Panasonic Kx Flb751 Operating Instruction Manual

							41
Receiving Faxes
ON
SET
FAX ONLYmode!
(all calls are received as faxes)
1
If the FAX ON light is off, turn it on by
pressing PQ.
l The display will show the number of rings
before the unit answers a call in FAX ONLY
mode.
Display:
2
If you wish to change the ring setting, press
+or -until the desired number is
displayed, and press w.
l When receiving calls, the unit will
automatically answer all calls and only
receive fax documents.PICKUP & RCV FAX
AFTER 3 RINGS[±]
Line 1 
– Phone calls
Line 2 
– Faxes
Only a fax machine is connected.
Activating FAX ONLYmode
Note:
l If the FAX ON light is already on and you wish to
change the ring setting, turn it off once then on again
by pressing PQand follow the
instructions in step 2.
l This mode should not be used with a telephone line
which is used for both phone calls and faxes. Fax
communication will be attempted even if someone is
trying to call you. We recommend the following setup:
Example: 
						

							42
Receiving Faxes
1
Connect the answering machine.
Using the unit with an answering machine!
Setting up the fax machine and an answering machine
2
Set the number of rings on the answering machine to less than 4.
l This will allow the answering machine to answer the call first.
3
Record a greeting message on the answering machine.
Example:  
“This is (your name, business and/or telephone number). We are unable to
answer the phone right now. To send a fax, start transmission. To leave a
message, please speak after the beep. Thank you.”
l We recommend you record a message up to 10 seconds long, and do not pause for more
than 4 seconds during the message. Otherwise, both machines will not function correctly.
4
Activate the answering machine.
5
Set the fax machine to the desired receiving mode (p. 40, 41).
l If you set to FAX ONLY mode, change the ring setting in FAX ONLY mode to 
“5EXT.TAM” (feature #06 on page 56). Using FAX ONLY mode will allow you to receive
faxes if the answering machine is full.
6
Check the remote access code of the answering machine and program the same code into
the remote operation ID of the fax machine. See feature #12 on page 57.
Telephone line cord
(not included)Remove the stopper  
and connect the cord.Answering machine
(not included)
How the fax machine and answering machine work
Receiving phone calls
The answering machine will record voice messages automatically.
Receiving faxes
The fax machine will receive documents automatically when the machine detects a fax calling tone.
Receiving a voice message and fax document in one call
See page 43.
Note:
l Every time the fax machine receives a document, a silent pause or fax tone may be recorded on the
answering machine. 
						

							43
Receiving Faxes
Receiving a voice message and fax document in one call
The caller can leave a voice message and send a fax document during the same call.
Inform the caller of the following procedure beforehand:
1.The caller calls your fax machine.
l The answering machine will answer the call.
2.The caller can leave a message after the greeting message.
3.The caller presses *9(pre-selected fax activation code).
l The fax machine will activate the fax function.
4.The caller presses the start button to send a document.
Note:
l The fax activation code can be changed in feature #41 (p. 59).
Extension telephone!
To the “EXT” jack 
or the same line
Extension telephone
Note:
l You can change the fax activation code in feature 
#41 (p. 59).
If you use the fax machine with an extension telephone, you can receive fax documents using
the extension telephone. You do not have to press ion the fax machine.
Important:
l Use a touch tone telephone as the extension telephone and enter the fax activation code firmly.
1
When the extension telephone rings, lift the
handset of the extension telephone.
2
When:
— document reception is required,
— a fax calling tone (slow beep) is heard, or
— no sound is heard,
press *9(pre-selected fax activation
code)firmly.
3
Hang up the handset.
l The fax machine will start reception. 
						

							44
Distinctive Ring
Important:
l When you have a single telephone line and subscribe to a telephone company’s voice
mail service, you must also subscribe to the Distinctive Ring Service if you want to
receive faxes automatically as well as voice messages. For more information about
telephone services, contact your telephone company.
When you subscribe to Distinctive Ring Service, your telephone company will assign you a new
fax number and will also tell you the assigned ring pattern. Please complete the following setup
on your fax machine to identify the assigned ring pattern.
1
Press p.
Display:
2
Press #, then 31.
3
Press +or -to select the ring pattern
assigned by the telephone company.
A:Standard ring (one long ring)
B:Double ring (two short rings) (default
setting)
C:Triple ring (short-long-short-rings)
D:
Other triple ring (short-short-long rings)
OFF:Turns off the feature.
4
Press w.
5
Press p.SETUP ITEM [  ]
RING DETECTION
MODE=B[±]
SYSTEM SET UP
PRESS NAVI.[IH]
SET
MENU
Note:
l Once you have programmed the assigned ring pattern
into the fax machine, turn AUTO ANSWER off so that
the fax machine is in TELmode.
l In TELmode, the fax machine will recognize incoming
faxes on the first ring pattern and answer automatically.
For phone calls, the fax machine will ring as a normal
call.
Using with a voice mail service! 
						

							45
Copying
Making a copy!
1
Using the auto document feeder
l Confirm that there are no documents on
the scanner glass.
1.Adjust the width of the document guides to
the size of the document.
2.Insert the document (up to 15 pages)
FACE DOWN into the feeder until the unit
grasps the document and a single beep is
heard.
Display:
Using the scanner glass
l Confirm that there are no documents in
the auto document feeder.
1.Open the document cover.
2.Place the document FACE DOWN on the
scanner glass, matching the top edge of
the document to the “TOP” mark on the
unit.
3.Close the document cover.
l If the original is a thick book, do not
close the document cover.
l If necessary, press u
repeatedly to select the desired setting
(see below).
l Make sure the handset is on the cradle.!!!STANDARD
The unit can make single or multiple copies (up to 99). 
FACE
DOWN
COPY START
RESOLUTION
STOP
Document guides
Note:
l Do not open the document cover when making a copy
with the auto document feeder.
l Any transmittable document can be copied (p. 32).
l To make a clear copy from transparencies, be sure to
use the scanner glass. Place a blank sheet of paper on
top of the transparency, and leave the document cover
open during copying.
2
Press d.
l If necessary, enter the number of copies
(up to 99).
3
Press d.
l The unit will start copying.100% FINE  [01]
COPY:PRESS START
Document 
cover
Scanner 
glass
COPY STARTSTOP
TOP
RESOLUTION
To select the resolution
Select the desired resolution according to the
type of document.
– FINE: For printed or typewritten originals with
small printing.
– SUPER FINE:For originals with very small
printing.
– PHOTO:For originals containing
photographs, shaded drawings, etc.
l If you select “STANDARD”, copying will be
done using “FINE” mode.
l You can also select the resolution after
pressing din step 2.
Press urepeatedly to select
the desired setting.
To stop copying
Press {. 
						

							46
Copying
Collated 
pages
4
3
2
1
4
3
2
1
Uncollated 
pages
4
4
3
3
2
2
1
1
nUsing the auto document feeder
1.After step 2 on page 45, press cuntil the
following is displayed.
Display:
!
2.Press d.100% FINE  [01]C
COPY:PRESS START
COLLATE=ON
Example:Making 2 copies of a 4-page
original document
Note:
l The unit will store the documents into
memory while collating the copies. If
memory becomes full while storing, the unit
will only print out the stored pages.
l After copying, the collating feature will turn
off automatically.
To enlarge a document
The unit can enlarge copies to as much as 200% of the
original by changing the enlargement rate 5% at a time.
After step 2 on page 45, press +repeatedly to select
the desired enlargement rate, then press d.
l When using the auto document feeder,the unit will
only enlarge the center of the upper part of the
document. To make an enlarged copy of the bottom of
the document, turn the document around, and then
make a copy.
l When using the scanner glass,the unit will only
enlarge the right bottom corner of the document starting
from the “TOP” mark on the unit.
To reduce a document
The unit can reduce copies to as little as 50% of the
original by changing the reduction rate 5% at a time.
After step 2 on page 45, press -repeatedly to select
the desired reduction rate, then press d.
nUsing the scanner glass
1.After step 2 on page 45, press c.
2.Press d.
Example:
!
Display:
3.Place the next page.
4.Press .
lTo copy more pages, repeat steps 3 and 4.
5.Press d.NEXT:PRESS SCAN
COPY:PRESS START
PAGES=01     01%
FINE
To collate multiple copies
The unit can collate multiple copies in the same order as
the original document pages.
Original documentEnlarged copy
AB
CDAB
CD
AB
CD
Example: 150% enlarged copy
AB
CD
Original document
Scanner glassEnlarged copy
Using the auto document feeder:
Using the scanner glass:
TOP
shows collating copy
Original document Example: 70% reduced copyReduced copy
AB
CDAB
CD 
						

							47
Setup (PC)
Connecting to a computer!
To run Multi-Function Station software, you need the following:
— Compatible OS: Windows 95/98/Me/2000
— CPU: Windows 95/98: Pentium
®90 MHz or higher processor
Windows Me: Pentium 150 MHz or higher processor
Windows 2000: Pentium 166 MHz or higher processor
— Memory minimum: Windows 95/98: 24 MB (32 MB or more is recommended.)
Windows Me: 32 MB (64 MB or more is recommended.)
Windows 2000: 64 MB
— Hard disk: More than 40 MB available space
— Other: Parallel (IEEE1284) port or USB port, and CD-ROM drive
When using a USB cable (Windows 95 does not offer USB support):
Shielded USB cable must be purchased separately.
After connecting the USB cable, you must set the cable type to “USB” (feature #15 
on page 57).
When using an IEEE1284 compliant parallel cable:
Shielded parallel cable (amphenol 36 pin) must be purchased separately.
Panasonic Multi-Function Station software enables your fax machine to carry out the following
functions:
— Printing on plain paper, transparencies, labels and envelopes
— Scanning documents and converting an image into text with Readiris OCR software
— Scanning from other Microsoft
®Windows®applications that support TWAIN scanning
— Storing, editing or erasing entries in directories from your PC
— Programming the basic and advanced features from your PC
Note:
lIf you want to replace the parallel cable with a USB cable and vice versa, see page 67. 
						

							48
Setup (PC)
1
Start Windows 95/98/Me/2000 and
close all other applications.
lYou must be logged in as an
administrator in Windows 2000.
2
Insert the included CD-ROM into your 
CD-ROM drive.
lThe [Choose Setup Language]
dialogbox will appear.
Select the desired language that you
want to use with this software from
the drop-down list. Click[OK]. 
The installation will automatically
start.
lIf the [Choose Setup Language]
dialogbox does not appear:
The installation will automatically
start.
lIf the installation does not start
automatically:
Click [Start]. Choose [Run...]. Type
“d:\setup” (where “d:” is the drive letter
of your CD-ROM drive). Click [OK]. 
(If you are not sure what the drive
letter is for your CD-ROM drive, use
Windows Explorer and look for the
CD-ROM drive.)
The installation will start.
lThe following dialog box will appear.
Click [Cancel]to close it.
lThe screens shown in these
instructions are from Windows Me.
lThe screens may differ slightly from
those of the actual product.
lThe screens are subject to change
for improvement without notice.
Installing Multi-Function Station software!
To uninstall the software
1.Click [Start].
2.Point to [Settings], then click [Control Panel].
3.Double-click [Add/Remove Programs].
4.Select [Panasonic Multi-Function Station]
from the list.
5.Click [Add/Remove
...] (Windows 95/98/Me) /
[Change/Remove](Windows 2000), then
follow the instructions on the screen.
3
Follow the instructions on the screen
until all files have been installed.
lReadiris OCR software can also be
installed. For details about OCR
software, see page 53.
lIf the fax machine is not connected to
your computer, the [Port Selection]
dialog box will appear. Select the port
number which you want to use. If the
fax machine is connected to your
computer, the port number will be
automatically detected.
Note:
lThere is also a different way to install 
Multi-Function Station software. See the
attached leaflet for PCsetup for details. 
						

							49
Setup (PC)
Activating Multi-Function Station software!
1
Click [Start]in Windows.
2
Point to [Programs], point to [Panasonic Multi-Function Station]and click [Launcher].
l[Launcher]will appear.
Remote Control (p. 54)
l To store, edit or erase entries in directories.
l To program the basic and advanced features.
l To view or erase items in the journal report or Caller ID list.
l To store caller information into directories.
Readiris (OCR) (p. 53)
l To convert an image into editable text data.
Help
l For detailed instructions on Multi-Function Station. Viewer (Scan) (p. 53)
l To display the images which support TIFF, JPEG, PCX, DCX and BMP formats.
l To create an image file by scanning the document set in the fax machine.
Note:
lEach time Windows is started, the status monitor appears in the task tray on your computer. If there are
any problems with the fax machine, it will display an error message on your computer.
lYou can confirm if the fax machine is connected to your computer on the status monitor. 
						

							Printing (PC)
50
Using the fax machine as a printer!
1
Open the document you want to print.
2
Select [Print...]from the [File]menu.
lThe [Print]dialogbox will appear.
For details about the [Print]dialog
box, click[?], then click the desired
item.
3
Select [Panasonic FLM551/FLB751
Series]
as the active printer from the
drop-down list.
lIf you want to change the printer
setting, click[Properties](see right).
4
Set the printing information.
5
Click[OK].
lThe fax machine will start printing.
Note:
lTo load paper, see page 15.
lFor details about the paper specifications, see
pages 51, 52 and 80.
You can print a file created in a Windows application.
For example, to print from Microsoft Word, proceed as follows.
Printing from Windows applications
Setting the printer properties
You can change the printer setting in the [Paper]
tab in step 3.
We recommend that you test paper (especially
special sizes and types of paper) on the fax
machine before purchasing large quantities.
lPaper size
Letter:216 mm x 279 mm (8
1⁄2x 11)
Legal:216 mm x 356 mm (81⁄2x 14)
A4:210 mm x 297 mm (81⁄4x 1111⁄16)
COM10:105 mm x 241 mm (41⁄8x 91⁄2)
DL:110 mm x 220 mm (45⁄16x 85⁄8)
lOrientation
Portrait:To print in tall format.
Landscape:To print in wide format.
lMedia choice
Plain Paper (Standard):For standard printing.
The toner save feature will be off.
Plain Paper (Toner Save ON):To save on
toner consumption. The print quality may be
lowered.
Transparency:To print on a transparency.
You can print not only on plain paper but also on special media (transparencies/labels/envelopes).