Panasonic Kx Flm651 Operating Instruction Manual

							3. Telephone
29
2Press {A} or {B} repeatedly to display the 
desired item.
3Press {
						

							4. Fax
30
4Fax Sen ding Faxe s
4.1 Sending a fax manually
1Adjust the width of the document guides (1) 
to fit the actual size of the document.
2Insert the document (up to 20 pages) FACE 
DOWN until a single beep is heard and the 
unit grasps the document.
LIf the document guides are not adjusted 
to fit the document, re-adjust them.
3If necessary, press {RESOLUTION} 
repeatedly to select the desired resolution.
4Press {MONITOR}.
5Dial the fax number.
6When a fax tone is heard:
Press {FA X  S TA R T}.
When the other party answers your call:
Lift the handset and ask them to press their 
start button. When the fax tone is heard, 
press {FAX START}.
Note:
LAfter pressing {FA X  S TA R T}, you can 
replace the handset.
To stop sending
Press {STOP}.
To select the resolution
Select the desired resolution according to the 
type of document.
–“STANDARD”: For printed or typewritten 
documents with normal-sized characters.
–“FINE”: For documents with small print.
–“SUPER FINE”: For documents with very 
small print. This setting is effective only when 
the other party has a compatible fax 
machines.
–“PHOTO”: For documents containing 
photographs, shaded drawings, etc.
LUsing the “FINE”, “SUPER FINE” and 
“PHOTO” settings will increase transmission 
time.
LIf the resolution setting is changed during 
feeding, it will be effective from the next page.
To redial the last number
1.Press {REDIAL/PAUSE}.
2.Press {FA X  S TA R T}.
LIf the line is busy, the unit will automatically 
redial the number 1 time.
LTo cancel redialing, press {STOP}, then 
press {SET}.
To send more than 20 pages at a time
Insert the first 20 pages of the document. Add 
the other pages (up to 20 at a time) on top of the 
previously inserted pages while the last page is 
being fed into the unit.
To predial a fax number
You can dial the fax number first before inserting 
the document. This is convenient if you need to 
refer to the document for the other party’s fax 
number.
1.Enter the fax number.
2.Insert the document.
3.Press {FA X  S TA R T}.
Sending from memory (Quick scan feature)
You can scan the document into memory before 
sending.
1.Insert the document.
2.Enter the fax number.
3.Press {SCAN}.
Reserving the fax transmission (Dual 
Access)
You can reserve the fax transmission even when 
the unit is just receiving a fax or sending a fax 
from memory.
{SCAN}
{RESOLUTION} {FAX START}
{SET}
{REDIAL/PAUSE} {MONITOR}
1
{STOP}
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– Up to 3 reservations when sending
– Up to 4 reservations when receiving
1.Insert the document during fax reception or 
fax memory transmission.
2.Enter the fax number using the dial keypad, 
one-touch dial or navigator directory.
3.Press {SCAN} or {FA X  S TA R T}.
LThe document will be fed into the unit and 
scanned into memory. The unit will then send 
the data. If the document exceeds the 
memory capacity, transmission will be 
canceled. You must send the entire 
document manually.
Printing a confirmation report
A confirmation report provides you with a printed 
record of transmission results. To print 
confirmation reports, make sure feature #401 is 
activated (page 55). For an explanation of error 
messages, see page 59.
Printing a journal report
A journal report provides you with a printed 
record of the 30 most recent faxes. To print 
manually, see page 77. To print automatically 
after every 30 new fax transmissions and 
receptions, make sure feature #402 is activated 
(page 55). For an explanation of error messages, 
see page 59.
4.2 Document 
requirements
Minimum document size
Maximum document sizeEffective scanning area
LShaded area will be scanned.
Document weight
LSingle sheet:
45 g/m
2 to 90 g/m2 (12 lb. to 24 lb.)
LMultiple sheets:
60 g/m
2 to 80 g/m2 (16 lb. to 21 lb.)
Note:
LRemove clips, staples or other fasteners.
LDo not set the following types of documents: 
(Make a copy of the document and set the 
copy.)
– Chemically treated paper such as carbon 
or carbonless duplicating paper
– Electrostatically charged paper
– Badly curled, creased or torn paper
– Paper with a coated surface
– Paper with a faint image
– Paper with printing on the opposite side 
that can be seen through the other side, 
such as newsprint
LCheck that ink, paste or correction fluid has 
dried completely.
LTo set a document with a width of less than 
210 mm (8
1/4), we recommend using a copy 
machine to copy the original document onto 
A4 or letter-sized paper, then setting the 
copied document.
128 mm
(5)
128 mm
(5)
600 mm
(23 
5/8) 
216 mm
(8 1/2)
216 mm(8 1/2)
208 mm(8 3/16)
 4 mm  4 mm(5/32)
 4 mm  4 mm
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4.3 Sending a fax using 
one-touch dial feature and 
navigator directory
Before using this feature, store the desired 
names and telephone numbers into one-touch 
dial feature and navigator directory (page 25).
LKeep the front cover page open for button 
locations.
1Adjust the width of the document guides to fit 
the actual size of the document.
2Insert the document (up to 20 pages) FACE 
DOWN until a single beep is heard and the 
unit grasps the document.
LIf the document guides are not adjusted 
to fit the document, re-adjust them.
3If necessary, press {RESOLUTION} 
repeatedly to select the desired resolution 
(page 30).
4Enter the fax number.
Using stations 1–11:
Press the desired station key.
Using stations 12–22:
Press {LOWER}, then press the desired 
station key.
Using navigator directory:
Press {}, then press {A} or {B} 
repeatedly to display the desired item.
5Press {FA X  S TA R T}.
Fax auto redial
If the line is busy or if there is no answer, the unit 
will automatically redial the number 1 time.
LTo cancel redialing, press {STOP}, then 
press {SET}.
If your unit does not send a fax
LConfirm that you have entered the number 
correctly, and that the number is a fax 
number.
LConfirm that the other party’s fax machine is 
answering by turning ON the connecting tone 
feature (feature #416, page 56).
4.4 Broadcast 
transmission
By storing one-touch dial and navigator directory 
items (page 25) into the broadcast memory, you 
can send the same document to multiple parties 
(up to 20). Your programmed items will remain in 
the broadcast memory, allowing frequent re-use.
LThe broadcast function utilizes stations 1–3. 
The one-touch dial function will be canceled.
LKeep the front cover page open for button 
locations.
4.4.1 Programming items into 
the broadcast memory
1Press {DIRECTORY PROGRAM}.
2Select the desired broadcast key.
For BROADCAST 1-2:
1.Press the desired {BROADCAST} key.
2.Press {A} or {B} repeatedly to select 
“BROADCAST”.
For MANUAL BROADCAST:
1.Press {MANUAL BROAD}.
2.Press {A} or {B} repeatedly to select 
“MANUAL BROAD”.
3Press {SET}.
4Program items.
Using stations 1–11:
Press the desired station key.
Using stations 12–22:
Press {LOWER}, then press the desired 
station key.
Using navigator directory:
Press {A} or {B} repeatedly to display the 
desired item, and press {SET}.
Using the dial keypad (only for MANUAL 
BROAD):
Enter the fax number and press {SET}.
LIf you program the wrong item, press 
{STOP} to erase the item.
LTo program other items, repeat this step 
(up to 20 items).
5Press {SET} after programming all of the 
desired items.
LTo program another broadcast key, 
repeat steps 2 to 5.
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6Press {STOP} to exit.
Note:
LConfirm the stored items by printing a 
broadcast programming list (page 77).
4.4.2 Adding a new item into the 
broadcast memory
After initial programming, you can add new items 
(up to a combined total of 20).
1Press {>}.
LConfirm that there are no documents in 
the document entrance.
2Press {A} or {B} repeatedly to display the 
desired broadcast memory 
(“”, “” or 
“”).
3Press {DIRECTORY PROGRAM}.
4Press {*}.
5Press {A} or {B} repeatedly to display the 
desired item you want to add.
6Press {SET}.
LTo add other items, repeat steps 5 and 6 
(up to 20 items).
7Press {DIRECTORY PROGRAM} to exit.
Note:
LWhen adding new items to the MANUAL 
BROADCAST memory, you can only select 
stored items.
4.4.3 Erasing a stored item from 
the broadcast memory
1Press {>}.
LConfirm that there are no documents in 
the document entrance.
2Press {A} or {B} repeatedly to display the 
desired broadcast memory 
(“”, “” or 
“”).
3Press {DIRECTORY PROGRAM}.
4Press {#}.
5Press {A} or {B} repeatedly to display the 
desired item you want to erase.
LTo cancel erasing, press {STOP}.
6Press {SET}.
7Press {SET}.
LTo erase other items, repeat steps 5 to 7.
8Press {DIRECTORY PROGRAM} to exit.
4.4.4 Sending the same 
document to pre-programmed 
parties
1Insert the document FACE DOWN.
2If necessary, press {RESOLUTION} 
repeatedly to select the desired resolution 
(page 30).
3Press the desired {BROADCAST} (1-2) or 
{MANUAL BROAD}.
LThe document will be fed into the unit and 
scanned into memory. The unit will then 
send the data to each party, calling each 
number sequentially.
LAfter transmission, the stored document 
will be erased from memory 
automatically, and the unit will 
automatically print a report (broadcast 
sending report).
Note:
LIf you select “FINE”, “SUPER FINE” or 
“PHOTO” resolution, the number of pages 
that the unit can send will decrease.
LIf the document exceeds the memory 
capacity, sending will be canceled.
LIf a party is busy or does not answer, it will be 
skipped and redialed later 1 time.
To cancel broadcast transmission
1.Press {STOP} repeatedly until “SEND 
CANCELED?” is displayed.
2.Press {SET}.
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Receiving Faxes
4.5 Selecting the way to 
use your fax machine
Depending on your situation, select the way you 
prefer to use your fax machine.
– Use only as a fax (FAX ONLY mode)
– Use mostly as a telephone (TEL mode)
– Use with answering machine
4.5.1 Use only as a fax (FAX 
ONLY mode)
Your situation
You have a separate telephone line just for faxes.
Setup
Set the fax machine to FAX ONLY mode (page 
35) by pressing {AUTO ANSWER} repeatedly.
How faxes are received
All incoming calls will be answered as faxes.
4.5.2 Use mostly as a telephone 
(TEL mode)
Your situation
You want to answer calls by yourself. If a fax call 
is received, you must receive the fax manually.
Setup
Set the fax machine to TEL mode (page 35) by 
pressing {AUTO ANSWER} repeatedly.
How to receive phone calls and faxes
You have to answer all calls manually.
To receive a fax document, press {FAX START}.
4.5.3 Use with answering 
machine
Your situation
You want to use the fax machine with an 
answering machine.
Setup
Connect an external telephone answering 
machine and set the ring count of the answering 
machine to less than 4.
LSet the ring count in FAX ONLY mode of the 
fax machine to more than 4, if you use with 
auto answer ON.
How to receive calls
When receiving phone calls, the answering 
machine will record voice messages.
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4.6 Receiving a fax 
automatically – Auto 
answer ON
4.6.1 Activating FAX ONLY mode
1Press {AUTO ANSWER} repeatedly to 
display the following.
FAX ONLY MODE
3 RINGS [±]
LThe display will show the ring setting in 
FAX ONLY mode.
LThe {AUTO ANSWER} light is ON.
2If you wish to change the ring setting, press 
{A} or {B} repeatedly to display the desired 
setting, and press {SET}.
How faxes are received
When receiving calls, the unit will automatically 
answer all calls and only receive fax documents.
If you have subscribed to a Distinctive 
Ring service
See page 39.
4.7 Receiving a fax 
manually – Auto answer 
OFF
4.7.1 Activating TEL mode
Set the fax machine to TEL mode by pressing 
{AUTO ANSWER} repeatedly to display the 
following.
TEL MODE
LThe {AU TO A N SW E R} light is OFF.
How to receive phone calls and faxes
1.Lift the handset to answer the call.
2.When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {FAX START}.
CONNECTING...
3.Replace the handset.
LThe unit will start fax reception.
LIf you do not answer the call within 10 
rings, the unit will temporarily switch to fax 
reception. The other party can then send 
a fax.
{SET}
{A}{B}
{FAX START} {STOP}
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How to receive faxes with an extension 
telephone
If you have another telephone connected to the 
[EXT] jack or the same line (extension 
telephone), you can use the extension telephone 
to receive faxes.
1.When the extension telephone rings, lift the 
handset of the extension telephone.
2.When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {*} {#} {9} (default fax activation 
code) firmly.
LThe fax machine will start reception.
3.Replace the handset.
Note:
LTo receive fax documents using the 
extension telephone, make sure remote fax 
activation is turned ON (feature #434 on 
page 57) beforehand. The default setting is 
ON.
To stop receiving
Press {STOP}.
4.8 Using the unit with an 
answering machine
4.8.1 Setting up the fax machine 
and an answering machine
1Connect the answering machine (1).
LAnswering machine is not included.
LRemove the stopper (2).
2Set the number of rings on the answering 
machine to less than 4.
LThis will allow the answering machine to 
answer the call first.
3Record a greeting message on the 
answering machine.
LWe recommend you record a message 
up to 10 seconds long, and not to pause 
for more than 4 seconds during the 
message. Otherwise, both machines will 
not function correctly.
4Activate the answering machine.
5Set the fax machine to the desired receiving 
mode (page 35).
LIf you set to FAX ONLY mode, change 
the ring setting in FAX ONLY mode to 
“5 EXT.TAM” (feature #210 on page 
54).
6Check all or part of the following are not the 
same:
– the remote access code of the answering 
machine
1
2
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– the fax activation code (feature #434 on 
page 57)
Receiving a voice message and fax 
document in one call
The caller can leave a voice message and send 
a fax document during the same call. Inform the 
caller of the following procedure beforehand.
1.The caller calls your unit.
LThe answering device will answer the call.
2.The caller can leave a message after the 
greeting message.
3.The caller presses {*}{#}{9} (pre-selected 
fax activation code).
LThe unit will activate the fax function.
4.The caller presses the start button to send a 
document.
Note:
LThe fax activation code can be changed in 
feature #434 (page 57).
4.9 Junk fax prohibitor 
(preventing fax reception 
from undesired callers)
If you subscribe to Caller ID service, this feature 
prevents fax reception from calls that do not 
show caller information.
Additionally, the fax machine will not accept 
faxes originating from numbers that match a 
programmable junk fax prohibitor list.
LKeep the front cover page open for button 
locations.
Important:
LThis feature does not work when manual 
reception is performed.
4.9.1 Activating the junk fax 
prohibitor
1Press {JUNK FAX PROHIBITOR}.
2Press {>}.
3Press {A} or {B} repeatedly to select “ON”.
4Press {SET}.
5Press {STOP} to exit.
LWhile the junk fax prohibitor is activated, 
the {JUNK FAX PROHIBITOR} indicator 
is ON.
4.9.2 Storing undesired callers
You can register up to 10 undesired numbers 
from the Caller ID list (page 27) if you do not wish 
to receive faxes from them.
1Press {CALLER ID SEARCH}.
2Press {A} or {B} repeatedly to display the 
party you wish to prevent fax reception from.
3Press {JUNK FAX PROHIBITOR}.
4Press {SET}.
LTo program other parties, repeat steps 2 
to 4.
5Press {STOP} to exit.
Note:
LIf there is no space to store new items, “LIST 
FULL” is displayed in step 4. Erase 
unnecessary items.
To display the junk fax prohibitor list
1.Press {JUNK FAX PROHIBITOR}.
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2.Press {>} repeatedly to display “JUNK LIST 
DISP.”.
3.Press {SET}.
4.Press {A} or {B} to display the items on the 
list.
5.Press {STOP} to exit.
To print the junk fax prohibitor list
1.Press {JUNK FAX PROHIBITOR}.
2.Press {>} repeatedly to display “JUNK LIST 
PRINT”.
3.Press {SET}.
4.Press {STOP} to exit the list.
To erase an item from the junk fax 
prohibitor list
1.Press {JUNK FAX PROHIBITOR}.
2.Press {>} repeatedly to display “JUNK LIST 
DISP.”.
3.Press {SET}.
4.Press {A} or {B} repeatedly to display the 
desired item.
5.Press {