Panasonic Kx Tg5631 Operating Instructions Manual

							Answering System
For assistance, please visit http://www.panasonic.com/phonehelp41
Remote operation
Using a touch tone phone, you can call 
your phone number from outside and 
access the unit to listen to messages. The 
unit’s voice guidance prompts you to press 
certain dial keys to perform different 
operations.
Important:
LIn order to operate the answering 
system remotely, you must first set a 
remote code (page 42). This code must 
be entered each time you operate the 
answering system remotely.
Using the answering system 
remotely
1Dial your phone number from a touch 
tone phone.
2After the greeting message starts, enter 
your remote code (page 42).
LThe unit plays back new messages.
LAfter playing back new messages, 
the voice guidance starts.
3Follow the voice guidance as 
necessary.
4When finished, hang up.
Note:
LYou can ignore the voice guidance and 
control the unit using remote commands 
(page 41).
Voice guidance
During remote operation, the unit’s voice 
guidance prompts you to press {1} to 
perform a specific operation, or press {2} 
to listen to more available operations. 
Operations are presented by voice 
guidance in the following order:
– Play back all messages
– Play back new messages
– Record a message
– Erase all messages
Note:
LIf you do not press any dial keys within 
10 seconds after a voice guidance 
prompt, the unit disconnects your call.
LIf less than 3 minutes of recording time is 
available, the unit announces the 
remaining recording time after the last 
message is played back.
Remote commands
You can press dial keys to access certain 
answering system functions without 
waiting for the voice guidance to prompt 
you.
KeyRemote command
{1}Repeat message (during 
playback)
*1
{2}Skip message (during 
playback)
{4}Play new messages
{5}Play all messages
{9}Stop playback
*2
{0}Turn answering system off
TG563X_565X.book  Page 41  Friday, February 3, 2006  4:59 PM 
						

							Answering System
42For assistance, please visit http://www.panasonic.com/phonehelp
*1 If pressed within the first 5 seconds of a 
message, the previous message is 
played.
*2 To resume operation, enter a remote 
command within 15 seconds, or the 
voice guidance starts.
Turning on the answering system 
remotely
If the answering system is off, you can turn 
it on remotely.
1Dial your phone number.
2Let the phone ring 15 times.
LThe unit answers your call with the 
greeting message.
LYou can hang up, or if you call from a 
touch tone phone, you can enter your 
remote code and begin remote 
operation (page 41).
Skipping the greeting message to leave 
a message
You can leave a message just as any 
outside caller can. Call your phone 
number. When the answering system 
picks up, press {*} to skip the greeting 
message and record your message after 
the beep.
Answering system 
settings
Remote code
A remote code must be entered when 
operating the answering system remotely. 
This code prevents unauthorized parties 
from listening to your messages remotely. 
The default setting is “11”.
1{MENU} i {0}{6}{3}
2Enter the desired 2-digit remote code. 
i {Save} i {OFF}
Ring count
You can change the number of times the 
phone rings before the unit answers calls.
The default setting is “4”.
“Toll saver”: The unit answers on the 
2nd ring when new messages have been 
recorded, and on the 4th ring when there 
are no new messages. If you call your 
phone from outside to listen to new 
messages (page 41), you will know that 
there are no new messages when the 
phone rings for the 3rd time. You can then 
hang up without being charged for the call.
1{MENU} i {0}{6}{1}
2Select the desired setting. i {Save} 
i {OFF} {*}{4}Erase currently playing 
message
{*}{5}Erase all messages
KeyRemote command
TG563X_565X.book  Page 42  Friday, February 3, 2006  4:59 PM 
						

							Answering System
For assistance, please visit http://www.panasonic.com/phonehelp43
For Voice Mail service subscribers
If you subscribe to a flat-rate service 
package that includes Caller ID, Call 
Waiting, Voice Mail, and unlimited local/
regional/long distance calls, please note 
the following:
LTo use the Voice Mail service provided 
by your telephone company rather than 
the unit’s answering system, turn off the 
answering system (page 38).
This unit does not have an indicator to 
indicate if there are new messages in 
your mailbox service.
LTo use this unit’s answering system 
rather than the Voice Mail service 
provided by your telephone company, 
please contact your telephone company 
to deactivate your Voice Mail service.
If your telephone company cannot do 
this:
– Set this unit’s “Ring count” setting 
so that this unit’s answering system 
answers calls before your telephone 
company’s Voice Mail service tries to 
answer your calls. It is necessary to 
check the ring count required to 
activate the Voice Mail service 
provided by your telephone company 
before changing this setting.
– Change the ring count of the Voice 
Mail service so that the answering 
system can answer the call first. To do 
so, consult your telephone company.Caller’s recording time
You can change the maximum message 
recording time allotted to each caller.
The default setting is “3min”.
“Greeting only”: The unit plays the 
greeting message but does not record 
caller messages.
1{MENU} i {0}{6}{2}
2Select the desired setting. i {Save} 
i {OFF}
Note:
LIf the message memory becomes full, 
the unit automatically switches to the 
“Greeting only” mode and no new 
messages are recorded. If you have 
recorded your own greeting message, 
that same greeting message is 
announced to callers even though their 
messages are not recorded. If you have 
not recorded your own greeting 
message, the prerecorded message 
used for “Greeting only” mode is 
announced to callers (page 39).
Message alert 
You can select whether or not the 
message indicator on the handset flashes 
when new messages are recorded (page 
40). The default setting is “Off”.
1{MENU} i {0}{#}
2Select the desired setting. i {Save} 
i {OFF}
Note:
LWhile message alert is on, battery 
operating time is shortened (page 16).
TG563X_565X.book  Page 43  Friday, February 3, 2006  4:59 PM 
						

							Multi-unit Operation
44For assistance, please visit http://www.panasonic.com/phonehelp
Intercom
Intercom calls can be made:
– between the handset and base unit
– between handsets (for models with 2 or 
more handsets included only: page 4)
Note: 
LIf you receive a phone call while talking 
on the intercom, you hear 2 tones. To 
answer the call, press {OFF}, then press 
{C}.
LYou can locate a misplaced handset by 
paging it (handset locator).
For models with only 1 handset 
included
Making an intercom call
1{INTERCOM}
LThe base unit beeps for 1 minute.
2To end the intercom call, press {OFF}.
1{LOCATOR/INTERCOM}
LThe handset beeps for 1 minute.
2To end the intercom call, press 
{LOCATOR/INTERCOM}.
Answering an intercom call
1Press {C} to answer the page.
2To end the intercom call, press {OFF}.
1Press {LOCATOR/INTERCOM} to 
answer the page.
2To end the intercom call, press 
{LOCATOR/INTERCOM}.
Note:
LWhen the ringer volume is set to off, the 
handset or the base unit rings at the low 
level for intercom calls.
For models with 2 or more 
handsets included
Making an intercom call
1{INTERCOM}
2To page the base unit, press {0}.
To page another handset, enter its 
extension number ({1} 
– {4}).
LThe destination unit beeps for 1 
minute.
3To end the intercom call, press {OFF}.
Handset
Base unit
Handset
Base unit
Handset
TG563X_565X.book  Page 44  Friday, February 3, 2006  4:59 PM 
						

							Multi-unit Operation
For assistance, please visit http://www.panasonic.com/phonehelp45
1Press {SELECT} repeatedly to display 
the desired handset number. i 
{CALL}
LThe handset beeps for 1 minute.
2To end the intercom call, press 
{CALL}.
Answering an intercom call
1Press {C} to answer the page.
2To end the intercom call, press {OFF}.
1Press {CALL} to answer the page.
2To end the intercom call, press 
{CALL}.
Note:
LWhen the ringer volume is set to off, the 
handset or the base unit rings at the low 
level for intercom calls.
Transferring calls 
between handsets, 
conference calls
Outside calls can be transferred between 2 
handsets. 2 handsets can have a 
conference call with an outside party.
1During an outside call, press 
{INTERCOM} to put the call on hold.
2To page another handset, enter its 
extension number ({1} 
– {4}).
L{4} can be used if you have 4 
handsets.
3Wait for the paged party to answer.
LIf the paged party does not answer, 
press {C} to return to the outside 
call.
4To complete the transfer, press {OFF}.
LThe outside call is being routed to 
another handset.
To establish a conference call, press 
{Conf}.
LTo leave the conference, press 
{OFF}. The other parties can 
continue the conversation.
LTo put the outside call on hold, press 
{HOLD}. To resume the conference, 
press {Conf}.
Base unit
Handset
Base unitAvailable model:
KX-TG5632/KX-TG5633/KX-TG5634/
KX-TG5652/KX-TG5653
TG563X_565X.book  Page 45  Friday, February 3, 2006  4:59 PM 
						

							Multi-unit Operation
46For assistance, please visit http://www.panasonic.com/phonehelp
Answering transferred calls
Press {C} to answer the page.
LAfter the paging party disconnects, you 
can talk to the outside caller.
Registering a handset
The included handset and base unit are 
preregistered. If for some reason the 
handset is not registered to the base unit, 
register the handset.
For models with only 1 handset 
included
1Handset:
{MENU} i {0}{0}
2Base unit:
Press and hold {LOCATOR/
INTERCOM} until the CHARGE 
indicator flashes.
LAfter the CHARGE indicator starts 
flashing, the rest of the procedure 
must be completed within 1 minute.
3Handset:
Press {OK}, then wait until the handset 
beeps.
For models with 2 or more 
handsets included
Important:
LIf you accidentally assign another 
handset’s extension number to the base 
unit, the originally assigned handset 
stops functioning. Confirm the extension 
number of the handset by placing it on 
the base unit or charger. Lift the handset 
from the charger before registering.
1Handset:
{MENU} i {0}{0}
2Base unit:
Press {SELECT} until the desired 
extension number (H1, H2, H3, or 
H4) is displayed on the base unit, then 
press and hold {CALL} until the 
CHARGE indicator flashes.
LH4 can be used if you have 4 
handsets.
LAfter the CHARGE indicator starts 
flashing, the rest of the procedure 
must be completed within 1 minute.
3Handset:
Press {OK}, then wait until the handset 
beeps.
Registering an additional handset
See page 6 for information on the available 
models and extension numbers.
Start from step 2.
TG563X_565X.book  Page 46  Friday, February 3, 2006  4:59 PM 
						

							Useful Information
For assistance, please visit http://www.panasonic.com/phonehelp47
Wall mounting
Base unit
1Tuck the telephone line cord inside the 
wall mounting adaptor (A). 
Connect the telephone line cord (B).
2Insert the hooks on the wall mounting 
adaptor into the holes (1) and (2) on 
the base unit.
3Adjust the adaptor to hold the base unit, 
then push it in the direction of the arrow 
until it clicks into place.
BA
12
2
1
TG563X_565X.book  Page 47  Friday, February 3, 2006  4:59 PM 
						

							Useful Information
48For assistance, please visit http://www.panasonic.com/phonehelp
4Connect the telephone line cord. Mount 
the unit by inserting the mounting pins 
into the round openings on the adaptor 
(for pin 2, use round cut out at the 
bottom of the adaptor if you are using 
the 4 inches phone plate), then sliding 
the unit down to secure it.
Connect the AC adaptor to power outlet 
(page 13).
LThere are two common types of wall 
phone plates. The distance between 
1 and 2 may vary depending on the 
size of the wall phone plate installed.To remove the wall mounting adaptor
While pushing down the release levers 
(A), remove the adaptor (B).
83 mm 
(
31/4 inches)
or
102 mm 
(4 inches)
83 mm
(
31/4 inches)102 mm
(4 inches)
21
2 1
(120 V AC,
60 Hz)
AA
B
TG563X_565X.book  Page 48  Friday, February 3, 2006  4:59 PM 
						

							Useful Information
For assistance, please visit http://www.panasonic.com/phonehelp49
Charger
1Drive the screws (not included) into the 
wall using the wall mount template as a 
guide.
2Mount the charger (A), then slide it 
down (B) and to the right (C) until it is 
secure.
Headset (optional)
Connecting a headset to the handset 
allows hands-free phone conversations. 
We recommend using the Panasonic 
headset noted on page 9.
LHeadset shown is KX-TCA86.
Switching a call between the headset 
and handset speakerphone
To switch to the handset speakerphone, 
press {s}.
To return to the headset, press {C}. Available model:
KX-TG5632/KX-TG5633/KX-TG5634/
KX-TG5652/KX-TG5653
25.4 mm
(1 inch)
Screws
(120 V AC, 60 Hz)
25.4 mm 
(1 inch)
A
B
C
TG563X_565X.book  Page 49  Friday, February 3, 2006  4:59 PM 
						

							Useful Information
50For assistance, please visit http://www.panasonic.com/phonehelp
Error messages
If the unit detects a problem, one of the following messages is shown on the display.
*1 For models with 2 or more handsets included only (page 4).
Display messageCause/solution
BusyLThe called base unit is in use.
LAnother handset or the called handset is in use.
*1
LThe handset you tried to copy phonebook items to is in 
use.*1
LThe handset you are calling is too far from the base unit.*1
Error!!LThe handset’s registration has failed. Move the handset 
and base unit away from all electrical appliances and try 
again.
LAnother handset user tried to send phonebook items to 
you but there was an error. Have the other handset user 
re-send the items to you (page 28).
*1
---Incomplete---
Phonebook fullLThe destination unit’s phonebook memory is full. Erase 
unnecessary items from the destination unit’s phonebook 
(page 27).
*1
InvalidLThere is no handset registered to the base unit matching 
the extension number you entered.*1
No items storedLYour phonebook or redial list is empty.
No link to base. 
Move closer to 
base, try again.LThe handset has lost communication with the base unit. 
Move closer to the base unit, and try again.
LConfirm that the base unit’s AC adaptor is plugged in.
LRaise the base unit antennas.
LThe handset’s registration may have been canceled. Re-
register the handset (page 46).
Phonebook fullLThere is no space to store new items in the phonebook. 
Erase unnecessary items (page 27).
Please lift up 
and try again.LA handset button was pressed while the handset was on 
the base unit or charger. Lift the handset and press the 
button again.
System is busy. 
Please try again 
later.LOther units are in use and the system is busy. Try again 
later.
*1
LAnother user is listening to messages. Try again later.
TG563X_565X.book  Page 50  Friday, February 3, 2006  4:59 PM