Panasonic Kx Fl541 Operating Instruction Manual

							4. Fax
39
4Press {*}.
5Press {A} or {B} repeatedly to display the 
desired entry.
6Press {SET}.
LTo add other entries, repeat steps 5 and 6 
(up to 20 entries).
7Press {DIRECTORY PROGRAM} to exit the 
program.
4.4.3 Erasing a stored entry from 
the broadcast memory
1Press {>}.
LConfirm that there are no documents in 
the document entrance.
2Press {A} or {B} repeatedly to display the 
desired broadcast memory 
(“”, “” or 
“”).
3Press {DIRECTORY PROGRAM}.
4Press {#}.
5Press {A} or {B} repeatedly to display the 
desired entry you want to erase.
LTo cancel erasing, press {STOP}.
6Press {SET}.
7Press {SET}.
LTo erase other entries, repeat steps 5 to 
7.
8Press {DIRECTORY PROGRAM} to exit the 
program.
4.4.4 Sending the same 
document to pre-programmed 
parties
1Insert the document FACE DOWN.
2If necessary, press {RESOLUTION} 
repeatedly to select the desired resolution 
(page 36).
3Press the desired {BROADCAST} (1-2) or 
{MANUAL BROAD}.
LThe document will be fed into the unit and 
scanned into memory. The unit will then 
transmit the data to each entry, calling 
each number sequentially.
LAfter transmission, the stored document 
will be erased automatically, and the unit 
will automatically print a broadcast 
sending report.Note:
LIf you select “FINE”, “SUPER FINE”, “PHOTO” 
or “PHOTO WITH TEXT” resolution, the 
number of pages that the unit can transmit 
will decrease.
LIf the document exceeds the memory 
capacity, sending will be canceled.
LIf one of the entries is busy or does not 
answer, it will be skipped and redialed later 
up to 2 times.
To cancel broadcast transmission
1.Press {STOP} while the unit displays 
“BROADCASTING”.
LThe display will show “SEND 
CANCELED?”.
2.Press {SET}.
Receiving Faxes
4.5 Receiving a fax 
manually (AUTO ANSWER 
OFF)
4.5.1 Activating TEL mode
Set the fax machine to TEL mode by pressing 
{AUTO ANSWER} repeatedly to display the 
following.
TEL MODE
LThe AUTO ANSWER light is OFF.
{FAX START} {STOP}
OFF
FL541.book  Page 39  Thursday, December 21, 2006  9:46 AM 
						

							4. Fax
40
How to receive calls
1.When the unit rings, lift the handset to answer 
the call.
2.When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {FAX START}.
CONNECTING.....
3.Replace the handset.
LThe unit will start fax reception.
LIf you do not answer the call within 10 
rings, the unit will temporarily switch to fax 
reception. The other party can then send 
a fax.
To stop receiving
Press {STOP}.
Extension telephone
You can receive fax documents using an 
extension telephone.
1.When the extension telephone rings, lift the 
handset of the extension telephone.
2.When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press *#9 (pre-selected fax activation code) 
firmly.
3.Replace the handset.
LThe fax machine will start reception.
Note:
LTo receive fax documents using the 
extension telephone, you must set the 
remote fax activation to ON (feature #41, 
page 48) beforehand.
4.6 Receiving a fax 
automatically (AUTO 
ANSWER ON)
4.6.1 Activating FAX ONLY mode
1Press {AUTO ANSWER} repeatedly to 
display the following.
FAXONLYMODE
3 RINGS [±]
LThe display will show the ring setting in 
FAX ONLY mode.
LThe AUTO ANSWER light is ON.
2If you wish to change the ring setting, press 
{A} or {B} repeatedly to display the desired 
number, and press {SET}.
How to receive calls
When receiving calls, the unit will automatically 
answer all calls and only receive fax documents.
4.7 Junk fax prohibitor 
(preventing fax reception 
from undesired callers)
If you subscribe to Caller ID service, this feature 
prevents fax reception from calls that do not 
show caller information.
{SET}
{A}{B}
ON
FL541.book  Page 40  Thursday, December 21, 2006  9:46 AM 
						

							4. Fax
41
Additionally, faxes originating from numbers that 
match a programmable junk fax prohibitor list will 
not be accepted by the fax machine (page 41).
LKeep the front cover page open for button 
locations.
Important:
LThis feature does not work when:
– the unit is set to the TEL mode, or
– manual reception is performed.
4.7.1 Activating the junk fax 
prohibitor
1Press {MENU} repeatedly to display “JUNK 
FAX PROH.”.
2Press {>}.
3Press {A} or {B} repeatedly to select “ON”.
4Press {SET}.
5Press {STOP} to exit the program.
LWhile the junk fax prohibitor is activated, 
“JUNK FAX ON” is displayed.
4.7.2 Programming undesired 
callers
You can register up to 10 undesired numbers 
from the Caller ID list if you do not wish to receive 
faxes from them.
1Press {MENU} repeatedly to display “JUNK 
FAX PROH.”.
2Press {>} repeatedly to display “JUNK 
LIST SET”.
3Press {SET}.
4Press {A} or {B} repeatedly to display the 
entry you wish to prevent the fax reception 
from.
5Press {SET}.
LTo program other entries, repeat steps 4 
to 5.
6Press {STOP} to exit the program.
Note:
LIf there is no space to store new entries, 
“LIST FULL” is displayed in step 3 or step 5. 
Erase unnecessary entries.
To display the junk fax prohibitor list
1.Press {MENU} repeatedly to display “JUNK 
FAX PROH.”.
2.Press {>} repeatedly to display “JUNK LIST 
DISP.”.3.Press {SET}.
4.Press {A} or {B} to display the entry.
5.To stop viewing, press {STOP}.
6.To exit the list, press {STOP}.
To print the junk fax prohibitor list
1.Press {MENU} repeatedly to display “JUNK 
FAX PROH.”.
2.Press {>} repeatedly to display “JUNK LIST 
PRINT”.
3.Press {SET}.
4.Press {STOP} to exit the list.
To erase an entry from the junk fax 
prohibitor list
1.Press {MENU} repeatedly to display “JUNK 
FAX PROH.”.
2.Press {>} repeatedly to display “JUNK LIST 
DISP.”.
3.Press {SET}.
4.Press {A} or {B} repeatedly to display the 
desired entry.
5.Press {
						

							5. Distinctive Ring
42
5 Distinctive Ring Distinctive Ring
5.1 Distinctive Ring 
service from your phone 
company
The Distinctive Ring service is a service offered 
by your local telephone company. This service 
provides several telephone numbers for a single 
telephone line, and the ring pattern differs 
according to which telephone number the call 
was addressed to. Originally, this service was 
designed for the purpose of allowing different 
ring patterns to distinguish which number the call 
was addressed to.
This unit distinguishes the different ring patterns. 
If the ring pattern is one which is assigned for a 
fax, the fax machine will automatically start fax 
reception. This service is convenient if you wish 
to have a different number for fax in a single 
telephone line.
To use this service, you must subscribe to 
the Distinctive Ring service offered by your 
local telephone company.
5.2 Using two or more 
phone numbers in a single 
telephone line
5.2.1 Activating the Distinctive 
Ring feature
1Press {MENU}.
2Press {#}, then {3}{1}.
3Press {A} or {B} to select “ON”.
4Press {SET}.
5Press {MENU} to exit the program.
How to receive calls
If the incoming call is for the fax number, the fax 
machine will ring with the assigned ring pattern 
and automatically start fax reception.
If the incoming call is for the phone number, the 
fax machine will keep on ringing.
5.3 Using three or more 
phone numbers in a single 
telephone line
You may wish to use three or more phone 
numbers for a single telephone line to distinguish 
which number the call was addressed to. A 
different ring pattern must be assigned for each 
number.
Example: Using three phone numbers
To use one phone number for the fax, program 
the ring pattern assigned for the fax in feature 
#32. In the example, the ring pattern assigned for 
fax is a triple ring, so you should program “C” 
(triple ring).
{SET} {MENU}
{A}{B}
Telephone 
numberRing patternUse
012 1234 Standard 
ringPersonal
012 5678 Double ring Business
012 9876 Triple ring Fax
Ring patternSettings in 
feature #32
Standard ring (one long ring) A
Double ring (two short rings) B
Triple ring (short-long-short 
rings) C
Other triple ring (short-short-
long rings) D
1st ring 2nd ring
1st ring 2nd ring
1st ring 2nd ring
1st ring 2nd ring
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							5. Distinctive Ring
43
5.4 Programming the ring 
pattern assigned for fax
LKeep the front cover page open for button 
locations.
1Set feature #31 to “ON” (page 42).
2Press {MENU}.
3Press {#}, then {3}{2}.
4Press {A} or {B} repeatedly to select the 
ring pattern assigned for fax.
A: Standard ring (one long ring)
B: Double ring (two short rings)
C: Triple ring (short-long-short-rings)
D: Other triple ring (short-short-long rings)
B–D (default setting): For the ring pattern of 
B, C and D
5Press {SET}.
6Press {MENU} to exit the program.
FL541.book  Page 43  Thursday, December 21, 2006  9:46 AM 
						

							6. Copy
44
6 Copy Copying
6.1 Making a copy
1Adjust the width of the document guides (1) 
to the size of the document.
2Insert the document (up to 20 pages) FACE 
DOWN (2) until a single beep is heard and 
the unit grasps the document.
3If necessary, press {RESOLUTION} 
repeatedly to select the desired resolution.
4Press {COPY START}.
LIf necessary, enter the number of copies 
(up to 99).
5Press {COPY START}.
LThe unit will start copying.
Note:
LAny transmittable document can be copied 
(page 37).
To select the resolution
Select the desired resolution according to the 
type of document.
–“FINE”: For printed or typewritten originals 
with small printing.
–“SUPER FINE”: For originals with very small 
printing.
–“PHOTO”: For originals containing 
photographs, shaded drawings, etc.–“PHOTO WITH TEXT”: For originals 
containing photographs and text.
LIf you select “STANDARD”, copying will be 
done using “FINE” mode.
To stop copying
Press {STOP}.
6.1.1 More copying features
To enlarge a document
1.After step 4 on page 44, press {A} 
repeatedly to select from “105%” to “200%” by 
changing the enlargement rate 5% at a time.
2.Press {COPY START}.
LThe unit will only enlarge the center of the 
upper part of the document. To make an 
enlarged copy of the bottom of the 
document, turn the document around, 
and then make a copy.
Example: 150% enlarged copy
To reduce a document
1.After step 4 on page 44, press {B} 
repeatedly to select from “50%” to “95%” by 
changing the reduction rate 5% at a time.
2.Press {COPY START}.
Example: 70% reduced copy
To collate multiple copies
The unit can collate multiple copies in the same 
order as the original document pages.
1.After step 3 on page 44, press {COLLATE} 
repeatedly to display “COLLATE=ON”.
LIf necessary, enter the number of copies 
(up to 99).
2.Press {COPY START}.
{RESOLUTION} {COLLATE}
{COPY START} {STOP} {A}{B}
1
2
Original 
documentEnlarged 
copy
AB
CDAB
CD
AB
CD
Reduced
copyOriginal 
document
AB
CD
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							6. Copy
45
Example: Making 2 copies of a 4-page 
original document
Note:
LThe unit will store the documents into 
memory while collating the copies. If memory 
becomes full while storing, the unit will only 
print out the stored pages.
LAfter copying, the collating feature will turn 
OFF automatically.
Collated 
pages
4
3
2
1
4
3
2
1
Uncollated 
pages
4
4
3
3
2
2
1
1
FL541.book  Page 45  Thursday, December 21, 2006  9:46 AM 
						

							7. Programmable Features
46
7 Progra mma ble  Features Features Summary
7.1 Programming
7.1.1 Programming basic 
features
1Press {MENU}.
2Select the feature you wish to program.
Press {} repeatedly to display the 
desired feature.
LThe current setting of the feature will be 
displayed.
3Press {A} or {B} repeatedly to display the 
desired setting.
LThis step may be slightly different 
depending on the feature.
4Press {SET}.
LThe setting you selected is set, and the 
next feature will be displayed.
5To exit programming, press {MENU}.
7.1.2 Programming advanced 
features
1Press {MENU}.
2Press {} repeatedly to display 
“ADVANCE SETTINGS”.
3Press {SET}.
4Select the feature you wish to program.
Press {} repeatedly to display the 
desired feature.
LThe current setting of the feature will be 
displayed.
5Press {A} or {B} repeatedly to display the 
desired setting.
LThis step may be slightly different 
depending on the feature.
6Press {SET}.LThe setting you selected is set, and the 
next feature will be displayed.
7To exit programming, press {MENU}.
To cancel programming
Press {MENU} to exit the program.
Programming by entering the program 
code number directly
You can select a feature by directly entering the 
program code (# and a 2-digit number) instead of 
using {}.
1.Press {MENU}.
2.Press {#} and the 2-digit code number 
(page 46 to page 49).
3.Press {A} or {B} repeatedly to display the 
desired setting.
4.Press {SET}.
5.To exit programming, press {MENU}.
7.2 Basic features
Code #00: Setting the Quick Setup
QUICK SETUP
PRESS SET
See page 15 for details.
Code #01: Setting the date and time
SETDATE&TIME
PRESS SET
See page 28 for details.
Code #02: Setting your logo
YOUR LOGO
PRESS SET
See page 29 for details.
Code #03: Setting your fax number
YOUR FAX NO.
PRESS SET
See page 30 for details.
Code #04: Printing a sending report
SENDING REPORT
MODE=ERROR [±]
To print a sending report for fax transmission 
results (page 37).
“ERROR” (default): A sending report will be 
printed only when fax transmission fails.
{SET} {MENU}
{}{A}{B}
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							7. Programmable Features
47
“ON”: A sending report will be printed out after 
every transmission.
“OFF”: Sending reports will not be printed out.
Code #06: Changing the ring setting in FAX 
ONLY mode
FAX RING COUNT
RINGS=3 [±]
To change the number of rings before the unit 
answers a call in FAX ONLY mode.
You can select “1”, “2”, “3” (default), “4” or “5 
EXT.TAM” (External Telephone Answering 
Machine).
Code #12: Enabling remote operation for an 
answering machine 
REMOTE TAM ACT.
MODE=OFF [±]
If you are using the unit with an answering 
machine, activate this feature, and program the 
remote activation ID to enable remote operation 
of the answering machine.
1.Press {MENU}.
2.Press {#} then {1}{2}.
3.Press {A} or {B} repeatedly to select “ON”.
4.Press {SET}.
5.Enter your ID from 1 to 5 digits, using 0–9, 
{*} and {#}.
LThe default ID is “11”.
6.Press {SET}.
7.Press {MENU}.
Code #13: Setting the dialing mode 
DIALING MODE
MODE=TONE [±]
If you cannot dial, change this setting depending 
on your telephone line service.
“TONE” (default): For tone dial service.
“PULSE”: For rotary pulse dial service.
Code #16: Setting the recording paper size 
PAPER SIZE 
=LETTER [±]
“LETTER” (default): Letter size paper.
“LEGAL”: Legal size paper.
“A4”: A4 size paper.
Code #17: Setting the ringer pattern
RINGER PATTERN
MODE=A [±]
You can select “A” (default), “B” or “C”.
7.3 Advanced features
Code #22: Setting the journal report to print 
automatically
AUTO JOURNAL
MODE=ON [±]
“ON” (default): The unit will print a journal report 
automatically after every 30 new fax 
communications (page 37).
“OFF”: The unit will not print a journal report, but 
will keep a record of the last 30 fax 
communications.
Code #23: Sending documents overseas
OVERSEAS MODE
MODE=ERROR [±]
If you have difficulty sending an overseas fax, 
activate this feature before starting transmission.
LThis feature is not available for broadcast 
transmission.
LThe calling charge may be higher as the 
transmission speed is slowed down.
“NEXT FAX”: This setting is effective only for the 
next attempted fax transmission. After 
transmission, the unit will return to the previous 
setting.
“ERROR” (default): When the previous fax 
transmission fails and you wish to re-send the 
document automatically.
“OFF”: Deactivates this feature.
Code #25: Sending a fax at a specific time
DELAYED SEND
MODE=OFF [±]
This feature allows you to take advantage of low-
cost calling hours offered by your telephone 
company. This feature can be set up to 24 hours 
in advance of the desired time.
To send a document:
1.Insert the document.
2.Press {MENU}.
3.Press {#} then {2}{5}.
4.Press {A} or {B} repeatedly to select “ON”.
5.Press {SET}.
6.Enter the fax number.
7.Press {SET}.
8.Enter the transmission start time.
LPress {*} repeatedly to select “AM” or 
“PM”.
9.Press {SET}.
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							7. Programmable Features
48
LTo cancel after programming, press {STOP} 
then {SET}.
Code #26: Setting the Caller ID list to print 
automatically 
AUTO CALL. LIST
MODE=ON [±]
“ON” (default): The unit will print the Caller ID list 
automatically after every 30 new calls (page 33).
“OFF”: The unit will not print the Caller ID list, but 
keep a record of the information for the last 30 
callers.
Code #31: Activating the Distinctive Ring 
feature 
DISTINCTIVE RING
MODE=OFF [±]
See page 42 for details.
Code #32: Setting the ring pattern for fax 
(Distinctive Ring feature) 
FAX RING PATTERN
RING=B–D [±]
See page 43 for details.
Code #37: Receiving other size documents
AUTO REDUCTION
MODE=ON [±]
To receive a fax document that is longer than 
your recording paper.
“ON” (default): The unit will fit received 
documents onto your recording paper.
“OFF”: The unit will print the original size.
Code #39: Changing the display contrast
LCD CONTRAST
MODE=NORMAL [±]
“NORMAL” (default): For normal contrast.
“DARKER”: Used when the display contrast is too 
light.
Code #41: Changing the fax activation code
FAX ACTIVATION
MODE=ON [±]
If you use an extension telephone and wish to 
use it to receive a fax, activate this feature and 
program the activation code.
1.Press {MENU}.
2.Press {#}, then {4}{1}.
3.Press {A} or {B} repeatedly to select “ON”.
4.Press {SET}.5.Enter your code from 2 to 4 digits, using 0–9, 
{*} and {#}.
LThe default code is “;#9”.
LDo not enter “0000”.
6.Press {SET}.
7.Press {MENU}.
Code #44: Setting the memory reception alert
RECEIVE ALERT
MODE=ON [±]
To alert you with a beeping sound when a 
received fax document is stored into memory 
due to some existing problem.
The slow beeps will continue until you clear the 
printing problem and make sure the unit is 
supplied with enough paper to print the stored 
document.
“ON” (default): You will hear a beeping sound.
“OFF”: Deactivates this feature.
Code #46: Setting friendly reception
FRIENDLY RCV
MODE=ON [±]
To receive a fax automatically when you answer 
a call and hear a fax calling tone (slow beep).
“ON” (default): You do not have to press {FA X  
START} for fax reception.
“OFF”: You have to press {FAX START} for fax 
reception.
Code #68: Setting the Error Correction Mode 
(ECM)
ECM SELECTION
MODE=ON [±]
This feature is available when the 
transmitting/receiving fax machines are ECM 
compatible.
“ON” (default): To send a fax even if there is static 
interference on the telephone line.
“OFF”: Deactivates this feature.
Code #76: Setting the connecting tone
CONNECTING TONE
MODE=ON [±]
If you often have trouble when sending faxes, 
this feature allows you to hear connecting tones; 
fax tone, ring back tone and busy tone. You can 
use those tones to confirm the status of the other 
party’s machine.
LIf the ring back tone continues, the other 
party’s machine may not be a facsimile or 
may have run out of paper. Check with the 
other party.
FL541.book  Page 48  Thursday, December 21, 2006  9:46 AM