Panasonic Kx Tg5240 Operating Instructions Manual

Useful Information Answering System Preparation
41
Phone Book
For assistance, please call: 1-800-211-PANA(7262)
Telephone System
Dialing from the Phone Book 
•If “No items stored” is displayed in step 1, the phone book is empty.
•To exit the phone book, press [OFF].
To search for a name by initial
1. Press the soft key (C).
2. Press the dialing button for the first letter of the desired name until any 
name with the same initial is displayed (see the Index table below).
Ex. To find “Frank”, press [3]...

Phone Book
42
Chain Dial 
You can dial a combination of phone book or manual key pad entries while making 
a call. This feature can be used, for example, to first automatically dial a calling card 
access number that you have stored in the phone book, then manually or 
automatically dial your PIN and then automatically dial the destination number from 
the phone book.
Ex. Using a long distance calling card
•To prevent misdialing, we recommend you add pauses where needed when 
storing numbers. For...

Useful Information Answering System Preparation
43
Phone Book
For assistance, please call: 1-800-211-PANA(7262)
Telephone System
Editing an Item in the Phone Book 
Erasing an Item in the Phone Book 
1Press the soft key (C). 
2Scroll to the desired item by pressing [d] or 
[B].
•To search for the item by initial, see page 41.
3Press the soft key ( ).
4Edit the name (p. 40), then press [d].
•If you do not need to change the name, press 
[d] then go to step 5.
•To move the cursor, press the soft key 
() or...

Phone Book
44
Copying Items in the Phone Book 
(When the System Has Two or More Handsets)
You can copy one or all phone book items between two handsets. The destination 
handset will save the items in its phone book. 
•If an outside call is received during the phone book copy, copying will stop. You 
will need to re-send the item(s) later.
•After the copy has started, do not place your handset on the base unit or charger 
(for KX-TG5243 or accessory handset users, p. 3) until copying finishes, 
otherwise...

Useful Information Answering System Preparation
45
Phone Book
For assistance, please call: 1-800-211-PANA(7262)
Telephone System
To copy all of the items in your phone book to another 
handset
Make sure the destination handset is not in use.
•You can exit phone book copying mode by pressing [OFF]. 
1Press [MENU].
2Scroll to “Copy phone book” by pressing 
[d] or [B], then press the soft key ( ).
3Scroll to “Copy all items” by pressing [d] 
or [B], then press the soft key ( ).
4Select the destination...

46
Speed Dialer
Storing Phone Numbers 
You can store up to 10 phone numbers in the base unit. The dialing buttons ([0] to 
[9]) function as memory stations.
Make sure the base unit is not being used.
•If a pause is required when dialing, press [REDIAL/PAUSE] where needed. 
“” is 
displayed when 
[REDIAL/PAUSE] is pressed. A pause counts as one digit (p. 56).
•When [*] is pressed, “ ” is displayed. When [#] is pressed, “ ” is displayed.
•If a phone number is stored in a memory location which already...

Useful Information Answering System Preparation
47For assistance, please call: 1-800-211-PANA(7262)
Telephone System
Intercom
Intercom calls can be made between a handset and the base unit, and between two 
handsets (when the system has two or more handsets, p. 3). You can page all 
handsets at once from the base unit, and announce the page to all handsets (Voice 
Paging, p. 49).
Page the desired unit(s) by entering the extension number, shown in the top right of 
each handset’s display. The base unit’s...

Intercom
48
Answering Intercom Calls
When a handset is paged, it rings and the Ringer/Message Alert indicator flashes 
rapidly. The display shows the calling extension.
•If the Auto Talk feature is turned on (p. 19), you can also answer a page by simply 
lifting the handset off the base unit or charger (for KX-TG5243 or accessory 
handset users, p. 3).
When the base unit is being paged, it rings and the LOCATOR/INTERCOM/
TRANSFER indicator flashes.During an intercom call:
•If you have difficulty hearing...

Useful Information Answering System Preparation
49For assistance, please call: 1-800-211-PANA(7262)
Telephone System
Intercom
Voice Paging
 
The base unit user can make a voice announcement that is heard through the 
speakers of all handsets.
•When 4 handsets are registered to the base unit, and if one handset user is on 
conversation using the Booster feature, 1 of the remaining 3 handsets will not 
receive the voice announcement.
•Only the handset user who answers first can talk with the base unit...

50
Transferring a Call
You can transfer an outside call to the base unit or a handset.
From the   to the 
From the   to the 
•When the base unit user calls all handsets, only the handset user who answers 
first can take the transferred call.
1Handset: 
(1) 
During a call, press [HOLD/INTERCOM].
•The call is put on hold.
(2) To page the base unit, press [0].
(3) Wait for the paged party to answer, then 
you can announce the transfer. 
•If the paged party does not answer, press 
[
C] or [s] to return to...