Panasonic Kx Fl541 Operating Instruction Manual

							2. Preparation
19
For Fax Advantage assistance, call 1-800-435-7329.
2.4 Case 2b: Distinctive 
Ring (using with voice mail 
service)
2.4.1 Your situation
You have already subscribed to voice mail 
service and also wish to receive a fax 
automatically.
You must get another phone number to use for 
fax besides the current phone number. To get a 
new phone number, you need to subscribe to a 
Distinctive Ring service at your local telephone 
company.
LDistinctive Ring service may be called Identa 
Ring service. The name of the service 
depends on the telephone company.
2.4.2 Telephone wiring image in 
house or office2.4.3 Connections for Case 2b
2.4.4 How to setup
1Subscribe to Distinctive Ring service at your 
local telephone company to get a new fax 
number.
LYou do not need to apply to a voice mail 
service for the new number.
2Press {MENU}.
3Press {#} then {0}{0}.
QUICK SETUP
PRESS SET
4Press {SET}.
LThe Quick Setup Guide will be printed.
Single 
telephone
line
(2 phone
numbers)Room
Extension 
telephone
(555-1333)Fax machine
(555-1333)Room
Telephone company service 2 numbers example
Voice mail
(555-1111)
Telephone 
line cordTo a single telephone 
line jack 
To a power outlet
Power cord
Connect to LINE.
{MENU}{SET}
{A}{B}
ON
FL541.book  Page 19  Thursday, December 21, 2006  9:46 AM 
						

							2. Preparation
20
For Fax Advantage assistance, call 1-800-435-7329.
5Press {A} or {B} repeatedly to display the 
following.
SELECT A SETUP
=DIST. RING [±]
6Press {SET}.
7Press {MENU}.
LThe AUTO ANSWER light is ON.
LYou cannot change the receiving mode 
while the Distinctive Ring feature is 
activated.
2.4.5 How to receive calls
If the number assigned for phone calls is called, 
a voice message will be recorded in the voice 
mail service. The fax machine will ignore the 
incoming call.
If the number assigned for fax is called, the fax 
machine will ring. If an extension telephone is 
connected on the same line, it will also ring. 
Then the fax machine will start fax reception 
automatically.
If you subscribe for three or more phone 
numbers in a single telephone line
You will get phone numbers and each phone 
number has a different ring pattern.
To use one number for fax, program the ring 
pattern assigned for fax in feature #32 by 
referring to the ring pattern table (page 42).
FL541.book  Page 20  Thursday, December 21, 2006  9:46 AM 
						

							2. Preparation
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For Fax Advantage assistance, call 1-800-435-7329.
2.5 Case 3: EXT. TAM 
(External Telephone 
Answering Machine)
2.5.1 Your situation
You wish to use the fax machine and your 
answering machine in the same room.
2.5.2 Telephone wiring image in 
house or office
2.5.3 Connections for Case 32.5.4 How to setup
1Press {MENU}.
2Press {#} then {0}{0}.
QUICK SETUP
PRESS SET
3Press {SET}.
LThe Quick Setup Guide will be printed.
4Press {A} or {B} repeatedly to display the 
following.
SELECT A SETUP
=EXT. TAM [±]
5Press {SET}.
6Press {MENU}.
LThe AUTO ANSWER light is ON.
7Turn on your answering machine.
8Adjust the ring setting of the answering 
machine to 4 or less.
LThis will allow the answering machine to 
answer the call first.
2.5.5 How to receive calls
At first your answering machine will pick up the 
call.
LIf the call is a phone call, the answering 
machine will record a voice message 
automatically.
LIf a fax calling tone is detected, the answering 
machine will be disconnected and the call will 
be switched to the fax machine. The fax 
machine will receive a fax automatically.
Single 
telephone
line
(1 phone
number)
Answering
machine
Fax
machine
Telephone 
line cordTo a single telephone 
line jack
To a power outlet
Power cord
Answering machine
(Not included)
Remove the stopper. 
{MENU}{SET}
{FAX START} {A}{B}
ON
FL541.book  Page 21  Thursday, December 21, 2006  9:46 AM 
						

							2. Preparation
22
For Fax Advantage assistance, call 1-800-435-7329.
Receiving a voice message and fax 
document in one call
The caller can leave a voice message and send 
a fax document during the same call. Inform the 
caller of the following procedure beforehand.
1.The caller calls your unit.
LThe answering device will answer the call.
2.The caller can leave a message after the 
greeting message.
3.The caller presses *#9 (pre-selected fax 
activation code).
LThe unit will activate the fax function.
4.The caller presses the start button to send a 
document.
Note:
LYou can change the fax activation code in 
feature #41 (page 48).
If the answering machine is turned OFF
The fax machine will ring 5 times and receive 
faxes automatically.
With the fax machine
1.When the fax machine rings, lift the handset 
of the fax machine.
2.When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {FAX START}.
3.Replace the handset.
LThe fax machine will start reception.
With an extension telephone
1.When the extension telephone rings, lift the 
handset of the extension telephone.
2.When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press *#9 (pre-selected fax activation code) 
firmly.
3.Replace the handset.
LThe fax machine will start reception.
Note:
LYou can change the fax activation code in 
feature #41 (page 48).
FL541.book  Page 22  Thursday, December 21, 2006  9:46 AM 
						

							2. Preparation
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For Fax Advantage assistance, call 1-800-435-7329.
2.6 Case 4: TEL ONLY
2.6.1 Your situation
You wish to use the fax machine and an 
extension telephone in a different room. Most 
incoming calls are phone calls and the fax 
machine is seldom used for fax reception.
2.6.2 Telephone wiring image in 
house or office
2.6.3 Connections for Case 42.6.4 How to setup
1Press {MENU}.
2Press {#} then {0}{0}.
QUICK SETUP
PRESS SET
3Press {SET}.
LThe Quick Setup Guide will be printed.
4Press {A} or {B} repeatedly to display the 
following.
SELECT A SETUP
=TEL ONLY [±]
5Press {SET}.
6Press {MENU}.
LThe AUTO ANSWER light is OFF.
2.6.5 How to receive calls
You can receive a fax with the fax machine and 
an extension telephone.
With the fax machine
1.When the fax machine rings, lift the handset 
of the fax machine.
2.When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {FAX START}.
3.Replace the handset.
LThe fax machine will start reception.
With an extension telephone
1.When the extension telephone rings, lift the 
handset of the extension telephone.
2.When:
– document reception is required,
Single 
telephone
line
(1 phone
number)Room
Extension 
telephoneRoom
Fax machine
Telephone 
line cordTo a single telephone 
line jack 
To a power outlet
Power cord
Connect to LINE.
{MENU}{SET}
{FAX START} {A}{B}
OFF
FL541.book  Page 23  Thursday, December 21, 2006  9:46 AM 
						

							2. Preparation
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For Fax Advantage assistance, call 1-800-435-7329. – a fax calling tone (slow beep) is heard, or
– no sound is heard,
press *#9 (pre-selected fax activation code) 
firmly.
3.Replace the handset.
LThe fax machine will start reception.
Note:
LYou can change the fax activation code in 
feature #41 (page 48).
FL541.book  Page 24  Thursday, December 21, 2006  9:46 AM 
						

							2. Preparation
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For Fax Advantage assistance, call 1-800-435-7329.
2.7 Case 5: FAX with PC 
MODEM (one phone 
number)
2.7.1 Your situation
You wish to use a computer connected via 
MODEM and the fax machine on a single 
telephone line.
The fax machine and the computer are in the 
same room and you do not want the computer to 
answer incoming calls automatically.
2.7.2 Telephone wiring image in 
house or office2.7.3 Connections for Case 5
Note:
LIf you are subscribed to an xDSL service, fax 
transmission/reception may be disturbed, or 
you may hear interference noise during 
telephone conversation. A filter to prevent 
this is provided from your service company. 
Please attach the filter to the telephone line 
cord of the fax machine.
Single 
telephone
line
(1 phone
number)
Computer Fa x
machine
Telephone 
line cordTo a single telephone 
line jack
To a power outlet
Power cord
Computer
Remove the stopper. 
Telephone 
line cordTo a single 
telephone 
line jack 
Filter
To the computer
FL541.book  Page 25  Thursday, December 21, 2006  9:46 AM 
						

							2. Preparation
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For Fax Advantage assistance, call 1-800-435-7329.
2.7.4 How to setup
1Set the fax machine to FAX ONLY mode by 
pressing {AU TO A N SW E R} repeatedly to 
display the following.
FAX ONLY MODE
3 RINGS [±]
LThe display will show the number of rings 
before the fax machine answers a call in 
FAX ONLY mode.
LYou can change the ring count setting by 
pressing {A} or {B}.
Press {SET} to complete the ring count 
setting.
LThe AUTO ANSWER light is ON.
2Confirm the automatic answer feature on the 
computer is set to off.
Note:
LYou can also select “FAX ONLY MODE” by 
#00 (page 16).
2.7.5 How to receive calls
When receiving calls, the fax machine will 
automatically answer all calls and only receive 
fax documents.
Note:
LIf you use your computer as an answering 
machine, please refer to page 21.
LWhen the fax machine is using the telephone 
line (e.g., during phone calls, fax 
sending/receiving), the telephone line is busy 
and MODEM cannot be used.
LWhen the PC is using the telephone line, the 
following will be displayed:
EXT. IN USE“EXT. IN USE” means MODEM or an 
extension telephone is in use on the same 
line.
Do not use the fax machine while the 
message is displayed, or else the PC 
activities could be disturbed.
{SET} {A}{B}
ON
FL541.book  Page 26  Thursday, December 21, 2006  9:46 AM 
						

							2. Preparation
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For Fax Advantage assistance, call 1-800-435-7329.
Help Button
2.8 Help function
The unit contains helpful information which can 
be printed for quick reference.
Basic settings:
How to set the date, time, your logo and fax 
number.
Feature list:
How to program the features.
Directory:
How to store names and numbers in the 
directory and how to dial them.
Fax sending/receiving:
Help with problems sending/receiving faxes.
Copier:
How to use the copier function.
Q and A:
Frequently asked questions and answers.
Errors:
Explanation of error messages shown on the 
display.
Reports:
List of available reports.
Caller ID:
How to use the Caller ID service.
1Press {HELP}.
2Press {} repeatedly to display the 
desired item.
3Press {SET}.
LThe selected item will be printed.
Vol um e
2.9 Adjusting volume
2.9.1 Ringer volume
4 levels (high/medium/low/off) are available.
While the unit is idle, press {A} or {B}.
LIf any documents are in the document 
entrance, you cannot adjust the ringer 
volume. Confirm that there are no documents 
in the entrance.
To turn the ringer OFF:
1Press {B} repeatedly to display the 
following.
RINGER OFF= OK?
YES:SET/NO:STOP
2Press {SET}.
RINGER OFF
LTo turn the ringer back on, press {A}.
While the ringer volume is set to OFF:
When a call is received, the unit will not ring and 
will display the following.
INCOMING CALL
Ringer pattern
LYou can select one of three ringer patterns for 
external calls (feature #17, page 47).
2.9.2 Handset receiver volume
5 levels (high to low) are available.
While using the handset, press {A} or {B}.
2.9.3 Monitor volume
8 levels (high to low) are available.
While using the monitor, press {A} or {B}.
Initia l Progra mming
{SET} {HELP}
{}
{SET} {A}{B}
FL541.book  Page 27  Thursday, December 21, 2006  9:46 AM 
						

							2. Preparation
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For Fax Advantage assistance, call 1-800-435-7329.
2.10 Date and time
1Press {MENU}.
SYSTEM SET UP
PRESS NAVI.[()]
2Press {} repeatedly to display the 
following.
SET DATE & TIME
PRESS SET
3Press {SET}.
LCursor (|) will appear on the display.
M:|
01/D:01/Y:03
TIME: 12:00AM
4Enter the current month/day/year by 
selecting 2 digits for each.
Example: August 10, 2003
Press {0}{8} {1}{0} {0}{3}.
M:08/D:10/Y:03
TIME:|
12:00AM
5Enter the current hour/minute by selecting 2 
digits for each. Press {*} to select “AM” or 
“PM”.
Example: 10:15PM (12 hour clock entry)
1.Press {1}{0} {1}{5}.
M:|
08/D:10/Y:03
TIME: 10:15AM
2.Press {*} repeatedly to display “PM”.
M:|
08/D:10/Y:03
TIME: 10:15PM
6Press {SET}.
LThe next feature will be displayed.
7Press {MENU} to exit the program.
Note:
LThis information will be printed on each page 
transmitted from your unit.LThe accuracy of the clock is approximately 
±60 seconds a month.
To correct a mistake
Press {} to move the cursor to the 
incorrect number, and make the correction.
If you have registered with openLCR 
service
The date and time will be automatically set.
If you have subscribed to a Caller ID 
service
The date and time will be automatically set 
according to the received caller information.
{SET} {MENU}
{}
FL541.book  Page 28  Thursday, December 21, 2006  9:46 AM