Panasonic Kx Tg5240 Operating Instructions Manual

Telephone System
Useful Information Answering System Preparation
61For assistance, please call: 1-800-211-PANA(7262)
Mailbox Features
The Answering System provides three voice mailboxes. You can share these 
mailboxes with other members of your family or office as you wish. Callers from 
touch tone phones can specify a mailbox in which to leave a message. If callers do 
not specify a mailbox or call from rotary telephones, messages will be recorded into 
Mailbox 1.
When someone calls
When the Answering...

Mailbox Features
62
Setting the Mailbox Password (for Mailbox 2 and 3) 
You can use Mailbox 2 or 3 as personal mailboxes. To prevent unauthorized people 
from accessing your mailbox and listening to your messages, assign a 
2-digit password (00–99) to Mailbox 2 or 3. Each password and the remote code 
(p. 71) must be unique. Once a password is assigned to Mailbox 2 or 3, no one can 
listen to messages without entering the password.
To confirm the password, repeat steps 1 to 5.
•The password is displayed....

Telephone System
Useful Information Answering System Preparation
63For assistance, please call: 1-800-211-PANA(7262)
Automatic Answering Operation
The Answering System allows the unit to answer calls with a greeting message. 
Callers can then leave a message in a mailbox (p. 61). 
Setting the Unit to Answer Calls 
Press [ANSWER ON] to turn on the Answering 
System.
•The indicator lights and the unit announces 
“Answer set” and the current day and time. 
If “Answer set. Set time” is heard, set the date...

64
Listening to Messages
Using the Base Unit
You can see the total number of recorded 
messages on the base unit display. If the 
ANSWER ON indicator flashes, new messages 
have been recorded. The mailbox icons 
(, 
 
and ) which have new messages 
also flash on the base unit display. 
•If only old messages exist in a mailbox, the 
mailbox icon will be displayed but will not flash.
•If the Message Alert is turned on (p. 26), the Ringer/Message Alert indicator on 
the handset will flash slowly when new...

Useful Information Answering System Preparation
65
Listening to Messages
For assistance, please call: 1-800-211-PANA(7262)
Telephone System
Using the Handset (Remote Operation) 
If “  ” flashes, there are new messages. If there are only old messages 
“
  ” is displayed but will not flash.
•If the Message Alert is turned on (p. 26), the Ringer/Message Alert indicator on 
the handset will flash slowly when new messages have been recorded and the 
handset is not in use.
To play back messages
•If you do not...

Listening to Messages
66
Vo i c e  m e n u
If you do not press any buttons at the end of the last message, the unit will 
announce “End of final message” and the voice menu will begin. 
The unit announces, “Press 4 to play back new messages. Press 5 to play back all 
messages.”
•
You can press buttons for other playback options (see below) or select another 
mailbox by pressing 
[#] and the mailbox number ([1] to [3]) even if the voice menu 
has started.
•If you do not press any button within 10 seconds...

Telephone System
Useful Information Answering System Preparation
67For assistance, please call: 1-800-211-PANA(7262)
Erasing Messages
The unit will announce the remaining recording time after playback if it is less than 3 
minutes. New messages cannot be recorded when:
— “Memory full” is heard.
— 
“  ” flashes on the base unit.
— ANSWER ON indicator flashes rapidly (when the Answering System is on).
Erase unnecessary messages. We recommend you erase unnecessary messages 
after each playback.
Erasing a...

68
Recording a Memo Message
You can record a voice memo message of up to 3 minutes in the desired mailbox 
for other users or yourself.
•If you record for over 3 minutes in step 2, the unit will stop recording. 
•If “ ” is displayed, 6 beeps sound and “Your message was not recorded. Record your 
message again.” is announced, start again from step 1.
1Press [MEMO].
•“Please select Mailbox” is heard.
2Within 10 seconds, press a MAILBOX button ([MAILBOX 1], 
[MAILBOX 2] or [MAILBOX 3]). 
•You can also...

Telephone System
Useful Information Answering System Preparation
69For assistance, please call: 1-800-211-PANA(7262)
Transferring a Call to a Mailbox
When you answer a call and the caller wants to talk to someone who is not 
available, you can place the caller into one of the mailboxes, where the caller can 
leave a message. 
Tell the outside caller you will transfer him or her to the desired party’s mailbox. 
Remind the caller to press # (the pound sign) and the mailbox number of the 
desired party (if...

70
Remote Operation from a Touch Tone Phone
While outside, you can operate the Answering System 
from any touch tone phone. A synthesized voice menu 
will guide you through the Answering System (p. 72).
•To skip the voice menu and operate the unit directly, 
see page 73.
Summary of remote operation
* If you hear “Enter Mailbox password” after selecting mailbox 2 or 3, enter the 
password for the mailbox.
•The unit will announce the remaining recording time after playback if it is less than 
3 minutes....