Panasonic Kx Fhd301 Fax Machine Users Manual

							Features Summary
51
CodeFeature & DisplaySettingsHow the unit operates
ON / ID=11
OFF
#12Securing the remote operation
for the answering machine
If you are using the unit with an
answering machine, activate this
feature, and set the remote
activation ID to secure the remote
operation for the answering
machine.REMOTE TAM ACT.
MODE=OFF[±]
To select “ON” and enter ID:
1.Press .
2.
Press or and select this
feature.
3.
Press or to select “ON”.
4.Press .
5.Enter your ID from 1 to 5 digits,
using 0–9, and #.
6.Press .
7.Press .
MENU
SET
SET
MENU
#13Setting the dialing mode
If you cannot dial, change the
setting depending on your
telephone line service.DIALING MODE
MODE=TONE[±]
TONE
PULSE
(The default setting is in bold type.)
“TONE”: For tone dial service.
“PULSE”: For rotary pulse dial
service.
You can select the ringer pattern. The
selected 
ringer patternwill sound
while setting.#17Setting the ringer pattern
RINGER PATTERN
MODE=A[±]
A
B
C
“LETTER”: Letter or legal size paper
= Paper width is 216 mm (81⁄2)
“A4”: A4 size paper
= Paper width is 210 mm (81⁄4)
#16Setting the recording paper size
PAPER SIZE
=LETTER[±]
LETTER
A4 
						

							“ON”: The unit will print the journal
report automatically after every 30
new fax communications (p. 30).
Features Summary
52
Advanced features!
How to set menu options
Programming table
Code
#22Setting the journal report to print
automatically
AUTO JOURNAL
MODE=ON[±]
ON
OFF
To send a document:
1.Insert the document.
2.Follow steps 1 and 2 above.
3.
Press or to select “ON”.
4.Press .
5.Enter the fax number.
6.Press .
7.Enter the transmission start time.
Press to select “AM” or “PM”.
8.Press .
9.Press .
l To cancel after programming,
press then 
.SETSTOP
MENU
SET
SET
SET
“NEXTFAX”: This setting is effective
only for the next attempted fax
transmission. After transmission, the
unit will return to the previous setting.
“ERROR”: When the previous fax
transmission fails and you redial
the same number.
l This feature is not available for
broadcast transmission.
l The calling charge may be higher. #23Sending document overseas
If you have difficulty sending an
overseas fax, activate this feature
before starting transmission. This
feature makes sending documents
easier as the transmission speed is
slowed down.OVERSEAS MODE
MODE=ERROR[±]
Feature & DisplaySettingsHow the unit operates
#25Sending a fax at a specified time
This feature allows you to take
advantage of low-cost calling hours
offered by your telephone
company.
lThe setting can be reserved to
take place up to 24 hours in
advance. DELAYED SEND
MODE=OFF[±]
NEXTFAX
ERROR
OFF
ON / 
fax no. /
hh:mm
OFF
(The default setting is in bold type.)
Note:
l Step 3 may be slightly different depending on the
feature.
l See page 49 for more details.
1.Press.
2.Press or until the following is
displayed. 
Display:
Press and press or until
the desired feature is displayed.
SET
ADVANCED MODE
PRESS SET
MENU
#26Setting the Caller ID list to print
automatically
AUTO CALL. LIST
MODE=ON[±]
ON
OFF“ON”: The unit will print the Caller
ID list automatically after every 30
new calls (p. 26).
3.Press oruntil the desired setting
is displayed.
4.Press .
5.Press.
MENU
SET 
						

							“ON”: The unit will store the
documents first and release them.
l If the document exceeds the
memory capacity (p. 73),
sending/copying will be canceled
and this feature may be turned off
automatically.
Features Summary
53
A, B, C, D
OFF
#31
Setting the Distinctive Ring pattern
If you subscribe to a Distinctive
Ring Service (Identa-Ring) from
your telephone company, activate
this feature.
This feature is also required for
voice mail service.RING DETECTION
MODE=B[±]
See page 45 for details.
CodeFeature & DisplaySettingsHow the unit operates
(The default setting is in bold type.)
See pages 40 and 41 for details.
#30
3, 4, 5, 6
Changing the silent fax
recognition ring setting
To change the number of rings when the
unit detects a phone call in TEL/FAX mode.
SILENT FAXRING
RINGS=3[±]
#34
ON
OFF
Setting the quick scan
To scan the document into memory
before sending/copying. This is
helpful when you want to remove
the document for other uses.QUICK SCAN
MODE=OFF
#39Changing the display contrast
LCD CONTRAST
MODE=NORMAL[±]
NORMAL
DARKER“NORMAL”: For normal contrast
“DARKER”: Used when the display
contrast is too light.
#40
ON
OFF
l If the other party’s fax machine does
not send a fax calling tone, select
“ON”. The unit detects a silent pause
and activates the fax function.
l If you use an answering machine
to give greeting messages and
record incoming messages on a
single cassette tape, select “OFF”.
#36Receiving other sizes of
documents
If the size of the document sent by
the other party is as large as, or
larger than the recording paper, the
unit can reduce and print the
document.
Select the desired reduction rate.RCV REDUCTION
MODE=92%[±]
100%
92%
86%
72%
Setting the silent detection
If you use the unit with an
answering machine and wish to
receive faxes from older model fax
machines, activate this feature.SILENT DETECT.
MODE=OFF[±]
A4
SettingRecording paperOriginal document
100%LegalLetter, A4
92%A4Letter
LetterLetter
LegalLegal
A4
A4 86%Letter
Legal
72%Letter
Legal A4 
						

							Setting the auto disconnection
To answer a call with an extension
telephone in TEL/FAX mode 
(p. 41).AUTO DISCONNECT
MODE=ON [±]
Features Summary
54
CodeFeature & DisplaySettingsHow the unit operates
#44
#46Setting the friendly reception
To receive a fax automatically when
you answer a call and hear a fax
calling tone (slow beep).
FRIENDLY RCV
MODE=ON [±]ON
OFF
“ON”: You do not have to press
for fax reception.
FAX START
#41Changing the fax activation code
If you use an extension telephone
and wish to use it to receive a fax,
activate this feature, and enter the
code (p. 43).
lThis code is also used to receive
a voice message and a fax in the
same call (p. 43). FAX ACTIVATION
MODE=ON [±]
ON/
CODE=9
OFF
1.Follow steps 1 and 2 above.
2.Press or to select “ON”.
3.Press .
4.Enter your code from 2 to 4 digits,
using 0–9 and  .
5.Press .
6.Press .
l Do not enter “0000”.
MENU
SET
SET
(The default setting is in bold type.)
ON
OFF
#49
ON/
CODE=0
OFF1.Follow steps 1 and 2 above.
2.
Press or to select “ON”.
3.Press .
4.Enter your code from 2 to 4 digits,
using 0–9 and  .
5.Press .
6.Press .
MENU
SET
SET
How to set menu options
Note:
l Step 3 may be slightly different depending on the
feature.
l See page 49 for more details.
Advanced features (cont.)!
Programming table (cont.)
1.Press .
2.Press  or  until the following is
displayed. 
Display:
Press  and press or until
the desired feature is displayed.
SET
ADVANCED MODE
PRESS SET
MENU3.Press  or until the desired setting
is displayed.
4.Press .
5.Press .
MENU
SET
Setting the memory reception
alert
To alert you with a beeping sound
when a document which has been
received is stored into memory due
to some existing problem.
RECEIVE ALERT
MODE=ON [±]
If you are alerted by a slow
beeping sound, clear the printing
problem and make sure the unit is
supplied with paper to print the
stored document. The beeps will
stop. 
						

							1.Follow steps 1 and 2 on page 54.
2.Press 
or to select
“YES”.
3.Press .
4.Press again.
5.Press .
MENU
SET
SET
Features Summary
55
CodeFeature & DisplaySettingsHow the unit operates
(The default setting is in bold type.)See page 44 for details.
#70Signaling your pager when your
unit receives a fax
If you have a pager and wish to
know when your unit receives a
fax, activate this feature.FAX PAGER CALL
MODE=OFF[±]
ON
OFF
#77Changing the receive mode in
the AUTO ANSWER setting
AUTO ANSWER
MODE=FAX ONLY[±]
FAX ONLY
TEL/FAX“FAX ONLY”: Facsimile only mode
(p. 39)
“TEL/FAX”: Telephone/Facsimile
mode (p. 40, 41)
#78
Changing the TEL/FAX delayed
ring setting
If you use an extension telephone
in TEL/FAX mode, select the
desired number of rings of the
extension telephone.TEL/FAX RING
RINGS=2[±]
1, 2, 3, 4
#80Resetting on advanced features
to their default settings
SET DEFAULT
RESET=NO[±]
YES
NO
See pages 40 and 41 for details.
You can confirm the status of the
other party’s machine.
l If the ring back tone continues, the
other party’s machine may not be a
facsimile or may have run out of
paper. Check with the other party.
l The connecting tone volume
cannot be adjusted. #76Setting the connecting tone
If you often have trouble when
sending a fax, this feature allows
you to hear connecting tones: fax
tone, ring back tone and busy tone.CONNECTING TONE
MODE=ON[±]
ON
OFF 
						

							56
Error Messages
For fax advantage assistance, call 1-800-435-7329.
Reports!
Communication message
COMMUNICATION ERROR
DOCUMENT JAMMED
ERROR-NOT YOUR UNIT
MEMORY FULL
NO DOCUMENT
OTHER FAX NOT RESPOND
PRESSED THE STOP KEY
THE COVER WAS OPENED
OK40–42
46–52
58, 65 
68, 72
FF
43
44
—
54
59
70
—
—
—
—
—
—
l A transmission or reception error occurred. Try
again or check with the other party.
lA line problem occurred. Connect the telephone
line cord to a different jack and try again.
lAn overseas transmission error occurred. Try using
the overseas mode of feature #23 (p. 52).
l The document is jammed. Remove the jammed
document (p. 67).
l A transmission or reception error occurred
because of a problem with the other party’s fax
machine. Check with the other party.
lThe document was not received due to memory
being full.
l The document was not fed into the unit properly.
Reinsert the document and try again.
l The other party’s fax machine is busy or has run
out of recording paper. Try again.
lThe document was not fed properly. Reinsert the
document and try again.
l The other party’s fax machine rings too many
times. Send the fax manually – dial the number,
confirm the fax tone, and press  .
lThe other party’s machine is not a facsimile.
Check with the other party.
lThe number you dialed is not in service.
l was pressed and fax communication was
canceled.
lThe cover was opened. Close it and try again.
l Fax communication was successful.
STOP
FAX START
Error
codeCause & solution
If your unit cannot send a fax, check the following:
— the number you dialed is correct,
— the other party’s machine is a facsimile.
If the problem remains, correct it by following the communication message printed on the
sending and journal reports (p. 30). 
						

							57
Error Messages
For fax advantage assistance, call 1-800-435-7329.
Display!
If the unit detects a problem, one or more of the following messages will appear on the display.
Display messageCause & solution
l There is something wrong with the unit. Contact our service
personnel. CALL SERVICE
l The document was not fed into the unit properly. Reinsert the
document. If misfeeding occurs frequently, clean the document
feeder rollers (p. 68) and try again.  CHECK DOCUMENT
l Memory (telephone numbers, parameters, etc.) has been erased.
Re-program. CHECK MEMORY
l The recording paper is not installed or the unit has run out of
paper. Install paper and press to clear the message.
l The recording paper is not fed into the unit properly. Reinstall
paper (p. 13) and press to clear the message.
l The recording paper has jammed near the recording paper
entrance. Clear the jammed paper and press to clear the
message (see “When paper has jammed near the recording
paper entrance” on page 66). Do not install folded or heavily
curled paper.
SET
SET
SET
CHECK PAPER
l The unit has a document in memory. See the other displayed
message instructions to print out the document. FAX INMEMORY
l The memory is full of received documents due to a lack of
recording paper or a recording paper jam. Install paper or clear
the jammed paper.
l When performing memory transmission, the document being
stored exceeds the memory capacity of the unit. Transmit the
entire document manually. FAXMEMORYFULL
l There is no space to store new items in the navigator directory.
Erase unnecessary items (p. 22). DIRECTORY FULL
(continued)
l The cover is open. Close it. COVER OPEN
l The ink film is not installed. Install it (p. 64). CHECK FILM
l The ink film is empty. Replace the ink film with a new one (p. 64).
l The ink film is slack. Tighten it (see step 4 on page 64) and install
again. FILM EMPTY 
						

							58
Error Messages
For fax advantage assistance, call 1-800-435-7329.
Display messageCause & solution
l The document is jammed. Remove the jammed document (p. 67).
l Attempted to transmit a document longer than 600 mm. Press
to remove the document. Divide the document into two
or more sheets and try again.
STOP
REMOVE DOCUMENT
l The other party’s fax machine is busy or has run out of recording
paper. Try again. NO FAX REPLY
l Arecording paper jam occurred. Clear the jammed paper (p. 65). PAPER JAMMED
l The unit is checking that there is no slack on the ink film. Wait for
a while. PLEASE WAIT
l The other party’s fax machine is busy or has run out of recording
paper. Try again. REDIAL TIME OUT
l Atransmission error occurred. Try again. TRANSMIT ERROR
l The unit is too hot. Let the unit cool  UNIT OVERHEATED
l There is something wrong with the modem circuit. Contact our
service personnel. MODEM ERROR
l When making a copy, the document being stored exceeds the
memory capacity of the unit. Press to clear the
message. Divide the document into sections.
STOP
MEMORY FULL 
						

							59
Operations
For fax advantage assistance, call 1-800-435-7329.
When a function does not work, check here 
before requesting help!
General
Problem
I cannot make and receive 
calls.
I cannot make calls.
The unit does not work.
The unit does not ring.
The unit displays the following
though the paper is inserted.
The other party complains 
they only hear a fax tone and
cannot talk.
The button
does not function properly.
The receive mode does not
function properly.
During programming, I cannot
enter the code or ID number.
The ink film runs out quickly.
The unit beeps.
REDIAL/PAUSE
CHECK PAPER
l The power cord or telephone line cord is not connected.
Check the connections (p. 14).
l If you used a splitter to connect the unit, remove the
splitter and connect the unit to the wall jack directly. If the
unit operates properly, check the splitter.
l The dialing mode setting is wrong. Change the setting of
feature #13 (p. 51).
l Disconnect the unit from the telephone line and connect
the line to a known working telephone. If the working
telephone operates properly, contact our service personnel
to have the unit repaired. If the working telephone does
not operate properly, contact your telephone company.
lThe ringer volume is set to off. Adjust it (p. 19).
l The paper is inserted halfway. Insert it correctly (p. 13)
and press to clear the message.
l FAX ONLYmode is set. Tell the other party the number is
only used for faxes.
l Change to TELmode (p. 38) or TEL/FAX mode (p. 40).
l If you use a distinctive ring service, turn the AUTO
ANSWER off so that the fax machine is in TELmode.
l If you use a distinctive ring service, make sure you have
set each of the ring patterns to the same ring patterns of
the telephone and fax number assigned by the telephone
company (p. 45).
l If this button is pressed during dialing, a pause will be
inserted. If pressed immediately after a dial tone is
obtained, the last number dialed will be redialed.
l ADistinctive Ring pattern of feature #31 is set (p. 45).
l TEL/FAX mode is set (p. 40, 41).
l All or part of the numbers are the same. Change the code
or ID number of features #12 (p. 51), #41 (p. 54) and #49
(p. 54).
l The HELPprinting function, copy function, and reports
also use ink film.
l Recording paper has run out. Press to stop the
beeps and install paper.STOP
SET
Cause & solution 
						

							60
Operations
For fax advantage assistance, call 1-800-435-7329.
Fax – sending
Problem
l The telephone line cord is connected to the EXTjack on
the unit. Connect to the LINE jack (p. 14).
l The other party’s fax machine is busy or has run out of
recording paper. Try again.
l The other party’s machine is not a facsimile. Check with
the other party.
l The other party’s fax machine rings too many times. Send
the fax manually – dial the number, confirm the fax tone,
then press .
l If your line has special telephone services such as call
waiting, the service may have been activated during fax
transmission. Connect the unit to a line that does not have
these services.
l The extension telephone on the same line is off the hook.
Hang up the extension telephone and try again.
l Try copying the document. If the copied image is clear,
there may be something wrong with the other party’s
machine.
l The glass or rollers are dirty. Clean them (p. 68).
l Use the overseas transmission mode of feature #23 (p. 52).
l Add two pauses at the end of the telephone number or
dial manually.
FAX START
Cause & solution
I cannot send documents.
The other party complains that
letters on their received
document are distorted or not
clear.
The other party complains that
dirty patterns or black lines
appear on their received
document.
I cannot send a fax overseas.
I cannot receive documents.
I cannot receive documents
automatically.
Fax – receiving
Problem
l The telephone line cord is connected to the EXTjack on
the unit. Connect to the LINE jack (p. 14).
l The receive mode is set to TELmode. Set to FAX ONLY
mode (p. 39) or TEL/FAX mode (p. 40).
l The time taken to answer the call is too long. Decrease
the number of rings of features #06 (p. 50), #30 (p. 53)
and #78 (p. 55).
Cause & solution
(continued)
General (cont.)
Problem
Whenever I try to retrieve my
voice mail messages, the
retrieval is interrupted by the
fax tone.
l You are probably entering 98 or 99 to retrieve your
messages. 9 is the default setting for the fax activation
code. If you use a voice mail service, set the fax activation
feature to off or reprogram the activation code (feature #41
on page 54).
Cause & solution