Panasonic Kx Fpg376 Operating Instructions Manual
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7. Answering Machine 59 LThe unit will repeat your message. 7Press {MENU}. To check the transfer greeting message 1.Press {MENU}, {#}{6}{1}. 2.Press {A} or {B} repeatedly to select “CHECK”. 3.Press {SET}. LThe unit will play the message. 4.Press {MENU}. To erase your transfer greeting message 1.Press {MENU}, {#}{6}{1}. 2.Press {A} or {B} repeatedly to select “ERASE”. 3.Press {SET}. 4.Press {MENU}. Note: LWhen transferring a call, the pre-recorded transfer greeting message will be played. Pager call This feature allows your unit to call your pager when your unit receives an incoming voice message. 1.Press {MENU}. 2.Press {#}, then {7}{0}. 3.Press {A} or {B} repeatedly to select “ON”. 4.Press {SET}. 5.Enter your pager number up to 30 digits. 6.Press {SET}. 7.Enter your pager access code up to 10 digits if required. 8.Press {SET}. MSG.=07734 LThe default code 07734 will show “Hello!” on your pager. LIf you want to change this message, enter your message up to 30 digits. 9.Press {SET}. LThe unit will dial the stored number. 10.Check that your pager received the pager test call. 11.Press {DIGITAL SP-PHONE}. Note: LIf you have subscribed to a Caller ID service, instead of the message you entered in step 8, your pager will display the caller’s telephone number. FPG376.book Page 59 Wednesday, July 30, 2003 6:28 PM
8. Programmable Features 60 8 Progra mma ble Features Features (Base Unit) 8.1 Programming 8.1.1 Programming basic features 1Press {MENU}. 2Select the feature you wish to program. Press {} repeatedly to display the desired feature. LThe current setting of the feature will be displayed. 3Press {A} or {B} repeatedly to display the desired setting. LThis step may be slightly different depending on the feature. 4Press {SET}. LThe setting you selected is set, and the next feature will be displayed. 5To exit programming, press {MENU}. 8.1.2 Programming advanced features 1Press {MENU}. 2Press {} repeatedly to display “ADVANCE SETTINGS”. 3Press {SET}. 4Select the feature you wish to program. Press {} repeatedly to display the desired feature. LThe current setting of the feature will be displayed. 5Press {A} or {B} repeatedly to display the desired setting. LThis step may be slightly different depending on the feature. 6Press {SET}.LThe setting you selected is set, and the next feature will be displayed. 7To exit programming, press {MENU}. To cancel programming Press {MENU} to exit the program. Programming by entering the program code number directly You can select a feature by directly entering the program code (# and a 2-digit number) instead of using {}. 1.Press {MENU}. 2.Press {#} and the 2-digit code number (page 60 to page 64). 3.Press {A} or {B} repeatedly to display the desired setting. LThis step may be slightly different depending on the feature. 4.Press {SET}. 5.To exit programming, press {MENU}. 8.2 Basic features Code #00: Setting the Quick Setup QUICK SETUP PRESS SET See page 19 for details. Code #01: Setting the date and time SETDATE&TIME PRESS SET See page 27 for details. Code #02: Setting your logo YOUR LOGO PRESS SET See page 28 for details. Code #03: Setting your fax number YOUR FAX NO. PRESS SET See page 29 for details. Code #04: Printing a sending report SENDING REPORT MODE=ERROR [±] To print a sending report for fax transmission results (page 41). {SET} {}{A}{B}{MENU} FPG376.book Page 60 Wednesday, July 30, 2003 6:28 PM
8. Programmable Features 61 “ERROR” (default): A sending report will be printed only when fax transmission fails. “ON”: A sending report will be printed out after every transmission. “OFF”: Sending reports will not be printed out. Code #06: Changing the ring setting in FAX ONLY mode FAX RING COUNT RINGS=3 [±] To change the number of rings before the unit answers a call in FAX ONLY mode. You can select “1”, “2”, “3” (default) or “4”. Code #06: Changing the ring setting in TAM/FAX mode (Telephone Answering Machine/Fax mode) TAM RING COUNT RINGS=2 [±] To change the number of rings before the unit answers a call in TAM/FAX mode. You can select “1”, “2” (default), “3”, “4”, “TOLL SAVER” or “RINGER OFF”. See page 46 for details. Code #10: Changing the maximum recording time for incoming messages RECORDING TIME MODE=VOX [±] “VOX” (default): Unlimited. “1 MIN”: Up to 1 minute. Code #11: Setting the remote operation ID REMOTE TAM ID ID=111 1.Press {MENU}. 2.Press {#}, then {1}{1}. 3.Enter any 3-digit number except a number using 0 or 7. LThe default ID is “111”. 4.Press {SET}. 5.Press {MENU}. Code #13: Setting the dialing mode DIALING MODE MODE=TONE [±] If you cannot make calls, change this setting depending on your telephone line service. “TONE” (default): For tone dial service. “PULSE”: For rotary pulse dial service. Code #16: Setting the recording paper size PAPER SIZE =LETTER [±] “LETTER” (default): Letter or legal size paper. “A4”: A4 size paper. Code #17: Setting the ringer pattern RINGER PATTERN MODE=A [±] You can select from “A” (default), “B” or “C”. 8.3 Advanced features Code #22: Setting the journal report to print automatically AUTO JOURNAL MODE=ON [±] “ON” (default): The unit will print a journal report automatically after every 30 new fax communications (page 41). “OFF”: The unit will not print a journal report, but will keep a record of the last 30 fax communications. Code #23: Sending documents overseas OVERSEAS MODE MODE=ERROR [±] If you cannot send a fax overseas even if the number is correct and the line is connected, activate this feature before starting transmission. “NEXT FAX”: This setting is effective only for the next attempted fax transmission. After transmission, the unit will return to the previous setting. “ERROR” (default): When the previous fax transmission fails and you wish to re-send the document automatically. “OFF”: Deactivates this feature. Note: LThis feature is not available for broadcast transmission. LThe calling charge may be higher as the transmission speed is slowed down. Code #25: Sending a fax at a specific time DELAYED SEND MODE=OFF [±] This feature allows you to take advantage of low- cost calling hours offered by your telephone company. This feature can be set up to 24 hours in advance of the desired time. To send a document: FPG376.book Page 61 Wednesday, July 30, 2003 6:28 PM
8. Programmable Features 62 1.Insert the document. 2.If necessary, press {A} or {B} repeatedly to select the desired resolution (page 40). 3.Press {MENU}. 4.Press {#} then {2}{5}. 5.Press {A} or {B} repeatedly to select “ON”. 6.Press {SET}. 7.Enter the fax number. 8.Press {SET}. 9.Enter the transmission start time. LPress {*} repeatedly to select “AM” or “PM”. 10.Press {SET}. 11.Press {MENU}. Note: LTo cancel after programming, press {STOP} then {SET}. Code #26: Setting the Caller ID list to print automatically AUTO CALL. LIST MODE=OFF [±] “ON”: The Caller ID list will be printed automatically each time the unit logs 30 calls (page 36). “OFF” (default): The Caller ID list will not be printed, but the unit will keep a record of the information for the last 30 calls. Code #31: Activating the Distinctive Ring feature DISTINCTIVE RING MODE=OFF [±] See page 47 for details. Code #32: Setting the ring pattern for fax (Distinctive Ring feature) FAX RING PATTERN RING=B–D [±] See page 48 for details. Code #34: Setting the quick scan QUICK SCAN MODE=OFF [±] This feature is helpful when you want to remove the document for other uses, because the unit will release the document before sending or copying. “ON”: The unit will scan the document and store it into memory first, then the unit will start sending or copying.“OFF” (default): Deactivates this feature. Note: LIf the document exceeds the memory capacity, sending of the whole document or copying of the exceeded document will be canceled and this feature will be turned OFF automatically. Code #36: Receiving oversized documents RCV REDUCTION MODE=92% [±] If the size of the document sent by the other party is as large as or larger than the recording paper, the unit can reduce the document and print it. Select the desired reduction rate. Code #39: Changing the display contrast LCD CONTRAST MODE=NORMAL [±] “NORMAL” (default): For normal contrast. “DARKER”: Used when the display contrast is too light. Code #41: Changing the fax activation code FAX ACTIVATION MODE=ON [±] If you use an extension telephone and wish to use it to receive a fax, activate this feature and program the activation code. 1.Press {MENU}. 2.Press {#}, then {4}{1}. 3.Press {A} or {B} repeatedly to select “ON”. 4.Press {SET}. 5.Enter your code from 2 to 4 digits, using 0–9, {*} and {#}. LThe default code is “;#9”. LDo not enter “0000”. SettingRecording paper sizeOriginal document size 100%Legal Letter, A4 A4 Letter 92% (default)Letter Letter Legal Legal A4 A4 86%Letter A4 72%Letter Legal A4 Legal FPG376.book Page 62 Wednesday, July 30, 2003 6:28 PM
8. Programmable Features 63 6.Press {SET}. 7.Press {MENU}. Code #42: Setting the message alert MESSAGE ALERT MODE=OFF [±] To alert you with beeps when a new voice message is recorded. If you hear slow beeps, listen to recorded messages. The beeps will stop. “ON”: You will hear a beeping sound. “OFF” (default): Deactivates this feature. Code #43: Setting the recording time alert REC. TIME ALERT MODE=OFF [±] To alert you with beeps when there is less than 60 seconds of remaining recording time. If you hear slow beeps, erase the recorded messages (page 52, 53). The beeps will stop. “ON”: You will hear a beeping sound. “OFF” (default): Deactivates this feature. Code #44: Setting the memory reception alert RECEIVE ALERT MODE=ON [±] To alert you with a beeping sound when a received fax document is stored into memory due to some existing problem. The slow beeps will continue until you clear the printing problem and make sure the unit is supplied with enough paper to print the stored document. “ON” (default): You will hear a beeping sound. “OFF”: Deactivates this feature. Code #46: Setting friendly reception FRIENDLY RCV MODE=ON [±] To receive a fax automatically when you answer a call and hear a fax calling tone (slow beep). “ON” (default): You do not have to press {FA X / S TA R T} for fax reception. “OFF”: You have to press {FA X / S TA R T} for fax reception. Code #47: Setting the fax voice guidance FAX GUIDANCE MODE=ON [±] If you wish to hear voice guidance for fax transmission/reception, activate this feature. “ON” (default): You will hear voice guidance. “OFF”: Deactivates this feature.“ERROR”: To hear voice guidance only when fax transmission/reception fails. Code #51: Setting the mailbox 1 password BOX1 PASSWORD ID= To prevent other users from retrieving your messages, program a password for mailbox 1. 1.Press {MENU}. 2.Press {#}, then {5}{1}. 3.Enter a 3-digit number except a number using digits 0 or 7. LThe default ID is “555”. 4.Press {SET}. 5.Press {MENU}. Code #52: Setting the mailbox 2 password BOX2 PASSWORD ID= To prevent other users from retrieving your messages, program a password for mailbox 2. 1.Press {MENU}. 2.Press {#}, then {5}{2}. 3.Enter a 3-digit number except a number using digits 0 or 7. LThe default ID is “555”. 4.Press {SET}. 5.Press {MENU}. Code #54: Changing the recording time for your TAM/FAX greeting message GREETING TIME MODE=16s [±] “16s” (default): Maximum recording time is 16 seconds. “60s”: Maximum recording time is 60 seconds. See page 51 for details. Code #55: Greeting message for mailbox 1 BOX1 GREETING CHECK [±] See page 56 for details. Code #56: Greeting message for mailbox 2 BOX2 GREETING CHECK [±] See page 56 for details. Code #60: Setting the message transfer MESSAGE TRANSFER MODE=OFF [±] FPG376.book Page 63 Wednesday, July 30, 2003 6:28 PM
8. Programmable Features 64 To transfer a recorded incoming message to another telephone (page 58), activate this feature and program the transfer telephone number. 1.Press {MENU}. 2.Press {#}, then {6}{0}. 3.Press {A} or {B} repeatedly to select “ON”. 4.Press {SET}. 5.Enter the transfer telephone number. 6.Press {SET}. 7.Press {MENU}. Code #61: Checking, recording or erasing the transfer greeting message TRNS-GREETING CHECK [±] See page 58 for details. Code #67: Setting the incoming message monitor ICM MONITOR MODE=ON [±] To hear an incoming message (ICM) from the speaker when the answering machine is recording the message. “ON” (default): You can monitor the incoming message. “OFF”: Deactivates this feature. Code #70: Calling your pager PAGER CALL MODE=OFF [±] See page 59 for details. Code #76: Setting the connecting tone CONNECTING TONE MODE=ON [±] If you often have trouble when sending faxes, this feature allows you to hear connecting tones; fax tone, ring back tone and busy tone. You can use those tones to confirm the status of the other party’s machine. LIf the ring back tone continues, the other party’s machine may not be a facsimile or may have run out of paper. Check with the other party. LThe connecting tone volume cannot be adjusted. “ON” (default): You will hear connecting tones. “OFF”: Deactivates this feature. Code #77: Changing the receiving mode in the AUTO ANSWER setting AUTO ANSWER MODE=TAM/FAX [±] “TAM/FAX” (default): Telephone Answering Machine/Fax mode (page 45) “FAX ONLY”: Fax only mode (page 46) Code #80: Resetting advanced features to their default settings SET DEFAULT RESET=NO [±] To reset the advanced features: 1.Press {MENU}. 2.Press {#}, then {8}{0}. 3.Press {A} or {B} repeatedly to select “YES”. 4.Press {SET}. 5.Press {SET} again. 6.Press {MENU}. 8.4 Direct commands for programming features You can also select the desired setting by directly entering the program code (# and a 2-digit number) and direct command. For more details on the features, see page 60 to page 64. 1Press {MENU}. 2Press {#} and the 2-digit code number. 3Press the desired direct command, using the dial keypad, to display the desired setting. LThis step may be slightly different depending on the feature. 4Press {SET}. 5To exit programming, press {MENU}. 8.4.1 Program code and direct command button {#}{0}{0} Quick Setup –{1}: “TAM/FAX” (default) –{2}: “DIST. RING” –{3}: “TEL ONLY” –{4}: “FAX ONLY” LPress {SET} 2 times before pressing the direct command button. FPG376.book Page 64 Wednesday, July 30, 2003 6:28 PM
8. Programmable Features 65 {#}{0}{1} Date and time LEnter the date and time using the dial keypad (see page 27 for details). {#}{0}{2} Your logo LEnter your logo using the dial keypad (see page 28 for details). {#}{0}{3} Your fax number LEnter your fax number using the dial keypad (see page 29 for details). {#}{0}{4} Sending report –{1}: “ON” –{2}: “OFF” –{3}: “ERROR” (default) {#}{0}{6} FAX ring count –{1}: “1” –{2}: “2” –{3}: “3” (default) –{4}: “4” {#}{0}{6} TAM ring count –{1}: “1” –{2}: “2” (default) –{3}: “3” –{4}: “4” –{5}: “TOLL SAVER” –{6}: “RINGER OFF” {#}{1}{0} Recording time for an incoming message –{1}: “VOX” (default) –{2}: “1 MIN” {#}{1}{1} Remote operation ID LEnter a 3-digit number except a number using 0 or 7. {#}{1}{3} Dialing mode –{1}: “PULSE” –{2}: “TONE” (default) {#}{1}{6} Paper size –{1}: “LETTER” (default) –{2}: “A4” {#}{1}{7} Ringer pattern –{1}: “A” (default) –{2}: “B” –{3}: “C” {#}{2}{2} Journal report –{1}: “ON” (default) –{2}: “OFF” {#}{2}{3} Overseas mode –{1}: “NEXT FAX” –{2}: “OFF” –{3}: “ERROR” (default) {#}{2}{5} Delayed transmission –{1}: “ON” –{2}: “OFF” (default) LIf you select “ON”, then enter the fax number and transmission time using the dial keypad (see feature #25 on page 61 for details). {#}{2}{6} Caller ID list –{1}: “ON” –{2}: “OFF” (default) {#}{3}{1} Distinctive Ring –{1}: “ON” –{2}: “OFF” (default) {#}{3}{2} Ring pattern for Distinctive Ring –{1}: “A” –{2}: “B” –{3}: “C” –{4}: “D” –{5}: “B-D” (default) {#}{3}{4} Quick scan –{1}: “ON” –{2}: “OFF” (default) {#}{3}{6} Receiving reduction –{1}: “72%” –{2}: “86%” –{3}: “92%” (default) –{4}: “100%” {#}{3}{9} Display contrast –{1}: “NORMAL” (default) –{2}: “DARKER” {#}{4}{1} Fax activation code –{1}: “ON” (default) –{2}: “OFF” LIf you select “ON”, then enter your code from 2 to 4 digits using 0–9, {*} and {#}. {#}{4}{2} Message alert –{1}: “ON” –{2}: “OFF” (default) {#}{4}{3} Recording time alert –{1}: “ON” –{2}: “OFF” (default) {#}{4}{4} Memory reception alert –{1}: “ON” (default) FPG376.book Page 65 Wednesday, July 30, 2003 6:28 PM
8. Programmable Features 66 –{2}: “OFF” {#}{4}{6} Friendly reception –{1}: “ON” (default) –{2}: “OFF” {#}{4}{7} Fax voice guidance –{1}: “ON” (default) –{2}: “OFF” –{3}: “ERROR” {#}{5}{1} Mailbox 1 password LEnter a 3-digit number except a number using 0 or 7. {#}{5}{2} Mailbox 2 password LEnter a 3-digit number except a number using 0 or 7. {#}{5}{4} Greeting time –{1}: “16s” (default) –{2}: “60s” {#}{5}{5} Greeting message for mailbox 1 –{1}: “CHECK” (default) –{2}: “RECORD” –{3}: “ERASE” {#}{5}{6} Greeting message for mailbox 2 –{1}: “CHECK” (default) –{2}: “RECORD” –{3}: “ERASE” {#}{6}{0} Message transfer –{1}: “ON” –{2}: “OFF” (default) LIf you select “ON”, enter the transfer telephone number and press {SET}, then press {MENU} to exit programming. {#}{6}{1} Message transfer greeting message –{1}: “CHECK” (default) –{2}: “RECORD” –{3}: “ERASE” {#}{6}{7} Incoming message monitor –{1}: “ON” (default) –{2}: “OFF” {#}{7}{0} Pager call –{1}: “ON” –{2}: “OFF” (default) LIf you select “ON”, enter the pager number using the dial keypad (see page 59 for details). {#}{7}{6} Connecting tone –{1}: “ON” (default) –{2}: “OFF” {#}{7}{7} AUTO ANSWER –{1}: “TAM/FAX” (default) –{2}: “FAX ONLY” {#}{8}{0} Reset advanced features –{1}: “YES” –{2}: “NO” (default) LIf you select “YES”, press {SET} 2 times, then press {MENU} to exit programming. FPG376.book Page 66 Wednesday, July 30, 2003 6:28 PM
9. Help 67 For Fax Advantage assistance, call 1-800-435-7329. 9Help 9For Fax Adva nta ge ass ista nce, call 1-80 0-4 35-7329 . Erro r Mess ages 9.1 Error messages – Reports If a problem occurs during fax transmission or reception, one of the following communication messages will be printed on the sending and journal reports (page 41). COMMUNICATION ERROR (Code: 40-42, 46-72, FF) LA transmission or reception error occurred. Try again or check with the other party. COMMUNICATION ERROR (Code: 43, 44) LA line problem occurred. Connect the telephone line cord to a different jack and try again. LAn overseas transmission error occurred. Try using the overseas mode (feature #23 on page 61). DOCUMENT JAMMED LThe document is jammed. Remove the jammed document (page 76). ERROR-NOT YOUR UNIT (Code: 54, 59, 70) LA transmission or reception error occurred because of a problem with the other party’s fax machine. Check with the other party. MEMORY FULL LThe memory is full of received documents due to a lack of recording paper or a recording paper jam. Install paper (page 14) or clear the jammed paper (page 74). NO DOCUMENT LThe document was not fed into the unit properly. Re-insert it and try again. OTHER FAX NOT RESPONDING LThe other party’s fax machine is busy or has run out of recording paper. Try again. LThe document was not fed properly. Re- insert the document and try again. LThe other party’s fax machine rang too many times. Send the fax manually (page 40). LThe other party’s machine is not a fax machine. Check with the other party. LThe number you dialed is not in service. PRESSED THE STOP KEY L{STOP} was pressed and fax communication was canceled. OK LFax communication was successful. 9.2 Error messages – Display If the unit detects a problem, one or more of the following messages will appear on the display. 9.2.1 Base unit ————————————————————— CALL SERVICE LThere is something wrong with the unit. Contact our service personnel. ————————————————————— CHECK DOCUMENT LThe document was not fed into the unit properly. Re-insert the document. If misfeeding occurs frequently, clean the document feeder rollers (page 77) and try again. LAttempted to send a document longer than 600 mm (23 5/8). Press {STOP} to remove the document. Divide the document into two or more sheets, and try again. ————————————————————— CHECK MEMORY LThe base unit memory (telephone numbers, parameters, etc.) has been erased. Re- program. ————————————————————— CHECK PAPER LThe unit has run out of recording paper. Install paper and press {START} to clear the message. LThe recording paper was not fed into the unit properly (page 75). Reinstall paper (page 14) and press {START} to clear the message. LThe recording paper has jammed near the recording paper entrance. Clear the jammed paper (page 75) and press {START} to clear the message. ————————————————————— COVER OPEN b CHECK FILM LThe covers are open. Close them. FPG376.book Page 67 Wednesday, July 30, 2003 6:28 PM
9. Help 68 For Fax Advantage assistance, call 1-800-435-7329. LThe ink film is empty. Replace the ink film with a new one (page 13). LThe ink film is not installed. Install it (page 12). LThe ink film is slack or creased. Tighten it (see step 5 on page 12). ————————————————————— DIRECTORY FULL LThere is no space to store new items in navigator directory. Erase unnecessary items (page 35). ————————————————————— FAXINMEMORY LThe unit has a document in memory. See the other displayed message instructions to print out the document. ————————————————————— FAX MEMORY FULL LThe memory is full of received documents due to a lack of recording paper or a recording paper jam. Install paper (page 14) or clear the jammed paper (page 74). LWhen performing memory transmission, the document being stored exceeded the memory capacity of the unit. Transmit the entire document manually. ————————————————————— FILM EMPTY b COVER OPEN LThe ink film is empty. Replace the ink film with a new one (page 13). LThe ink film is slack or creased. Tighten it (see step 5 on page 12) and install again. LThe fax machine is positioned near appliances such as TVs or speakers which generate an intense magnetic field. ————————————————————— FILM NEAR EMPTY LThe remaining film is low. Prepare a new film (page 9). ————————————————————— MEMORY FULL LWhen making a copy, the document being stored exceeded the memory capacity of the unit. Press {STOP} to clear the message. Divide the document into sections. ————————————————————— MESSAGE FULL LThere is no room left in memory to record a voice message. Erase unnecessary messages (page 52, 53, 57). ————————————————————— MODEM ERROR LThere is something wrong with the unit. Contact our service personnel. ————————————————————— NO FAX REPLY LThe other party’s fax machine is busy or has run out of recording paper. Try again. ————————————————————— OPEN CABINET CHECK FILM SLACK b OPEN CABINET CHECK FILM TYPE LThe ink film is slack or creased. Tighten it (see step 5 on page 12) and install again. LThe fax machine is positioned near appliances such as TVs or speakers which generate an intense magnetic field. ————————————————————— PAPER JAMMED LA recording paper jam occurred. Clear the jammed paper (page 74). ————————————————————— PLEASE WAIT LThe unit is checking that there is no slack or crease on the ink film. Wait for a moment while the check is completed. ————————————————————— REDIAL TIME OUT LThe other party’s fax machine is busy or has run out of recording paper. Try again. ————————————————————— REMOVE DOCUMENT LThe document is jammed. Remove the jammed document (page 76). FPG376.book Page 68 Wednesday, July 30, 2003 6:28 PM