Panasonic Kx Tg5200 Operating Instructions Manual

							Useful Information
Advanced Operation
Preparation
31
Phone Book
For assistance, please call: 1-800-211-PANA(7262)
Telephone System
Selecting characters to enter names
Enter names using the dialing buttons. Press each button until the desired 
character is displayed. 
•Pressing each button selects a character in the order shown below.
For example, to enter “Tom”:
1. Press [8] four times.
2. Press [6] three times, then press the soft key 
() to move the cursor.
3. Press [6] once.
If you make a mistake while entering a name or number
1. Press the soft key () or () to move the cursor to the incorrect 
character.
2. Press the soft key 
() to delete the character.
•Each time you press the soft key (), a character is erased.
•To erase all characters, press and hold the soft key 
().
3. Enter the correct character.
 Keys Characters KeysCharacters
[1]
#& ’ ( );,–. /1[6]mn oMNO6
[2]abcABC2[7]pq r sPQRS7
[3]de f DEF3[8]tuvTUV8
[4]gh iGHI 4[9]wx y zWXYZ9
[5]jklJKL5[0]0Space
Moves the cursor to the left.
Moves the cursor to the right. (To enter another character using the same 
number key, move the cursor to the next space.)f
g
|T
To|g
To|m
fg
CLEAR
CLEAR
CLEAR 
						

							Phone Book
32
Dialing from the Phone Book 
•If “No items stored” is displayed in step 1, the phone book is empty.
•To exit the phone book, press [OFF].
To search for a name by initial
1. Press the soft key (C).
2. Press the dialing button for the first letter of the desired name until any 
name with the same initial is displayed (see the Index table below).
Ex. To find “Frank”, press [3] repeatedly until the first item under “F” is 
displayed.
•If there are no items beginning with the character you selected, the first item in 
the next alphabetical index will be displayed.
3. Press [d] repeatedly until the desired name is displayed.
Index table
1Press the soft key (C).
•The display shows the number of stored items.
•You can press the soft key 
() to view the 
first item.
2Scroll to the desired item. To scroll down, 
press [d]. To scroll up, press [B].
3Press [C], [s], or the soft key ( ).
•The phone number is dialed.
KeysIndexKeysIndex
[1]Symbols, 1[6]M, N, O, 6
[2]A, B, C, 2[7]P, Q, R, S, 7
[3]D, E, F, 3[8]T,  U ,  V,  8
[4]G, H, I, 4[9]W,  X ,  Y,  Z ,  9
[5]J, K, L, 5[0]0, Space
Handset
SEARCH
   Phone book
    10 items
0-9=Name search
 
dB=Scroll list
Phone book items are sorted in the following 
order:
1Alphabet letters (Alphabetical)
2Space &  ’  (  )  ,  –  .  /
3Numbers 0 to 9
4#    
;
5Telephone numbers (If no name is stored)
Frank
555-456-7890
CALL 
						

							Useful Information
Advanced Operation
Preparation
33
Phone Book
For assistance, please call: 1-800-211-PANA(7262)
Telephone System
Chain Dial 
You can dial a combination of phone book or manual key pad entries while making 
a call. This feature can be used, for example, to first automatically dial a calling card 
access number that you have stored in the phone book, then manually or 
automatically dial your PIN and then automatically dial the destination from the 
phone book.
Ex. Using a long distance calling card
•To prevent misdialing, we recommend you add pauses where needed when 
storing numbers. For example, add pauses after a calling card access number 
and your PIN when storing in the phone book (p. 30).
1. Search and dial from the phone book: 1-800-012-3456 (Calling card access 
number) 
•The voice guidance will be announced.
2. Search and dial from the phone book: 1234 (Calling card PIN)
3. Search and dial from the phone book: 1-555-012-3456 (Destination Number)
•If you have rotary or pulse service, you need to press [*] before pressing 
[MENU] in step 1 to change the dialing mode temporarily to tone.
1While you are on a call;
Press [MENU].
2Press the soft key ( ) at “1=Phone 
book”, or press [1].
3Search for the desired item by pressing [d] 
or [B].
•To search for an item by initial, see page 32.
4Press the soft key ( ).
•The phone number is dialed.
•If required, repeat steps 1 to 4 for any remaining 
numbers.
Handset
1=Phone book
2=Booster on
3=Caller IQ
SELECT   Phone book
    30 items
0-9=Name search
 
dB=Scroll list
Alan
1-555-012-3456
CALL 
						

							Phone Book
34
Editing an Item in the Phone Book 
Erasing an Item in the Phone Book 
1Press the soft key (C). 
2Scroll to the desired item by pressing [d] or 
[B].
•To search for the item by initial, see page 32.
3Press the soft key ( ).
4Edit the name (p. 31), then press [d].
•If you do not need to change the name, press 
[d] then go to step 5.
•To move the cursor, press the soft key 
() or 
().
5Edit the phone number, then press [d].
•If you do not need to change the number, press 
[d] then go to step 6.
•To delete a digit, press the soft key 
().
To delete all of the digits, press and hold the soft 
key 
().
6Press the soft key ( ).
•To continue editing other items, repeat from step 2.
7Press [OFF].
1Press the soft key (C).
2Scroll to the desired item by pressing [d] or [B].
•To search for the item by initial, see page 32.
3Press the soft key ( ).
•To cancel erasing, press the soft key ().
4Press the soft key ().
•To erase other items, repeat from step 2.
5Press [OFF].
Handset
Jane
456-7890
EDITEnter name
Jane|
d=Next
f
g
Enter name
Jane Walke|r
d=Next
CLEAR
CLEAR
Enter phone no.
5554567890|
d=Next
SAVE
Handset
ERASE
NOErase?
YES     Erased 
						

							Useful Information
Advanced Operation
Preparation
35
Phone Book
For assistance, please call: 1-800-211-PANA(7262)
Telephone System
Copying Items in the Phone Book 
(When the System Has Two or More Handsets)
You can copy one or all phone book items between two handsets. The destination 
handset will save the items in its phone book. 
•If an outside call is received during the phone book copy, copying will stop. You 
will need to re-send the item(s) later.
•After the copy has started, do not place your handset on the base unit or charger 
(for KX-TG5202 or accessory handset users, p. 3) until copying finishes, 
otherwise copying will stop.
To copy one phone book item to another handset
Make sure the destination handset is not in use.
1Press [MENU].
2Scroll to “Copy phone book” by pressing 
[d] or [B], then press the soft key ( ).
3Press the soft key ( ) at “Copy 1 
item”.
4Select the destination extension number 
(1 to 4) by pressing [d] or [B]. 
•You can also select the extension number by 
pressing [1] to [4].
5Press the soft key ( ).
6Scroll to the desired phone book item by 
pressing [d] or [B].
•To search for the item by initial, see page 32.
7Press the soft key ( ).
•To continue copying other items, repeat from 
step 6.
8Press [OFF].
Handset
SELECTCopy phone book
SELECTCopy 1 item
Enter extension#
:2
dB
NEXTSelect item
SEND    Complete 
						

							Phone Book
36
To copy all of the items in your phone book to another 
handset
Make sure the destination handset is not in use.
•You can exit phone book copying mode by pressing [OFF]. 
1Press [MENU].
2Scroll to “Copy phone book” by pressing 
[d] or [B], then press the soft key ( ).
3Scroll to “Copy all items” by pressing [d] 
or [B], then press the soft key ( ).
4Select the destination extension number 
(1 to 4) by pressing [d] or [B]. 
•You can also select the extension number by 
pressing [1] to [4].
5Press the soft key ( ).
•When all items have been copied, “Complete” is 
displayed.
•The destination handset displays “Phone book 
Receiving” then “Phone book Received”.
•To continue copying items to another extension, 
repeat from step 3.
6Press [OFF].
SELECTCopy phone book
SELECTCopy all items
Enter extension#
:2
dB
SEND
Tom Jones
555-765-4321
     01/10
Ex. Copying 1st item out
of 10 items 
						

							Telephone System
Useful Information
Advanced Operation
Preparation
37For assistance, please call: 1-800-211-PANA(7262)
Intercom
Intercom between Handsets 
(When the System Has Two or More Handsets)
Intercom calls can be made between two handsets (when the system has two or 
more handsets, p. 3). Page the desired unit(s) by entering the extension number, 
shown in the top right of each handset’s display. 
Ex. From the Handset 1 to the Handset 2
•If the Auto Talk feature is turned on (p. 16), you can also answer a page by simply 
lifting the handset off the base unit or charger (for KX-TG5202 or accessory 
handset users, p. 3).
•When the ringer volume is turned off (p. 17), the handset will ring at the low level 
for intercom calls.
•You cannot change the ringer tone for intercom calls.
1Handset 1: 
Press [HOLD/INTERCOM].
2Handset 1: 
To page another handset, press its extension 
number ([1] to [4]).
•The paged handset will ring for 1 minute and the 
Ringer/Message Alert indicator flashes rapidly.
•To stop paging, press [OFF]. 
3Handset 2: 
Press [C], [s] or [HOLD/INTERCOM] to 
answer the page.
•Any button except [d], [B] or [OFF] can be 
pressed to answer the page.
4Handset 1: 
When the paged party answers, start talking.
5Handset 1 or Handset 2: 
To disconnect the intercom, press [OFF].
During an intercom call:
•You can switch to the speaker by pressing [s]. To switch back to the receiver, 
press [C].
•If you have difficulty hearing while using the speakerphone on the handset, 
decrease the speaker volume by pressing [d].
•If an incoming call is being received, you will hear two tones (incoming call 
tone, p. 46) and the IN USE indicator on the base unit will flash rapidly. 
To answer the call, press [OFF], then press [C] or [s].
Handset
Press extension# 
to call
1-4=Handset
Calling HS[2]
Ex. Calling Handset 2
Call from HS[1]
Ex. Handset 1 calling
Intercom
00-00-05
D 12 
						

							38
Transferring a Call
You can transfer an outside call to another handset.
From a   to another   
(when the system has two or more handsets)
Ex. From the Handset 1 to the Handset 2
•If the Auto Talk feature is turned on (p. 16), the paged handset user can also 
answer a page by simply lifting the handset off the base unit or charger (for 
KX-TG5202 or accessory handset users, p. 3).
•Any user can answer a transferred call by pressing [C] or [s]
.
•If you call an extension from the handset in step 1, and the extension is in use, the 
display will show “Busy” then “Hold”. Press [C] or [s] to return to the outside 
call. To transfer the call to another extension, repeat from step 1.
Quick call transfer 
You can transfer a call without waiting for the paged party to answer.
1. During a call, press [HOLD/INTERCOM].
2. Press the extension number ([1] to [4]).
3. Press [OFF] to hang up.
•The call will be transferred directly.
•The paged party can answer the transferred call by pressing [
C] or [s].
•After the paged party answers, the transfer is complete.
•If the paged party does not answer, press [
C] or [s] to return to the outside call. 
•If the paged party does not answer within 60 seconds after you hang up, your 
phone will ring and the call will be returned to your phone. You may speak to the 
caller again by pressing [
C] or [s]. 
If you do not answer the call within 4 minutes, the call will be disconnected. 
1Handset 1:
(1) 
During a call, press [HOLD/INTERCOM].
•The call is put on hold.
(2) To page another handset, press its extension number ([1] to [4]).
(Ex. Press 
[2] to page the handset 2.)
•If the paged party does not answer, press [C] or [s] to return to the 
outside call.
2Handset 2: 
Press [C], [s] or [HOLD/INTERCOM] to answer the page.
•Any button except [d], [B] or [OFF] can be pressed to answer the page.
3Handset 1: 
You can announce the transfer.
To complete the transfer, press [OFF].
HandsetHandset
Handset 
						

							Telephone System
Useful Information
Advanced Operation
Preparation
39For assistance, please call: 1-800-211-PANA(7262)
Conference Calls 
While you are talking with an outside caller, a handset user can join the 
conversation and establish a conference call.
•To leave the conference, press [OFF]. The two other parties can continue the 
conversation.
•During a conference, the outside call can be placed on hold by pressing [HOLD/
INTERCOM]. Internal communications between extensions are not suspended. 
Only the person who placed the call on hold can resume the full conference by 
pressing the soft key ( ).
•A maximum of three parties including the outside party can take part in a 
conference call.
Call Share 
This feature allows the handset to join an existing outside call.
•To prevent other users from joining your conversation, turn the Call Privacy 
feature on (p. 43).
To join a conversation (Call Share) 
Press [C] or [s].
•“Conference” is displayed.
•A maximum of three parties including the outside party can join a conversation.
1During a call, press [HOLD/INTERCOM].
•The call is put on hold.
2To page another handset, press the extension number ([1] to [4]).
3When the paged party answers, press the soft key ( ) on your 
unit to make a conference call.
Handset
CONF
CONF
Handset 
						

							40
Voice Mail Service
Voice mail is an automatic answering service offered by your telephone company. If 
you subscribe to this service, your telephone company’s voice mail system can 
answer calls for you when you are unavailable to answer the phone or when your 
line is busy. Callers can leave messages that are saved in virtual voice mailboxes, 
which are maintained for you at the phone company, allowing you to listen to your 
messages whenever you like. 
The unit will let you know that someone has left voice mail for you (p. 42).
Once you have stored your voice mail access number, you can access your voice 
mailbox simply by pressing the soft key ( ), then pressing [C] or [s] on the 
handset.
Storing a Voice Mail Access Number 
1Press [MENU].
2Scroll to “Initial setting” by pressing 
[d] or [B], then press the soft key ( ).
3Press the soft key ( ) at “Voice Mail”.
4Press the soft key ( ) at “Store VM 
access#”.
5Enter your access number, up to 32 digits.
•If a pause is required for dialing, press the soft 
key ( ).*
•Each time you press the soft key ( ) , a digit 
is erased. To erase all of the digits, press and 
hold the soft key ( ) .
6Press the soft key ( ), then press [OFF].
•“  ” is displayed.
*To prevent misdialing, you may add pauses between your voice mail access 
number and your mailbox password in step 5.
Ex. 1-222-333-4444
  PPPP  8888
   Your voice mail access number      Pauses      Your mailbox password
Pressing the soft key ( ) once creates a 3.5 second delay and counts as 
one digit. The delay time necessary between entering your access number and 
entering your mailbox password will depend on your telephone company.
VM
Handset
SELECTInitial setting
SELECTVoice Mail
SELECTStore VM access#
PA U S E
CLEAR
CLEAR
 Example
Store VM access#
1234567PPP890|
SAVE
VM
PA U S E