Panasonic Kx Fpg376 Operating Instructions Manual

							6. Copy
49
6 Copy Copying
6.1 Making a copy
1Adjust the width of the document guides (1) 
to fit the actual size of the document.
2Insert the document (up to 10 pages) FACE 
DOWN (2) until a single beep is heard and 
the unit grasps the document.
LIf the document guides are not adjusted 
to fit the document, re-adjust them.
3If necessary, press {A} or {B} repeatedly to 
select the desired resolution.
4Press {COPY}.
LIf necessary, enter the number of copies 
(up to 30).
5Press {START}.
LThe unit will start copying.
LIf you do not press {START} for about 15 
seconds, the unit will start copying 
automatically.
Note:
LAny transmittable document can be copied 
(page 41).
To select the resolution
Select the desired resolution according to the 
type of document.
–“FINE”: For printed or typewritten originals 
with small printing.
–“SUPER FINE”: For originals with very small 
printing.
–“PHOTO”: For originals containing 
photographs, shaded drawings, etc.LIf you select “STANDARD”, copying will be 
done using “FINE” mode.
Quick scan feature
This feature is helpful when you want to copy a 
document, but do not want to wait for the unit to 
print the copy because you need the document 
for other uses. The unit can scan a document 
into memory, release the original document, then 
print the copy. To use this feature, activate 
feature #34 (page 62).
LThe document will be fed into the unit and 
scanned into memory. The unit will then print 
the data.
If the document exceeds the memory 
capacity, copying of the exceeded document 
will be canceled and this feature will be 
turned OFF automatically.
To stop copying
Press {STOP}.
6.1.1 More copying features
To enlarge a document
1.Press {>} after step 4 on page 49.
2.Press {A} repeatedly to select “150%” or 
“200%”.
3.Press {START}.
LThe unit will enlarge the center of the 
upper part of the document. To make an 
enlarged copy of the bottom of the 
document, turn the document around, 
and then make a copy.
To reduce a document
1.Press {>} after step 4 on page 49.
2.Press {B} repeatedly to select “92%”, “86%” 
or “72%”.
3.Press {START}.
1
2
{STOP} {START}
{SET}
{>}{A}{B}{COPY}
Example: 150% enlarged copy
AB
CDAB
CD
Original document
Enlarged copy
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							6. Copy
50
Letter = 216 mm × 279 mm (81/2 × 11)
Legal = 216 mm × 356 mm (81/2 × 14)
A4 = 210 mm × 297 mm (81/4 × 1111/16)
Note:
LIf the appropriate reduction rate is not 
selected, the document may be divided and 
the top of the second page will be deleted.
LIf the image at the bottom of the document is 
not copied when you copy a document that is 
the same length as the recording paper, try 
92% or 86%.
To collate multiple copies
The unit can collate multiple copies in the same 
order as the original document pages.
1.After step 4 on page 49, enter the number of 
copies (up to 30).
2.Press {>} 2 times.
L“COLLATE OFF” will be displayed.
3.Press {A} or {B} repeatedly to display 
“COLLATE ON”.
4.Press {START}.
Example: Making 2 copies of a 4-page 
original document
Note:
LThe unit will store the documents into 
memory while collating the copies. If memory becomes full while storing, the unit will only 
print out the stored pages.
LAfter copying, the collating feature will turn 
OFF automatically.
LIf the unit has run out of recording paper, the 
unit will scan the document but will not print, 
and also the data will not be stored in the 
memory. Re-install paper, press {START} 
then try copying again.
SettingRecording 
paper sizeOriginal 
document 
size
100% 
(default)Letter Letter
Legal Letter, A4, 
Legal
A4 A4, Letter
92%Letter A4
86%Letter A4
72%Letter Legal
A4 Legal
Collated 
pages
4
3
2
1
4
3
2
1
Uncollated 
pages
1
1
2
2
3
3
4
4
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							7. Answering Machine
51
7 Answering Mach in e Greetin g
7.1 Recording your 
greeting message
You can record your own greeting message for 
TAM/FAX mode, for a maximum of 16 (default) or 
60 seconds in length. We recommend you 
record a message of less than 12 seconds to 
make it easier to receive faxes.
1Set feature #77 to “TAM/FAX” (page 64) 
beforehand.
2Press {RECORD} repeatedly to display “TAM 
GREETING”.
3Press {SET}.
LA long beep will sound.
4Speak clearly about 20 cm (8 inches) away 
from the microphone.
LThe display will show the remaining 
recording time.
5When finished recording, press {STOP}.
LThe unit will repeat your message.
Note:
LYou can choose 60 seconds for your 
TAM/FAX greeting message (feature #54, 
page 63).
–If you change the maximum greeting 
message time to 60 seconds, we 
recommend that you tell the caller in your 
TAM/FAX greeting message to press 
{*}{9} before starting fax transmission.–If you change the maximum greeting 
message time from 60 seconds to 16 
seconds, your greeting message will be 
deleted. When a call is received, the pre-
recorded greeting message will be 
played.
Checking the greeting message
1.Set feature #77 to “TAM/FAX” (page 64) 
beforehand.
2.Press {AUTO AN SWER} repeatedly to 
display the following.
TAM/FAX MODE
2 RINGS
LThe unit will play the greeting message.
7.1.1 Erasing your recorded 
greeting message
1Set feature #77 to “TAM/FAX” (page 64) 
beforehand.
2Press {ERASE} repeatedly to display “TAM 
GREETING”.
3Press {SET}.
LTo cancel erasing, press {STOP}.
4Press {SET}.
Note:
LIf you erase your TAM/FAX greeting 
message, the pre-recorded greeting 
message will be played when a call is 
received.
Memo Message
7.2 Leaving a message for 
others or yourself
You can record a voice memo to leave a private 
message for yourself or someone else.
LKeep the front cover page open for button 
locations.
1Press {RECORD}.
2Press {SET}.
LA long beep will sound.
3Speak clearly about 20 cm (8 inches) away 
from the microphone.
4When finished recording, press {STOP}.
{STOP}
{AUTO ANSWER}
{SET}
{ERASE}
{RECORD} Microphone
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							7. Answering Machine
52
Inco ming  Mes sag es
7.3 Listening to recorded 
messages
The base unit display will show the total number 
of recorded messages.
When the unit has recorded new voice 
messages:
–The {AUTO ANSWER} indicator will flash 
when AUTO ANSWER is turned ON.
–The total number of recorded messages will 
flash on the base unit display.
–The unit will beep slowly if the message alert 
feature is activated (feature #42, page 63).
Press {PLAY MESSAGES}.
LOnly new messages will be played.
LAdjust the speaker volume using {A} or {B}.
LAfter playing back all of the new messages, 
the {AUTO ANSWER} indicator will stop 
flashing but will remain lit up when AUTO ANSWER is turned ON. If you press {PLAY 
MESSAGES} at this time, all the recorded 
messages will be played.
Note:
LThe total recording time of all messages 
(greeting, incoming and memo) is about 18 
minutes. If messages are recorded in noisy 
rooms, the time may be shortened.
To repeat a message
Press {
						

							7. Answering Machine
53
7.4 Remote operation with 
the handset
7.4.1 Listening to recorded 
messages
1Press {PLAYBACK}.
LThe voice guide will tell you the number of 
new messages and they will be played 
automatically.
To repeat only the new messages:
Press {4}.
To listen to all the messages:
Press {5}.
2Press {OFF} to end the operation.
When there are no new messages
Voice guide:
“No new messages.”
Wait for 4 seconds or press {5} to listen to all the 
messages.
When voice memory is full
Voice guide:
“Sorry, no more memory. Please erase 
unnecessary messages.”
The voice guide will be heard after playing back 
the messages.
Erase unnecessary messages.
To repeat a message
Press {1} while listening to the message.
LIf pressed this button within 5 seconds of the 
beginning of a message, the previous 
message will be played.
To skip a message
Press {2} to play the next message.
To erase a specific message
Press {*}{4} while listening to the message you 
want to erase.
Voice guide:
“The message has been erased.”
LA long beep will sound. The unit will then play 
back the next message.
To erase all the messages
Press {*}{5} to erase all the messages.
Voice guide:
“All messages have been erased.”
LA long beep will sound.
To turn AUTO ANSWER ON or OFF
To turn AUTO ANSWER ON, press {7}. The 
receiving mode will be set to FAX ONLY or 
TAM/FAX mode, depending on the setting of 
feature #77 (page 64).
To turn AUTO ANSWER OFF, press {9}. The 
receiving mode will be set to TEL mode.
Remote Operation
{PLAYBACK}
{OFF}
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							7. Answering Machine
54
7.5 Operating from a remote location
You can call your unit from a remote location and access the answering machine.
Important:
LProgram the remote operation ID beforehand (feature #11, page 61).
LSet the unit to TAM/FAX mode before going out (page 45).
LUse a touch tone telephone for remote operations.
Helpful hints:
LWhen you press a button, press firmly.
LPlease make a copy of the following table, and carry it with you when you go out.
7.5.1 Summary of remote 
operation
1Call your unit.
2Enter the remote operation ID during the 
TAM/FAX greeting message.
3Start remote operations.
When there are new recorded messages
The voice guide will tell you the number of 
new messages and they will be played 
automatically.
When there are no new messages
Voice guide:
“No new messages.”
Wait for 4 seconds or press {5} to listen to all 
the messages.When voice memory is full
Voice guide:
“Sorry, no more memory. Please erase 
unnecessary messages.”
Erase unnecessary messages.
7.5.2 Remote operations using 
the remote commands
{1}:repeats a message. If you press this button 
within 5 seconds of the beginning of a message, 
the previous message will be played.
{2}:skips a message.
{4}:plays back only the new messages.
{5}:plays back all the messages.
Answering machine remote operation
1.Call your unit.
2.Enter the remote operation ID during the 
greeting message.
3.Enter the remote command button within 10 
seconds.
LTo record a message in a mailbox, call your 
unit, press {*} and the mailbox number (1 or 
2), then leave a message.
LTo retrieve messages from a mailbox, call 
your unit, press {*} and the mailbox number 
(1 or 2), enter the mailbox password, then the 
remote command button.{5}All message playback
{6}Room monitor
{7}Re-records the greeting message
{9}Stops re-recording of the greeting 
message
{*}{4}Erases a specific message
{*}{5}Erases all messages
Buttons Remote commands{8}{0}Changes to TEL mode
{0}Skips the greeting message{8}{1}Turns ON message transfer
{1}Repeats a message{8}{2}Turns OFF message transfer
{2}Skips a message{8}{3}Turns ON pager call
{4}New message playback{8}{4}Turns OFF pager call
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							7. Answering Machine
55
7.5.3 Other remote operations
Erasing a specific message
Press {*}{4} while listening to the message you 
want to erase.
Voice guide:
“The message has been erased.”
LA long beep will sound. The unit will then play 
back the next message.
Erasing all the messages
Press {*}{5} to erase all the messages.
Voice guide:
“All messages have been erased.”
LA long beep will sound.
Monitoring the room
Press {6} to monitor the sound for about 30 
seconds in the room where the unit is installed.
LAfter 30 seconds, a beep will sound. To 
continue monitoring, press {6} again within 
10 seconds.
Recording a marker message
After playing back the messages, you can leave 
an additional message.
1.Wait for the voice guide.
Voice guide:
“All messages have been played.”
2.Wait about 10 seconds.
Voice guide:
“Please leave your name and message after 
the beep.”
3.Leave a message after the beep.
Re-recording your greeting message
You can change the TAM/FAX greeting 
message.
1.Press {7} to start recording.
LA long beep will sound.
2.Speak clearly for up to 16 seconds.
LIf you pause for over 2 seconds, 6 beeps 
will sound and the recording will stop. 
Repeat from step 1 within 10 seconds.
3.When finished recording, press {9}.
LThe new greeting message will be played.
Skipping the greeting message
Press {0} during the greeting message 
playback.
LThe unit will skip the rest of the greeting 
message.
Turning message transfer ON or OFF
You must program a transfer telephone number 
beforehand (feature #60, page 63).
Press {8}{1} to turn ON message transfer.
Voice guide example:
“Message transfer is set. Transfer phone number 
is 123...”
Press {8}{2} to turn OFF message transfer.
Voice guide:
“Message transfer is off.”
Turning pager call ON or OFF
You must program a pager number beforehand 
(feature #70, page 64).
Press {8}{3} to turn ON pager call.
Voice guide example:
“Pager call is set. Pager number is 098765432.”
Press {8}{4} to turn OFF pager call.
Voice guide:
“Pager call is off.”
Changing the receiving mode
Press {8}{0} to change the receiving mode from 
TAM/FAX to TEL.
LYou cannot return to TAM/FAX mode in the 
same call. To return to TAM/FAX mode, see 
the following.
Setting to TAM/FAX mode from TEL mode
1.Call your unit and wait for 10 rings.
LThe answering machine will temporarily 
answer the call.
2.Enter the remote operation ID during the 
greeting message.
LA long beep will sound, and your unit will 
switch to TAM/FAX mode.
3.Hang up the handset.
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							7. Answering Machine
56
Voice Mailbox
7.6 Allowing callers to 
leave private messages 
(mailbox)
This unit provides 2 mailboxes (mailboxes 1 and 
2) for recording voice messages. Callers using a 
touch tone phone can leave a message in a 
specific mailbox by entering a mailbox number. 
Callers who use rotary phones or do not specify 
a mailbox can leave messages in the common 
memory. Also, passwords can be assigned to 
mailboxes 1 and 2. This is useful if you share the 
unit with other people, because only the person 
who knows the mailbox password can listen to 
messages in a mailbox.
7.6.1 To use a mailbox
1Record your TAM/FAX greeting message 
(page 51).
Sample message:“This is (your name). We 
are unable to answer right now. To send a 
fax, start transmission. To leave a message, 
speak after the beep. To leave a private 
message, press 
{*} and the desired 
mailbox number 
{1} or {2}. Thank you.”
LIf you cannot complete your TAM/FAX 
greeting message within 16 seconds, you 
can choose 60 seconds for your 
TAM/FAX greeting message (feature #54, 
page 63).
2Record your mailbox greeting message if 
necessary (page 56).
3Change the password for mailboxes 1 and 2, 
if necessary.
–For mailbox 1 password, see feature #51 
(page 63).
–For mailbox 2 password, see feature #52 
(page 63).
4Set the unit to TAM/FAX mode (page 45).
7.6.2 When a caller calls
1The caller calls your unit from a remote touch 
tone telephone.
LThe TAM/FAX greeting message will be 
played.
2The caller presses {*} and the desired 
mailbox number ({1} or {2}).
LA mailbox greeting message will be 
played.
3After the beep, the caller leaves a message.Note:
LIf the caller does not enter a mailbox number 
in step 2, the message will be recorded in the 
common memory.
7.7 Recording your 
mailbox greeting 
messages
The recording time of each greeting is limited to 
16 seconds for each mailbox.
Sample message:“This is (personal name). 
Please leave your name and message after the 
beep.”
LKeep the front cover page open for button 
locations.
1Press {MENU}.
2For mailbox 1:
Press {#}, then {5}{5}.
For mailbox 2:
Press {#}, then {5}{6}.
3Press {A} or {B} repeatedly to select 
“RECORD”.
4Press {SET}.
5Speak clearly about 20 cm (8 inches) away 
from the microphone.
LThe display will show the remaining 
recording time.
6When finished recording, press {STOP}.
LThe unit will repeat your message.
7Press {MENU}.
To check the mailbox greeting message
1. For mailbox 1:
Press {MENU}, then {#}{5}{5}.
For mailbox 2:
Press {MENU}, then {#}{5}{6}.
2.Press {A} or {B} repeatedly to select 
“CHECK”.
3.Press {SET}.
LThe unit will play the message.
4.Press {MENU}.
To erase your mailbox greeting message
1. For mailbox 1:
Press {MENU}, then {#}{5}{5}.
For mailbox 2:
Press {MENU}, then {#}{5}{6}.
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							7. Answering Machine
57
2.Press {A} or {B} repeatedly to select 
“ERASE”.
3.Press {SET}.
LYour mailbox greeting message will be 
erased.
4.Press {MENU}.
7.8 Listening to recorded 
mailbox messages using 
the base unit
LKeep the front cover page open for button 
locations.
1Press {>} 2 times.
2Press {A} or {B} repeatedly to display the 
desired mailbox number.
3Press {PLAY MESSAGES}.
If you have programmed your mailbox 
password, enter it.
LOnly the new recorded messages will be 
played.
LIf there are no new messages, the unit 
will play back all the recorded messages.
4Press {STOP} to end the operation.
Note:
LSee the following topics on page 52 for 
details on features that can be used during 
playback.
–To repeat a message
–To skip a message
–To stop playback temporarily
–To change the playback speed
–To erase a specific message
To record a memo message into a mailbox
1.Press {>} 2 times.
2.Press {A} or {B} repeatedly to display the 
desired mailbox number.
3.Press {RECORD}.
LA long beep will sound.
4.Speak clearly about 20 cm (8 inches) away 
from the microphone.
5.When finished recording, press {STOP}.
To erase all messages in a mailbox
1.Press {>} 2 times.
2.Press {A} or {B} repeatedly to display the 
desired mailbox number.
3.Press {ERASE}.4.Press {SET}.
7.9 Listening to recorded 
mailbox messages using 
the handset
LKeep the front cover page open for button 
locations.
1Press {PLAYBACK}.
2For mailbox 1:
Press {*}{1}.
For mailbox 2:
Press {*}{2}.
3If you have programmed your mailbox 
password, enter it.
LThe voice guide will tell you the number of 
new messages and they will be played 
automatically.
To repeat only the new messages:
Press {4}.
To listen to all the messages:
Press {5}.
4Press {OFF} to end the operation.
Note:
LSee the following topics on page 53 for 
details on features that can be used during 
playback.
–To repeat a message
–To skip a message
–To erase a specific message
–To erase all the messages
–When there are no new recorded 
messages.
–When voice memory is full.
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							7. Answering Machine
58
7.10 Listening to recorded 
mailbox messages from a 
remote location
1Call your unit from a remote touch tone 
telephone.
2Press {*} and the desired mailbox number 
({1} or {2}) during TAM/FAX greeting 
playback.
LIf you have recorded your mailbox 
greeting message, it will be played.
3Enter the mailbox password (default setting 
is “555”).
Note:
LFor details on remote operation, see page 54 
and page 55. Remote commands {8}{1}, 
{8}{2}, {8}{3}, and {8}{4} cannot be used.
To listen to messages in another memory 
after playback
Press {*} and {0} (for the common memory), 
then enter the remote operation ID.
OR
Press {*} and the desired mailbox number ({1} 
or {2}), then enter the mailbox password.
Option
7.11 Transferring recorded 
messages to another 
telephone
This feature allows your unit to call a designated 
telephone number each time an incoming voice 
message is recorded. You can retrieve the 
transferred message via remote operation.
Important:
LTo use this feature, program the transfer 
telephone number first (feature #60, page 
63) and set the unit to TAM/FAX mode.
7.11.1 How this feature works
1An incoming voice message is recorded in 
your unit.
2Your unit calls the transfer telephone 
number.
3You answer the call with the transfer 
telephone.
4Your unit will play the pre-recorded transfer 
greeting message.
LYou can record a transfer greeting 
message.
5You enter the remote operation ID, and 
retrieve the message using remote operation 
(page 54, 55).
7.11.2 Recording your transfer 
greeting message
The recording time is limited to 16 seconds.
Sample message:“This is a transferred 
message from (your name, business and/or 
telephone number). Please enter your remote ID 
for remote operation.”
LKeep the front cover page open for button 
locations.
1Press {MENU}.
2Press {#}, then {6}{1}.
3Press {A} or {B} repeatedly to select 
“RECORD”.
4Press {SET}.
5Speak clearly about 20 cm (8 inches) away 
from the microphone.
LThe display will show the remaining 
recording time.
6When finished recording, press {STOP}.
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