Panasonic Kx Fp81 Plain Paper Fax Users Manual

							31
Sending Faxes
1
Insert the document FACE DOWN.
lIf necessary, press 
repeatedly to select the desired setting 
(p. 26).
2
Enter the fax number using the dial keypad
or .
3
Press .
lThe document will be fed into the unit and
scanned into memory.
After storing all of the pages, the unit will
transmit the document.
lThe amount of memory used will be shown
as a percentage on the display.
Display:
Amount of memory used (%)
lThe stored document will be automatically
erased after transmission.PAGES=01    05
QUICK SCAN
JOG DIAL
RESOLUTION
FACE DOWN
QUICK SCAN
JOG DIAL
Display
RESOLUTION
STOP
Sending from memory!
The unit is able to scan documents, store them in memory, and then transmit them from
memory. The memory capacity is approx. 25 pages based on the ITU-TNo. 1 Test Chart in
standard resolution (p. 73).
Note:
lIf you select the “FINE”, “SUPERFINE” or “HALF
TONE” resolution, the number of pages that the unit
can transmit will decrease.
lIf the stored pages exceed the memory capacity, the
transmission will be canceled.
To cancel the memory transmission
Press while or after scanning the document.STOP 
						

							32
Sending Faxes
1
Insert the document FACE DOWN.
lIf necessary, press 
repeatedly to select the desired setting 
(p. 26).
2
Rotate  until the following is
displayed.
Display:
3
Press .
4
Rotate  until the desired name
is displayed.
Example:
5
Press .
lTo program other stations, repeat steps 4 
and 5 (up to 20 stations).
6
Press  after programming all
of the desired stations.
lThe document will be fed into the unit and
scanned into memory. The unit will then
transmit the data to each station, calling
each number sequentially.
lAfter transmission, the stored document will
be erased automatically, and the unit will
automatically print a broadcast sending
report (p. 35).
FAX START
DIR=Bill [001]
SET
Bill [000]
JOG DIAL
DIR= [000]
SET

JOG DIAL
RESOLUTION
FACE DOWN
JOG DIAL
STOP
SET
FAX START
RESOLUTION
Display
One time broadcast transmission!
This feature is useful for sending the same document to selected parties whose fax numbers are
stored in the JOG DIAL directory. If you only wish to send a document once, select the parties
for each transmission.
Before programming, make sure that the desired stations have been stored in the JOG
DIAL directory (p. 20).
Note:
lIf you select the “FINE”, “SUPER FINE” or
“HALF TONE” resolution, the number of
pages that the unit can transmit will decrease.
lIf one of the stations is busy or does not
answer, the station will be skipped. All
skipped stations will be redialed up to 2 times
after all of the other stations have been
called.
To cancel the broadcast setting
1.Press  while the unit displays the following
message.
Display:
lThe display will show the following.
2.Press .
SET
YES:SET/NO:STOP
SEND CANCELED?
BROADCASTING
STOP 
						

							33
Sending Faxes
Programming the stations in the broadcast memory
1
Press .
Display:
2
Press again.
3
Press .
4
Rotate until the desired name
is displayed.
Example:
5
Press .
Example:
lTo program other stations, repeat steps 4
and 5 (up to 20 stations).
6
Press after programming all of the
desired stations.
7
Press to exit the program.STOP
PRESS DIR.PROG.
USE JOG-DIAL OR
REGISTERED
SET
DIR=John[001]
SET
John[000]
JOG DIAL
DIR=[000]
SET
PRESS SET
BROADCAST
DIRECTORY PROGRAM
PRESS DIR.PROG.
USE JOG-DIAL OR
DIRECTORY PROGRAM
JOG DIALSET
STOP
DIRECTORY PROGRAM
Display
Note:
lIf you enter the wrong station, press
after step 5 to erase the station.
lConfirm the stored numbers by printing a
broadcast programming list (p. 68).
STOP
Broadcast transmission to pre-programmed 
parties!
This feature is useful for sending the same document often to selected parties whose fax
numbers are stored in the JOG DIALdirectory. First program the parties (see below) then see
page 35 for transmission.
Before programming, make sure that the desired stations have been stored in the JOG
DIALdirectory (p. 20). 
						

							34
Sending Faxes
Adding a new station in the broadcast memory
1
Rotate until the following is
displayed.
Display:
2
Press .
3
Press to select “ADD”.
4
Rotate until the desired name
is displayed.
Example:
5
Press .
Example:
lTo add other stations, repeat steps 4 and 5
(up to 20 stations).
6
Press to exit the
program.DIRECTORY PROGRAM
Nikki
REGISTERED
SET
Mike
JOG DIAL
ADD=  DELETE=#
DIRECTORY PROGRAM

JOG DIAL
JOG DIALSET
DIRECTORY PROGRAM
Display
Erasing a stored station in the broadcast memory
1
Rotate until the following is
displayed.
Display:
2
Press .
3
Press to select “DELETE”.
4
Rotate until the desired name
is displayed.
Example:
lTo cancel erasing, press .
5
Press .
YES:SET/NO:STOP
DELETE OK?
SET
STOP
Dick
JOG DIAL
ADD=  DELETE=#
DIRECTORY PROGRAM

JOG DIAL
JOG DIALSET
STOPDIRECTORY PROGRAM
Display
6
Press .
Example:
lTo delete other stations, repeat
steps 4 to 6.
7
Press to
exit the program.DIRECTORY PROGRAM
Bob
DELETED
SET 
						

							35
Sending Faxes
Sending to pre-programmed parties in the broadcast memory
The same document will be sent to the specific parties whose numbers are stored in broadcast
memory.
The memory capacity is approx. 25 pages based on the ITU-TNo. 1 Test Chart in standard
resolution (p. 73).
1
Insert the document FACE DOWN.
lIf necessary, press 
repeatedly to select the desired setting (p. 26).
2
Rotate until the following is
displayed.
Display:
3
Press .
lThe document will be fed into the unit and
scanned into memory. The unit will then
transmit the data to each station, calling
each number sequentially.
lAfter transmission, the stored document will
be erased automatically, and the unit will
automatically print a broadcast sending
report
(see below).
FAX START

JOG DIAL
RESOLUTION
FACE DOWN
STOPJOG DIAL
RESOLUTIONFAX START
SET
Display
Note:
lIf you select the “FINE”, “SUPERFINE” or “HALF
TONE” resolution, the number of pages that the unit
can transmit will decrease.
lIf one of the stations is busy or does not answer, the
station will be skipped. All skipped stations will be
redialed up to 2 times after all of the other stations
have been called.
To cancel the broadcast setting
1.Press while the unit displays the
following message.
Display:
lThe display will show the following.
2.Press .
SET
YES:SET/NO:STOP
SEND CANCELED?
BROADCASTING
STOP
NO.
01
02
03
04Mike
Peter
Sam
KimUSAGE TIME
0110
0108
0109
0110
00437PAGES 
02
02
02
02
008OK
OK
OK
OK START TIMEJan. 10 2000 09:36AM
YOUR LOGO    :
YOUR FAX NO. :
Jan. 10 09:31AM
Jan. 10 09:33AM
Jan. 10 09:34AM
Jan. 10 09:35AM
TOTALRESULT (IQ-FAX)
OTHER FACSIMILE
(008)
BROADCAST REPORT
Total number of pages sent to 
the fax server of the NetMoves
network (p. 29).The “   ” mark shows the fax has been sent 
to the fax server of the NetMoves network 
(p. 29).
Sample of a broadcast sending report 
						

							36
Receiving Faxes
Setting the unit to receive faxes!
You have a separate
telephone line just
for faxes.
FAX ONLY mode(p. 39)
Turn AUTO ANSWER  on  by
pressing ,
and set the desired ring count
(default setting: 3 rings).
AUTO ANSWER
When receiving calls:
All incoming calls will be
answered as faxes.
Use only as fax
You want to use the
fax machine with an
answering machine.
Activating an answering
machine(p. 40, 41)
Connect an answering
machine and set the ring
count of the answering
machine to less than 4.
lSet the ring count in the
FAX ONLY mode of the fax
machine to “5 EXT.TAM”, if
you use with AUTO
ANSWER on.
When receiving voice calls:
The answering device will
record voice messages.
When receiving fax calls:
The fax machine will
disconnect the answering
machine and receive
documents.
Answering machine 
         (not included)
With answering machine
MEMORY%    ON
AUTO ANSWER
t
How you
want the unit
to receive
calls
You have to
set this.
This is how
the unit will
operate. 
						

							37
Receiving Faxes
With PC
If you have a
computer
attached to the
same telephone
line, see page 41.
Other
options
You need to subscribe
to Distinctive Ring
Service.
Setting the Distinctive
Ring pattern(feature
#31 on page 51)
Select the same ring pattern
assigned to the facsimile
number.
A:
Standard ring (one long ring)
B:Double ring (two short rings)
C:Triple ring (short-long-short
rings)
D:Other triple ring (short-short-
long rings)
To the 
same line 2-number example
Telephone No.
(555-1111) Facsimile No. 
(555-1333)
Voice mail service
(Distinctive Ring)
You plan to answer
the calls yourself.
TELmode(p. 38)
Turn AUTO ANSWER off by
pressing .
AUTO ANSWER
When receiving calls:
You have to answer all calls
manually.
To receive a fax document,
press for
each fax call.
FAX START
RingRingRing
Mostly voice calls
TEL/FAX mode
If you are near
the unit and want
to use it to
receive voice
calls yourself and
fax calls
automatically, see
pages 42 and 43.
MEMORY%    ON MEMORY%    ON
AUTO ANSWER AUTO ANSWER
When the fax machine
detects a call matching the
selected Distinctive Ring
pattern:The fax machine will
activate the fax function. 
When the fax machine
detects other ring patterns:
The fax machine will operate
based on the AUTO
ANSWERsetting.
Remote 
fax activation
You can also
receive a fax
from an extension
phone. If you
answer a call with
an extension
phone and hear
the fax calling
tone, press 
(pre-selected fax
activation code)
to receive a fax
(p. 44).
9 
						

							38
Receiving Faxes
1
When the unit rings, lift the handset to
answer the call.
2
When:
— document reception is required,
— a fax calling tone (slow beep) is heard, or
— no sound is heard,
press .
3
Replace the handset.
lThe unit will start fax reception.CONNECTING.....
FAX START
Handset
STOPAUTO ANSWER
FAX START
Display
To stop receiving
Press .
Friendly reception feature
When you answer a call and hear a fax calling
tone (slow beep), the unit will automatically start
fax reception.
lIf this feature is not required, set feature #46 to
“OFF” (p. 52).
STOP
TELmode!
(answering all calls manually)
If the arrow (t) is shown on the right of the
display, turn it off by pressing .
Display:
ON
TEL MODE
AUTO ANSWER
Note:
lIf you do not answer the call within 15 rings, the unit
will temporarily switch to the fax and the caller can
send a document.
lUp to 30 sheets of printed paper can be held. Remove
the printed paper before it exceeds 30 sheets.
Fax reception in memory
When a printing problem is detected, the unit will
temporarily store the received document into
memory. 
While the document is in memory;
— the display will show an error message and the
following message alternately.
Display:
— slow beeps will sound (memory reception alert).
See feature #44 on page 52.
lFollow the instructions on pages 55 and 56 to
solve the problem.
lFor memory capacity, see page 73.FAX INMEMORY
Activating the TELmode
Receiving a fax manually 
						

							39
Receiving Faxes
AUTO ANSWER
JOG DIAL
SET
Display
If you have a telephone line just for faxes, we recommend the following setup.
Example:One telephone line is used for voice calls and a separate telephone line for faxes. 
FAX ONLYmode!
(all calls are received as faxes)
If the arrow (t) is not shown on the right of the
display, turn it on by pressing .
lThe display will show the current number of rings
before the unit answers a call in the FAX ONLY
mode.
Display:
lIf necessary, rotate until the desired
ring count is displayed and press .
ON
lWhen receiving calls, the unit will automatically
answer all calls and only receive fax documents.t
SET
JOG DIAL
AFTER 3 RINGS
PICKUP & RCV FAX
AUTO ANSWER
Line 1 – Voice calls
Line 2 – Fax calls
Only a fax machine is connected.
Activating the FAX ONLYmode
Note:
lIf the arrow (t) is already shown on the right of the display and you wish to change the ring count, turn
the arrow off once then on again by pressing and follow the instructions above.
lThis mode should not be used with a telephone line which is used for both voice and fax calls. Fax
communication will be attempted even if someone is trying to call you.
AUTO ANSWER 
						

							40
Receiving Faxes
1
Connect the answering machine.
Using the unit with an answering machine!
Setting up the fax machine and an answering machine
Note:
lDo not pause for more than 4 seconds during the greeting message. If a 4-second pause is stored in the
greeting message, all incoming calls will be routed to the fax machine from the answering machine even
while the greeting message is playing.
lWe recommend you keep the greeting message to around 10 seconds long. If the greeting message is
too long, some incoming fax calls may not be answered by the fax machine.
lEvery time the fax machine receives a document, a silent pause or fax tone may be recorded on the
answering machine.
2
Set the number of rings on the answering machine to less than 4.
lThis will allow the answering machine to answer the call first.
3
Record a greeting message on the answering machine.
Example:  
“This is (your name, business and/or telephone number). We are unable to
answer the phone right now. To send a fax, start transmission. To leave a
message, please speak after the beep. Thank you.”
4
Activate the answering machine.
5
Set the receive mode of the fax machine to the TEL mode (p. 38) or FAX ONLY mode 
(p. 39).
lIf you set to the FAX ONLY mode, set the ring count in the FAX ONLY mode to 
“5 EXT.TAM” (feature #06 on page 49). Using the FAX ONLY mode will allow you to
receive faxes if the answering machine is full.
6
Check the remote access code of the answering machine and program the same code into
the remote operation ID of the fax machine. See feature #12 on page 49.
Remove the stopper with 
your finger and connect 
the cord to the EXT jack.
Telephone line cord
(not included)
Stopper
Answering machine
(not included)