Panasonic Color Laser Multi-Function Printer Dp Mc210 Operating Instructions

							6. Fax
51
2.When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {Black}.
3.Replace the handset.
Note:
LTo stop receiving, see page 79.
6.8 Displaying a received fax 
document
You can display a received fax document on the unit.
You can print or save the necessary document after you 
confirm the image.
Make sure the fax preview mode setting is turned ON 
beforehand (feature #448 on page 65).
LMake sure that the {Fax} light is ON.
LMake sure that the unit is idle.
Important:
LYou can only receive faxes in monochrome.
6.8.1 Viewing a fax document
1
{Advance}
2Press {V} or {^} repeatedly to select “Fax 
Preview”. i {Set}
3Press {V} or {^} repeatedly to select the desired fax 
document. i {Set}
LThe selected fax document will be displayed.
LTo stop viewing, press {Back}.
LTo print the fax document, press {Black}.
4{Back} i {Advance}
Note:
LThe display speed depends on the contents and size 
of the document.
What “,” means
“,” on the display means the image has already been 
viewed, printed or saved.
To adjust the image
The following keypad is used to adjust the image.
{V}{^}{} {Advance}
{Set}{Stop}{Fax}
{Black} {Back} 
						

							6. Fax
52
6.8.2 Printing a fax document
1
{Advance}
2Press {V} or {^} repeatedly to select “Fax 
Preview”. i {Set}
3Press {V} or {^} repeatedly to select the desired fax 
document. i {Black}
LThe received fax document will be printed.
4{Advance}
Note:
LYou can delete the received fax document 
automatically after printing (feature #449 on page 
65).
6.8.3 Saving a fax document
Important:
LWhen you save a fax document as an e-mail 
attachment, program the e-mail server, SMTP 
server settings (page 66) and the e-mail 
destinations (page 66) beforehand.
LWhen you save the fax document in a folder on 
an FTP server, program the FTP server settings 
beforehand (page 66).
1{Advance}
2Press {V} or {^} repeatedly to select “Fax 
Preview”. i {Set}
3Press {V} or {^} repeatedly to select the desired fax 
document. i {;}
4Select the desired destination.
Saving to your computer:
1.Press {V} or {^} repeatedly to select “PC”. i 
{Set}
2.Press {V} or {^} repeatedly to select “USB 
Host” or the computer on which you want to 
save the data. i {Set}
LThe fax document will be automatically saved 
in the folder selected in the [Settings] 
window. To change the folder, see page 27.
LThe software that is associated to open PDF 
files will automatically start.Saving as an e-mail attachment:
1.Press {V} or {^} repeatedly to select “E-Mail 
Server”. i {Set}
2.Press {V}, {^}, {} repeatedly to select 
the destination e-mail address. i {Set}
LTo enter the e-mail address using the dial 
keypad, select “Temporary Address”.
LThe fax document will be sent as an 
attachment via an e-mail server.
Saving in a folder on an FTP server:
1.Press {V} or {^} repeatedly to select “FTP 
Server”. i {Set}
2.Press {V} or {^} repeatedly to select the desired 
FTP server. i {Set}
LThe fax document will be saved in the folder 
on the FTP server.
Saving to an SD card:
1.Insert an SD card in the SD card slot of the unit 
(page 81).
LAn SD card is not supplied.
2.Press {V} or {^} repeatedly to select “SD 
Card”. i {Set}
LIf a file with the same name already exists on 
the SD card, a message will appear (page 
87).
LThe fax document will be saved in a 
predefined folder on the SD card (page 81).
5{Advance}
Note:
LThe received fax document is saved as an image file 
(PDF format). Adobe Reader is required to view it.
LFor details about the SD card, see page 80.
LTo stop saving a fax document, see page 79.
6.8.4 Erasing a fax document
1
{Advance}
2Press {V} or {^} repeatedly to select “Fax 
Preview”. i {Set}
3Press {V} or {^} repeatedly to select the desired fax 
document. i {#}
LTo cancel erasing, press {Stop}, then press 
{Advance}.
4{Set} i {Advance}
Note:
LTo erase the fax document, you need to view or print 
the data beforehand (page 51, 52).
KeypadAction
{4}Returns to the previous page 
(only available for multiple pages)
{6}Goes to the next page (only 
available for multiple pages)
{2}Enlarges an image
{8}Reduces an image
{5}Rotates an image (90°, 180°, 
270°)
{^}{V}{}Scrolls an image 
						

							6. Fax
53
6.9 Using the unit with an 
answering machine
6.9.1 Setting up the unit and an answering 
machine
1
Connect the answering machine (1).
LAn answering machine is not supplied.
LRemove the stopper (2) if attached.
2Set the number of rings on the answering machine to 
4 rings or less.
LThis will allow the answering machine to answer 
the call first.
3Record a greeting message on the answering 
machine.
LWe recommend you record a message that is 
under 10 seconds long, and not to pause for 
more than 4 seconds during the message. 
Otherwise, both machines will not function 
correctly.
4Activate the answering machine.
5Set the unit to the desired receiving mode (page 50).
LIf you set it to FAX ONLY mode, change the ring 
setting in FAX ONLY mode to “5” (feature 
#210 on page 61).
6Make sure each of the following are unique:
– the remote access code of the answering 
machine
– the fax activation code (feature #434 on page 64)
– remote access to your phone company’s Voice 
Mail (if you subscribed)Note:
LIf the call is a phone call, the answering machine will 
record voice messages.
If a fax calling tone is detected, the fax machine will 
receive a fax automatically.
LRegarding the remote access code for the answering 
machine, see the operating instructions of the 
answering machine.
Receiving a voice message and fax document in one 
call
The caller can leave a voice message and send a fax 
document during the same call. Inform the caller of the 
following procedure beforehand.
1.The caller calls your unit.
LThe answering machine will answer the call.
2.The caller can leave a message after the greeting 
message.
3.The caller presses {*}{#}{9} (pre-selected fax 
activation code).
LThe unit will activate the fax function.
4.The caller presses the start button to send a 
document.
Note:
LTo use this feature, make sure remote fax activation 
is turned ON (feature #434 on page 64). The fax 
activation code can also be changed.
LIf there is no room left in the memory of your 
answering machine, the unit may not be able to 
receive documents. See the operating instructions of 
the answering machine and erase unnecessary 
messages.
1
2 
						

							6. Fax
54
6.10 Junk fax prohibitor 
(preventing fax reception from 
undesired callers)
If you subscribe to Caller ID service (page 56), this 
feature prevents fax reception from calls that do not 
show caller information.
Additionally, the unit will not accept faxes originating 
from numbers that match the ones on a programmable 
junk fax prohibitor list.
LMake sure that the {Fax} light is ON.
Important:
LThis feature does not work if you receive faxes 
manually.
6.10.1 Activating the junk fax prohibitor
1
{Advance}
2Press {V} or {^} repeatedly to select “Junk Fax 
Prohibitor”. i {Set}
3Press {V} or {^} repeatedly to select 
“Prohibitor”.
4Press {} repeatedly to select “On”. i 
{Set}
5Press {Advance} to exit.
6.10.2 Storing undesired callers
You can register up to 20 undesired numbers from the 
Caller ID list (page 56) if you do not wish to receive faxes 
from them.
1{Advance}
2Press {V} or {^} repeatedly to select “Junk Fax 
Prohibitor”. i {Set}
3Press {V} or {^} repeatedly to select “Junk List 
Set”. i {Set}
4Press {V} or {^} repeatedly to display the party you 
do not want to receive faxes from. i {Set}
LIf you have programmed the wrong item, press 
{Set} again to remove “,” and cancel the item.
5{Back} i {Advance}
To display the junk fax prohibitor list
1.{Advance}
2.Press {V} or {^} repeatedly to select “Junk Fax 
Prohibitor”. i {Set}
3.Press {V} or {^} repeatedly to select “Junk List 
Display”. i {Set}
4.Press {V} or {^} to display the items on the list.
5.Press {Advance} to exit.
To print the junk fax prohibitor list
1.{Advance}2.Press {V} or {^} repeatedly to select “Junk Fax 
Prohibitor”. i {Set}
3.Press {V} or {^} repeatedly to select “Junk List 
Print”. i {Set}
4.Press {Advance} to exit.
To erase an item from the junk fax prohibitor list
1.{Advance}
2.Press {V} or {^} repeatedly to select “Junk Fax 
Prohibitor”. i {Set}
3.Press {V} or {^} repeatedly to select “Junk List 
Display”. i {Set}
4.Press {V} or {^} repeatedly to select the desired 
item. i {#}
LTo cancel erasing, press {Stop}, then press 
{Advance}.
5.{Set} i {Advance} 
						

							6. Fax
55
6.11 Receiving a fax on your 
computer
You can receive a fax document on your computer. The 
received fax document is saved as an image file (TIFF-
G4 format).
To receive a fax document using your computer, make 
sure the following features are set beforehand.
– PC fax reception (feature #442 on page 65)
– Computer setting for the PC fax reception (feature 
#443 on page 24)
LMake sure the fax preview mode is turned OFF 
beforehand (feature #448 on page 65).
1Press {Fax Auto Answer} repeatedly to turn the 
auto answer setting ON (page 50).
2Start Multi-Function Station. i [PC FAX]
3When a fax call is received, your computer will 
receive a document through the unit.
Note:
LYou can view, print or transfer the received document 
using your computer.
Viewing a received document
1.Select [PC FAX] from Multi-Function Station.
2.Select [Received Log] in [Communication Log].
3.Click the item you want to view.
4.Click [File] in the menu bar, then select [View], or 
click the [View] icon in the toolbar.
LThe received fax will be displayed.
If a received fax document is stored in the unit’s 
memory
You can load the document into your computer.
1.Select [PC FAX] from Multi-Function Station.
2.Select [Received Log] in [Communication Log].
3.Click [File] in the menu bar. i [Receive a Fax]
LIf feature #442 is activated, the received fax 
document will be automatically transferred to the 
computer. 
						

							7. Caller ID
56
7 Caller ID Caller ID
7.1 Caller ID service
This unit is compatible with the Caller ID service 
offered by your local telephone company. To use this 
unit’s Caller ID features, you must subscribe to a 
Caller ID service.
Make sure the following ring count is set to 2 or more 
rings beforehand.
– FAX ring count (feature #210 on page 61)
LThe name display service may not be available in 
some areas. For further information, please contact 
your telephone company.
7.1.1 How Caller ID is displayed
The calling party’s name or telephone number will be 
displayed after the 1st ring. You have the option of 
whether or not to answer the call.
The unit will automatically store caller information 
(name, telephone number and date and time of the call) 
from the 30 most recent calls. It is possible to view caller 
information on the display (page 56) or print the entire 
Caller ID list (page 110).
LWhen caller information is received and it matches a 
telephone number stored in the unit’s navigator 
directory, the stored name will be displayed.
LIf the unit is connected to a PBX (Private Branch 
Exchange) system, caller information may not be 
received properly. Consult your PBX supplier.
LIf the unit cannot receive caller information, the 
following will be displayed:
“Out of Area”: The caller dialed from an area 
which does not provide Caller ID service.
“Private Caller”: The caller requested not to 
send caller information.
“Long Distance”: The caller made a long distance 
call.
To confirm caller information by printing the Caller 
ID list
– To print manually, see page 110.
– To print automatically after every 30 new calls, 
activate feature #216 (page 61).
7.2 Viewing and calling back 
using caller information
1{Caller ID} i Press {V} to search from the 
recently received caller information.
LIf you press {^}, the display order will be 
reversed.
LTo send a fax, see page 45.
2Press {Monitor} to return the call.
LTo make a phone call, lift the handset of the 
optional handset unit.
To change the way caller information is displayed
While displaying the desired caller information, press 
{} repeatedly to change name/telephone 
number information.
7.2.1 Symbols and operations for caller 
information
What “,” means
“,” on the display means the call has already been 
highlighted or answered.
To stop viewing
Press {Stop}.
To edit a telephone number before calling 
back/storing
While displaying a desired caller information, press {*} 
repeatedly. Each time you press {*}, the telephone 
number will be changed as follows:
A 1 – Area code – Local telephone number (“1” added)
B Local telephone number only (area code omitted)
C Area code – Local telephone number
D 1 – Local telephone number (“1” added and area code 
omitted)
LTo store the number in navigator directory, follow 
from step 3 of the storing procedure on page 57. 
						

							7. Caller ID
57
7.3 Erasing caller information
7.3.1 Erasing all caller information
1
{Menu}
2Press {V} or {^} repeatedly to select “Caller 
Setup”. i {Set}
L“Erase All OK?” will be displayed.
LTo cancel erasing, press {Stop}, then press 
{Menu}.
3{Set}
4Press {Menu} to exit.
7.3.2 Erasing specific caller information
1
{Caller ID}
2Press {V} or {^} repeatedly to select the desired 
item. i {#} i {Set} i {Stop}
7.4 Storing caller information
1{Caller ID}
2Press {V} or {^} repeatedly to select the desired 
item.
3{Set}
4Edit the name if necessary. i {Set} i {V}/{^}
5Edit the telephone number if necessary. i {Set} 
i {Set} i {Stop}
Note:
LTo edit a name or number, see page 46. 
						

							8. Distinctive Ring
58
8 Distinctive Ring Distinctive Ring
8.1 Distinctive Ring service
When a call is made to one of your phone numbers, the 
telephone company sends a ring pattern to your 
telephone line to indicate which number the call is 
intended for. By setting up this unit for Distinctive Ring, 
you can make the unit automatically start fax reception 
when a call comes to the fax number.
To use this service, you must subscribe to the 
Distinctive Ring service offered by your local 
telephone company. Consult your local telephone 
company for availability.
8.2 Using two or more phone 
numbers on a single telephone 
line
8.2.1 Activating the Distinctive Ring 
feature
1
{Menu} i {#}{4}{3}{0}
2Press {1} to select “On”.
LPress {0} to select “Off”.
3{Set} i {Menu}
Note:
LWhile the Distinctive Ring feature is activated, you 
cannot change the receiving mode.
How phone calls and faxes are received
If the incoming call is for the fax number, the unit will ring 
with the assigned ring pattern and automatically start fax 
reception.
If the incoming call is for the phone number, the unit will 
continue ringing.
LIf an external telephone answering machine is 
connected, set the ring count of the answering 
machine to more than 2.
8.3 Using three or more phone 
numbers on a single telephone 
line
You may wish to use three or more phone numbers for a 
single telephone line. In order to distinguish which 
number the call was addressed to, a different ring 
pattern must be assigned for each number.
Example: Using three phone numbersTo use one phone number for the fax, program the ring 
pattern assigned for the fax (feature #431 on page 58). In 
the example, the ring pattern assigned for fax is a triple 
ring, so you should program “C” (triple ring).
Note:
LThe default setting is {5} “B-D”. The fax will respond 
to all calls with ring tone patterns “B”, “C” and “D”.
8.4 Programming the ring pattern 
assigned for fax
1Set feature #430 to “On” (page 58).
2{Menu} i {#}{4}{3}{1}
3Press {1} to {5} to select the ring pattern assigned 
for fax. i {Set} i {Menu}
Telephone 
numberRing patternUse
012 1234 Standard ring Personal
012 5678 Double ring Business
012 9876 Triple ring Fax
Ring patternSelection
Standard ring (one long ring) {1} “A”
1st ring 2nd ring
Double ring (two short rings) {2} “B”
1st ring 2nd ring
Triple ring (short-long-short 
rings) {3} “C”
1st ring 2nd ring
Other triple ring (short-short-long 
rings) {4} “D”
1st ring 2nd ring 
						

							9. Programmable Features
59
9 Progra mma ble Features Features Summary
9.1 Programming
1{Menu}
2Press {#} and the 3-digit code (page 60 to page 
75).
3Press the appropriate selection to display the 
desired setting.
LThis step will vary depending on the feature.
4{Set}
5Press {Menu} to exit.
To select features through the web browser interface 
(LAN connection only)
You can change features through the web browser 
interface instead of the unit.
1.Start Multi-Function Station. i [Utilities] i 
[Configuration Web Page]
LYou can also access the unit by entering its IP 
address on the web browser.
2.Select the desired category from the menu bar.
[Device Configuration]: features of the unit
[Advance Configuration]: advanced features for 
each mode
[Network Configuration]: network features
3.Type “root” as the user name, then enter the 
password (feature #155 on page 60). i [OK]
4.Select the desired feature tab at the top of the right 
frame.
5.Change the settings or edit information.
LThis step will vary depending on the feature.
6.[Submit]
LThe new data will be transferred to the unit.
7.Close the web browser.
Note:
LThe settings displayed in the web browser will be 
updated by clicking [Reload].
{Set}
{Menu} 
						

							9. Programmable Features
60
9.2 Basic features
Feature/CodeSelection
Setting the date and time
{#}{1}{0}{1}Enter the date and time using the dial keypad. See page 22 for details.
Setting your logo
{#}{1}{0}{2}Enter your logo using the dial keypad. See page 23 for details.
Setting your fax number
{#}{1}{0}{3}Enter your fax number using the dial keypad. See page 23 for details.
Selecting the language
{#}{1}{1}{0}The display and reports will be in the selected language.
{1} “English” (default): English is used.
{2} “Spanish”: Spanish is used.
1.{Menu} i {#}{1}{1}{0}
2.Press {1} or {2} to select the desired language. i {Set} i {Menu}
Setting the dialing mode
{#}{1}{2}{0}{1} “Pulse”
{2} “Tone” (default)
See page 19 for details.
Setting flash time
{#}{1}{2}{1}The flash time depends on your telephone exchange or host PBX.
{0} “900ms”
{1} “700ms” (default)
{2} “600ms”
{3} “400ms”
{4} “300ms”
{5} “250ms”
{6} “200ms”
{7} “160ms”
{8} “110ms”
{9} “100ms”
{*} “90ms”
{#} “80ms”
Note:
LIf the unit is connected via a PBX, PBX functions (transferring a call, etc.) 
might not work correctly. Consult your PBX supplier for the correct setting.
Changing the password for 
feature programming via 
remote operation
{#}{1}{5}{5}1.{Menu} i {#}{1}{5}{5} i {Set}
2.Enter the current password. i {Set}
LThe default password is “1234”.
3.Enter a new 4-digit password using 0–9. i {Set}
4.Enter the new password again. i {Set} i {Menu}
Note:
LIt is recommended that you change this password from the default 
password.
LThis password is also used for feature programming via a web browser.