Panasonic Kx Td7685 Operating Instructions Manual

							Operation
Document Version 2008-01   31
Call Waiting
To set/cancel for intercom calls
        No call
 To n e
To set/cancel for outside calls
        No tone
 To n e
To talk to the new party (While hearing the Call Waiting tone)
To terminate a current status
       
To hold and then talk to the new party
        (rapidly flashing F-CO Key [0-9,  , #])
OR
   (rapidly flashing F-CO Key) 
OR
Disregard this step if both parties are extensions.
Paging
To  pa g e
       Paging Group No. (2 digits)  (Announce) 
 Wait for an answer. 
To answer
        
						

							Operation
32 Document Version 2008-01  
Absent Message
To set
        Will Return Soon
 Gone Home
 At Ext %%%% + Extension no.
 Back at %%:%% + Hour:Minute
 Out until %%/%% + Month/Day
 In a Meeting
*2
Enter required no.
  
To cancel
       
Log-in/Log-out
     For Log-in
   
For Log-out
   Specified
   ICD Group* Extension No.
All
   
      * ICD Group: Incoming Call Distribution Group
Extension Feature Clear
       
Extension Dial Lock*3
To lock
       
To unlock
       Extension PIN* (max. 10 digits) 
    * PIN: Personal Identification Number 
						

							Operation
Document Version 2008-01   33
*1 You cannot send a call waiting tone when
– the called party has not set the Call Waiting feature.
– the called party has set the Data Line Security feature.
*2 Enter the desired value in the “%” positions. You must enter the correct number of characters as 
represented by the “%” using 0 to 9 or  .
To change the default messages and create your personal messages (Message no. 9), refer to 
the documentation for your PBX.
*3 If you do not set an extension PIN, you cannot lock and unlock your extension.
*4 You can register a flexible CO key to the clear message waiting indications feature (for one-touch 
operation).
• For more information, refer to the user documentation for your PBX.
Message Waiting
Caller
To leave a message waiting indication
When the called extension is busy or does not answer
 OR 
To cancel a message waiting indication
       Desired Extension No. 
Called extension
To call back
     OR
To clear message waiting indications left on your extension
*4
       Your Extension No. 
To  r e g i s t e r  
  (“  PBX Program”)         (F-CO Key) 
         Your Extension No.    
To clear message waiting indications (one-touch operation)
   (One-touch dialing key)      
						

							Operation
34 Document Version 2008-01  
Making Use of the Voice Mail Service
*1 For more information on the Mailbox Password, refer to the user documentation for the VPS.
• Some feature access numbers may vary depending on the market. Please consult 
your local dealer for the details.
Making Use of the Voice Mail Service
Listening to a Message
From your own extension KX-TVA series
     VPS* Extension No. 
Mailbox Password
*1 + 
· If you have no password, you can skip the last step.
* VPS: Voice Processing System Listen to Message
 Deliver Message
 Mailbox Management
 Automated Attendant
 Message Notification
 Other Features
 End Call
From someone else’s extension KX-TVS series
     VPS Extension No.    
   Mailbox No. 
Mailbox Password
*1 + 
· If you have no password, you can skip the last step. Listen to Message
 Deliver Message
 Check Mailbox Distribution
 Automated Attendant
 Mailbox Management
 Other Features
 End Call
Leaving a Message
       VPS Extension No. From your own extension
   Mailbox Password
*1 + 
From someone else’s extension
           Mailbox No. 
 Mailbox Password
*1 + 
· If you have no password, you can skip the last step.
     Enter the desired mailbox no.       Leave a message   
To send the message immediately
 Follow the guidance      (KX-TVA series)
     (KX-TVS series)
To set the delivery time
     
During Playback
     Repeat Voice Guidance
     Exit Menu 
						

							Using the Handset Phonebook
Document Version 2008-01   35
Handset Phonebook
You can store up to 100 items with names, phone numbers, and category numbers in the 
handset for easy access. You can set unique Ringer/LED/Vibrate patterns for each 
category to identify incoming calls. All Phonebook items are stored in alphabetical order. 
For security purposes, you can lock the Phonebook. To make a call using the Phonebook, 
see page 21.
Private Ring
You can organize entries in the Phonebook into one of 9 Private Ring Categories. It is 
possible to set a different ringer/LED/vibrate pattern*1 for each category. When the 
displayed Caller ID*2 matches a phone number or name stored in the Phonebook, the 
handset rings according to the Private Ring Category settings.
*1 For Ringer/LED/Vibrate patterns, see page 49.
*2 For Caller ID information, see “Caller ID” on page 28.
Storing an Item in the Handset Phonebook
Storing a New Item
• To enter characters, see page 42.
• The valid digits are “0” through “9”, “ ”, “#”, “P ( )”.
• When storing an outside phone number, you should first store a line access number.
Handset Phonebook
Private Ring
Storing an Item in the Handset Phonebook
Storing a New Item
Enter name.
(max. 16 characters)
Press the Joystick.
Select “  New 
Phonebook”.Press the Joystick.
OR
Enter phone number. 
(max. 32 digits)
Press the Joy-
stick.Move the Joystick 
UP or DOWN.Press the 
Joystick.
Select the desired category number (1-9) 
or Off.Press the Joy-
stick.Press the Joystick for 
“Save”. 
						

							Using the Handset Phonebook
36 Document Version 2008-01  
Editing a Stored Item
*1 This step can be omitted.
• To enter characters, see page 42.
• To search for an item in the Phonebook, see page 24.
• The valid digits are “0” through “9”, “ ”, “#”, “P ( )”.
• To change a character or digit, move the Joystick   to highlight it, press   to delete 
it, then enter the new character or digit.
• To clear an entire line, press   for more than 1 second.
• To move the cursor to the left or right, move the Joystick   or  , respectively.
Editing a Stored Item
Enter name.*1
OR
Press the Left 
Soft Key.Press the Joy-
stick.Move the 
Joystick UP 
or DOWN.
Select the desired 
item. (if required)Press the Joystick. Select “Edit”. Press the Joy-
stick.
Edit name.
(max. 16 characters)OR
Press the Joy-
stick.Move the 
Joystick UP 
or DOWN.
Edit phone number.
(max. 32 digits)
Press the Joy-
stick.Select the desired category number (1-9) 
or Off.
Press the Joystick. Press the Joystick for “Save”. 
						

							Using the Handset Phonebook
Document Version 2008-01   37
Storing an Item Using the Predialing
Storing an Item Using the Outgoing Call Log
*1 Press   to confirm each entry. (name: max. 16 characters/phone number: 32 digits)
• When storing an outside phone number, the line access number will be stored 
automatically. The line access number must be identical to the handset’s “Line 
Access CD” setting (Other Option). (See page 54.)
Storing an Item Using the Predialing
Enter phone number.
(max. 32 digits)Enter name.
(max. 16 characters)
Press the Joystick.
OR
Edit phone 
number.
(max. 32 digits)OR
Press the Joy-
stick.Move the Joy-
stick UP or 
DOWN.Press the Joy-
stick.
Select the desired category number 
(1-9) or Off.Press the Joystick. Press the Joystick for 
“Save”.
Storing an Item Using the Outgoing Call Log
Press the Right Soft 
Key.Select the desired 
item.Press the Joystick. Select “Save 
Phonebook”.
Enter a name, phone number, and select 
the category number (1-9) or Off.
*1
Press the Joystick. Press the Joystick 
for “Save”. 
						

							Using the Handset Phonebook
38 Document Version 2008-01  
Storing an Item Using the Incoming Call Log
*1 Press   to confirm each entry. (name: max. 16 characters/phone number: 32 digits)
• When storing an outside phone number, the line access number will be stored 
automatically. The line access number must be identical to the handset’s “Line 
Access CD” setting (Other Option). (See page 54.)
Storing an Item Using the Incoming Call Log
Press the Right 
Soft Key.Press the Right 
Soft Key.
OR
Select the desired 
item.Press the Joy-
stick.
Move the Joystick UP or DOWN.
Enter a name, phone number, and select 
the category number (1-9) or Off.
*1
Select “Save 
Phonebook”.Press the Joystick.
Press the Joystick for “Save”. 
						

							Using the Handset Phonebook
Document Version 2008-01   39
Storing an Item Using the PBX System Phonebook
*1 This step can be omitted.
*2 Press   to confirm each entry. (name: max. 16 characters/phone number: 32 digits)
• To search for an item in the Phonebook, see page 24.
Storing an Item Using the PBX Extension Phonebook
*1 This step can be omitted.
Storing an Item Using the PBX System Phonebook
Enter name.*1
OR
Press the Left 
Soft Key.Press the Left 
Soft Key.Press the 
Joystick.Move the 
Joystick UP 
or DOWN.
Select the 
desired item.
(if required)Press the Joy-
stick.Select “Save 
Phonebook”.Press the Joy-
stick.
Enter a name, phone number, and select the 
category number (1-9) or Off.
*2
Press the Joystick for “Save”.
Storing an Item Using the PBX Extension Phonebook
Enter name.*1
Press the Left 
Soft Key.Press the Left 
Soft Key.Press the Left 
Soft Key.
OR
Press the Joy-
stick.Move the Joy-
stick UP or 
DOWN.Select the 
desired item.
(if required)Press the Joystick.
Enter a name, phone number, 
and select the category num-
ber (1-9) or Off.
*2
Select “Save 
Phonebook”.Press the Joy-
stick.Press the Joy-
stick for “Save”. 
						

							Using the Handset Phonebook
40 Document Version 2008-01  
*2 Press   to confirm each entry. (name: max. 16 characters/phone number: 32 digits)
• To search for an item in the Phonebook, see page 24.
Editing Category Names
You can edit the names of the categories in the Handset Phonebook.
Editing Category Names
Press the Joy-
stick.Select “  Set-
ting Handset”.Press the Joy-
stick.Select “Dis-
play Option”.Press the Joy-
stick.
Select “Cate-
gory Name”.Press the Joy-
stick.Select the desired category num-
ber (1-9).Press the Joy-
stick.
Enter name.
 (max. 15 characters)
Press the Joystick.