Panasonic Kx Flm651 Operating Instruction Manual

							7. Multi-Function Station software
49
Readiris OCR software
With OCR software, you can convert an image 
into text data that can be edited with word 
processor software. Readiris OCR software can 
be installed when installing Multi-Function 
Station.
To use this software, click the [OCR] icon in the 
[Multi-Function Viewer] window or select 
[Readiris (OCR)] from Multi-Function Station. 
For detailed instructions about OCR, select 
[Help].
7.5.2 Using other applications
Multi-Function Station includes a TWAIN 
compliant scanner driver. You can also scan 
using other applications that support TWAIN 
scanning. For example, proceed as follows.
1Insert the document (up to 20 pages) FACE 
DOWN until a single beep is heard and the 
unit grasps the document.
2Start an application that supports TWAIN 
scanning.
3Select [Select Device...] from the [File] 
menu, then select the [Panasonic KX-
FLM651] (default name) in the dialog box.
4Select [Acquire Image...] from the [File] 
menu.
LThe [Panasonic KX-FLM651] (default 
name) dialog box will appear.
5If necessary, change the scanning settings 
on your computer.
LIf you select [B/W Graphic] for scan 
type, the resolution will be set to 200 dpi.
6Click [Scan].
LThe scanned image will be displayed in 
the application window after scanning.
LTo cancel scanning while the document is 
being scanned, click [Cancel].
Note:
LDepending on the application used, the 
appearance may differ slightly.
Remote Control
7.6 Operating the fax 
machine from your 
computer
You can easily operate the following functions 
from your computer.
– Storing, editing or erasing items in directories 
(page 25, 32)– Programming the features (page 53 to page 
58)
– Viewing items in the journal report (page 31)
– Storing the journal report as the computer file
– Viewing items in the Caller ID list (page 27)
– Storing caller information into directories 
(page 29)
– Storing the Caller ID list as the computer file
1Start Multi-Function Station.
2Select [Remote Control].
LThe [Multi-Function Remote Control] 
window will appear.
3Select the desired tab.
LThe latest data in the fax machine will be 
displayed.
4Perform the desired operation.
LFor details about each function, click 
[Help].
LTo stop the operation, click [Cancel].
5Click [OK].
LThe new data will be transferred to the fax 
machine and the window will close.
LYou can also click [Apply] to continue 
the next operation without closing the 
window.
Note:
LSome of the features cannot be programmed 
from your computer.
LFor details, see the help file by selecting 
[Usage Tips] from Multi-Function Station.
PC Fax
7.7 Fax sending/receiving 
using Multi-Function 
Station
LKeep the front cover page open for button 
locations.
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							7. Multi-Function Station software
50
7.7.1 Sending a computer 
document as a fax message from 
your computer
You can access the fax function from a Windows 
application using Multi-Function Station.
For example, to send a document created from 
WordPad, proceed as follows.
1Open the document you want to send.
2Select [Print...] from the [File] menu.
LThe [Print] dialog box will appear.
3Select [PCFAX Panasonic KX-FLM651] 
(default name) as the active printer.
4Click [Print].
LThe [Send a Fax] dialog box will appear.
5Enter the fax number using the keypad 
display or the directory.
LTo stop the operation, click [Cancel].
6Click [Send].
LThe document will be sent through the fax 
machine from your computer.
Note:
LTo stop sending, press {STOP} on the fax 
machine while sending the document.
LIf the document exceeds the memory 
capacity of the fax machine, sending will be 
canceled.
LCheck the journal from Remote Control after 
sending or receiving faxes.
LFor details, see the help file by selecting 
[Usage Tips] from Multi-Function Station.
7.7.2 Receiving a fax into your 
computer
You can receive a fax document on your 
computer. The received fax document is saved 
as an image file (TIFF-G4 format).To receive a fax document using your computer, 
make sure the following features are set 
beforehand.
– PC fax reception (feature #442 on page 57)
1Press {AUTO ANSWER} repeatedly to turn 
the auto answer setting ON (page 35).
2Start Multi-Function Station.
3Select [PC FAX].
4When a fax call is received, your computer 
will receive a document through the fax 
machine.
Note:
LYou can view, print or transfer the received 
document using your computer.
Viewing a received document
1.Select [PC FAX] from Multi-Function Station.
2.Select [Received Log] in [Communication 
Log].
3.Click the item you want to view.
4.Click [File] in the menu bar, then select 
[View], or click [View] icon in the toolbar.
LThe received fax will be displayed.
If the fax machine’s memory stores a 
received fax document
You can load the document into your computer.
1.Select [PC FAX] from Multi-Function Station.
2.Select [Received Log] in [Communication 
Log].
3.Click [File] in the menu bar, then click 
[Receive a fax].
LIf feature #442 is activated, the received 
fax document will be automatically 
transferred to the computer.
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							7. Multi-Function Station software
51
7.8 Confirming the status 
of the fax machine
You can confirm the setting information and 
current status of the fax machine from your 
computer.
1Start Multi-Function Station.
2Select [Device Monitor].
LThe [Device Monitor] window will 
appear.
3You can confirm the status of the fax unit.
Status: Current status of the fax unit
Note:
LAdditional information (toner and recording 
paper status, etc.) will be displayed in 
[Status] tab by clicking [Advanced 
Information].
LThe status of the fax machine will be updated 
automatically.
LIf the printing error occurs, Device Monitor 
will be started automatically and display the 
error information.
LFor details, see the help file by selecting 
[Usage Tips] from Multi-Function Station.
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							8. Programmable Features
52
8 Progra mma ble  Features Features Summary
8.1 Programming
1Press {MENU}.
2Press {#} and the 3-digit code (page 53 to 
page 58).
3Press the desired selection to display the 
desired setting.
LThis step may be slightly different 
depending on the feature.
4Press {SET}.
5Press {MENU} to exit.
To select features by using the navigator 
key
You can select a feature by using the navigator 
key instead of directly entering the program code 
(# and a 3-digit number).
1.Press {MENU}.
2.Select the feature’s category you wish to 
program.
Press {} repeatedly to display the 
desired feature’s category.
–“BASIC FEATURE”
–“ADVANCED FEATURE”
3.Press {SET}.
4.Select the feature you wish to program.
Press {} repeatedly to display the 
desired feature.
LThe current setting of the feature will be 
displayed.
5.Press {A} or {B} repeatedly to display the 
desired setting.
LThis step may be slightly different 
depending on the feature.
6.Press {SET}.
LThe setting you selected is set, and the 
next feature will be displayed.
7.To exit programming, press {MENU}.Note:
LTo exit programming, press {MENU} at any 
time.
{SET}
{}{A}{B}{MENU}
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							8. Programmable Features
53
8.2 Basic features
Feature/CodeSelection
Setting the quick setup
{#}{1}{0}{0}You can print out the quick fax setup guide and select the desired 
receiving mode depending on your situation.
{1} “FAX ONLY” (default): Use only as a fax (page 35).
{2} “DIST. RING”: With the Distinctive Ring service (page 39).
{3} “EXT. TAM”: With an external telephone answering machine 
(page 36).
{4} “TEL ONLY”: Mostly phone calls (page 35).
1.Press {MENU}.
2.Press {#}, then {1}{0}{0}.
3.Press {SET}.
4.Press {SET} again to print the quick fax setup guide.
LIf you do not wish to print it, press {STOP}.
5.Press {1} to {4} to display the desired setting.
6.Press {SET}.
7.Press {MENU}.
Setting the date and time
{#}{1}{0}{1}Enter the date and time using the dial keypad. See page 21 for details.
Setting your logo
{#}{1}{0}{2}Enter your logo using the dial keypad. See page 22 for details.
Setting your fax number
{#}{1}{0}{3}Enter your fax number using the dial keypad. See page 24 for details.
Setting the dialing mode
{#}{1}{2}{0}See page 20 for details.
Setting flash time
{#}{1}{2}{1}The flash time depends on your telephone exchange or host PBX.
{1} “700ms” (default)
{2} “600ms”
{3} “400ms”
{4} “300ms”
{5} “250ms”
{6} “110ms”
{7} “100ms”
{8} “90ms”
Note:
LIf the fax machine is connected via a PBX, PBX functions 
(transferring a call, etc.) might not work correctly. Consult your PBX 
supplier for the correct setting.
Changing the LCD 
display contrast
{#}{1}{4}{5}{1} “NORMAL” (default): For normal contrast.
{2} “DARKER”: Used when the display contrast is too light.
Setting the ringer pattern
{#}{1}{6}{1}{1} “A” (default)
{2} “B”
{3} “C”
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							8. Programmable Features
54
Changing the ring setting 
in FAX ONLY mode
{#}{2}{1}{0}To change the number of rings before the unit answers a call in FAX 
ONLY mode.
{1} “1”
{2} “2”
{3} “3” (default)
{4} “4”
{5} “5 EXT.TAM” (External Telephone Answering Machine)
Setting the Caller ID list to 
print automatically
{#}{2}{1}{6}{0} “OFF” (default): The unit will not print the Caller ID list, but will keep 
records of the information for the last 30 callers.
{1} “ON”: The unit will print the Caller ID list automatically after every 
30 new calls (page 27).
Setting the recording 
paper size
{#}{3}{8}{0}{1} “LETTER” (default): Letter size paper
{2} “A4”: A4 size paper
{3} “LEGAL”: Legal size paper
Setting the scan contrast
{#}{4}{1}{0}To send or copy a document with faint or dark writing, set this feature 
before transmission or copying.
{1} “NORMAL” (default): Used for normal writing.
{2} “DARKER”: Used for faint writing.
{3} “LIGHT”: Used for dark writing.
Changing the default 
copy resolution
{#}{4}{6}{1}To change the default resolution setting for copying.
{1} “MIXED” (default): For documents containing both text and 
photographs.
{2} “TEXT”: For documents containing only text.
{3} “PHOTO”: For documents containing photographs, shaded 
drawings, etc.
Setting toner save feature
{#}{4}{8}{2}{0} “OFF” (default): Deactivates this feature.
{1} “ON”: The toner cartridge will last longer.
Note:
LThis feature may lower the print quality by reducing toner 
consumption.
Feature/CodeSelection
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							8. Programmable Features
55
8.3 Advanced features
Feature/CodeSelection
Printing a confirmation 
report
{#}{4}{0}{1}To print a confirmation report for fax transmission results (page 31).
{0} “OFF”: Confirmation reports will not be printed.
{1} “ON”: A confirmation report will be printed after every transmission.
{2} “ERROR” (default): A confirmation report will be printed only when 
fax transmission fails.
Setting the journal report 
to print automatically
{#}{4}{0}{2} {0} “OFF”: The unit will not print a journal report, but will keep a record 
of the last 30 fax transmissions and receptions.
{1} “ON” (default): The unit will print a journal report automatically after 
every 30 new fax transmissions and receptions (page 31).
Sending documents 
overseas
{#}{4}{1}{1}If you cannot send a fax overseas even if the number is correct and the 
line is connected, activate this feature before sending the fax.
This feature improves the reliability by reducing the transmission 
speed.
{0} “OFF”: Deactivates this feature.
{1} “NEXT FAX”: This setting is effective only for the next attempted 
fax transmission. After transmission, the unit will return to the previous 
setting.
{2} “ERROR” (default): When the previous fax transmission fails and 
you wish to re-send the document.
Note:
LThis feature is not available for broadcast transmission.
LCalling charges may be higher than usual.
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							8. Programmable Features
56
Sending a fax at a specific 
time
{#}{4}{1}{2}This feature allows you to take advantage of low-cost calling hours 
offered by your telephone company. This feature can be set up to 24 
hours in advance of the desired time.
{0} “OFF” (default)
{1} “ON”
To send a document:
1.Insert the document into the auto document feeder.
2.If necessary, press {RESOLUTION} repeatedly to select the 
desired resolution (page 30).
3.Press {MENU}.
4.Press {#}, then {4}{1}{2}.
5.Press {1} to select “ON”.
6.Press {SET}.
7.Enter the fax number.
LTo enter an item using one-touch dial feature and navigator 
directory, see step 4, “4.3 Sending a fax using one-touch dial 
feature and navigator directory”, page 32. (When using 
navigator directory, you do not have to press {} before 
pressing {A} or {B}.)
8.Press {SET}.
9.Enter the transmission start time.
LPress {*} repeatedly to select “AM” or “PM”.
10.Press {SET}.
LTo cancel after programming, press {STOP} then {SET}.
Setting the Error 
Correction Mode (ECM)
{#}{4}{1}{3}This feature is available when the sending/receiving fax machines are 
ECM compatible.
{0} “OFF”: Deactivates this feature.
{1} “ON” (default): If there is an error during fax transmission / 
reception, the fax machine will support the communication.
Setting the connecting 
tone
{#}{4}{1}{6}If you often have trouble when sending faxes, this feature allows you to 
hear connecting tones: fax tone, ring back tone and busy tone. You can 
use these tones to confirm the status of the other party’s machine.
{0} “OFF”: Deactivates this feature.
{1} “ON” (default): You will hear connecting tones.
LIf the ring back tone continues, the other party’s machine may not 
be a fax machine or may have run out of paper. Check with the 
other party.
LThe connecting tone volume cannot be adjusted.
Activating the Distinctive 
Ring feature
{#}{4}{3}{0}{0} “OFF” (default)
{1} “ON”
See page 39 for details.
Setting the ring pattern 
for fax (Distinctive Ring 
feature)
{#}{4}{3}{1}{1} “A”
{2} “B”
{3} “C”
{4} “D”
{5} “B-D” (default)
See page 40 for details.
Feature/CodeSelection
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							8. Programmable Features
57
Receiving other size 
documents
{#}{4}{3}{2}To receive a fax document that is longer than your recording paper.
{0} “OFF”: The unit will print the original size.
{1} “ON” (default): The unit will fit received documents onto your 
recording paper.
Changing the fax 
activation code
{#}{4}{3}{4}If you wish to use an extension telephone to receive faxes, activate this 
feature and program the activation code.
Important:
LThe fax activation code must be different from the code that 
you programmed on the answering machine.
{0} “OFF”
{1} “ON” (default)
1.Press {MENU}.
2.Press {#}, then {4}{3}{4}.
3.Press {1} to select “ON”.
4.Press {SET}.
5.Enter your code from 2 to 4 digits, using 0–9, {*} and {#}.
LThe default code is “;#9”.
LDo not enter “0000”.
6.Press {SET}.
7.Press {MENU}.
Setting the memory 
reception alert
{#}{4}{3}{7}To alert you with a beeping sound when a received fax document is 
stored into memory due to some existing problem.
The slow beeps will continue until you clear the printing problem and 
make sure the unit is supplied with enough paper to print the stored 
document.
{0} “OFF”: Deactivates this feature.
{1} “ON” (default): You will be alerted to a reception problem by a 
beeping sound.
Setting friendly reception
{#}{4}{3}{8}To receive a fax automatically when you answer a call and hear a fax 
calling tone (slow beep).
{0} “OFF”: You have to press {FAX START} for fax reception.
{1} “ON” (default): You do not have to press {FAX START} for fax 
reception.
Receiving a fax into the 
computer
{#}{4}{4}{2}If you wish to receive a fax into the computer, activate this feature.
{0} “OFF” (default): Deactivates this feature.
{1} “ALWAYS”: If the unit recognizes the connection to the computer, it 
will transfer a received document to the computer. If the unit cannot 
recognize the connection, it will store a received document in the 
memory once, then transfer the data after recognition of the 
connection.
{2} “CONNECTED”: If the unit recognizes the connection to the 
computer, it will transfer a received document to the computer. If the 
unit cannot recognize the connection, it will print out the data.
Feature/CodeSelection
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							8. Programmable Features
58
Resetting advanced 
features to their default 
settings
{#}{4}{5}{9}{0} “NO” (default)
{1} “YES”
To reset the advanced features:
1.Press {MENU}.
2.Press {#}, then {4}{5}{9}.
3.Press {1} to select “YES”.
4.Press {SET}.
5.Press {SET} again.
6.Press {MENU}.
Feature/CodeSelection
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