Panasonic Kx Tg5210 Operating Instructions Manual

							Useful Information Answering System Preparation
41
Phone Book
For assistance, please call: 1-800-211-PANA(7262)
Telephone System
Copying Items in the Phone Book 
(When the System Has Two or More Handsets)
You can copy one or all phone book items between two handsets. The destination 
handset will save the items in its phone book. 
•If an outside call is received during the phone book copy, copying will stop. You 
will need to re-send the item(s) later.
•After the copy has started, do not place your handset on the base unit or charger 
(for KX-TG5212, KX-TG5213 or accessory handset users, p. 3) until copying 
finishes, otherwise copying will stop.
To copy one phone book item to another handset
Make sure the destination handset is not in use.
1Press [MENU].
2Scroll to “Copy phone book” by pressing 
[d] or [B], then press the soft key ( ).
3Press the soft key ( ) at “Copy 1 
item”.
4Select the destination extension number 
(1 to 4) by pressing [d] or [B]. 
•You can also select the extension number by 
pressing [1] to [4].
5Press the soft key ( ).
6Scroll to the desired phone book item by 
pressing [d] or [B].
•To search for the item by initial, see page 38.
7Press the soft key ( ).
•To continue copying other items, repeat from 
step 6.
8Press [OFF].
Handset
SELECTCopy phone book
SELECTCopy 1 item
Enter extension#
:2
dB
NEXTSelect item
SEND      Complete 
						

							Phone Book
42
To copy all of the items in your phone book to another 
handset
Make sure the destination handset is not in use.
•You can exit phone book copying mode by pressing [OFF]. 
1Press [MENU].
2Scroll to “Copy phone book” by pressing 
[d] or [B], then press the soft key ( ).
3Scroll to “Copy all items” by pressing [d] 
or [B], then press the soft key ( ).
4Select the destination extension number 
(1 to 4) by pressing [d] or [B]. 
•You can also select the extension number by 
pressing [1] to [4].
5Press the soft key ( ).
•When all items have been copied, “Complete” is 
displayed.
•The destination handset displays “Phone book 
Receiving” then “Phone book Received”.
•To continue copying items to another extension, 
repeat from step 3.
6Press [OFF].
SELECTCopy phone book
SELECTCopy all items
Enter extension#
:2
dB
SEND
Tom Jones
555-765-4321
     01/10
Ex. Copying 1st item out
of 10 items 
						

							Useful Information Answering System Preparation
43For assistance, please call: 1-800-211-PANA(7262)
Telephone System
Intercom
Intercom calls can be made between a handset and the base unit, and between two 
handsets (when the system has two or more handsets, p. 3). You can page all 
handsets at once from the base unit.
Page the desired unit(s) by entering the extension number, shown in the top right of 
each handset’s display. The base unit’s extension number is 0.
Making Intercom Calls
From 
From 
Using this feature, you can also locate a misplaced handset.
1Press [HOLD/INTERCOM].
2To page the base unit, press [0].
To page another handset, press its extension 
number ([1] to [4]).
•The paged unit will ring for 1 minute.
•To stop paging, press [OFF]. 
3When the paged party answers, start talking.
•You can switch to the speaker by pressing [s]. 
To switch back to the receiver, press [C].
4To disconnect the intercom, press [OFF].
1To page all handsets, press LOCATOR/INTERCOM []. 
To page a specified handset, press LOCATOR/INTERCOM
 [], [], 
[] or [].
•The IN USE indicator flashes rapidly.
•The handset(s) will ring for 1 minute.
•
To stop paging, press LOCATOR/INTERCOM [], [], [], [] or [].
2When the paged party answers, talk into the MIC.
3To disconnect the intercom, press LOCATOR/INTERCOM [], [], 
[], [] or [].
•The indicator light goes out.
Handset
Press extension# 
to call
1-4=Handset
0=Base
Calling Base
Ex. Calling Base unit
Calling HS[2]
Ex. Calling Handset 2  
Ex. Intercom between 
Handset 1 & Base unit 
Intercom
00-00-05
D01
Base Unit 
						

							Intercom
44
Answering Intercom Calls
When a handset is paged, it rings and the Ringer/Message Alert indicator flashes 
rapidly. The display shows the calling extension.
•If the Auto Talk feature is turned on (p. 19), you can also answer a page by simply 
lifting the handset off the base unit or charger (for KX-TG5212, KX-TG5213 or 
accessory handset users, p. 3).
When the base unit is being paged, it rings and the IN USE indicator flashes rapidly.During an intercom call:
•If you have difficulty hearing while using the handset speakerphone or the base 
unit speaker, decrease the speaker volume by pressing [d].
•If an incoming call is being received, you will hear two tones (incoming call 
tone, p. 50) and the IN USE indicator on the base unit will flash rapidly. 
To answer the call, press [OFF], then press [C] or [s].
1Press [C], [s] or [HOLD/INTERCOM].
•You can also answer a page by pressing any 
button
 except [d], [B] or [OFF].
2To disconnect the intercom, press [OFF].
1Press LOCATOR/INTERCOM [].
2To disconnect the intercom, press LOCATOR/INTERCOM [], [], 
[], [] or [].
•When the ringer volume is turned off (p. 20), the handset will ring at the low 
level for intercom calls.
•You cannot change the ringer tone for intercom calls.
•When the base unit user pages all handsets, only the handset user who 
answers first can talk with the base unit user.
Handset
Ex. Base calling
Call from Base
Ex. Handset 2 calling
Call from HS[2]
Base Unit 
						

							Useful Information Answering System Preparation
45For assistance, please call: 1-800-211-PANA(7262)
Telephone System
Transferring a Call
From a   to another   
(when the system has two or more handsets)
•If the Auto Talk feature is turned on (p. 19), the paged handset user can also 
answer a page by simply lifting the handset off the base unit or charger 
(for KX-TG5212, KX-TG5213 or accessory handset users, p. 3).
•Any user can answer a transferred call by pressing [C] or [s]
.
•If you call an extension from the handset in step 1, and the extension is in use, the 
display will show “Busy” then “Hold”.
Press [C] or [s] to return to the outside call. 
To transfer the call to another extension, repeat from step 1.
OR
To transfer the call to a mailbox to allow the caller to leave a message, perform the 
following three steps:
(1) Tell the caller to press the # (pound sign) and the mailbox number of the 
person they want to leave a message for after you end the call (p. 51).
(2) Press [HOLD/INTERCOM].
(3) Press [9] to transfer the caller to the Answering System greeting (p. 58). 
(The caller will hear the greeting and can select the appropriate mailbox.)
Quick call transfer 
You can transfer a call without waiting for the paged party to answer.
1. During a call, press [HOLD/INTERCOM].
2. Press the extension number ([1] to [4]).
3. Press [OFF] to hang up.
•The call will be transferred directly.
•The paged party can answer the transferred call by pressing [
C] or [s].
•After the paged party answers, the transfer is complete.
•If the paged party does not answer, press [
C] or [s] to return to the outside call. 
1During a call, press [HOLD/INTERCOM], then page another handset 
by pressing its extension number ([1] to [4]).
2Wait for the paged party to answer, then you can announce the 
transfer.
•The paged handset user can answer by pressing [C], [s], or [HOLD/
INTERCOM]. (Any button except [d], [B] or [OFF] can be pressed to 
answer the page.)
•If the paged party does not answer, press [
C] or [s] to return to the outside 
call. 
3To complete the transfer, press [OFF].
HandsetHandset
Handset 
						

							46
Transferring a Call
•If the paged party does not answer within 60 seconds after you hang up, your 
phone will ring and the call will be returned to your phone. You may speak to the 
caller again by pressing [
C] or [s]. 
If you do not answer the call within 4 minutes, the call will be disconnected. 
After speaking to the caller, you may also transfer the caller to a mailbox by 
performing the following three steps: 
(1) Tell the caller to press the # (pound sign) and the mailbox number of the 
person they want to leave a message for after you end the call (p. 51).
(2) Press [HOLD/INTERCOM].
(3) Press [9] to transfer the caller to the Answering System greeting (p. 58). 
(The caller will hear the greeting and can select the appropriate mailbox.)
Conference Calls
While you are talking with an outside caller, a handset user can join the 
conversation and establish a conference call.
•To leave the conference, press [OFF]. The two other parties can continue the 
conversation.
•During a conference, the outside call can be placed on hold by pressing [HOLD/
INTERCOM]. Internal communications between extensions are not suspended. 
Only the person who placed the call on hold can resume the full conference by 
pressing the soft key ( ).
•One more extension can join the conference call. To join the conference call, 
press [C] or [s]. A maximum of four parties including the outside party can take 
part in a conference call.
Call Share 
This feature allows the handset to join an existing outside call.
•To prevent other users from joining your conversation, turn the Call Privacy 
feature on (p. 47).
To join a conversation (Call Share) 
Press [C] or [s].
•“Conference” is displayed.
•A maximum of four parties including the outside party can join a conversation.
1During a call, press [HOLD/INTERCOM].
•The call is put on hold.
2To page another handset, press the extension number ([1] to [4]).
3When the paged party answers, press the soft key ( ) on your 
unit to make a conference call.
Handset
CONF
CONF
Handset 
						

							Useful Information Answering System Preparation
47For assistance, please call: 1-800-211-PANA(7262)
Telephone System
Special Features
Muting Your Conversation   
During a call, you can mute your phone so the other party cannot listen to you. 
When muting your conversation, you can hear the other party.
Press the soft key ( ).
•“Mute” will be displayed for a few seconds and “  ” will flash.
• To release the mute, press the soft key 
() again.
•If you press [C] or [s] to switch between the receiver and speaker, the mute will 
be released.
Call Privacy 
Call Privacy allows you to prevent other users from joining your conversation with 
an outside caller. To allow other users to join your conversation, leave this feature 
off. This feature is only available for the handset.
To turn on the Call Privacy feature:
Press the soft key 
(  ) during a conversation.
•“PRIVACY” will be displayed.
•To turn this feature off, press the soft key (
  ) again during a conversation. 
•While the Call Privacy feature is turned on, other users cannot join the 
conversation. 
•Call Privacy will turn off after you hang up the call.
Using the PAUSE Button (For PBX Line/Long Distance Calls) 
We recommend you press the soft key () if a pause is required for dialing 
with a PBX or to make a long distance call.
•“ ” is displayed on the handset only when dialing before pressing [C] or [s]
 
(p. 27), or storing numbers in the phone book (p. 36).
Ex. Line access number [9] (PBX)
[9] N Soft key 
() N 
•Pressing the soft key 
() once creates a 3.5 second pause. This prevents 
misdialing when you dial after confirming the entered number (p. 27) or dial a 
stored number (p. 38, 39).
•Pressing the soft key 
() more than once increases the length of the pause 
between numbers.
Handset
MUTE
MUTE
MUTE
Handset
PRIVACY
PRIVACY
Handset
PA U S E
PA U S E
PA U S EPhone number
PA U S E
PA U S E 
						

							Special Features
48
Temporary Tone Dialing
(For Rotary or Pulse Service Users) 
Press [*] (TONE) before entering access numbers which require tone 
dialing.
•The dialing mode changes to tone. You can enter numbers to access an 
answering service, electronic banking service, etc. When you hang up, the dialing 
mode will return to pulse.
For Call Waiting Service Users 
Press [FLASH/CALL WAIT] if you hear a call waiting tone during a 
conversation.
•The first call is put on hold and you can answer the second call.
•
To return to the first caller, press [FLASH/CALL WAIT] again.
•Call Waiting service cannot be used when the first call is put on hold or the 
Answering System is handling a call.
•If this function does not operate properly, consult your telephone company for 
details.
Call Waiting Caller ID display 
If you subscribe to both Caller ID and Call Waiting with 
Caller ID services (CWID), when a second call is received 
while talking, the second caller’s information will be 
displayed. After you hear a call waiting tone while talking, 
the display shows the caller’s name with the phone 
number and “Waiting”.
•Contact your telephone company for details about availability in your area, and to 
verify that CWID service is activated on your telephone line.
•The caller’s information will only be shown on the display of the handset which is 
on the outside call.
Handset
Handset
Handset
BROWN,NANCY
1-555-666-7777
----Waiting-----
  
						

							Useful Information Answering System Preparation
49
Special Features
For assistance, please call: 1-800-211-PANA(7262)
Telephone System
FLASH Button 
Pressing [FLASH/CALL WAIT] allows you to use special features of your host PBX 
such as transferring an extension call, or accessing optional telephone services 
such as call waiting. 
•Pressing [FLASH/CALL WAIT]
 cancels the mute or the Temporary Tone Dialing 
mode (p. 47, 48).
Selecting the flash time 
The flash time depends on your telephone exchange or host PBX. 
You can select the following flash times: “700, 600, 400, 300, 250, 110, 100 or 90 
ms (milliseconds)”. The factory preset is “700 ms”.
•If PBX functions do not work correctly, consult your PBX supplier for the correct 
settings. 
1Press [MENU].
2Scroll to “Initial setting” by pressing 
[d] or [B], then press the soft key ( ).
3Scroll to “Set tel line” by pressing [d] or 
[B], then press the soft key ( ).
4Scroll to “Set flash time” by pressing [d] 
or [B], then press the soft key ( ).
5Select the flash time by pressing [d] or [B].
6Press the soft key ( ), then press [OFF].
Handset
Handset
SELECTInitial setting
SELECTSet tel line
SELECTSet flash time
Set flash time
:700ms
SAVE 
						

							Special Features
50
Incoming Call Tone 
During an intercom call (p. 43), you can be informed of incoming calls by two tones.
If this feature is turned on, incoming call tones will be heard for as long as the line is 
ringing. If this feature is set to “2”, incoming call tones will be heard only 2 times. If 
this feature is turned off, no tones will be heard. This factory preset is “2”.
Key Tone 
You can select whether or not the handset keys will sound tones (key tone, 
confirmation tone, error tone). The factory preset is ON.
1Press [MENU].
2Press the soft key () at “Ringer 
setting”.
3Scroll to “Incoming call.” by pressing 
[d] or [B], then press the soft key ( ).
4Select “On”, “Off” or “2” by pressing [d] or 
[B].
5Press the soft key ( ), then press [OFF].
1Press [MENU].
2Scroll to “Initial setting” by pressing 
[d] or [B], then press the soft key ( ).
3Scroll to “Key tone” by pressing [d] or [B], 
then press the soft key ( ).
4Select “Off” or “On” by pressing [d] or [B].
5Press the soft key ( ), then press [OFF].
Handset
SELECTRinger setting
SELECTIncoming call.
Incoming call
tone :2
SAVE
Handset
SELECTInitial setting
SELECTKey tone
Key tone
:On 
SAVE