Panasonic Kx Flb881 Operating Instruction Manual

							4. Scanner
31
4.2 Scanning from a computer 
(Pull Scan)
Note:
LWhen scanning a document, we recommend using 
the scanner glass rather than the auto document 
feeder for better results.
LDo not open the document cover when scanning a 
document with the auto document feeder.
4.2.1 Using Multi-Function scan 
application
By clicking an application icon, the selected application 
starts automatically after scanning.
1Set the original (page 17).
2Start Multi-Function Station. i [Scan]
3Click the desired application icon.
LWhen you click [Custom], the pre-programmed 
application starts.
LTo cancel scanning while the documents is being 
scanned, click [Cancel].
Note:
LYou can change the scanning settings beforehand for 
each application (page 24).
LBy pointing the application icon, scanning settings 
can be displayed as tooltip.
LSee page 17 for document requirements.
4.2.2 Using Multi-Function Viewer
1
Set the original (page 17).
2Start Multi-Function Station.
3[Utilities] i [Viewer]
L[Multi-Function Viewer] will appear.
4Click the [Scan] icon in the [Multi-Function 
Viewer] window.
LThe unit’s name dialog box will appear.
5If necessary, change the scanning settings on your 
computer.
LTo preview the scanned image, click [Preview]. 
You can drag the frame to specify the scanned 
area. If you change the scan mode, brightness, 
contrast setting, etc., click [Preview] to refresh 
the scanned image.
If you use the auto document feeder, only the first 
page will be previewed. When you need to 
refresh the scanned image, set the document to 
preview again.
6[Scan]
LIf you preview the scanned image using the auto 
document feeder in step 5, set the document 
again and click [Scan].LThe scanned image will be displayed in the 
[Multi-Function Viewer] window after 
scanning.
LTo save the scanned image, select [Save As ...] 
from the [File] menu.
LTo cancel scanning while the document is being 
scanned, click [Cancel].
Note:
LYou can display images in applications that support 
TIFF, JPEG, PCX, DCX and BMP formats.
LYou can save images in TIFF, JPEG, PCX, DCX, 
BMP or PDF formats.
LIf the [Select...] button is displayed in the [Ta r g e t  
Device], click the [Select...] to select the unit from 
the list, then click [OK].
The [Select...] button will not be displayed when the 
only one printer driver has been installed.
LYou can move, copy and delete a file or page.
4.2.3 Using other applications
Multi-Function Station includes a TWAIN compliant 
scanner driver. You can also scan using other 
applications that support TWAIN scanning. For example, 
proceed as follows.
1Set the original (page 17).
2Start an application that supports TWAIN scanning.
3Select [Acquire Image...] from the [File] menu.
LThe unit’s name dialog box will appear.
4If necessary, change the scanning settings on your 
computer. i [Scan]
LThe scanned image will be displayed in the 
application window after scanning.
LTo cancel scanning while the document is being 
scanned, click [Cancel].
Note:
LDepending on the application used, the appearance 
may differ slightly.
LIf the [Select...] button is displayed in the [Ta r g e t  
Device], click the [Select...] to select the unit from 
the list, then click [OK].
The [Select...] button will not be displayed when the 
only one printer driver has been installed.
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							5. Copier
32
5 Copier Copy
5.1 Making a copy
Illegal copies
LIt is unlawful to make copies of certain 
documents.
Copying certain documents may be illegal in your 
country. Penalties of fines and/or imprisonment may 
be imposed on those found guilty. The following are 
examples of items that may be illegal to copy in your 
country.
– Currency
– Bank notes and checks
– Bank and government bonds and securities
– Passports and identification cards
– Copyright material or trademarks without the 
consent of the owner
– Postage stamps and other negotiable 
instruments
This list is not inclusive and no liability is 
assumed for either its completeness or accuracy. 
In case of doubt, contact your legal counsel.
Notice:
LInstall your machine near a supervised area to 
prevent illegal copies from being made.
5.1.1 Using the scanner glass
1
If the {COPY} light is OFF, turn it ON by pressing 
{COPY}.
2Set the original (page 17).
3If necessary, change the resolution and contrast 
according to the type of document.
LTo select the resolution, see page 32.
LTo select the contrast, see page 32.
4If necessary, enter the number of copies (up to 99).
5{START}
LThe unit will start copying.
6After you finish copying, press {STOP} to reset the 
settings you set in step 3 and 4.
Note:
LTo stop copying, see page 65.
LYou can change the default operation mode (feature 
#463 on page 52) and the timer before returning to 
the default operation mode (feature #464 on page 
53).
LCopied documents will be stacked on the upper 
output tray. You can change the output tray for 
copying (feature #466 on page 57).
LIf the {FAX AUTO ANSWER} indicator is ON, the 
unit can receive faxes automatically even when in the 
copy mode.
To select the resolution
1.Press {QUALITY} 2 times.
2.Press {V} or {^} repeatedly to select the desired 
resolution.
–“TEXT/PHOTO”: For both text and photographs.
–“TEXT”: For text only.
–“PHOTO”: For photographs, shaded drawings, 
etc.
3.{SET}
Note:
LYou can change the default resolution (feature #461 
on page 57).
To select the contrast
You can adjust this setting depending on the darkness or 
lightness of the document. 5 levels (light to dark) are 
available.
1.{QUALITY}
2.Press {V} or {^} repeatedly to select the desired 
contrast.
LTo make lighter, press {V}.
LTo make darker, press {^}.
3.{SET}
Note:
LYou can hold the previous contrast setting (feature 
#462 on page 52).
{START} {STOP}{COPY} {FAX AUTO ANSWER}
{QUALITY}
{SET}{V}{^}
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							5. Copier
33
5.1.2 Using the auto document feeder
1
If the {COPY} light is OFF, turn it ON by pressing 
{COPY}.
2Set the original (page 17).
3If necessary, change the resolution and contrast 
according to the type of document.
LTo select the resolution, see page 32.
LTo select the contrast, see page 32.
4If necessary, enter the number of copies (up to 99).
5{START}
LThe unit will start copying.
6After you finish copying, press {STOP} to reset the 
settings you set in step 3 and 4.
Note:
LTo stop copying, see page 65.
5.2 More copying features
LMake sure that the {COPY} light is ON.
5.2.1 To enlarge/reduce a document
1
Set the original (page 17).
2Press {ZOOM} repeatedly to select the enlargement 
/ reduction rate that fits the size of your document 
and recording paper.
–“ZOOM  =100%”
–“50%”
–“200%”
–“LTR>A4”
–“A4>LTR”
–“LGL>A4”
–“LGL>LTR”
LIf you select “ZOOM  =100%”, press {V} or {^} 
repeatedly to change the enlargement / 
reduction rate by 1% at a time from “25%” to 
“400%”.
You can also enter the desired percentage 
specifically by using the dial keys.
3{SET}
4If necessary, enter the number of copies (up to 99). 
i {START}
5After you finish copying, press {STOP} to reset this 
feature.
Note:
LEnlargement / reduction copy is not available for 
quick ID copy feature (page 34), poster feature (page 
35) or N in 1 feature (page 35).
LYou can hold the previous zoom (enlargement / 
reduction) setting (feature #468 on page 57).
LWhen using the scanner glass, the unit will only 
enlarge the right top corner of the document starting 
from the l mark on the unit.
LWhen using the auto document feeder, the unit 
will only enlarge the center of the upper part of the 
document. To make an enlarged copy of the bottom 
of the document, turn the document around, and 
then make a copy.
{COPY}{STOP}
{START}
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							5. Copier
34
Example: 150% enlarged copy
Using the scanner glass (1):
Using the auto document feeder:
Example: 70% reduced copy
Using the scanner glass (1):
Using the auto document feeder:5.2.2 To copy 2-sided documents onto 1 
page (Quick ID copy feature) (Scanner 
glass only)
You can make copies of both sides of 2-sided documents 
and print them on the same side of paper. The 
documents will not be reduced to fit the recording paper, 
so this feature is useful for copying small sized 
documents such as business cards.
1Set the original (page 17).
LTo make a landscape copy, set the original in 
landscape direction. To make a portrait copy, set 
the original in portrait direction.
LThe scanning area changes according to the 
selected setting in step 3. See the following table 
for details. The shaded area will be scanned.
2Press {PA G E  L AYO U T} repeatedly to select “QUIK 
ID COPY”. i {SET}
3Press {V} or {^} repeatedly to select the number of 
original documents from “2 in 1”, “4 in 1” or “8 
in 1”. i {SET}
4Press {V} or {^} repeatedly to select the page layout 
from “LANDSCAPE” or “PORTRAIT”. i {SET}
5If necessary, enter the number of copies (up to 99). 
i {START}
LThe unit will scan 1 page.
6To continue scanning, place the next document on 
the scanner glass and press {SET}. Repeat this until 
all the documents are scanned.
LThe unit will start copying.
LYou can press {START} anytime to start copying.
7After you finish copying, press {STOP} to reset this 
feature. Original document Enlarged copy
Original document Enlarged copy
Original document Reduced copy
Original document Reduced copy
1
1
Original documentPage layout
“2 in 1”“LANDSCAPE”
“PORTRAIT”
“4 in 1”“LANDSCAPE”
“PORTRAIT”
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							5. Copier
35
Note:
LYou can save the previous page layout setting 
(feature #467 on page 57).
5.2.3 To make a poster size copy (Poster 
feature) (Scanner glass only)
You can make copies divided in to 4 (“2 × 2”) or 9 (“3 
× 3”) sections to make enlarged copies of the individual 
sections. You can then glue them together to make a 
poster.
1Set the original (page 17).
2Press {PA G E  L AYO U T} repeatedly to select 
“POSTER”. i {SET}
3Press {V} or {^} repeatedly to select “2 × 2” or “3 
× 3”. i {SET}
4If necessary, enter the number of copies (up to 99). 
i {START}
5After you finish copying, press {STOP} to reset this 
feature.
Note:
LYou can save the previous page layout setting 
(feature #467 on page 57).
5.2.4 To copy several pages onto 1 page (N 
in 1 feature)
You can save paper by copying 2, 4 or 8 pages onto 1 
page. The documents will be reduced to fit the recording 
paper.
1Set the original (page 17).
LTo make a portrait copy, set the original in portrait 
direction. To make a landscape copy, set the 
original in landscape direction.
2Press {PA G E  L AYO U T} repeatedly to select “N in 
1”. i {SET}
3Press {V} or {^} repeatedly to select the number of 
original documents from “2 in 1”, “4 in 1” or “8 
in 1”. i {SET}
4Press {V} or {^} repeatedly to select the layout from 
“PORTRAIT” or “LANDSCAPE”. i {SET}
5If necessary, enter the number of copies (up to 99).
6When using the scanner glass:
1.{START}
LThe unit will scan 1 page.
2.Place the next document on the scanner glass 
and press {SET}. Repeat this until all the 
documents are scanned.
LThe unit will start copying.
LYou can press {START} anytime to start 
copying.
When using the auto document feeder:
{START}
7After you finish copying, press {STOP} to reset this 
feature. “8 in 1”“LANDSCAPE”
“PORTRAIT”
Original documentPage layout
Original documentPage layout
“2 in 1”“PORTRAIT”
“LANDSCAPE”
“4 in 1”“PORTRAIT”
“LANDSCAPE”
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							5. Copier
36
Note:
LYou can save the previous page layout setting 
(feature #467 on page 57).
5.2.5 To collate multiple copies
The unit can collate multiple copies in the same order as 
the original document pages.
1Set the original (page 17).
2Press {COLLATE} repeatedly to display “ON”.
3{SET}
4Enter the number of copies (up to 99).
5When using the scanner glass:
1.{START}
LThe unit will scan 1 page.
2.Place the next document on the scanner glass 
and press {SET}. Repeat this until all the 
documents are scanned, then press {START}.
LThe unit will start copying.
When using the auto document feeder:
{START}
6After you finish copying, press {STOP} to reset this 
feature.
Example: Making 2 copies of a 4-page original 
documentNote:
LThe unit will store the documents into memory while 
collating the copies. If memory becomes full while 
storing, the unit will only print out the stored pages.
LYou can hold the previous collate setting (feature 
#469 on page 57).
During poster feature
1.Set the original and enter necessary settings for 
poster size copy (steps 2 to 3 on “5.2.3 To make a 
poster size copy (Poster feature) (Scanner glass 
only)”, page 35).
2.Press {COLLATE} repeatedly to display “ON” and 
continue copying (steps 3 to 6 on “5.2.5 To collate 
multiple copies”, page 36).
During N in 1 feature
1.Set the original and enter necessary settings for N in 
1 copy (steps 2 to 4 on “5.2.4 To copy several pages 
onto 1 page (N in 1 feature)”, page 35).
2.Press {COLLATE} repeatedly to display “ON” and 
continue copying (steps 3 to 6 on “5.2.5 To collate 
multiple copies”, page 36).
Copy reservation
You can reserve your copy;
– while the unit is printing documents from your 
computer.
– while the unit is printing received fax documents.
1.Set the original (page 17).
2.While “PC PRINTING” or “PRINTING” is displayed, 
press {COPY}.
3.Make necessary settings such as number of copies, 
resolution, zoom features and page layout features. 
i {START}
L“COPY RESERVED” will be displayed. The unit 
will start copying after the current printing job.
Proof set feature
To make 1 set of collate copy first, press {COLLATE} 
repeatedly to display “PROOF SET” (step 2 on “5.2.5 To 
collate multiple copies”, page 36). The unit will make 1 
set of collate copy and stop temporarily so you can check 
whether the copy is made as you expected. If the copy is 
correct, press {START} to continue copying.
If the copy is not correct, press {STOP} and start again 
from the beginning. “8 in 1”“PORTRAIT”
“LANDSCAPE”
Collated pages Uncollated pages
Original documentPage layout
4
3
2
1
4
3
2
1
4
4
3
3
2
2
1
1
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							6. Fax
37
6Fax Sen ding Faxes
6.1 Sending a fax manually
6.1.1 Using the scanner glass
By using the scanner glass, you can send a page from 
booklets or small size paper that cannot be sent with the 
auto document feeder.
1If the {FA X} light is OFF, turn it ON by pressing 
{FA X}.
2Set the original (page 17).
3If necessary, change the resolution and contrast 
according to the type of document.
LTo select the resolution, see page 37.
LTo select the contrast, see page 37.
4Dial the fax number.
LTo send a single page, skip to step 7.
LTo send multiple pages, go to the next step.
5Press {QUICK SCAN} to scan the document into 
memory.
Example:PAGES=01 01%
STANDARD
u
SCAN:PRESS SET
SEND:PRESS START
6Place the next page on the scanner glass. i 
{SET}
LTo send more pages, repeat this step.
7{START}
Note:
LTo stop sending, see page 65.
LYou can change the default operation mode (feature 
#463 on page 52) and the timer before returning to 
the default operation mode (feature #464 on page 
53).
To select the resolution
1.{RESOLUTION}
2.Press {V} or {^} repeatedly to select the desired 
resolution.
–“STANDARD”: For normal-sized characters.
–“FINE”: For small-sized characters.
–“SUPER FINE”: For very small-sized characters.
–“PHOTO”: For photographs, shaded drawings, 
etc.
3.{SET}
LUsing the “FINE”, “SUPER FINE” and “PHOTO” 
settings will increase transmission time.
To select the contrast
You can adjust this setting depending on the darkness or 
lightness of the document. 5 levels (light to dark) are 
available.
1.{CONTRAST}
2.Press {V} or {^} repeatedly to select the desired 
contrast.
LTo make lighter, press {V}.
LTo make darker, press {^}.
3.{SET}
Note:
LYou can hold the previous contrast setting (feature 
#462 on page 52).
To redial the last number
{REDIAL} i {START}
LIf the line is busy, the unit will automatically redial the 
number.
Note:
LTo stop sending, see page 65.
Reserving the fax transmission (Dual Access)
You can reserve the fax transmission even when the unit 
is just receiving a fax or sending a fax from memory.
– Up to 3 reservations when sending
– Up to 4 reservations when receiving
1.Set the original during fax reception or fax memory 
transmission.
2.Enter the fax number using the dial keypad, one-
touch dial or navigator directory.
3. When using the scanner glass, press {QUICK 
SCAN}. The unit will scan 1 page. Place the next 
document on the scanner glass and press {SET}. 
Repeat this until all the documents are scanned, then 
press {START}.
When using the auto document feeder, press 
{START}.
LIf the document exceeds the memory capacity, 
transmission will be canceled. You must send the 
entire document manually.
{SET}{V}{^}{RESOLUTION}
{QUICK SCAN}
{CONTRAST}
{FAX}{START}
{REDIAL}
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							6. Fax
38
Printing a confirmation report
A confirmation report provides you with a printed record 
of transmission results. To print confirmation reports, 
make sure feature #401 is activated (page 54). For an 
explanation of error messages, see page 67.
Printing a journal report
A journal report provides you with a printed record of the 
30 most recent faxes. To print it manually, see page 88. 
To print it automatically after every 30 new fax 
transmissions and receptions, make sure feature #402 is 
activated (page 54). For an explanation of error 
messages, see page 67.
6.1.2 Using the auto document feeder
1
If the {FA X} light is OFF, turn it ON by pressing 
{FA X}.
2Set the original (page 17).
3If necessary, change the resolution and contrast 
according to the type of document.
LTo select the resolution, see page 37.
LTo select the contrast, see page 37.
4{MONITOR}
5Dial the fax number. i {START}
Note:
LTo stop sending, see page 65.
LSee page 17 for document requirements.
LDo not open the document cover when sending a fax 
with the auto document feeder.
Pre-dialing a fax number
1.Enter the fax number.
2.Set the original. i {START}
Sending from memory (Quick scan feature)
1.Set the original.
2.Enter the fax number. i {QUICK SCAN}
6.2 Storing items for the one-
touch dial feature and navigator 
directory
The unit provides the one-touch dial feature (14 items) 
and navigator directory (300 items).
LStation 1 to 3 can be used alternatively as broadcast 
keys (page 40).
LMake sure that the {FA X} light is ON.
6.2.1 Storing one-touch dial item
1
Press {MENU} repeatedly to display “DIRECTORY 
SET”.
2Select the desired station key.
For stations 1–3:
1.Press one of the station keys.
Example:STATION 1
DIAL MODE [V^]
2.{SET}
For stations 4–7:
Press one of the station keys.
For stations 8–14:
Press {LOWER}, then press one of the station keys.
3Enter the name, up to 16 characters (see page 64 for 
character entry). i {SET}
4Enter the telephone number, up to 32 digits. i 
{SET}
LTo program other items, repeat steps 2 to 4.
5{STOP}
Note:
LA hyphen or a space entered in a telephone number 
counts as 2 digits.
6.2.2 Storing navigator directory items
1
Press {MENU} repeatedly to display “DIRECTORY 
SET”. i {>}
2Enter the name, up to 16 characters (see page 64 for 
character entry). i {SET}
3Enter the telephone number, up to 32 digits. i 
{SET}
{FAX}
{START}
{MONITOR}
{QUICK SCAN}
{SET}
{LOWER}{V}{^}{>}
{MENU} {DIRECTORY}{STOP} Station keys
{FAX}
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							6. Fax
39
LTo program other items, repeat steps 2 to 3.
4{MENU}
Note:
LA hyphen or a space entered in a telephone number 
counts as 2 digits.
6.2.3 Editing a stored item
1
{DIRECTORY}
2Press {V} or {^} repeatedly to display the desired 
item. i {MENU} i {*}
3Edit the name if necessary. For further details, see 
the storing procedure on page 38. i {SET}
4Edit the telephone number if necessary. For further 
details, see the storing procedure on page 38. i 
{SET}
6.2.4 Erasing a stored item
1
{DIRECTORY}
2Press {V} or {^} repeatedly to display the desired 
item. i {MENU} i {#}
LTo cancel erasing, press {STOP}.
3{SET}
6.3 Sending a fax using one-
touch dial feature and navigator 
directory
Before using this feature, store the desired names and 
telephone numbers into one-touch dial feature and 
navigator directory (page 38).
LMake sure that the {FA X} light is ON.
6.3.1 Using the scanner glass
1
Set the original (page 17).
2If necessary, change to the desired resolution (page 
37) and the desired contrast (page 37).
3Enter the fax number.
Using stations 1–7:
Press the desired station key.
Using stations 8–14:
Press {LOWER}, then press the desired station key.
Using navigator directory:
Press {DIRECTORY}, then press {V} or {^} 
repeatedly to display the desired item.
LTo send a single page, skip to step 6.
LTo send multiple pages, go to the next step.
4Press {QUICK SCAN} to scan the document into 
memory.
5Place the next page. i {SET}
LTo send more pages, repeat this step.
6{START}
To search for a name by initial
Example: “LISA”
1.{DIRECTORY}
2.Press {V} or {^} to initiate the navigator directory.
3.Press {5} repeatedly to display any name with the 
initial “L” (see page 64 for character entry).
LTo search for symbols, press {*}.
4.Press {V} or {^} repeatedly to display “LISA”.
LTo stop the search, press {STOP}.
Fax auto redial
If the line is busy or if there is no answer, the unit will 
automatically redial the number.
Note:
LTo stop sending, see page 65.
6.3.2 Using the auto document feeder
1
Set the original (page 17).
2If necessary, change to the desired resolution (page 
37) and the desired contrast (page 37).
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							6. Fax
40
3Enter the fax number using one-touch dial or 
navigator directory.
4{START}
6.4 Broadcast transmission
By storing one-touch dial and navigator directory items 
(page 38) into the broadcast memory, you can send the 
same document to multiple parties (up to 20). Your 
programmed items will remain in the broadcast memory, 
allowing frequent re-use.
LThe broadcast function utilizes stations 1–3. The 
one-touch dial function will be canceled.
LMake sure that the {FA X} light is ON.
6.4.1 Programming items into the 
broadcast memory
1
Press {MENU} repeatedly to display “DIRECTORY 
SET”.
2Select the desired broadcast key.
For BROADCAST 1–2:
1.{BROADCAST}
2.Press {V} or {^} repeatedly to select 
“BROADCAST”.
For MANUAL BROADCAST (using the dial 
keypad):
1.{MANUAL BROAD}
2.Press {V} or {^} repeatedly to select “MANUAL 
BROAD”.
3{SET}
4Program items.
Using stations 1–7:
Press the desired station key.
Using stations 8–14:
Press {LOWER}, then press the desired station key.
Using navigator directory:
Press {V} or {^} repeatedly to display the desired 
item. i {SET}
Using the dial keypad:
Enter the fax number. i {SET}
LThe number in brackets indicates the number of 
registered items.
LTo program other items, repeat this step (up to 20 
items).
LIf you have programmed the wrong item, press 
{STOP} to erase the item.
5{SET}
LTo program another broadcast key, repeat steps 
2 to 5.
6{STOP}
6.4.2 Adding a new item into the broadcast 
memory
1
{DIRECTORY}
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