Panasonic Kx Fl541 Operating Instruction Manual

							2. Preparation
29
For Fax Advantage assistance, call 1-800-435-7329.
2.11 Your logo
The logo can be your company, division or name.
1Press {MENU}.
SYSTEM SET UP
PRESS NAVI.[()]
2Press {} repeatedly to display the 
following.
YOUR LOGO
PRESS SET
3Press {SET}.
LCursor (|) will appear on the display.
LOGO=|
4Enter your logo, up to 30 characters. See the 
character table on page 29 for details.
5Press {SET}.
LThe next feature will be displayed.
6Press {MENU} to exit the program.
Note:
LThis information will be printed on each page 
transmitted from your unit.
To select characters with the dial keypad
Note:
LTo enter another character located on the 
same number key, press {>} to move the 
cursor to the next space.
To enter your logo
Example: “BILL”
1.Press {2} 2 times.
LOGO=|
B
2.Press {4} 3 times.
LOGO=B|
I
3.Press {5} 3 times.
LOGO=BI|
L
4.Press {>} to move the cursor to the next 
space and press {5} 3 times.
LOGO=BIL|
L
To change capital or lower-case letters
Pressing the {#} key will change to capital or 
lower-case alternately.
1.Press {2} 2 times.
LOGO=|
B
2.Press {4} 3 times.
LOGO=B|
I
KeysCharacters
{1}1[] {}+–/ =
,._`:;?|
{2}ABCabc 2
{3}DEFdef 3
{4}GHI ghi 4
{SET} {STOP} {MENU}
{FLASH}
{HANDSET MUTE} {}{A}{B}
{5}JKLj kl 5
{6}MNOmno6
{7}PQRSpqr s 7
{8}TUVt u v 8
{9}WXYZwxyz9
{0}0()! #$
%& ¥@@^ ’→
{#}To change capital or lower-
case letter.
{FLASH}Hyphen button
{HANDSET 
MUTE}Insert button
{STOP}Delete button
KeysCharacters
FL541.book  Page 29  Thursday, December 21, 2006  9:46 AM 
						

							2. Preparation
30
For Fax Advantage assistance, call 1-800-435-7329. 3.Press {#}.
LOGO=B|
i
4.Press {5} 3 times.
LOGO=Bi|
l
To correct a mistake
Press {} to move the cursor to the 
incorrect character, and make the correction.
To delete a character
Press {} to move the cursor to the 
character you want to delete and press {STOP}.
To insert a character
1.Press {} to move the cursor to the 
position to the right of where you want to 
insert the character.
2.Press {HANDSET MUTE} to insert a space 
and enter the character.
To select characters using {A} or {B}
Instead of pressing the dial keys, you can select 
characters using {A} or {B}.
1.Press {A} or {B} repeatedly to display the 
desired character.
2.Press {>} to move the cursor to the next 
space.
LThe character displayed is inserted.
3.Return to step 1 to enter the next character.
Display order of characters
2.12 Your fax number
1Press {MENU}.
SYSTEM SET UP
PRESS NAVI.[()]
2Press {} repeatedly to display the 
following.
YOUR FAX NO.
PRESS SET
3Press {SET}.
LCursor (|) will appear on the display.
NO.=|
4Enter your fax number, up to 20 digits.
Example:NO.=1234567|
5Press {SET}.
LThe next feature will be displayed.
6Press {MENU} to exit the program.
Note:
LThis information will be printed on each page 
transmitted from your unit.
LThe {*} button enters a “+” and the {#} 
button enters a space.
Example: +234 5678
Press {*}{2}{3}{4}{#}{5}{6}{7}{8}.
LTo enter a hyphen in a telephone number, 
press {FLASH}.
To correct a mistake
Press {} to move the cursor to the 
incorrect number, and make the correction.
To delete a number
Press {} to move the cursor to the 
number you want to delete and press {STOP}.
Capital 
alphabet
Lower-case 
alphabetNumber
Symbol: Pressing {A}
: Pressing {B}
{SET} {STOP} {MENU}
{FLASH}
{}
FL541.book  Page 30  Thursday, December 21, 2006  9:46 AM 
						

							3. Telephone
31
3 Telep hone Automatic Dialing
3.1 Storing names and 
telephone numbers into 
one-touch dial
Up to 22 telephone numbers can be stored in 
one-touch dial for quick access.
LStation 1 to 3 can be used alternatively as 
broadcast keys (page 38).
LYou can also send faxes using one-touch dial 
(page 37).
1Press {DIRECTORY PROGRAM}.
2Select the desired station key.
For stations 1–3:
1.Press one of the station keys.
Example:STATION 1
DIAL MODE [±]
2.Press {SET}.
For stations 4–11:
Press one of the station keys.
For stations 12–22:
Press {LOWER}, then press one of the 
station keys.
3Enter the name, up to 10 characters (see 
page 29 for instructions).
4Press {SET}.
5Enter the telephone number, up to 30 digits.
6Press {SET}.
LTo program other entries, repeat steps 2 
to 6.
7Press {DIRECTORY PROGRAM}.Helpful hints:
LYou can confirm the stored entries in the 
telephone number list (page 66).
Note:
LA hyphen or a space entered in a telephone 
number counts as two digits.
To correct a mistake
Press {} to move the cursor to the 
incorrect character/number, and then make the 
correction.
To delete a character/number
Press {} to move the cursor to the 
character/number you want to delete, and press 
{STOP}.
3.2 Storing names and 
telephone numbers into 
the navigator directory
Up to 100 telephone numbers can be stored in 
the navigator directory for quick access.
LYou can also send faxes using the navigator 
directory (page 37).
1Press {DIRECTORY PROGRAM}.
2Press {>}.
3Enter the name, up to 10 characters (see 
page 29 for instructions).
4Press {SET}.
5Enter the telephone number, up to 30 digits.
6Press {SET}.
LTo program other entries, repeat steps 3 
to 6.
7Press {DIRECTORY PROGRAM}.
{SET} {LOWER}
{STOP} Station keys
{}
{DIRECTORY PROGRAM}
{SET}
{STOP} {}
{DIRECTORY PROGRAM}
FL541.book  Page 31  Thursday, December 21, 2006  9:46 AM 
						

							3. Telephone
32
Helpful hints:
LFor your convenience, HELP-FAX (1-800-
435-7329) has been pre-programmed. If you 
cannot solve a problem, call using this entry 
(page 32). If unnecessary, you can erase it 
(page 32).
LYou can confirm the stored entries in the 
telephone number list (page 66).
Note:
LIf “SPACE= 5 DIRS.” is displayed, you can 
store only 5 more entries.
LA hyphen or a space entered in a telephone 
number counts as 2 digits.
To correct a mistake
Press {} to move the cursor to the 
incorrect character/number, and then make the 
correction.
To delete a character/number
Press {} to move the cursor to the 
character/number you want to delete, and press 
{STOP}.
3.3 Editing a stored entry
LKeep the front cover page open for button 
locations.
1Press {>}.
LConfirm that there are no documents in 
the document entrance.
2Press {A} or {B} repeatedly to display the 
desired entry.
3Press {DIRECTORY PROGRAM}.
4Press {*}.
LIf you do not need to edit the name, skip 
to step 6.
5Edit the name (see the storing procedure on 
page 31 for instructions).
6Press {SET}.
LIf you do not need to edit the telephone 
number, skip to step 8.
7Edit the telephone number. For further 
details, see the storing procedure on page 
31.
8Press {SET}.
3.4 Erasing a stored entry
LKeep the front cover page open for button 
locations.
1Press {>}.
LConfirm that there are no documents in 
the document entrance.
2Press {A} or {B} repeatedly to display the 
desired entry.
3Press {DIRECTORY PROGRAM}.
4Press {#}.
LTo cancel erasing, press {STOP}.
5Press {SET}.
3.5 Making a phone call 
using one-touch dial and 
navigator directory
Before using this feature, program the desired 
names and telephone numbers into one-touch 
dial and navigator directory (page 31).
LKeep the front cover page open for button 
locations.
3.5.1 Using one-touch dial
1Press {MONITOR} or lift the handset.
2Select the desired station key.
For stations 1–11:
Press the desired station key.
For stations 12–22:
Press {LOWER}, then press the desired 
station key.
LThe unit will start dialing automatically.
3.5.2 Using the navigator 
directory
1Press {>}.
LConfirm that there are no documents in 
the document entrance.
2Press {A} or {B} repeatedly to display the 
desired entry.
3Press {MONITOR} or lift the handset.
LThe unit will start dialing automatically.
FL541.book  Page 32  Thursday, December 21, 2006  9:46 AM 
						

							3. Telephone
33
To search for a name by initial
Example: “LISA”
1.Press {>}.
LConfirm that there are no documents in 
the document entrance.
2.Press {A} or {B} to initiate the navigator 
directory.
3.Press {5} repeatedly to display any name 
with the initial “L” (see the character table, 
page 29).
LTo search for symbols (not letters or 
numbers), press {*}.
4.Press {A} or {B} repeatedly to display 
“LISA”.
LTo stop the search, press {STOP}.
LTo dial the displayed number, press 
{MONITOR} or lift the handset.
Caller ID
3.6 Caller ID service
This unit is compatible with the Caller ID 
service offered by your local telephone 
company. To use this feature, you must 
subscribe to a Caller ID service.
Change the following ring setting to 2 or 
more rings beforehand.
– FAX ring setting (feature #06, page 47)
3.6.1 How Caller ID is displayed
The calling party’s name or telephone number 
will be displayed after the first ring. You then 
have the option of whether or not to answer the 
call.
The unit will automatically store the caller 
information (name, telephone number and the 
time of the call). You can view the caller 
information (page 33) and print the Caller ID list 
(page 34).
LIf the unit is connected to a PBX (Private 
Branch Exchange) system, you may not 
receive the caller information. Consult your 
PBX supplier.
LIf the unit cannot receive caller information, 
the following will be displayed:
“OUT OF AREA”: The caller dialed from an 
area which does not provide Caller ID 
service.
“PRIVATE CALLER”: The caller requested 
not to send caller information.
“LONG DISTANCE”: The caller made a long 
distance call.
To confirm caller information using the 
Caller ID list
The unit will store information for the most recent 
30 callers.
– To print manually, see page 34.
– To print automatically after every 30 new 
calls, activate feature #26 (page 48).
3.7 Viewing and calling 
back using caller 
information
You can easily view caller information and call 
back.
Important:
LCalling back will not be possible in the 
following cases:
– The telephone number includes data 
other than numbers (i.e., * or #).
– The caller information does not 
include a telephone number.
1Press {CALLER ID SEARCH}.
2Press {A} to search from the most recent 
calls.
Press {B} to search from the oldest calls.
3Press {MONITOR} or lift the handset to call 
back the displayed party.
LThe unit will start dialing automatically.
LTo send a fax, insert the document FACE 
DOWN and press {FA X  S TA R T}.
{FAX START} {STOP}
{NAME/TEL NO.} {MONITOR}
{CALLER ID SEARCH} {A}{B}
FL541.book  Page 33  Thursday, December 21, 2006  9:46 AM 
						

							3. Telephone
34
To change the display of the caller 
information
Press {NAME/TEL NO.} repeatedly after step 2.
Example:SAM LEE
11:20AM Jul 20,
b
1345678901
11:20AM Jul 20,
LCheck mark (,) on the display means the call 
has already been viewed or answered.
Display while viewing
LWhen the unit did not receive name 
information, the display will show “NO NAME 
RCVD”.
LWhen no calls have been received, the 
display will show “NO CALLER DATA”.
To edit a telephone number for calling back
Press {*} repeatedly after step 2. Each time 
you press {*}, the telephone number will be 
changed as follows:
1. 1 - Area code - Local telephone number (“1” 
added)
2. Local telephone number (area code omitted)
3. Area code - Local telephone number
4. 1 - Local telephone number (“1” added and 
area code omitted)
To stop viewing
Press {STOP} after step 2.
3.8 Printing the Caller ID 
list
LKeep the front cover page open for button 
locations.
1Press {CALLER ID PRINT} to start printing.
LThe display will show “ALL ERASE OK?” 
after printing.
2Press {STOP} to exit the program.
LTo erase all of the stored caller 
information, press {SET} instead of 
{STOP}.
3.9 Erasing caller 
information
LKeep the front cover page open for button 
locations.
3.9.1 Erasing all caller 
information
1Press {MENU} repeatedly to display 
“CALLER SET UP”.
2Press {SET}.
3Press {SET}.
LTo cancel erasing, press {STOP}, then 
{MENU}.
4Press {SET}.
5Press {STOP} to exit the program.
3.9.2 Erasing specific caller 
information
1Press {CALLER ID SEARCH}.
2Press {A} or {B} repeatedly to display the 
desired entry.
3Press {
						

							3. Telephone
35
3.Press {SET}.
For stations 4–11:
1.Press the desired station key.
2.Press {SET}.
For stations 12–22:
1.Press {LOWER}, then press the desired 
station key.
2.Press {SET}.
For navigator directory:
1.Press {}.
2.Press {SET}.
5Press {SET}.
Note:
LYou can confirm the stored entries in the 
telephone number list (page 66).
LThe unit can only store a name of up to 10 
characters long.
LTo edit a name or number, see page 32.
LIf you enter a new entry into a station key, the 
previous entry will be replaced.
LIf you use stations 1–3 as broadcast keys, 
you cannot store caller information for 
stations 1–3 (page 38).
FL541.book  Page 35  Thursday, December 21, 2006  9:46 AM 
						

							4. Fax
36
4Fax Sen ding Faxe s
4.1 Sending a fax manually
1Adjust the width of the document guides (1) 
to the size of the document.
2Insert the document (up to 20 pages) FACE 
DOWN (2) until a single beep is heard and 
the unit grasps the document.
3If necessary, press {RESOLUTION} 
repeatedly to select the desired resolution.
4Press {MONITOR}.
5Dial the fax number.
6When a fax tone is heard:
Press {FA X  S TA R T}.
When the other party answers your call:
Lift the handset and ask them to press their 
start button. When the fax tone is heard, 
press {FAX START}.
To select the resolution
Select the desired resolution according to the 
type of document.
–“STANDARD”: For printed or typewritten 
originals with normal-sized characters.
–“FINE”: For originals with small printing.–“SUPER FINE”: For originals with very small 
printing. This setting only works with other 
compatible fax machines.
–“PHOTO”: For originals containing 
photographs, shaded drawings, etc.
–“PHOTO WITH TEXT”: For originals 
containing photographs and text.
LUsing the “FINE”, “SUPER FINE”, “PHOTO” 
and “PHOTO WITH TEXT” settings will 
increase transmission time.
LIf the resolution setting is changed during 
feeding, it will be effective from the next 
sheet.
To redial the last number
1.Press {REDIAL/PAUSE}.
2.Press {FA X  S TA R T}.
LIf the line is busy, the unit will automatically 
redial the number up to 2 times.
LTo cancel redialing, press {STOP}, then 
press {SET}.
To send more than 20 pages at a time
Insert the first 20 pages of the document. Add 
the other pages (up to 20 at a time) before the 
last page feeds into the unit.
Pre-dialing a fax number
You can dial the fax number first before inserting 
the document. This is convenient if you need to 
refer to the document for the other party’s fax 
number.
1.Enter the fax number.
2.Insert the document.
3.Press {FA X  S TA R T}.
Sending from memory (Quick scan feature)
You can scan the document into memory before 
sending.
1.Insert the document.
2.Enter the fax number.
3.Press {QUICK SCAN START}.
Transmitting reservation (Dual Access) 
feature
You can send the document even when the unit 
is just receiving a fax or sending a fax from 
memory (up to 3 reservations).
1.Insert the document during fax reception or 
fax memory transmission.
2.Enter the fax number using the dial keypad, 
one-touch dial or navigator directory.
{QUICK SCAN START} {RESOLUTION} {FAX START}
{REDIAL/PAUSE} {MONITOR}
1
{STOP}
2
FL541.book  Page 36  Thursday, December 21, 2006  9:46 AM 
						

							4. Fax
37
3.Press {QUICK SCAN START} or {FA X  
START}.
LThe document will be fed into the unit and 
scanned into memory. The unit will then 
transmit the data. If the document exceeds 
the memory capacity, sending will be 
canceled and this feature will be turned OFF 
automatically. You must transmit the entire 
document manually.
To stop transmission
Press {STOP}.
Sending report for confirmation
A sending report provides you with a printed 
record of transmission results. To use this 
feature, activate feature #04 (page 46). For an 
explanation of error messages in the result 
column, see page 51.
Journal report
A journal report provides you with a printed 
record of the 30 most recent faxes. To print 
manually, see page 66. To print automatically 
after every 30 new fax communications, activate 
feature #22 (page 47). For an explanation of 
error messages in the result column, see page 
51.
4.2 Documents you can 
send
Minimum document size
Maximum document sizeEffective scanning area
LShaded area (1) will be scanned.
Document weight
LSingle sheet:
45 g/m
2 to 90 g/m2 (12 lb. to 24 lb.)
LMultiple sheets:
60 g/m
2 to 80 g/m2 (16 lb. to 21 lb.)
Note:
LRemove clips, staples or other fasteners.
LDo not send the following types of 
documents: (Use copies for fax 
transmission.)
– Chemically treated paper such as carbon 
or carbonless duplicating paper
– Electrostatically charged paper
– Badly curled, creased or torn paper
– Paper with a coated surface
– Paper with a faint image
– Paper with printing on the opposite side 
that can be seen through the other side, 
such as newsprint
LCheck that ink, paste or correction fluid has 
dried completely.
LTo transmit a document with a width of less 
than 210 mm (8
1/4), we recommend using a 
copy machine to copy the original document 
onto letter-sized paper, then transmitting the 
copied document.
4.3 Sending a fax using 
one touch dial and 
navigator directory
Before using this feature, program the desired 
names and telephone numbers into one touch 
dial and navigator directory (page 31).
LKeep the front cover page open for button 
locations.
1Adjust the width of the document guides to 
the size of the document.
128 mm
(5)
128 mm
(5)
600 mm
(23 
5/8) 
216 mm
(8 1/2)
216 mm(8 1/2)
208 mm(8 3/16)
 4 mm  4 mm(5/32)
 4 mm  4 mm
1
FL541.book  Page 37  Thursday, December 21, 2006  9:46 AM 
						

							4. Fax
38
2Insert the document (up to 20 pages) FACE 
DOWN until a single beep is heard and the 
unit grasps the document.
3If necessary, press {RESOLUTION} 
repeatedly to select the desired resolution 
(page 36).
4Enter the fax number.
Using stations 1–11:
Press the desired station key.
Using stations 12–22:
Press {LOWER}, then press the desired 
station key.
Using navigator directory:
Press {}, then press {A} or {B} 
repeatedly to display the desired entry and 
press {SET}.
Fax auto redial
If the line is busy or if there is no answer, the unit 
will automatically redial the number up to 2 
times.
LTo cancel redialing, press {STOP}, then 
press {SET}.
If your unit does not send a fax
LConfirm the stored telephone number on the 
display and check that the number dialed is 
answered by the other party’s machine.
LThe connecting tone will be heard after 
dialing to tell you the status of the other 
party’s machine (feature #76, page 48).
4.4 Broadcast 
transmission
By programming entries from one-touch dial 
(page 31) and navigator directory (page 31) into 
the broadcast memory, you can send the same 
document to multiple parties (up to 20). Your 
programmed entries will remain in the broadcast 
memory, allowing frequent re-use. See page 39 
for broadcast transmission instructions.
LThe broadcast function utilizes stations 1–3. 
The one-touch dial function will be disabled.
LKeep the front cover page open for button 
locations.
4.4.1 Programming entries into 
the broadcast memory
1Press {DIRECTORY PROGRAM}.
2Select the desired broadcast key.
For BROADCAST 1-2:
1.Press the desired {BROADCAST} key.
2.Press {A} or {B} repeatedly to select 
“BROADCAST”.
For MANUAL BROADCAST:
1.Press {MANUAL BROAD}.
2.Press {A} or {B} repeatedly to select 
“MANUAL BROAD”.
3Press {SET}.
4Program entries.
Using stations 1–11:
Press the desired station key.
Using stations 12–22:
Press {LOWER}, then press the desired 
station key.
Using navigator directory:
Press {A} or {B} repeatedly to display the 
desired entry, and press {SET}.
Using the dial keypad (only for MANUAL 
BROAD):
Enter the fax number and press {SET}.
LTo program other entries, repeat this step 
(up to 20 entries).
5Press {SET} after programming all of the 
desired entries.
LTo program another broadcast key, 
repeat steps 2 to 5.
6Press {STOP} to exit the program.
Note:
LIf you program the wrong entry, press 
{STOP} after step 4 to erase the entry.
LConfirm the stored entries by printing a 
broadcast programming list (page 66).
4.4.2 Adding a new entry into the 
broadcast memory
After initial programming, you can add new 
entries (up to a combined total of 20).
1Press {>}.
LConfirm that there are no documents in 
the document entrance.
2Press {A} or {B} repeatedly to display the 
desired broadcast memory 
(“”, “” or 
“”).
3Press {DIRECTORY PROGRAM}.
FL541.book  Page 38  Thursday, December 21, 2006  9:46 AM