Panasonic Courier Telephone User Guide
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Listen Options Menu Save Saves your message as an Old Message. If you are listening to an Old Message and press Save, the message will be returned to Old Messages. Delete Deletes your message by sending it to the Recycle Bin (for a description of the Recycle Bin see page 6). Play Message Again Plays the message again. Reply Immediately responds to an internal voice mail message sent via “Send a Regular or Scheduled Message,” and responds with a voice mail message. Forward Forwards the message to another mailbox. Messages marked “Private” can- not be forwarded to another mailbox. Callback When an internal caller leaves a voice mail message in your mailbox, you can return the call by simply using this callback feature. Stamp Provides time and date for the voice mail message. Reverse Reverses the message by six seconds (default setting, programmable). Advance Advances the message by six seconds (default setting, programmable). Pause During the message, this key pauses the message for 30 seconds, or until you press the “Play Message Again” key. Access the Voice Mail Menu After the message has played, this key will return you to the Voice Mail Main Menu and will return the message to where it was retrieved (New Messages, Old Messages, or the Recycle Bin). 4GHI 5JKL 6MNO 7PRS 8TUV 9WXY * 3DEF * 2ABC 1 36
4GHI 5JKL 6MNO 3DEF 7PRS 8TUV 1 Send Options Menu Send Sends the message as recorded. Delete Deletes the message you just recorded. Listen Listen to the message you just recorded to see if it’s ready to send. Re-Record You’ve listened to your message, you didn’t convey your idea as clearly as you had hoped, use this function to re-record it. Append You just thought of something that you’d like to add to your message, use the Append function to add the comment. Receipt If it’s important that you know that the intended recipient received your mes- sage, toggle the Receipt function on and you will be notified when they’ve lis- tened to it. Private To make sure that confidential information is not passed along to unintended parties, mark the message Private and the recipient wont’ be able to forward it. Urgent If what you have to say is very important, make sure to mark it Urgent. Urgent messages receive privileges that regular messages don’t. For instance, Urgent Messages will be moved to first in queue when the recipient listens to their voice mal. Another instance; someone may have Call Notification turned on only for Urgent Messages, if you sent them a message that was not marked urgent, they would not be aware of your message until they called into their voice mail. After you have used any of the menu items listed above, you can hang up or press to send your message. 2ABC 1 37
Setup Menu Password Setup and change your password from this option. Name Record your name with this option. Your recorded name will identify you to other users of the voice mail system. Screen If you would like to know who is calling, activate Screen. Very politely, the auto -attendant will ask the caller to identify themselves and ask them to hold. When you answer your phone, you will be presented with the callers’ name in their own voice and then the option to accept the call or send the caller to your voice mail. Sender Confirmation When toggled on, Sender Confirmation plays the name of the mailbox owner prior to playing the message. Distribution Lists If you send messages to the same group of people on a regular basis, you will want to create a Distribution List. You can create up to 100, with up to 1,500 mailboxes per list. Branching This feature allows you to assign one touch dialing options for incoming callers to reach other extensions. For example, Ed and Mary work in your department and can easily handle any calls that may come into your extension while your away from your desk. You can assign Ed position 1 and Mary position 2, and thus instruct an incoming caller that has reached your voice mail message to either leave a message or press 1 for Ed, or 2 for Mary. Queue When toggled on, Queue will inform the incoming caller of their place in line among other callers that are waiting to speak with you. Totals When toggled on, Totals will tell you how many new messages you have before going through the Voice Mail Main Menu. Recycle Bin When you delete your messages, you send them here. The Recycle Bin will hold deleted messages for up to 48 hours, depending on when the message 4GHI 5JKL 6MNO 3DEF 7PRS 8TUV 9WXY 2ABC 1 38
was placed in the Recycle Bin (messages are automatically deleted every 2nd midnight). Voice Mail Main Menu Returns you to the Voice Mail Main Menu. # 39
New Message Regular Message Telephone Call Notification SetupOld Message Scheduled Message Voice Mailbox Message Voice Mail SetupLISTEN TO MY SEND A CALL MY FORWARD MY 1 12ABC 4GHI 5JKL6MNO 3DEF 7PRS8TUV 9WXY* Password Screen Distribution List Queue Recycle BinRecord Name Sender Confirmation Branching Call Totals FIFO 5JKL 3DEF 7PRS 9WXY 2ABC 4GHI 6MNO 8TUV * 1Save Play Forward Stamp AdvanceDelete Reply Callback Reverse Pause 5JKL 3DEF 7PRS 9WXY 2ABC 4GHI 6MNO 8TUV * 1Send Listen Append PrivateDelete Re-Record Receipt Urgent 5JKL 3DEF 7PRS 2ABC 4GHI 6MNO 8TUV Voice Mail Main Menu Voice Mail Setup Menu Listen Options Menu Send Options Menu 40
PanasonicTelecommunication Systems Company Division of Panasonic Communications & Systems Company Unit of Matsushita Electric Corporation of America Business Telephone Systems Division Headquarters2 Panasonic Way Secaucus, NJ 07094 (201) 392-4220 DBS-TUG