Panasonic Kx Flb881 Operating Instruction Manual

							Operating Instructions
Flatbed Laser All-In-One 
Model No. KX-FLB881
Do NOT connect the USB cable until prompted by the Multi-Function Station (CD-ROM).
12
Designed to be used only in the U.S.A.L This unit is compatible with Caller ID. To u se this feature, you must subscribe to the 
appropriate service of your service provider.
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Thank you for purchasing a Panasonic fax machine.
You can select English or Spanish for the language.
The display and reports will be in the selected language. 
The default setting is English. If you want to change the 
setting, see feature #110 on page 51.
Trademarks:
LMicrosoft, Windows, Windows Vista, Internet 
Explorer and PowerPoint are either registered 
trademarks or trademarks of Microsoft Corporation 
in the United States and/or other countries.
LPentium is a registered trademark or trademark of 
Intel Corporation in the United States and/or other 
countries.
LScreen shots reprinted with permission from 
Microsoft Corporation.
LAdobe and Reader are either registered trademarks 
or trademarks of Adobe Systems Incorporated in the 
United States and/or other countries.
L3M is a trademark or registered trademark of 
Minnesota Mining and Manufacturing Company.
LAvery is a registered trademark of Avery Dennison 
Corporation.
LXEROX is a registered trademark of Xerox 
Corporation.
LPCL is a trademark of Hewlett-Packard Company.
LAll other trademarks identified herein are the 
property of their respective owners.
Copyright:
LThis material is copyrighted by Panasonic 
Communications Co., Ltd., and may be reproduced 
for internal use only. All other reproduction, in whole 
or in part, is prohibited without the written consent of 
Panasonic Communications Co., Ltd.
© 2007 Panasonic Communications Co., Ltd. All Rights 
Reserved.
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							Important Information
3
For assistance, please visit http://www.panasonic.com/help
Important Information Important Information
1For a ssistanc e, plea se visit http://www.p ana sonic.co m/he lp
For best performance
Toner cartridge and drum unit
LWhen replacing the toner cartridge or drum unit, do 
not allow dust, water, or liquids to come in contact 
with the drum. This may affect print quality.
LFor optimal performance, genuine Panasonic toner 
cartridges and drum units are recommended. We 
cannot be responsible for problems that may be 
caused by a non-Panasonic toner cartridge or drum 
unit:
– Damage to the unit
– Poor print quality
– Improper operation
Toner cartridge
LDo not leave the toner cartridge out of the protection 
bag for a long time. It will decrease the toner life.
Drum unit
LRead the instructions on page 9 before you begin 
installation of the drum unit. After you have read 
them, open the drum unit protection bag. The drum 
unit contains a photosensitive drum. Exposing it to 
light may damage the drum. Once you have opened 
the protection bag:
– Do not expose the drum unit to light for more than 
5 minutes.
– Do not touch or scratch the black drum surface.
– Do not place the drum unit near dust or dirt, or in 
a high humidity area.
– Do not expose the drum unit to direct sunlight.
LTo extend the life of the drum unit, the unit should 
never be turned OFF immediately after printing. 
Leave the power turned ON for a minimum of 30 
minutes after printing.
Location
LTo avoid malfunction, do not position the unit near 
appliances such as TVs or speakers which generate 
an intense magnetic field.
Static electricity
LTo prevent static electricity damage to the interface 
connectors or other electrical components inside the 
unit, touch a grounded metal surface before touching 
the components.
Environment
LKeep the unit away from electrical noise generating 
devices, such as fluorescent lamps and motors.
LThe unit should be kept free from dust, high 
temperature and vibration.
LThe unit should not be exposed to direct sunlight.
LDo not place heavy objects on top of the unit. When 
you leave the unit unused for a long period of time, 
unplug this unit from the power outlet.
LThe unit should be kept away from heat sources such 
as heaters, kitchen stoves, etc. Damp basements 
should also be avoided.LIn the printing process, heat is used to fuse toner 
onto the page. As a result, it is normal for the 
machine to produce an odor during and shortly after 
printing. Be sure to use this unit in an area with 
proper ventilation.
LDo not place any objects within 10 cm (4 inches) of 
the right, left and back sides of the unit.
LDo not cover slots or openings on the unit. Inspect 
the air circulation vents regularly and remove any 
dust build-up with a vacuum cleaner (1).
Routine care
LWipe the outer surface of the unit with a soft cloth. Do 
not use benzine, thinner, or any abrasive powder.
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							Table of Contents
4
1.  Ta ble of Contents1. Introduction and Installation
Accessories
1.1 Supplied accessories ....................................6
1.2 Accessory information ...................................6
Finding the Controls
1.3 Button descriptions ........................................7
1.4 Overview .......................................................8
Installation
1.5 Toner cartridge and drum unit .......................9
1.6 Document tray .............................................11
1.7 Output tray ...................................................12
1.8 Recording paper ..........................................13
2. Preparation
Connections and Setup
2.1 Connections ................................................15
2.2 Dialing mode ...............................................16
2.3 Selecting the operation mode (Fax/Copy/Scan)
....................................................................16
Document Requirements
2.4 Setting the original.......................................17
Help
2.5 Help function ...............................................18
Vo l u m e
2.6 Adjusting volume .........................................19
Initial Programming
2.7 Date and time ..............................................19
2.8 Your logo......................................................20
2.9 Your fax number ..........................................20
2.10 Configuring the unit to access the LAN .......21
2.11 Installing Multi-Function Station ..................22
2.12 Starting Multi-Function Station ....................24
3. Printer
Printer
3.1 Printing from Windows applications ............25
4. Scanner
Scanner
4.1 Scanning from the unit (Push Scan)............29
4.2 Scanning from a computer (Pull Scan)........31
5. Copier
Copy
5.1 Making a copy .............................................32
5.2 More copying features .................................33
6. Fax
Sending Faxes
6.1 Sending a fax manually ...............................37
6.2 Storing items for the one-touch dial feature and 
navigator directory .......................................38
6.3 Sending a fax using one-touch dial feature and 
navigator directory .......................................39
6.4 Broadcast transmission ...............................406.5 Sending a computer document as a fax 
message from your computer ......................42
Receiving Faxes
6.6 Receiving a fax automatically – Auto answer 
ON................................................................42
6.7 Receiving a fax manually – Auto answer OFF
.....................................................................43
6.8 Using the unit with an answering machine ...44
6.9 Junk fax prohibitor (preventing fax reception 
from undesired callers).................................45
6.10 Receiving a fax into your computer ..............46
7. Caller ID
Caller ID
7.1 Caller ID service...........................................47
7.2 Viewing and calling back using caller 
information ...................................................47
7.3 Erasing caller information.............................48
7.4 Storing caller information .............................48
8. Distinctive Ring
Distinctive Ring
8.1 Distinctive Ring service ................................49
8.2 Using two or more phone numbers on a single 
telephone line ...............................................49
8.3 Using three or more phone numbers on a 
single telephone line ....................................49
8.4 Programming the ring pattern assigned for fax
.....................................................................49
9. Programmable Features
Features Summary
9.1 Programming................................................50
9.2 Basic features ..............................................51
9.3 Fax features .................................................54
9.4 Copy features ...............................................57
9.5 PC print features ..........................................58
9.6 Scan features ...............................................60
9.7 LAN features ................................................61
9.8 Network features (LAN connection only)......63
10.Useful Information
Useful Information
10.1 Character entry ............................................64
10.2 Status of the unit ..........................................64
10.3 Changing the default output tray ..................65
10.4 Canceling the operations .............................65
10.5 Optional handset unit ...................................66
11.Help
Error Messages
11.1 Error messages – Reports ...........................67
11.2 Error messages – Display ............................68
Troubleshooting
11.3 When a function does not work....................70
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							Table of Contents
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12.Paper Jams
Jams
12.1 Recording paper jam ...................................78
12.2 Document jams (Auto document feeder) .....81
13.Cleaning
Cleaning
13.1 Cleaning the white plates and glass ............83
13.2 Cleaning the document feeder rollers..........86
14.General Information
Printed Reports
14.1 Reference lists and reports .........................88
Specifications
14.2 Specifications ..............................................88
Copyrights
14.3 Information of copyrights and licenses ........91
15.Index
15.1 Index...........................................................  98
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							1. Introduction and Installation
6
For assistance, please visit http://www.panasonic.com/help
1 Introdu ctio n and Installa tion 1For a ssistanc e, plea se visit http://www.p ana sonic.co m/he lp
Acc ess orie s
1.1 Supplied accessories
*1 Prints about 800 letter-sized pages with a 5 % image 
area (page 90).
Note:
LSave the original carton and packing materials for 
future shipping and transportation of the unit.
1.2 Accessory information
Accessories for this unit can be ordered online, by fax, or 
by telephone.
–Replacement toner cartridge
*1
LModel No. (Part No.): KX-FA87/KX-FA85
–Replacement drum unit*1
LModel No. (Part No.): KX-FA86
–Optional handset unit
LModel No. (Part No.): KX-FA103
*1 Approx. 2,500 sheets of letter size paper can be 
printed with KX-FA87 and approx. 5,000 sheets 
with KX-FA85. To ensure that the unit operates 
properly, we recommend the use of Panasonic 
toner cartridge and drum unit.
To place an order online (for customers in the U.S.A. 
ONLY)
Visit our web site:
http://www.panasonic.com/mfpsupplies
LFor questions regarding online orders:
E-mail: 
[email protected]
Telephone: (800) 405-0652
To place an order by fax
Fax: (800) 237-9080
Include:
– your name, shipping address and telephone number
– credit card type, number, expiration date and your 
signature
– part number and quantity
To place an order by telephone
Telephone: (800) 332-5368
(Monday - Friday 9 am to 9 pm, EST.) 1Powe r  c o rd2CD-ROM
3Output tray4Document tray
5Drum unit6Starter toner 
cartridge
*1
7Quick reference guide8Quick installation guide
9Telephone line cord
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							1. Introduction and Installation
7
For assistance, please visit http://www.panasonic.com/help
Finding  the  Con trols
1.3 Button descriptions
AStation keys
LTo use the one-touch dial feature (page 38, 39).
B{BROADCAST}
LTo send a document to multiple parties (page 40).
C{MANUAL BROAD}
LTo send a document to multiple parties manually 
(page 40).
D{LOWER}
LTo select stations 8–14 for the one-touch dial 
feature (page 38, 39).
E{COLLATE}{DIRECTORY}
LTo make a collated copy (page 36).
LTo initiate the navigator directory (page 39, 40).
F{QUALITY}{CONTRAST}
LTo select a contrast or a resolution when copying 
(page 32).
LTo select a contrast when sending a fax (page 
37).
G{ZOOM}{RESOLUTION}
LTo enlarge or reduce a document when copying 
(page 33).
LTo select a resolution when sending a fax (page 
37).
H{PA G E  L AYO U T}{QUICK SCAN}
LTo make quick ID, poster or N in 1 copy (page 34).
LTo store a scanned document into memory, and 
then send it (page 38).
I{MENU}
LTo initiate or exit programming.
J{TONE}
LTo change from pulse to tone temporarily during 
dialing when your line has rotary/pulse service.
K{STOP}
LTo stop an operation or programming session.
LTo erase a character/number.
L{CALLER ID}
LTo use Caller ID features (page 47).
LTo change the display of the caller information 
(page 47).
M{FAX AUTO ANSWER}
LTo turn the auto answer setting ON/OFF (page 
42).
N{HELP}
LTo print helpful information for quick reference 
(page 18).
O{FA X}
LTo switch to the fax mode (page 16, 37).
P{COPY}
LTo switch to the copy mode (page 16, 32).
Q{SET}
LTo store a setting during programming.
R{SCAN}
LTo switch to the scan mode (page 16, 29).
SNavigator key
LTo select desired settings during scanning, 
copying or sending a fax (page 29, 32, 37).
LTo adjust volume (page 19).
LTo search for a stored item (page 39).
T{REDIAL}{PAU S E}
LTo redial the last number dialed.
LTo insert a pause during dialing.
U{FLASH}
LTo access special telephone services or for 
transferring extension calls.
V{MONITOR}
LTo initiate dialing.
When you press {MONITOR} while receiving a 
call, you will be able to hear the other party, but 
the other party will not be able to hear you.
W{START}
LTo copy a document (page 32).
LTo scan a document (page 29).
LTo send or receive a fax (page 37, 43).
D
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							1. Introduction and Installation
8
For assistance, please visit http://www.panasonic.com/help
1.4 Overview
1.4.1 Front view
1.4.2 Rear view
Removing the shipping tape
Remove the shipping tape (1) and pad (2).
Note:
LShipping tape positions are subject to change 
without notice. 1Top cover
2ADF (Auto Document Feeder) cover release 
button
3ADF cover
4Document guides
5Document tray
6Document cover
7Output tray
8Top cover release lever
9Document entrance
jPaper input tray
kRecording paper exit
lDocument exit
12 5 63
l4
8j9k 7
ARecording paper guides
BHandset unit (Optional) connection jack
CSpeaker
DUSB interface connector
ELAN interface connector
FLED
GExternal telephone jack
HTelephone line jack
IManual input tray
JPower inlet
A
CDIJG
HE
F
B
1
21
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							1. Introduction and Installation
9
For assistance, please visit http://www.panasonic.com/help
Installa tion
1.5 Toner cartridge and drum unit
The supplied toner cartridge is a starter toner cartridge.
Caution:
LRead the following instructions before you begin 
installation. After you have read them, open the 
drum unit protection bag. The drum unit contains 
a photosensitive drum. Exposing it to light may 
damage the drum. Once you have opened the 
protection bag:
– Do not expose the drum unit to light for more 
than 5 minutes.
– Do not touch or scratch the black drum 
surface.
– Do not place the drum unit near dust or dirt, 
or in a high humidity area.
– Do not expose the drum unit to direct 
sunlight.
LWe cannot be responsible for any damage to the 
unit or degradation of print quality which may 
occur from the use of a non-Panasonic toner 
cartridge and drum unit.
LDo not leave the toner cartridge out of the 
protection bag for a long time. It will decrease the 
toner life.
LDo not add toner to the toner cartridge.
1Before opening the protection bag of the new toner 
cartridge, shake it vertically more than 5 times.
2Remove the toner cartridge and drum unit from the 
protection bags.
LDo not touch or scratch the black drum surface 
(1).
3Place the toner cartridge (1) into the drum unit (2).
4Firmly press down the toner cartridge to snap into 
position.
5Turn the two green levers (1) on the toner cartridge 
firmly.
1
2
1
1
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							1. Introduction and Installation
10
For assistance, please visit http://www.panasonic.com/help
6Make sure that the triangles (1) match to install the 
toner cartridge correctly.
7Lift the top cover release lever (1) and open the top 
cover (2).
Important:
LClose the manual input tray (3) before 
opening the top cover.
Note:
LDo not touch the transfer roller (4).
LIf the lower glass (5) is dirty, clean it with a soft 
and dry cloth.
8Install the drum and toner unit (1) by holding the 
tabs.
LMake sure that the triangles (2) match to install 
the drum and toner unit correctly.
9Close the top cover until locked.
1
1
2
4
3
5
1
2
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