Panasonic Kx Fhd301 Fax Machine Users Manual

							Automatic Dialing
21
Storing names and telephone numbers
in navigator directory!
For rapid access to frequently dialed numbers, the unit provides the navigator directory 
(100 items).
For your convenience, the following item has been pre-programmed.
HELP-FAX (1-800-435-7329):If you cannot correct a problem after trying the help function 
(p. 8), call using this item (p. 23).
l If you do not need the above item, you can erase it (p. 22).
To correct a mistake
l Press or to move the cursor to the
incorrect character/number, and make the
correction.
To delete a character/number
l Move the cursor to the character/number you
want to delete, and press .
STOP
1
Presstwice.
Display:
2
Press .
3
Enter the name, up to 10 characters (see
page 17 for instructions).
Example:
4
Press .
5
Enter the telephone number, up to 30 digits,
using the dial keypad.
Example:
l If you want to enter a hyphen, press .
6
Press .
lTo program other items, repeat steps 3 to 6.
7
Pressto exit the program.MENU
NAME=  
STORE:PRESS SET
REGISTERED
SET
FLASH
NO.=5552233
NO.=   
SET
NAME=Alice
STORE:PRESS SET
NAME=  
STORE:PRESS SET
DIRECTORY SET
PRESS NAVI.
DIRECTORY SET
PRESS STATION OR
MENU
STOP
(Delete)
SET
MENU(Hyphen)
FLASH
Display
Helpful hint:
l You can confirm the stored items on the
telephone number list (p. 69).
Note:
l When the following is displayed in step 6, you
can store only 5 more items.
Display:
l If there is no space to store new items, the
following is displayed in step 6. 
Press to exit the program.
To store new items, erase unnecessary items
(p. 22).
l Ahyphen or a space entered in a telephone
number counts as two digits.
STOP
REGISTERED
DIRECTORY FULL
REGISTERED
SPACE= 5 DIRS. 
						

							Automatic Dialing
22
STOP
SETMENU
Display
1
Press .
Display:
2
Press  or until the desired item is
displayed.
Example:
3
Press .
Example:
4
Press  to select “EDIT”.
Example:
l If you do not need to edit the name, skip to
step 6.
5
Edit the name (see page 17 for instructions).NAME=Mary
STORE:PRESS SET
NAME=Mary
EDIT=  DELETE=#
MENU
Mary

EDIT:PRESS MENU
Mary

0123456
DIRECTORY[+ -]
1
Press .
Display:
2
Press  or until the desired item is
displayed.
Example:
3
Press .
Example:NAME=Peter
EDIT=  DELETE=#MENU
Peter
EDIT:PRESS MENU
Peter
9876543
DIRECTORY[+ -]
Editing a stored item
Erasing a stored item
6
Press .
Example:
l If you do not need to edit the
telephone number, skip to step 8.
7
Edit the telephone number. For
further details, see page 21.
8
Press .
9
Press  to exit the program.STOP
REGISTERED
SET
=0123456
SET
Editing and erasing a stored item!
4
Press  to select “DELETE”.
l To cancel erasing, press  .
5
Press .
l The stored name and number are
deleted.DELETED
SET
STOP
DELETE OK?
YES:SET/NO:STOP
You can edit a name or number stored in one-touch dialand navigator directory.
You can erase an item stored for one-touch dialand navigator directory. means the station number
for 
one-touch dial 
						

							Automatic Dialing
23
Note:
l When you want to search for symbols (not
letters or numbers), press in step 3.
Before using this feature, program the desired names and telephone numbers into one-touch dial
and navigator directory (p. 20, 21).
1
Press.
Display:
2
Press oruntil the desired item is
displayed.
Example:
lIf the desired name has not been stored,
press and dial the number
manually.
3
Pressor lift the handset.
lThe unit will start dialing automatically.
MONITOR
STOP
Lisa
EDIT:PRESS MENU
Lisa
2233445
DIRECTORY[+ -]
Display
Station keys
MONITOR
STOPLOWER
Making a phone call using one-touch dial and 
navigator directory!
To search for a name by initial
Example: “Lisa”
1.Press .
Display:
2.Press or until any name is
displayed.
Example:
3.Press repeatedly until any name with
the initial “L” is displayed (see the character
table on page 17).
Example:
4.Press until “Lisa” is displayed.
Example:
l To stop the search, press .
l To make a call, press or lift
the handset.MONITOR
STOP
Lisa
2233445
Larry
12131415
5
AlanEDIT:PRESS MENU
Alan7891011
DIRECTORY[+ -]
Using one-touch dial
1
Press or lift the handset.
Display:
lConfirm that there are no documents in the
document entrance.
2
For stations 1–7:
Press the desired station key.
For stations 8–14:
Press , then press the desired 
station key.
Example:
lThe unit will start dialing automatically. TEL=
LOWER
TEL=
PRESS NAVI.[ H]
TEL=
PRESS STATION OR
MONITOR
Using navigator directorymeans the station number
for one-touch dial 
						

							Caller ID
24
Caller ID service from your phone company!
This unit is compatible with the Caller ID service offered by your local telephone
company. To use this feature, you must subscribe to the Caller ID service.
How Caller ID is displayed
Change the following ring settings to 2 or more rings beforehand.
— FAX ring setting (feature #06 on page 50)
— TEL/FAX ring setting (feature #78 on page 55)
Note:
l If the unit is connected to a PBX (Private Branch Exchange) system, you may not receive the caller
information. Consult your PBX supplier.
l If the unit cannot receive caller information, the unit will show the following.
The caller dialed from an area which does not provide Caller ID service.
The caller requested not to send caller information.
The caller made a long distance call.
LONG DISTANCE
PRIVATE CALLER
OUT OF AREA
The calling party’s name or telephone number will
be displayed after the first ring.
You then have the option of whether or not to
answer the call depending on the caller.
Example:
The unit will automatically store the caller
information (name, telephone number and the time
of the call). You can view the caller information 
(see the next page) and print the caller ID list 
(p. 69).
Chris Horner
1-654-987-3210
Display 
						

							Caller ID
25
To displaythe caller’s telephone number
Press after step 2.
Example:
1-345-678-9012
11:20A Jul20   WENDY ROBERTS
11:20A Jul20 
NAME/TEL NO.
1
Press .
Example(2 new calls are received):
Example:
2
Press or to view caller information.
l If you press       ,the display will show the
most recent caller’s name.
l If you press , the display will show the
already viewed calls.
3
Press or lift the handset to
make a call.
l The unit will start dialing automatically.
l To send a fax – insert the document FACE
DOWN and press .
FAX START
MONITOR
2 NEW CALLS
PRESS NAVI.[+-]
CALLER ID
FACE DOWN
MONITOR
STOP
CALLER ID
FAX START
Display
NAME/TEL NO.
Viewing and calling back using caller 
information!
You can easily view caller information and call back.
Important:
l Calling back will not be possible in the following cases.
— The telephone number includes data other than numbers (i.e. or #).
— The caller information does not include a telephone number.
Display while viewing
When the unit could not receive a name.
When no calls have been received.
To stop viewing
Press after step 2.STOP
NO CALLER DATA
NO NAME RCVD
To edit the telephone number for calling back
Press repeatedly after step 2.
Each time you press , the telephone number will be changed as follows.
2.Local telephone number  (area code omitted)
1.1  –  Area code  –  Local telephone number  (“1” added)
Area code  –  Local telephone number
1  –  Local telephone number  (“1” added and area code omitted)
4. 3.
This means the caller has already
been viewed or answered. 
						

							Caller ID
26
Sample of a Caller ID list The unit will store the 30 most recent caller information.
— To print manually, see page 69.
— To print automatically after every 30 new calls, activate feature #26 (p. 52).
Confirming caller information using the Caller ID 
list!
Erasing the Caller ID list !
STOPSETMENU
Display
1
Press four times.
Display:
2
Press .
3
Press .
l To cancel erasing, press , then
.
4
Press .
5
Press to exit the program.STOP
ERASE COMPLETED
SET
MENU
STOP
ALL ERASE OK?
YES:SET/NO:STOP
SET
CALL LIST ERASE
PRESS SET
SET
CALLERSET UP
PRESS SET
MENU
NO.
01
02WENDY ROBERTS
ALLAN STONETIME OF CALL
Mar. 14 10:30AM
Mar. 13 08:35AMFAX
EXT TELEPHONE NUMBERMar. 14 2001 11:37AM
1-345-678-9012
1-456-789-0123ANSWER
NAME
CALLER ID LIST
NEW
NO.
01MIKE TIMARTIME OF CALL
Mar. 11 09:35AMTEL TELEPHONE NUMBER
1-987-654-3210ANSWER
NAME
OLD
NEW:Shows a call you have not yet viewed.
OLD:Shows a call you have already viewed. 
FAX: Facsimile reception
EXT: External telephone answering 
machine responded.
TEL: Telephone call received.
(blank):
 Not answered. 
						

							Caller ID
27
CALLER ID
SETMENU
Display
Station keysLOWER
Important:
l This feature is not available in the following cases.
— The telephone number includes data other than numbers (i.e. or #).
— The caller information does not include a telephone number.
Note:
l You can confirm the stored items on the
telephone number list (p. 69).
l You can only store a name of up to 10
characters long. 
l To edit a name and number, see page 22.
l If you enter a new item into a station key, the
previous entry will be overwritten.
l If you use station1 as a broadcast key, you
cannot store caller information for station 1.
l If the navigator directory is full, you cannot
store caller information.
Storing caller information in one-touch dial
and navigator directory!
1
Press .
Example:
2
Press oruntil the name you want
to store is displayed.
Example:
3
Press .
4
For station1:
Press station 1 key. 
Press .
Example:
Press .
Example:
For stations2–7:
Press the desired station key.
Example:
Press .
Example:
For stations 8–14:
Press , then press the desired
station key.
Example:
Press .
Example:
1345678901
SET
NAME=WENDY
STORE:PRESS SET
LOWER
1345678901
SET
NAME=WENDY 
STORE:PRESS SET
1345678901
SET
NAME=WENDY
STORE:PRESS SET
SET
STATION 1
DIAL MODE[±]
WENDY 
PRESS NAVI.
WENDY 
PRESS STATION OR
MENU
WENDY 
11:50A Apr14
2 NEW CALLS
PRESS NAVI.[+-]
CALLER IDFor navigatordirectory:
Press .
Example:
Press .
Example:
5
Press .
@@@REGISTEREDSET
NO.=1345678901
SET
NAME=WENDY
STORE:PRESS SET 
						

							28
Voice Contact
1
Presswhile transmitting or
receiving documents.
Example:
l Your unit will call the other party with a
distinctive ring.
l When the other party answers, your unit
will emit a distinctive ring.
2
Lift the handset to start talking.@SENDING@@@P@1
@VOICE STANDBY
MONITOR
FACE DOWN
Display
MONITORNote:
l If you initiate voice contact during transmission, the
unit will call you with a distinctive ring after all of the
documents have been transmitted.
l If you initiate voice contact during reception, the unit
will call you with a distinctive ring after the current
page of the document is received.
Note:
l If you do not answer within 10 seconds of the
distinctive ring, the line will be disconnected.
Talking to the other party after fax transmission 
or reception!
You can talk to the other party after a fax message is completed. This will save the added
expense and time of making another call.
This feature only works when the other party’s fax machine is equipped with a voice
contact feature.
1
If the other party initiates voice contact, your
unit will sound a distinctive ring and the
following will be displayed.
Display:
2
Lift the handset within 10 seconds of the
distinctive ring to start talking.PLEASE PICK UP
Receiving a request for voice contact Initiating voice contact 
						

							To redial the last number
Press .
l If the line is busy, the unit will automatically redial the
number up to 2 times.
l During redial, the following will be displayed.
Display:
l To cancel redialing, press  .
Convenient way to send a fax
You can dial the fax number first before inserting the
document. This is convenient if the other party’s number
is indicated on the document.
1.Enter the fax number.
l The handset must be on the cradle.
2.Insert the document.
3.Press .
FAX START
STOP
WAITING REDIAL
REDIAL/PAUSE
29
Sending Faxes
Sending a fax manually!
1
Open the document feeder tray.
2
Adjust the width of the document guides to
the size of the document.
3
Insert the document (up to 15 pages) FACE
DOWN until a single beep is heard and the
unit grabs the document.
Display:
4
If necessary, press  or repeatedly
to select the desired resolution (see below).
5
Press  or lift the handset.
6
Dial the fax number.
Example:
7
When a fax tone is heard:
Press  , and replace the
handset if you are using it.
OR
When the other party answers your call:
Using the handset, ask them to press their
start button. When the fax tone is heard,
press  and replace the
handset.
CONNECTING.....
STANDARD  [±]
FAX START
FAX START
TEL=5678901
TEL=
PRESS NAVI.[ 
H]
TEL=
PRESS STATION OR
MONITOR
STANDARD
PRESS NAVI.[+ -]
FACE DOWN
Document 
feeder trayDocument guides
Display
REDIAL/PAUSEFAX STARTSTOP
MONITOR
To select the resolution
Select the desired resolution according to the
type of document.
– STANDARD:For printed or typewritten 
originals with normal-sized characters.
– FINE:For originals with small printing.
– SUPER FINE:For originals with very small 
printing. This setting only works with other
compatible fax machines.
– PHOTO:For originals containing
photographs, shaded drawings, etc.
l Using the “FINE”, “SUPER FINE”, or “PHOTO”
setting will increase transmission time.
l If the resolution setting is changed during
feeding, it will be effective from the next sheet.
Quick scan feature
With this feature, the unit will scan the
document into memory before sending. This
is helpful when you want to remove the
document for other uses. To activate this
feature, see feature #34 on page 53. After
storing, the unit will transmit the document.
l If the document exceeds the memory capacity
(p. 73), sending will be canceled and this
feature will be turned off automatically.
Transmit the entire document manually.
To stop transmission
Press .STOP 
						

							30
Sending Faxes
Documents you can send!
600 mm 
(23
5⁄8)
Minimum size 
128 mm
(5
)
128 mm
(5
)
Maximum size
216 mm
(8
1⁄2) 
Paper width
208 mm (83⁄16) 
Effective scanning area
 4 mm 4 mm 2 mm  2 mm
Scanned
area
216 mm (81⁄2)
Document weight
Single sheet:
45 g/m
2to 90 g/m2
(12 lb. to 24 lb.)
Multiple sheets:
60 g/m
2to 75 g/m2
(16 lb. to 20 lb.)
Note:
lRemove clips, staples or other similar fasteners.
lCheck that ink, paste or correction fluid has dried.
lDo not send the following types of documents. Use copies for fax transmission.
— Chemically treated paper such as carbon or carbonless duplicating paper
— Paper with printing on the opposite side that can be seen through the front (e.g. newspaper)
— Electrostatically charged paper
— Badly curled, creased or torn paper
— Paper with a coated surface
— Paper with a faint image
lTo transmit the document(s) whose width is less than the letter size (216 mm) or A4 size (210 mm), we
recommend using a copier machine. Copy the original document on to a letter size paper, then transmit
the copied document.
To transmit more than 15 pages at a time
lInsert the first 15 pages of the document. Add the other pages (15 at a time) before the last page is fed
into the unit.
Sending report
This report will provide you with a printed record of transmission results. For the communication
message in the result column, see page 56. To use this feature, activate feature #04 (p. 50).
Journal report
The unit stores the 30 most recent fax communication results. For the communication message
in the result column, see page 56. When a new communication occurs, the oldest
communication result will be erased.
— To print manually, see page 69.
— 
To print automatically after every 30 new fax communications, activate feature #22 (p. 52).
Reports for confirmation!