Panasonic Kx Flb881 Operating Instruction Manual

							2. Preparation
21
For assistance, please visit http://www.panasonic.com/help
2.10 Configuring the unit to 
access the LAN
You can print documents, scan documents, receive 
faxes or send faxes using a computer on the LAN. To 
enable these features, you need to set the IP address, 
subnet mask, and default gateway for the unit.
Important:
LConsult your network administrator when setting 
the IP address, subnet mask, and default 
gateway.
2.10.1 Setting up automatically with a 
DHCP server
Your situation:
– When only one unit is connected to the LAN.
If your network administrator manages the network with 
a DHCP (Dynamic Host Configuration Protocol) server, it 
will automatically assign an IP (Internet Protocol) 
address, subnet mask, and default gateway to the unit.
1After connecting the LAN cable to the unit and the 
computer, connect the power cord.
LThe IP address, subnet mask, and default 
gateway will be set automatically.
2Install Multi-Function Station on the computer that 
you want to use it with. See page 22 for details.
Note:
LYou can connect two or more units and assign IP 
addresses automatically with a DHCP server, but we 
recommend assigning static IP addresses manually 
for each unit to avoid unnecessary trouble.
2.10.2 Setting up manually
Your situation:
– When your network administrator does not manage 
the network with a DHCP server.
– When two or more units are connected to the LAN.
You need to assign an IP address, subnet mask, and 
default gateway manually.
1{MENU} i {#}{5}{0}{0}
DHCP
=ENABLED [V^]
2Press {0} to select “DISABLED” i {SET}
3Set each item.
For the IP address:
1.Press {5}{0}{1}.
IP ADDRESS
PRESS SET
2.{SET} i Enter the IP address of the unit. i 
{SET}For the subnet mask:
1.Press {5}{0}{2}.
SUBNET MASK
PRESS SET
2.{SET} i Enter the subnet mask of the 
network. i {SET}
For the default gateway:
1.Press {5}{0}{3}.
DEFAULT GATEWAY
PRESS SET
2.{SET} i Enter the default gateway of the 
network. i {SET}
4Press {MENU} to exit.
5Install Multi-Function Station on the computer that 
you want to use it with. See page 22 for details.
To correct a mistake in the IP address, subnet mask, 
or default gateway
Press {} to move the cursor to the incorrect 
number, and make the correction.
2.10.3 Setting the computer for PC fax 
reception
You need to select the computer that will be used for 
receiving faxes.
LMake sure PC fax setting is turned ON beforehand 
(feature #442 on page 56).
1{MENU} i {#}{4}{4}{3} i {SET}
2Press {V} or {^} repeatedly to select the desired 
computer. i {SET}
3Press {MENU} to exit.
Note:
LIf the unit is not connected to the LAN, the computer 
connected to the unit by USB is assigned as the 
default computer for PC fax reception.
LTo select the desired computer easily, change the PC 
name beforehand (page 24).
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For assistance, please visit http://www.panasonic.com/help
2.11 Installing Multi-Function 
Station
2.11.1 Required computer environment
Panasonic Multi-Function Station software enables the 
unit to carry out the following functions:
– Printing on plain paper, transparencies, labels and 
envelopes
– Scanning documents and converting an image into 
text with Readiris OCR software
– Scanning from other applications for Microsoft
® 
Windows® that support TWAIN scanning
– Storing, editing or erasing items in directories using 
your computer
– Programming the features using your computer
– Sending, receiving fax documents using your 
computer
To use Multi-Function Station on your computer, the 
following are required:
Operating System:
Windows 98/Windows Me/Windows 2000/Windows 
XP/Windows Vista™ operating system
CPU:
Windows 98: Pentium
® 90 MHz or faster
Windows Me: Pentium 150 MHz or faster
Windows 2000: Pentium 166 MHz or faster
Windows XP: Pentium 300 MHz or faster
Windows Vista: Recent Processor (x86) 800 MHz or 
higher processor
RAM:
Windows 98: 24 MB (32 MB or more recommended)
Windows Me: 32 MB (64 MB or more recommended)
Windows 2000: 64 MB or more
Windows XP: 128 MB or more
Windows Vista: 512 MB or more
Other Hardware:
CD-ROM drive
Hard disk drive with at least 150 MB of available space
USB interface
LAN interface (10Base-T/100Base-TX)
Other:
Internet Explorer
® 5.0 or later
Warning:
LTo assure continued emission limit compliance;
– use only shielded USB cable.
– use only shielded LAN cable (category 5 straight 
cable).
Note:
LBe sure to use a Hi-Speed USB 2.0 certified cable if 
your computer is equipped with the Hi-Speed USB 
2.0 interface.
LUSB cable is not supplied. Please purchase a 
shielded Type-A male/Type-B male USB cable.
2.11.2 Installing Multi-Function Station on 
a computer
LInstall Multi-Function Station (CD-ROM) before 
connecting the unit to a computer with USB 
cable. If the unit is connected to a computer with 
USB cable before installing Multi-Function 
Station, the [Found New Hardware Wizard] 
dialog box will appear. Click [Cancel] to close it.
LThe screenshots shown in these instructions are 
for Windows XP and are included for reference 
only.
LThe screenshots shown in these instructions 
may differ slightly from those of the actual 
product.
LSoftware features and appearance are subject to 
change without notice.
1Start Windows and exit all other applications.
LFor Windows 2000, Windows XP and Windows 
Vista users, you must be logged in as an 
administrator in order to install Multi-Function 
Station.
2Insert the supplied CD-ROM into your CD-ROM 
drive.
LIf the [Select Language] dialog box appears, 
select the desired language that you want to use 
with this software. Click [OK].
LIf the installation does not start automatically:
Click [Start]. Choose [Run...]. Type “D:\Install” 
(where “D” is the drive letter of your CD-ROM 
drive). Click [OK].
(If you are not sure what the drive letter is for your 
CD-ROM drive, use Windows Explorer and look 
for the CD-ROM drive.)
3[Easy installation]
LThe installation will start.
4When the setup program starts, follow the on-screen 
instructions.
LReadiris OCR software (page 30) and Device 
Monitor (page 65) will also be installed.
5The [Connect Type] dialog box appears.
For USB connection:
1.[Connect directly with a USB cable.] i [Next]
LThe [Connect Device] dialog box will appear.
2.Connect the unit with the USB cable (1), then click 
[Next].
1
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							2. Preparation
23
For assistance, please visit http://www.panasonic.com/help LIf the unit is connected to your computer, the 
model name will be automatically detected.
LYou can change the name of the unit if necessary.
3.Click [Install], then follow the on-screen 
instructions.
LThe files will be copied to your computer.
For LAN connection:
1.[Connect via the Network.] i [Next]
LThe [Select a Network Device] dialog box will 
appear.
2.Check [Select in the searched list] and select the 
unit from the list.
LIf the name of the desired unit is not displayed on 
the list, and the IP address for the unit has been 
assigned, check [Direct input] and enter the IP 
address.
3.[Next]
LYou can change the name of the unit if necessary.
4.Click [Install], then follow the on-screen 
instructions.
LThe files will be copied to your computer.
To view or install the operating instructions in the 
CD-ROM
1.Start Windows and insert the supplied CD-ROM into 
your CD-ROM drive.
2.Click [Operating Instructions], then follow the on-
screen instructions to view or install the operating 
instructions in PDF format.
LAdobe
® Reader® is required to view them.
Note:
LIf the screen prompts to insert the CD-ROM for the 
operating system when installing Multi-Function 
Station, insert it into your CD-ROM drive.
LIf you install the operating instructions, you can view 
it anytime from [o] on the Multi-Function Station 
launcher.
To use another unit with the computer
You need to add the printer driver for each unit, as 
follows.[Start] i [All Programs] or [Programs] i 
[Panasonic] i the unit’s name i [Add Printer 
Driver]. Then follow the on-screen instructions.
Note:
LYou cannot connect more than one unit to the same 
computer at the same time.
To modify the software
You can select the components to install anytime after 
the installation.
For Windows 2000, Windows XP and Windows Vista 
users, you must be logged in as an administrator in order 
to modify Multi-Function Station.
1.Start Windows and insert the supplied CD-ROM into 
your CD-ROM drive.
2.[Start] i [All Programs] or [Programs] i 
[Panasonic] i the unit’s name i [Uninstall or 
Modify] i [Modify] i [Next]. Then follow the 
on-screen instructions.
To uninstall the software
For Windows 2000, Windows XP and Windows Vista 
users, you must be logged in as an administrator in order 
to uninstall Multi-Function Station.
1.[Start] i [All Programs] or [Programs] i 
[Panasonic] i the unit’s name i [Uninstall or 
Modify]
2.[Uninstall] i [Next]. Then follow the on-screen 
instructions.
Note:
LIf you want to uninstall each component, select 
[Modify] and click [Next] in step 2. Then follow the 
on-screen instructions. Important notice
If you use Windows XP or Windows Vista, a message 
may appear after connecting the unit with the USB 
cable. This is normal and the software will not cause 
any difficulties with your operating system. You can 
continue the installation with no problem. This kind of 
message is displayed:
LFor Windows XP users
“The software you are installing for this hardware 
has not passed Windows Logo testing to verify its 
compatibility with Windows XP.”
LFor Windows Vista users
“Would you like to install this device software?”
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							2. Preparation
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For assistance, please visit http://www.panasonic.com/help
2.12 Starting Multi-Function 
Station
[Start] i [All Programs] or [Programs] i 
[Panasonic] i the unit’s name i [Multi-Function 
Station]
LMulti-Function Station will appear.
[Scan] (page 31)
LTo scan and display the scanned images.
LTo scan and create an image file.
LTo scan and send by e-mail.
LTo scan and convert an image into editable text data.
[PC FAX]
LTo send a document created on the computer (page 
42).
LTo display a document received on the computer 
(page 46).
[Remote Control] (page 64)
LTo program the features.
LTo store, edit or erase items in directories.
LTo view items in the journal report or Caller ID list.
LTo store caller information into directories.
LTo store or erase items for broadcast transmission.
[Utilities]
LTo start Multi-Function Viewer (page 31).
LTo start Device Monitor (page 65).
LTo start OCR application (page 30).
LTo start the configuration web page (page 50, 65) 
(LAN connection only).
[Settings] (page 24)
LTo change the general settings.
LTo change the settings for scanning.
[o]
LFor detailed instructions on Multi-Function Station.
LTo view operating instructions.
[p]
LTo display usage tips.
[n]
LTo display information about Multi-Function Station.Note:
LYou can confirm if the unit is connected to your 
computer on Device Monitor (page 65).
LComputer features (printing, scanning, etc.) may not 
function properly in the following situations:
– When the unit is connected to a computer that 
was custom-built by the user.
– When the unit is connected to the computer via a 
PCI card or other expansion card.
– When the unit is connected to another piece of 
hardware (such as a USB hub or interface 
adapter) and not connected directly to the 
computer.
To change the settings
You can change the settings for Multi-Function Station 
beforehand.
1.Select [Settings] from Multi-Function Station.
2.Click the desired tab and change the settings. i 
[OK]
[General]
– Launcher display: To select the display type of the 
launcher.
– OCR Path: To select the OCR software.
– PC name list up (LAN connection only): To select 
whether or not your computer name is displayed on 
the unit.
– PC name (LAN connection only): The computer 
name that will be displayed on the unit.
[Scan]
– Save to: To select the folder where the scanned 
image will be saved.
– Viewer/File/E-Mail/OCR/Custom: To change 
scanning settings for Multi-Function scan 
application.
Note:
LAssign a unique name for the [PC name] to avoid 
overlapping, or the scanned image may be sent to an 
undesired computer.
To select the default E-mail software
The default E-mail software is used when using 
“4.1.3 Scan to E-mail”, page 29.
You can select the default E-mail software as follows.
For Windows XP:
1.[Start] i [Control Panel] i [Internet 
Options] i [Programs] i [E-mail]
2.Select the desired MAPI-compliant E-mail software 
such as [Outlook Express], etc. i [OK]
LThese steps may vary depending on your operating 
system.
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							3. Printer
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3 Printer Printer
3.1 Printing from Windows 
applications
You can print a file created in a Windows application. For 
example, to print from WordPad, proceed as follows.
1Open the document you want to print.
2Select [Print...] from the [File] menu.
LThe [Print] dialog box will appear.
For details about the [Print] dialog box, click 
[?], then click the desired item.
Note:
LFor Microsoft PowerPoint
®, select [Color] or 
remove the check next to [Grayscale] in the 
print dialog so that colored text will be printed in 
grayscale.
3Select the unit’s name as the active printer.
LIf you have changed the name of the unit when 
installing, select that name from the list.
LTo change the printer settings, proceed as 
follows.
For Windows 98/Windows Me:
Click [Properties], then click the desired tab. 
Change the printer settings, then click [OK].
For Windows 2000:
Click the desired tab and change the printer 
settings.
For Windows XP/Windows Vista:
Click [Preferences], then click the desired tab. 
Change the printer settings, then click [OK].
4Click [Print] or [OK].
LThe unit will start printing.
Note:
LTo stop printing from the unit, see page 65.
LTo load paper, see page 13, 26.
LWhen using the manual input tray, load the recording 
paper after step 4.
LFor details about the paper specifications, see page 
89.LIf a printing error occurs, the Device Monitor will be 
started automatically and display the error 
information.
Setting the printer properties
You can change the printer setting in step 3. We 
recommend that you test paper (especially special sizes 
and types of paper) on the unit before purchasing large 
quantities.
You can change or display the settings on the following 
tabs.
[Basic]: Paper size, media type, page per sheet, etc.
[Output]: Number of prints, collate, etc.
[Quality]: Resolution, contrast, toner save feature, etc.
[Effects]: Watermark, overlay.
[Profile]: Saving the desired settings, selecting the 
saved settings, etc.
[Support]: Version information.
Note:
LWhen using special media 
(transparencies/labels/envelopes), change the 
setting as follows.
For envelopes:
Select [Envelope #10] or [Envelope DL] on the 
[Basic] tab for paper size.
For transparencies and labels:
Select [Transparency] or [Label] on the [Basic] 
tab for media type, then select the desired size for 
paper size.
LYou can select the output tray for each printing on the 
[Output] tab. To change the default output tray, see 
page 65.
LWhen printing from a computer, the toner save 
feature on the [Quality] tab overrides the unit’s toner 
save setting (feature #482 on page 53).
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							3. Printer
26
3.1.1 Using the manual input tray
You can print not only on plain paper but also on special 
media (transparencies / labels / envelopes).
The manual input tray is used only for printing with the 
computer and can hold one page at a time. When 
printing multiple pages, add a next page after the first 
page has been fed into the unit.
LPlease refer to page 89 for information on recording 
paper.
1Pull open the manual input tray (1), and then raise 
the extender (2) gently until it clicks into place.
2Insert the paper, print-side down (1) until the unit 
grasps the paper and a single beep is heard.
LAdjust the width of the guides (2) to the size of 
the recording paper.
Note:
LIf the paper is not inserted correctly, re-adjust the 
paper, or the paper may jam.
LMake sure the unit grasps the recording paper as 
specified in step 2. The display shows the following.
PAPER IN TRAY #2
FOR PC PRINTING
LTo use the manual input tray, you must change the 
paper source in the [Basic] tab when setting the 
printer properties (page 25). You can also select the 
desired media type.
To print on transparencies
Use transparencies designed for laser printing.
We recommend the following:
3M
® CG3300/CG5000
LUse the manual input tray to print 
transparencies.
LLoad transparency sheets one page at a time for 
printing, print-side down.
LPrinted transparency will be stacked on the 
upper output tray.
LRemove each transparency after printing and 
place it on a flat surface to cool and to prevent it 
from curling.
LDo not re-use transparencies that have already been 
fed through the unit. This includes transparencies 
that have been fed through and ejected without being 
printed on.
LSome types of transparencies have instructions 
recommending which side to print on. If the print 
quality is poor, try printing on the other side of a new 
transparency. Load the recording paper after you have started 
printing with the computer.
1
2
1
2
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							3. Printer
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To print on labels
Use labels designed for laser printing. We recommend 
the following:
Aver y
®
5160/5161/5162/5163/5164/5165/5167/5168
XEROX
®
LWH100/LWH110/LWH120/LWH130/LWH140
LUse the manual input tray to print labels.
LLoad label sheets one page at a time for printing, 
print-side down.
LPrinted label will be stacked on the upper output 
tray.
LRemove each label after printing.
LDo not use the following types of labels:
– Labels that are wrinkled, damaged or separated 
from the backing sheet.
– Any sheet of labels that has spaces in it where 
some of the labels have been removed.
– Labels that do not completely cover the backing 
sheet as follows.
To print on envelopes
Use envelopes designed for laser printing. We 
recommend the following:
– High quality envelopes of 90 g/m
2 (24 lb.) paper,
– Envelopes that have thin, sharply creased leading 
edges,
– Envelopes that have diagonal seams, and
– Envelopes with a moisture content of 4% to 6% by 
weight.
LUse the manual input tray to print envelopes.LYou can load 1 envelope of 90 g/m
2 (24 lb.) paper 
at a time for printing, print-side down (1).
LPrinted envelope will be stacked on the upper 
output tray.
LRemove each envelope after printing.
Note:
LWrinkles and waving may occur in some cases, even 
if high quality envelopes are used.
LAvoid printing in high humidity. High humidity may 
cause the envelope to curl or seal the envelope.
LStore envelopes away from moisture and humidity, 
where they can lay flat and their edges will not be 
bent or damaged.
Do not use envelopes with any of the following 
characteristics (using these may result in paper 
jams):
LIrregularly shaped envelopes
LEnvelopes with curls, wrinkles, nicks, twists, dog-
ears or other damage
LEnvelopes with side seam construction
LHighly textured envelopes, or envelopes with 
extremely shiny surfaces
LEnvelopes that seal by removing a peel-off strip
LEnvelopes with more than one flap to be sealed
LSelf-adhesive envelopes
LEnvelopes that are baggy or not sharply creased
LEmbossed envelopes
LEnvelopes that have previously been printed on
LEnvelopes that include cotton and/or fiber material
Side seam 
constructionPeel-off strip Multiple flaps
Twisted Curled Bent-edged
1
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							3. Printer
28
Do not attempt to print on any of the following types 
of envelopes (these may cause damage to the unit):
LEnvelopes with clasps, snaps or tie strings
LEnvelopes with transparent windows
LEnvelopes that use encapsulated types of adhesive 
that do not require moistening but rely on pressure to 
seal themWaved Dog-eared Self adhesive
Clasp Transparent window
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							4. Scanner
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4 Sca nner Sca nner
4.1 Scanning from the unit (Push 
Scan)
You can easily scan the document by operating the 
operation panel on the unit. Select following scanning 
modes depending on the way to use the scanned image.
– Viewing using Multi-Function Viewer (Viewer)
– Saving as a file to your computer (File)
– Sending as an attached file to e-mail destination (E-
Mail)
– Using OCR software (OCR)
Note:
LYou can set the desired scan mode for push scan 
beforehand (feature #493 on page 60).
LThe scanned image will be automatically saved in the 
folder selected by [Settings] window.
LWhen scanning a document, we recommend using 
the scanner glass rather than the auto document 
feeder for better results.
LDo not open the document cover when scanning a 
document with the auto document feeder.
4.1.1 Scan to Multi-Function Viewer
1
Set the original (page 17).
2{SCAN}
3Press {V} or {^} repeatedly to select “VIEWER”. i 
{SET}
4For USB connection:
Press {V} or {^} repeatedly to select “USB HOST”. 
i {SET}
For LAN connection:
Press {V} or {^} repeatedly to select the computer 
that you want to send the scanned image. i {SET}
5If necessary, change the scanning settings (scan 
type / resolution / file format / brightness / contrast / 
scan size). Press {>}, press {V} or {^} repeatedly to 
select the desired setting. i {SET} i {START}LThe scanned image will be displayed in the 
[Multi-Function Viewer] window after 
scanning. However, when you select PDF as a 
file format, the software that is associated to 
open PDF file will start.
Note:
LTo stop scanning, see page 65.
LYou can save the images in TIFF, JPEG, BMP or PDF 
formats.
LSee page 17 for document requirements.
4.1.2 Scan to save as a file
1
Set the original (page 17).
2{SCAN}
3Press {V} or {^} repeatedly to select “FILE”. i 
{SET}
4For USB connection:
Press {V} or {^} repeatedly to select “USB HOST”. 
i {SET}
For LAN connection:
Press {V} or {^} repeatedly to select the computer 
that you want to send the scanned image. i {SET}
5If necessary, change the scanning settings (scan 
type / resolution / file format / brightness / contrast / 
scan size). Press {>}, press {V} or {^} repeatedly to 
select the desired setting. i {SET} i {START}
LThe scanned image will be automatically saved 
in the folder selected by [Settings] window. To 
change the folder, see page 24.
Note:
LTo stop scanning, see page 65.
LYou can save the images in TIFF, JPEG, BMP or PDF 
formats.
4.1.3 Scan to E-mail
You can send the scanned image as attached file to an 
e-mail using e-mail software in your computer.
1Set the original (page 17).
2{SCAN}
3Press {V} or {^} repeatedly to select “E-MAIL”. i 
{SET}
4For USB connection:
Press {V} or {^} repeatedly to select “USB HOST”. 
i {SET}
For LAN connection:
Press {V} or {^} repeatedly to select the computer 
that you want to send the scanned image. i {SET}
5If necessary, change the scanning settings (scan 
type / resolution / file format / brightness / contrast / 
scan size). Press {>}, press {V} or {^} repeatedly to 
select the desired setting. i {SET} i {START}
{SCAN}{LOWER}{START}
Station keys{SET}{V}{^}{>}
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							4. Scanner
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LThe e-mail software will automatically start and 
the scanned image will be attached to a new e-
mail message.
Note:
LTo select the default E-mail software, see page 24.
LTo stop scanning, see page 65.
LYou can save the images in JPEG or PDF formats.
To send the scanned image via e-mail server (LAN 
connection only)
You can send the scanned image as an attachment 
without using e-mail software. To select the e-mail 
destination easily, register e-mail addresses using the 
web browser beforehand (page 60).
Important:
LProgram the SMTP server setting beforehand 
(see page 63).
1.Set the original (page 17).
2.{SCAN}
3.Press {V} or {^} repeatedly to select “E-MAIL”. i 
{SET}
4.Press {V} or {^} repeatedly to select “E-MAIL 
SERVER”. i {SET}
5.Enter the destination e-mail address.
Using stations 1-7:
Press the desired station key.
Using stations 8-14:
Press {LOWER}, then press the desired station key.
Using navigator key:
Press {V} or {^} repeatedly to select the desired 
destination.
Using dial keypad:
Press {SET}, then enter the e-mail address using the 
dial keypad (page 64).
6.{SET}
7.If necessary, change the scanning settings. Press 
{>}, press {V} or {^} repeatedly to select the desired 
setting. i {SET} i {START}
Note:
LIf you select black/white for the scan type, you can 
save the images in TIFF or PDF formats.
If you select grayscale or color for the scan type, you 
can save the images in JPEG or PDF formats.
4.1.4 Scan to OCR
With OCR software, you can convert an image into text 
data that can be edited with word processor software. 
Readiris OCR software can be installed when installing 
Multi-Function Station.
1Set the original (page 17).
2{SCAN}
3Press {V} or {^} repeatedly to select “OCR”. i 
{SET}
4For USB connection:Press {V} or {^} repeatedly to select “USB HOST”. 
i {SET}
For LAN connection:
Press {V} or {^} repeatedly to select the computer 
that you want to send the scanned image. i {SET}
5If necessary, change the scanning settings (scan 
type / resolution / file format / brightness / contrast / 
scan size). Press {>}, press {V} or {^} repeatedly to 
select the desired setting. i {SET} i {START}
LThe scanned image will be displayed in the OCR 
window after scanning.
Note:
LYou can save the images in TIFF, JPEG or BMP 
formats.
LFor detailed instructions about OCR, select [Help].
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