
call, or  MD N to search from the oldest call.
3 Proceed with the operation for your unit.
Handset:
– To call back, press  M N
.
–

To exit, press  MOFF N.
Base unit:
– To call back, press  MZ N.
– To exit, press  MEXIT N.
Note:
R If the entry has already been viewed or
answered, “ ” is displayed.
Editing a caller’s phone number
Y
 ou can edit a phone number in the caller list
by removing its area code and/or the long
distance code “1”. Handset
1 MC N 

CID
2 Mb N: Select the desired entry.  a M MENU N
3 Mb N:  “Edit ” a  M SELECT N
4 Press  MEDIT N repeatedly until the phone
number is shown in the desired format.
5 M N
Base unit
1 MC

IDN
2 Mb N: Select the desired entry.
3 Press  MEDIT N repeatedly until the phone
number is shown in the desired format.
4 MZ N Caller ID number auto edit feature
Handset / Base unit
O

nce you call back an edited number, the unit
which was used to call back remembers the
area code and format of the edited number.
The next time someone calls from the same
area code, caller information is customized by
the unit as follows:
– When the call is being received, the Caller ID number is displayed in the same format
as the edited number.
– After the call has ended, the caller’s phone number is displayed in the same format as
the edited number, when reviewed from the
caller list.
For example, you can use this feature to set
the unit to ignore the area code of callers in
your area, so that you can call these local
numbers using caller information without
dialing the area code.
To activate this feature, you must edit an entry
in the caller list, then call that number. After
that, phone numbers from that caller’s area
code are edited automatically.
This feature can be set for each unit (page 31,
34). The default setting is  “On ”.
Note:
R Phone numbers from the 4 most recently
edited area codes are automatically edited. Erasing selected caller
i

nformation Handset / Base unit
1 P

roceed with the operation for your unit.
Handset:  M C N CID
Base unit:  M CID N
2 Mb N: Select the desired entry.
3 MERASE N a  M b N:  “Yes ” a  M SELECT N
4 Proceed with the operation for your unit.
Handset:  MOFF N
Base unit:  M EXIT N
For assistance, please visit www.panasonic.com/support 41 Caller ID Service
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							Erasing all caller information
Handset / Base unit
1 P
roceed with the operation for your unit.
Handset:  M C N CID
Base unit:  M CID N
2 MERASE N a  M b N:  “Yes ” a  M SELECT N
3 Handset:  MOFF N
42 For assistance, please visit www.panasonic.com/supportCaller ID Service
TGF34x_en_1201_ver043.pdf   422014/12/01   16:22:19 
						

							Answering system
T
he answering system can answer and record
calls for you when you are unavailable to
answer the phone.
You can also set the unit to play a greeting
message but not to record caller messages by
selecting  “Greeting only ” as the recording
time setting (page 49).
Important:
R Make sure the unit’s date and time setting
is correct (page 13). Memory capacity (including your
g

reeting message)
The total recording capacity is about 17
minutes. A maximum of 64 messages can be
recorded.
Note:
R When message memory becomes full:
–“Messages full ” is shown on the
handset display.
– The ANSWER ON/OFF indicator on the base unit flashes rapidly if the answering
system is turned on.
– If you use the pre-recorded greeting message, the unit automatically switches
to another pre-recorded greeting
message asking callers to call again
later.
– If you recorded your own greeting message, the same message is still
announced to callers even though their
messages are not recorded. Turning the answering
s
 ystem on/off Base unit
P

ress  MANSWER ON/OFF N to turn on/off the
answering system. Handset
1 T

o turn on:
M MENU N#327 To turn off:
M
M

ENU N#328
2 MOFF N
Note for base unit and handset:
R When the answering system is turned on,
the ANSWER ON/OFF indicator on the
base unit lights up. Greeting message
W
 hen the unit answers a call, a greeting
message is played to callers.
You can use either:
– your own greeting message
– a pre-recorded greeting message Recording y

our greeting message Handset
1 MM

ENUN#302
2 Mb N:  “Yes ” a  M SELECT N
3 After a beep sounds, hold the handset
about 20 cm (8 inches) away and speak
clearly into the microphone (2 minutes
max.).
4 Press  MSTOP N to stop recording.  a
M OFF N Using a pre-recorded greeting
m

essage
The unit provides 2 pre-recorded greeting
messages:
– If you reset to pre-recorded greeting or do not record your own greeting message, the
unit plays a pre-recorded greeting asking
callers to leave a message.
– If the message recording time (page 49) is set to  “Greeting only ”, callers’
messages are not recorded and the unit
plays a different pre-recorded greeting
message asking callers to call again.
For assistance, please visit www.panasonic.com/support 43Answering System
TGF34x_en_1201_ver043.pdf   432014/12/01   16:22:19 
						

							Resetting to a pre-recorded greeting
m
essage
If you change into a pre-recorded greeting
message once you record your own greeting
message, your own recorded greeting
message is erased. Handset
1 MM

ENUN#304
2 MYES N a  M OFF N Playing back the greeting
m

essage Handset
1 MM

ENUN#303
2 To exit, press  MOFF N. Listening to messages
I
 mportant:
R If your phone service provider offers
voicemail service, the voicemail service
may answer calls before the base unit’s
built-in answering system has a chance to
answer calls and record messages. In this
case, messages you expect to be recorded
by the answering system will be recorded
on the voicemail service. For more
information, see “For landline voicemail
service subscribers” (page 48).
R When using the base unit or handset to
listen to messages, the noise reduction
feature (page 17) is activated automatically
in spite of the setting (  is not
d

isplayed). Using the base unit
W

hen new messages have been recorded:
– M N
 
on the base unit flashes.
– “New message ” is displayed.
Press  M N
 
(PLAY).
R During playback,  M N
 on the base unit
lights. R
I
f new messages have been recorded, the
base unit plays back new messages.
R If there are no new messages, the base
unit plays back all messages. Operating the answering system
d

uring playback Key Operation
M D N 
or  MC N Adjust the speaker
v
olume
M N
Repeat message *
 1
M N
Skip message
M P
AUSE N Pause message
T
o resume playback,
press  M N
.
M N
 
(STOP) Stop playback
M E
RASE N Erase currently playing
m essage *1 If pressed within the first 5 seconds of a
m
 essage, the previous message is
played. Calling back (Caller ID subscribers
o

nly)
Press  MZ N during playback.
R To edit the number before calling back,
press  MEDIT N repeatedly until the phone
number is shown in the desired format
(page 41). Erasing all messages
P

ress  MERASE N 2 times while the unit is not in
use. Using the handset
W

hen new messages have been recorded,
“ New message ” is displayed.
1 To listen to new messages:
MMENU N#323
To listen to all messages:
M MENU N#324
2 When finished, press  MOFF N.
44 For assistance, please visit www.panasonic.com/supportAnswering System
TGF34x_en_1201_ver043.pdf   442014/12/01   16:22:19         
						

							Note:
R
T
o switch to the receiver, press  M N
.
R Y

ou can also use the  MPLAY N soft key, if
displayed, to play new messages. Operating the answering system
M
M

ENU N a  M b N:  “Answer device ” a
M SELECT NKey Operation
M D N 
or  MC N Adjust the receiver/speaker
v
olume (during playback)
1  
or  MF N Repeat message (during
p
layback) *1
2  
or  ME N Skip message (during
p
layback)
3 Enter the “S
 ettings” menu
4 Play new messages
5 Play all messages
6 Play greeting message
76 Record greeting message
8 Turn answering system on
M P
AUSE N
Pause message * 2
9  
or
MSTOP N Stop recording
S
top playback
0 Turn answering system off
*4 *
 3
Erase currently playing
m
essage
*5 Erase all messages
*6 Reset to a pre-recorded
g

reeting message *1 If pressed within the first 5 seconds of a
m
 essage, the previous message is
played.
*2 To resume playback: Mb N:  “Playback ” a  M SELECT N
*3 You can also erase as follows: MPAUSE N a  M b N:  “Erase ” a
M SELECT N a  M b N:  “Yes ” a  M SELECT N Calling back (Caller ID subscribers
o

nly)
1 Press  MPAUSE N during playback.
2 Mb N:  “Call back ” a  M SELECT N Editing t
he number before calling back
1 Press  MPAUSE N during playback.
2 Mb N:  “Edit & Call ” a  M SELECT N
3 Press  MEDIT N repeatedly until the phone
number is shown in the desired format
(page 41).  a M N
Erasing all messages
1
MM

ENUN#325
2 Mb N:  “Yes ” a  M SELECT N a  M OFF N Advanced new message
a
 lerting features Audible message alert
T

his feature allows the base unit to beep to
inform you of a new message arrival when
new messages are recorded. The base unit
beeps 2 times every minute until you listen to
the messages, if the  “Base unit beep ”
setting is turned on. The default setting is
“ Off ”. Handset
1 MM

ENUN#339
2 Mb N: Select the desired setting.  a
M SAVE N a  M OFF N New message alert by a call
T

his feature allows you to receive a
notification by phone when new messages are
recorded. The base unit calls a phone number
you specify. You can then operate the
answering system remotely to listen to the
new message.
To use this feature, you must:
For assistance, please visit www.panasonic.com/support 45Answering System
TGF34x_en_1201_ver043.pdf   452014/12/01   16:22:19   
						

							– store a phone number to which the unit
m akes the call to.
– turn on the new message alert setting.
After you answer the new message alert call,
you can listen to messages from that call
(page 47).
Important:
R A new message alert is stopped 1 minute
after the unit starts to call. The unit will not
retry the call even if the call is not answered. Storing a phone number to which the
u

nit makes an alert call Handset
n F

rom the phonebook:
1 MMENU N#338
2 Mb N:  “Notification to ” a
M SELECT N a  M ADD N
3 Mb N:  “Phonebook ” a  M SELECT N
4 Mb N: Select the desired phonebook
entry.  a M SAVE N a  M OFF N
n By entering a phone number:
1 MMENU N#338
2 Mb N:  “Notification to ” a
M SELECT N a  M ADD N
3 Mb N:  “Manual ” a  M SELECT N
4 Enter the desired name (16 characters
max.).  a M OK N
5 Enter the desired number (24 digits
max.).  a M OK N a  M SELECT N a
M OFF N Turning on/off the new message alert
s

etting Handset
1 MM

ENUN#338
2 Mb N:  “On/Off ” a  M SELECT N
3 Mb N: Select the desired setting.  a
M SAVE N a  M OFF N Editing the set phone number
Handset
1 MM

ENUN#338
2 Mb N:  “ Notification to ” a  M SELECT N
3 MMENU N a  M b N:  “Edit ” a  M SELECT N
4 Edit the name if necessary (16 characters
max.).  a M OK N
5 Edit the phone number if necessary (24
digits max.).  a M OK N a  M SELECT N a
M OFF N Erasing the set phone number
Handset
1 MM

ENUN#338
2 Mb N:  “ Notification to ” a  M SELECT N
3 MMENU N a  M b N:  “Erase ” a  M SELECT N
4 Mb N:  “Yes ” a  M SELECT N a  M OFF N
R The new message alert setting is
turned off. Activating/inactivating the remote
a

ccess code to play messages
If you activate this feature, you must enter the
remote access code (page 47) to play the
new message from the new message alert
call. This is so that unauthorized parties
cannot listen to your messages. The default
setting is  “Inactivate ”.
– “Inactivate ”: You can listen to the
message by pressing  4 to play new
messages (without entering the remote
access code).
– “Activate ”: You must enter your remote
access code and then press  4 to play new
message. Handset
1 MM

ENUN#338
2 Mb N:  “Remote code ” a  M SELECT N
3 Mb N: Select the desired setting.  a
M SAVE N a  M OFF N
46 For assistance, please visit www.panasonic.com/supportAnswering System
TGF34x_en_1201_ver043.pdf   462014/12/01   16:22:19 
						

							Listening to messages
A
fter you answer the new message alert, you
can listen to the messages as follows.
n When the remote access code is set to
“Inactivate ”:
Press  4 to play the new message during
the announcement.
n When the remote access code is set to
“Activate ”:
1 Enter the remote access code
(page 47) during the announcement.
2 Press  4 to play the new message.
Note:
R Within 10 seconds after listening to new
messages, you can press  #9 during the
call to turn off the new message alert by a
call feature.
R Even if the unit makes a new message alert
call, the handset redial list does not show
the record. However, on the base unit redial
list it is shown as  “Message alert ”. Remote operation
U
 sing a touch-tone phone, you can call your
phone number from outside and access the
unit to listen to messages or change
answering system settings. The unit’s voice
guidance prompts you to press certain dial
keys to perform different operations. Remote access code
A
  3-digit remote access code must be entered
when operating the answering system
remotely. This code prevents unauthorized
parties from listening to your messages
remotely. The default setting is  “111 ”.
Important:
R To prevent unauthorized access to this
product, we recommend that you regularly
change the remote code. Handset
1 MM

ENUN#306 2
E
nter the desired 3-digit remote access
code.
3 MSAVE N a  M OFF N Deactivating remote operation
P

ress  * in step 2 on “Remote access code”,
page 47.
R The entered remote access code is deleted. Using the answering system
r
 emotely
1 Dial your phone number from a
touch-tone phone.
2 After the greeting message starts, enter
your remote access code.
3 Follow the voice guidance prompts as
necessary or control the unit using
remote commands (page 47).
4 When finished, hang up. Voice guidance
n
W

hen the English voice guidance is
selected
During remote operation, the unit’s voice
guidance starts and prompts you to press
1  to perform a specific operation, or press
2  to listen to more available operations.
n When the Spanish voice guidance is
selected
To start the voice guidance, press  9. The
voice guidance announces the available
remote commands (page 47).
Note:
R If you do not press any dial keys within 10
seconds after a voice guidance prompt, the
unit disconnects your call. Remote commands
Y

ou can press dial keys to access certain
answering system functions without waiting for
the voice guidance to prompt you.
For assistance, please visit www.panasonic.com/support 47Answering System
TGF34x_en_1201_ver043.pdf   472014/12/01   16:22:19 
						

							Key Operation
1 Repeat message (during
p
layback) *1
2 Skip message (during playback)
4 Play new messages
5 Play all messages
9 Stop playback *
 2
Start voice guidance *3
0 Turn answering system off
*4 Erase currently playing message
*5 Erase all messages
*# End remote operation
(
 or hang up) *1 If pressed within the first 5 seconds of a
m
 essage, the previous message is
played.
*2 For English voice guidance only
*3 For Spanish voice guidance only Turning on the answering system
r

emotely
1 Dial your phone number from a
touch-tone phone.
2 Let the phone ring 15 times.
RA long beep is heard.
3 Enter your remote access code within 10
seconds after the long beep.
RThe greeting message is played back.
R You can either hang up, or enter your
remote access code again and begin
remote operation (page 47). Answering system settings
Call screening
Handset / Base unit
W
 hile a caller is leaving a message, you can
listen to the call through the unit’s speaker.
To adjust the speaker volume, press  MD N or
M C N repeatedly. You can answer the call by pressing 
M N
 
on
the handset or  MZ N on the base unit.
Call screening can be set for each unit. The
default setting is  “On ”.
1 MMENU N#310
2 Mb N: Select the desired setting.  a
M SAVE N
3 Proceed with the operation for your unit.
Handset:  MOFF N
Base unit:  M EXIT N Number of rings before the unit
a
 nswers a call
You can change the number of times the
phone rings  “Ring count ” before the unit
answers calls. You can select 2 to 7 rings, or
“ Toll saver ”.
The default setting is  “4 rings ”.
“ Toll saver ”: The unit’s answering system
answers at the end of the 2nd ring when new
messages have been recorded, or at the end
of the 5th ring when there are no new
messages. If you call your phone from outside
to listen to new messages (page 47), you
know that there are no new messages when
the phone rings for the 3rd time. You can then
hang up without being charged for the call. Handset
1 MM

ENUN#211
2 Mb N: Select the desired setting.  a
M SAVE N a  M OFF N For landline voicemail service
s
 ubscribers
If you subscribe to a flat-rate service package
that includes Caller ID, call waiting, voicemail,
and unlimited local/regional/long distance
calls, please note the following:
R To use the voicemail service provided by
your phone service provider rather than the
unit’s answering system, turn off the
answering system (page 43).
R To use this unit’s answering system rather
than the voicemail service provided by your
phone service provider, please contact your
48 For assistance, please visit www.panasonic.com/supportAnswering System
TGF34x_en_1201_ver043.pdf   482014/12/01   16:22:19  
						

							phone service provider to deactivate your
v
oicemail service.
If your phone service provider cannot do
this:
– Set this unit’s  “Ring count ” setting so
that this unit’s answering system
answers calls before the voicemail
service of your phone service provider
does. It is necessary to check the
number of rings required to activate the
voicemail service provided by your
phone service provider before changing
this setting.
– Change the number of rings of the voicemail service so that the answering
system can answer the call first. To do
so, contact your phone service provider. Caller’s recording time
Y
 ou can change the maximum message
recording time allowed for each caller. The
default setting is  “3 min ”. Handset
1 MM

ENUN#305
2 Mb N: Select the desired setting.  a
M SAVE N a  M OFF N Selecting “
G
 reeting only ”
You can select  “Greeting only ” which sets
the unit to announce a greeting message to
callers but not record messages.
Select  “Greeting only ” in step 2 on
“Caller’s recording time”, page 49.
Note:
R When you select  “Greeting only ”:
– If you do not record your own message, the unit will play the pre-recorded
greeting-only message asking callers to
call again later.
– If you use your own message, record the greeting-only message asking callers to
call again later (page 43).
For assistance, please visit www.panasonic.com/support 49Answering System
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							Voicemail service
V oicemail is an automatic answering service
offered by your phone service provider. After
you subscribe to this service, your phone
service provider’s voicemail system answers
calls for you when you are unavailable to
answer the phone or when your line is busy.
Messages are recorded by your phone service
provider, not your telephone. Please contact
your phone service provider for details of this
service.
Important:
R To use the voicemail service provided by
your phone service provider rather than the
unit’s answering system, turn off the
answering system (page 43). For details,
see page 48. Storing the voicemail (VM)
a
 ccess number
In order to listen to your voicemail messages,
you must dial your phone service provider’s
voicemail access number. Once you have
stored your voicemail access number, you can
dial it automatically (page 50). Handset
1 MM

ENUN#331
2 Enter your access number (24 digits
max.).  a M SAVE N a  M OFF N
Note:
R When storing your voicemail access
number and your mailbox password, press
MD N (Pause) to add pauses (page 15)
between the access number and the
password as necessary. Contact your
phone service provider for the required
pause time.
Example: To e
rase the voicemail access number
Handset
1 MM

ENUN#331
2 Press and hold  MCLEAR N until all digits
are erased.  a M SAVE N a  M OFF N Voicemail (VM) tone detection
Handset / Base unit
Y

our phone service provider sends special
signals (sometimes called “voicemail tones” or
“stutter tones”) to the unit to let you know you
have new voicemail messages. If you hear a
series of dial tones followed by a continuous
dial tone after you press  M N
 
on the handset
or press  MZ N on the base unit, you have new
voicemail messages. Soon after you hang up
a call or after the phone stops ringing, your
unit checks the phone line to see if new
voicemail messages have been recorded.
Turn this feature off when:
– You do not subscribe to voicemail service.
– Your phone service provider does not send voicemail tones.
– Your phone is connected to a PBX.
If you are not sure which setting is required,
contact your phone service provider. Turning VM tone detection on/off
T

he default setting is  “On ”. Handset
1 MM

ENUN#332
2 Mb N: Select the desired setting.  a
M SAVE N a  M OFF N Listening to voicemail messages
W

hen new messages have been recorded,
“ Voicemail msg. via phone co. ”*1
/
“ Voicemail msg. ”*2
 are displayed if
message indication service is available.
*1 Handset
*2 Base unit
50 For assistance, please visit www.panasonic.com/supportUseful Information
TGF34x_en_1201_ver043.pdf   502014/12/01   16:22:191-222-333-4444
VM access 
numberPauses PasswordPPPP 8888