Panasonic Kx Fp81 Plain Paper Fax Users Manual

							51
Features Summary
A, B, C, D
OFF
#31If you subscribe to a Distinctive
Ring Service (Identa-Ring) from
your telephone company, activate
this feature.
This feature is also required for
voice mail service.RING DETECTION
Select the ring pattern to be
assigned to the facsimile number.
A: Standard ring (one long ring)
B: Double ring (two short rings)
C: Triple ring (short-long-short rings)
D: Other triple ring (short-short-long
rings)
lFor more information about
telephone services, contact your
telephone company.
CodeDisplay & FeatureSettingsHow the unit operates
(The default setting is in bold type.) #40If you use the unit with an
answering machine and wish to
receive faxes from older model fax
machines, activate this feature.SILENT DETECT.
ON
OFF
#39
To adjust the display contrastLCD CONTRAST
NORMAL
DARKER“NORMAL”: For normal contrast
“DARKER”: Used when the display
contrast is too light.
lIf the other party’s fax machine
does not send a fax calling tone,
select “ON”. The unit detects a
silent pause and activate the fax
function.
lIf you use an answering machine
to give greeting messages and
record incoming messages on a
single cassette tape, select
“OFF”.
See pages 42 and 43 for details.
#30
To change the number of rings
when the unit detects a voice call in
the TEL/FAX mode SILENT FAXRING
3, 4, 5, 6
(continued)
#36If the size of the document sent by
the other party is as large as, or
larger than the recording paper, the
unit can reduce and print the
document.
Select the desired reduction rate.RCV REDUCTION
100%
92%
86%
72%SettingRecording paperOriginal document
100%A4Letter
92%A4A4
LetterLetter
86%LetterA4
72%A4Legal LegalLetter, A4
LegalLegal
LetterLegal 
						

							Features Summary
52
(The default setting is in bold type.)
Programming table (cont.)
CodeDisplay & FeatureSettingsHow the unit operates
#46To receive a fax automatically 
when you answer a call and hear 
a fax calling tone (slow beep).FRIENDLY RCV
ON
OFF
#44To alert you with beeps when a
received document is stored into
memory due to a problem.
RECEIVE ALERTON
OFF
Advanced features (cont.)!
#41If you use an extension telephone
and wish to use it to receive a fax,
activate this feature, and enter the
code (p. 44).FAX ACTIVATION
ON/
CODE=9
OFF
1.Follow steps 1–3 above.
2.Rotate to select “ON”.
3.Press .
4.Enter your code from 2 to 4 digits,
using 0–9 and .
5.Press .
6.Press .
lDo not enter “0000”.
lThis code is also used to receive
a voice message and a fax in the
same call (p. 41).
MENU
SET
SET
JOG DIAL
If you hear slow beeps, clear the
printing problem or supply paper to
print the stored document. The
beeps will stop.
“ON”: You do not have to press
for fax reception.
FAX START
How to set menu options
1.Press.
2.Rotate until the following is displayed.
Display:
Press and rotate until the desired
feature is displayed.
3.Press .
4.Rotate until the desired setting is displayed.
5.Press .
6.Press.
MENU
SET
JOG DIAL
SET
JOG DIALSET
ADVANCED MODE
JOG DIAL
MENU
Note:
lStep 4 may be slightly
different depending on the
feature.
lSee page 48 for more details. 
						

							Features Summary
53
#78If you use an extension telephone
in the TEL/FAX mode, select the
desired number of rings to be
generated before the unit answers.TEL/FAX RING1, 2, 3, 4
#80
To reset the advanced features to
their default settingsSET DEFAULT
YES
NO
See pages 42 and 43 for details.
1.Follow steps 1–3 on page 52.
2.
Rotate to select “YES”.
3.Press .
4.Press again.
5.Press .
MENU
SET
SET
JOG DIAL
You can confirm the status of the
other party’s machine.
lIf the ring back tone continues, the
other party’s machine may not be
a facsimile or may have run out of
paper. Check with the other party.
lThe connecting tone volume
cannot be adjusted. #76If you often have trouble when
sending a fax, this feature allows
you to hear connecting tones; fax
tone, ring back tone and busy tone.CONNECTING TONE
ON
OFF
#77To change the receive mode in the
AUTOANSWER setting AUTO ANSWER
FAX ONLY
TEL/FAX
“FAX ONLY”: Facsimile only mode
(p. 39)
“TEL/FAX”: Telephone/Facsimile
mode (p. 42, 43)
lIf you select “TEL/FAX”, the unit
will print an information list.
CodeDisplay & FeatureSettingsHow the unit operates
(The default setting is in bold type.)See pages 29 and 30 for details.
#75
To apply to the NetMoves Global
Fax Network and activate the IQ-
FAX functionIQ-FAX
ON
OFF
See page 45 for details.
#70
If you have a pager and wish to
know when your unit receives a
fax, activate this feature.FAX PAGER CALLON
OFF
#49To answer a call with an extension
telephone in the TEL/FAX mode AUTO DISCONNECT
ON/
CODE=0
OFF
See page 43 for details.
To program:
1.Follow steps 1–3 on page 52.
2.Rotate to select “ON”.
3.Press .
4.Enter your code from 2 to 4 digits,
using 0–9 and .
5.Press .
6.Press .
MENU
SET
SET
JOG DIAL 
						

							For fax advantage assistance, call 1-800-435-7329.
Error Messages
Reports!
Communication message
COMMUNICATION ERROR
DOCUMENT JAMMED
ERROR-NOT YOUR UNIT
MEMORY FULL
NO DOCUMENT
OTHER FAX NOT RESPOND
PRESSED THE STOP KEY
THE COVER WAS OPENED
OK40–42
46–52
58, 65 
68, 72
FF
43
44
—
54
59
70
—
—
—
—
—
—
lA transmission or reception error occurred. Try
again or check with the other party.
lAn overseas transmission error occurred. Try using
the overseas mode (feature #23 on page 50).
lThe document is jammed. Remove the jammed
document (p. 63).
lA transmission or reception error occurred
because of a problem with the other party’s fax
machine. Check with the other party.
lThe document was not received due to memory
being full.
lThe document was not fed into the unit properly.
Reinsert the document and try again.
lThe other party’s fax machine is busy or has run
out of recording paper. Try again.
lThe document was not fed properly. Reinsert the
document and try again.
lThe other party’s fax machine rings too many
times. Send a fax manually – dial the number,
confirm the fax tone, and press  .
lThe other party’s machine is not a facsimile.
Check with the other party.
lThe number you dialed is not in service.
lwas pressed and fax communication was
canceled.
lThe covers were opened. Close them and try
again.
lFax communication was successful.
STOP
FAX START
Error
codeCause & Remedy
54
If your unit cannot send a fax, check the following.
– The number you dialed is correct.
– The other party’s machine is a facsimile.
If the problem remains, correct it by following the communication message printed on the
sending and journal reports (p. 28). 
						

							For fax advantage assistance, call 1-800-435-7329.55
Display!
Display message
LOADING ERROR
JOG-DIAL FULL
FAXMEMORYFULL
FAX INMEMORY
CHECKPAPER
CHECK MEMORY
CHECK DOCUMENT
CHECK FILM
COVER OPEN
CALL SERVICE2
CALL SERVICElThere is something wrong with the unit. Contact our service
personnel.
lThe covers are open. Close them.
lThe ink film is empty. Replace the ink film with a new one 
(p. 64, 65).
lThe ink film is not installed. Install it (p. 64, 65).
lThe ink film is slack. Tighten it (see step 6 on page 65).
lThe document is not fed into the unit properly. Reinsert the
document. If misfeeding occurs frequently, clean the document
feeder rollers (p. 66) and try again. If the problem remains, adjust
the feeder pressure (p. 63).
lMemory (telephone numbers, parameters, etc.) has been erased.
Re-program.
lThe recording paper is not installed or the unit has run out of
paper. Install paper and press to clear the message.
lThe recording paper is not fed into the unit properly. Reinstall
paper (p. 11) and press to clear the message. 
lThe recording paper has jammed near the recording paper
entrance. Clear the jammed paper (p. 62) and press to
clear the message. Do not install folded or heavily curled paper.
lThe unit has a document in memory. See the other displayed
message instructions to print out the document.
lMemory is full of received documents due to a lack of recording
paper or a recording paper jam etc. Install paper or clear the
jammed paper.
lWhen performing memory transmission, the document being
stored exceeds the memory capacity of the unit. Transmit the
entire document manually.
lThere is no space to store new stations in the JOG DIAL
directory. Erase unnecessary stations (p. 23).
lAloading error occurred while receiving data from NetMoves.
Contact NetMoves at 1-888-332-9728.
SET
SET
SET
Cause & Remedy
If the unit detects a problem, one or more of the following messages will appear on the display.
Error Messages
(continued) 
						

							56
Error Messages
For fax advantage assistance, call 1-800-435-7329.
Display message
UNIT OVERHEATED
TRANSMIT ERROR
REMOVE DOCUMENT
REDIAL TIME OUT
PLEASE WAIT
PAPER JAMMED
NO FAX REPLY
MODEM ERROR
MEMORY FULLlWhen making a copy, the document being stored exceeds the
memory capacity of the unit. Press to clear the
message. Divide the document and try again.
lThere is something wrong with the modem circuit. Contact our
service personnel.
lThe other party’s fax machine is busy or has run out of recording
paper. Try again.
lArecording paper jam occurred. Clear the jammed paper (p. 62).
lThe unit is checking that there is no slack on the ink film. Wait for
a while.
lThe other party’s fax machine is busy or has run out of recording
paper. Try again.
lThe document is jammed. Remove the jammed document (p. 63).
lAttempted to transmit a document longer than 600 mm (235⁄8).
Press to remove the document. Divide the document
into two or more sheets and try again.
lAtransmission error occurred. Try again.
lThe unit is too hot. Let the unit cool down.
STOP
STOP
Cause & Remedy 
						

							For fax advantage assistance, call 1-800-435-7329.57
When a function does not work, check here 
before requesting help!
General
Problem
I cannot make and receive 
calls.
I cannot make calls.
The unit does not work.
The unit does not ring.
The unit displays the following
message though the paper is
inserted.
The other party complains 
they only hear a fax tone and
cannot talk.
The button
does not function properly.
The receive mode does not
function as explained on 
pages 36 and 37.
During programming, I cannot
enter the code or ID number.
The ink film runs out quickly.
The unit beeps.
REDIAL/PAUSE
CHECKPAPER
lThe power cord or telephone line cord is not connected.
Check the connections (p. 12).
lIf you used a splitter to connect the unit, remove the
splitter and connect the unit to the wall jack directly. If the
unit operates properly, check the splitter.
lThe dialing mode setting is wrong. Change the setting of
feature #13 (p. 49).
lDisconnect the unit from the telephone line and connect
the line to a known working telephone. If the working
telephone operates properly, contact our service personnel
to have the unit repaired. If the working telephone does
not operate properly, contact your telephone company.
lThe ringer volume is set to off. Adjust it to a suitable level
(p. 17).
lThe paper is inserted halfway. Insert it correctly (p. 11)
and press to clear the message.
lThe FAX ONLYmode is set. Tell them the number is only
used for faxes or change to TELor TEL/FAX mode 
(p. 37).
lIf this button is pressed during dialing, a pause will be
inserted. If pressed immediately after a dial tone is
obtained, the last number dialed will be redialed.
lADistinctive Ring pattern of feature #31 is set (p. 51).
lThe TEL/FAX mode is set (p. 42, 43).
lAll or part of the numbers are the same. Change the code
or ID number of features #12 (p. 49), #41 (p. 52), and #49
(p. 53).
lThe HELPprinting function, copy function, and reports
also use ink film.
lRecording paper or ink film has run out. Press to
stop the beeps and install paper/ink film.STOP
SET
Cause & Remedy
Operations 
						

							For fax advantage assistance, call 1-800-435-7329.58
Operations
Fax – sending
Problem
lThe telephone line cord is connected to the EXTjack on
the unit. Connect to the LINE jack (p. 12).
lThe other party’s fax machine is busy or has run out of
recording paper. Try again.
lThe other party’s machine is not a facsimile. Check with
the other party.
lThe other party’s fax machine rings too many times. Send
a fax manually – dial the number, confirm the fax tone,
then press .
lIf your line has special telephone services such as call
waiting, the service may have been activated during fax
transmission. Connect the unit to a line that does not have
these services.
lThe extension telephone on the same line is off the hook.
Hang up the extension telephone and try again.
lTry copying the document. If the copied image is clear,
there may be something wrong with the other party’s
machine.
lThe glass or rollers are dirty. Clean them (p. 66).
lUse the overseas transmission mode of feature #23 (p. 50).
lAdd two pauses at the end of the telephone number 
(p. 19) or dial manually.
FAX START
Cause & Remedy
I cannot send documents.
The other party complains that
letters on their received
document are distorted or not
clear.
The other party complains that
dirty patterns or black lines
appear on their received
document.
I cannot make an international 
fax call.
Fax – receiving
Problem
lThe telephone line cord is connected to the EXTjack on
the unit. Connect to the LINE jack (p. 12).
lThe receive mode is set to the TELmode. Set to the FAX
ONLYor TEL/FAX mode (p. 36, 37).
lThe time taken to answer the call is too long. Decrease the
number of rings of features #06 (p. 49), #30 (p. 51) and
#78 (p. 53).
lThe incoming call is not a fax. Change the receive mode
to the TELmode (p. 37).
Cause & Remedy
I cannot receive documents.
I cannot receive documents
automatically.
The display shows the
following message but faxes
are not received.
CONNECTING.....
(continued) 
						

							59
Receive mode
Problem
lIf you want to set the FAX ONLYor TEL/FAX mode:
—Select the desired mode using feature #77 (p. 53), and
—Press to turn on the arrow (
t) on 
the right of the display.
Display:
ON
lIf you want to set the TELmode:
— Press to turn off the arrow (
t) on
the right of the display.
ON
lThe unit is not in AUTO ANSWER mode. Press
to turn on the arrow (
t) on the right of
the display.
ON
t
AUTO ANSWER
AUTO ANSWER
t
AUTO ANSWER
Cause & Remedy
I cannot select the desired 
receive mode.
The other party complains that
they cannot send a document.
Operations
Fax – receiving (cont.)
Problem
lThe other party sent a faint document. Ask them to send a
clearer copy of the document.
lThe thermal head is dirty. Clean it (p. 67).
lSome paper has instructions recommending which side to
print on. Try turning the paper over. We recommend smooth
paper such as HammermillJet Print for clearer printing.
lCheck the document of the other party.
lIf a blank sheet is ejected after the received document is
printed out, the receiving reduction rate is not
programmed correctly. Program the proper rate in feature
#36 (p. 51).
lThe other party placed the document in their fax machine
the wrong way. Check with the other party.
R
Cause & Remedy
The recording image is faint.
The printing quality is poor.
Ablank sheet is ejected.
For fax advantage assistance, call 1-800-435-7329. 
						

							60
Operations
For fax advantage assistance, call 1-800-435-7329.
Using an answering machine
Problem
lYour greeting message on the answering machine is too
long. Shorten the message (up to 10 seconds).
lThe answering machine rings too many times. Set to 1 or
2 rings.
lThe silent detection feature is deactivated. Activate feature
#40 (p. 51).
lCheck if the answering machine is turned on and
connected to the fax machine properly (p. 40).
lSet the number of rings on the answering machine to 1 
or 2.
lThe remote access code on your answering machine is
the same as your fax activation code. Set a different
number for features #12 (p. 49) and #41 (p. 52).
lYou did not program your remote access code in your fax
machine correctly. Program the same code that is
programmed on the answering machine to the fax
machine with feature #12 (p. 49).
lThe greeting message has a silent pause longer than 4
seconds. Re-record the greeting message.
Cause & Remedy
I cannot receive documents
automatically.
I cannot receive voice
messages.
I cannot retrieve recorded voice
messages on the answering
machine from a remote
location.
The greeting message on the
answering machine is interrupted
halfway and the caller cannot
leave a voice message.
Copying
Problem
lYou cannot make a copy during programming. Make the
copy after programming or stop the programming.
lThe glass or rollers are dirty. Clean them (p. 66).
lThe thermal head is dirty. Clean it (p. 67).
lSome paper has instructions recommending which side to
print on. Try turning the paper over. We recommend
smooth paper such as HammermillJet Print for clearer
printing.
lYou may have used paper with a cotton and/or fiber
content that is over 20%, such as letterhead or resume
paper. We recommend smooth paper such as
HammermillJet Print for clearer printing.
R
R
Cause & Remedy
The unit does not make a copy.
Adirty pattern or a black line
appears on the copied
document.
The copied image is distorted.
The printing quality is poor.
The printing is faint.
ABC
OriginalCopy
(continued)