Palm M100 Handheld Instructions Manual

							Page 75  Using Your Applications
To use Phone Lookup:
1. Display the record in which you want to insert a phone number. 
The record can be in Date Book, To Do List, or Memo Pad.
2. Tap the Menu icon  .
3. Tap Options, and then tap Phone Lookup.
4. Begin to spell the last name of the name you want to find. 
The list scrolls to the first record in the list that starts with the 
first letter you enter. Continue to spell the name you’re looking 
for, or when you see the name, tap it. 
5. Tap Add.
The name you selected, along with the other information associated 
with it, is pasted into the record you selected in step 1.
Phone Lookup tips
Write the Graffiti Command stroke “/L” to activate the Phone Lookup 
feature. You can also activate it in the following circumstances:
nWhile entering text: For example, to insert the full name and phone 
number for someone with the last name “Williams,” write the 
Graffiti characters for “Wi” and then the Phone Lookup Command 
stroke “/L.”
Assuming you have only one Address Book record that begins 
with “Wi,” your handheld inserts the full name “Fred Williams” 
(and its associated information). If you have more than one name 
that begins with “Wi,” the Phone Lookup screen appears and 
highlights the first record that begins with “Wi.”
nFor selected text: Drag to highlight the text, and then write the 
Phone Lookup Command stroke “/L.” Your handheld replaces the 
selected text and adds the name and its associated information. 
						

							Chapter 4 Page 76
Sorting lists of records
You can sort lists of records in various ways, depending on the 
application. Sorting is available in applications that have list screens: 
Address Book, To Do List, Note Pad, and Memo Pad.
Note:
You can also assign records to categories. See “Categorizing 
records” earlier in this chapter.
To sort records in To Do List:
1. Open To Do List. 
2. From the list screen, tap Show.
3. Tap the Sort by pick list and select an option.
4. Tap OK.
To sort records in Address Book, Note Pad, and Memo Pad:
1. Open the application to display the list screen.
2. Tap the Menu icon  .
3. Tap Options, and then tap Preferences.
Address Book:
Note Pad:
Memo Pad: 
						

							Page 77  Using Your Applications
4. Do one of the following:
Address Book: Tap the setting you want.
Note Pad: Tap the Sort by pick list and select Alphabetic, Date, 
or Manual.
Memo Pad: Tap the Sort by pick list and select Alphabetic or 
Manual.
5. Tap OK.
To sort the Note Pad or Memo list manually, tap and drag a note or 
memo to a new location in the list. 
Note:
To make the list of your memos appear in Palm Desktop 
software as you manually sorted it on your handheld, open 
Memo Pad in Palm Desktop software and click List by. Then 
select Order on handheld.
Making records private
In most applications you can make individual records private. Private 
records remain visible and accessible, however, until you select the 
Security setting to hide or mask all private records. See “Security” in 
Chapter 3 for more information.
Hiding or masking private records
You can hide or mask all records that you mark as private. Masked 
records appear as grey placeholders in the same position they would 
appear if they were not masked, and are marked with a lock icon. 
Hidden records disappear completely from the screen. If you define a 
password for your handheld, you must enter it to display private 
records. 
						

							Chapter 4 Page 78
To hide all private records:
1. Tap the Applications icon  .
2. Tap Security.
3. Tap the Current Privacy pick list and select Hide Records.
4. Tap OK to confirm that you want to hide private records. 
To mask all private records:
1. Tap the Applications icon  .
2. Tap Security.
3. Tap the Current Privacy pick list and select Mask Records.
4. Tap OK to confirm that you want to mask private records. 
Tap Hide 
Records
Tap 
Mask  
						

							Page 79  Using Your Applications
To display private records:
1. Do one of the following:
Tap a masked record.
Tap the Applications icon  , tap Security, then tap the Cur-
rent Privacy pick list and select Show Records.
If you do not have a password, hidden and masked records be-
come visible. 
If you have a password, the Show Private Records dialog box 
appears. Go to step 2.
2. Enter your password, and then tap OK.
To make a record private:
1. Display the entry that you want to make private. 
2. Tap Details. 
3. Tap the Private check box to select it.
4. Tap OK.
Tap 
Show 
Records 
						

							Chapter 4 Page 80
Attaching notes
In all your applications except Note Pad and Memo Pad, you can 
attach a note to a record. A note can be up to several thousand 
characters long. For example, for an appointment in Date Book, you 
can attach a note with directions to the location.
To attach a note to a record:
1. Display the entry to which you want to add a note. 
2. In Address Book only: Tap Edit.
3. Tap Details. 
4. Tap Note.
5. Enter your note.
6. Tap Done.
A small note icon appears at the right side of any item that has a note.
To review or edit a note:
1. Tap the Note icon  .
To delete a note:
1. Tap the Note icon  .
2. Tap Delete.
3. Tap Yes.
Note icon 
						

							Page 81  Using Your Applications
Choosing fonts
In most applications you can change the font style to make text easier 
to read. You can choose a different font style for each application, and 
in some applications, you can use different font styles in different 
parts of the application. For example, in Address Book you can use the 
small font in the Address list screen and the large font in the Address 
entry screen.
To change the font style:
1. Open an application.
2. Tap the Menu icon  . 
3. Tap Options, and then tap Font.
4. Tap the font style you want to use.
5. Tap OK.
Small fontLarge font
Bold font
Tap here for small Tap here for large fontTap here for bold font 
						

							Chapter 4 Page 82
Application-specific tasks
Date Book
When you open Date Book, the screen shows the current date and a 
list of times for a normal business day. 
Scheduling an event
A record in Date Book is called an “event.” An event can be any kind 
of activity that you associate with a day. You can enter a new event on 
any of the available time lines. 
When you schedule an event, its description appears on the time line, 
and its duration is automatically set to one hour. You can easily 
change the start time and duration for any event.
Note:
It’s possible to schedule events that overlap, but Date Book 
makes it easy to find such conflicts. See “Spotting event 
conflicts” later in this chapter.
You can also schedule events in your Date Book that occur on a 
particular date but have no specific start or end times, such as 
birthdays, holidays, and anniversaries. These are referred to as 
“untimed events.” Untimed events appear at the top of the list of 
times, marked with a diamond. You can have more than one untimed 
event on a particular date.
You can also schedule a repeating event, such as a weekly meeting, 
and continuous events, such as a three-day conference or a vacation.
To schedule an event for the current day:
1. Tap the time line that corresponds to the beginning of the event.
2. Enter a description of the event. You can enter up to 255 characters.
Tap a 
time line
Enter event  Time bar 
shows 
duration 
						

							Page 83  Using Your Applications
3. If the event is one hour long, skip to step 5. If the event is longer or 
shorter than an hour, tap the time of the event to open the Set Time 
dialog box. 
Tip:
You can also open the Set Time dialog (to select a start 
time) by making sure no event is selected, and then 
writing a number on the number side of the Graffiti 
writing area.
4. Do one of the following:
Tap the time columns on the right side of the Set Time dialog to 
set the Start Time, then tap the End Time box and tap the time 
columns to set the End Time.
Tap All Day to automatically insert the start and end time of the 
event as defined in your Date Book preferences.
5. Tap OK.
6. Tap a blank area of the screen to deselect the event. A vertical line 
appears next to the time, indicating the duration of the event.
Note:
If an event has the same start and end time, the time is 
only displayed once.
Tap the 
time of 
an event
Start Time h ighlightedTap to scroll to 
earlier hours
Tap to scroll 
to later hours
Tap to change 
hours
Tap to change 
minutes
Tap to automatically 
fill the start and end 
times 
						

							Chapter 4 Page 84
To schedule an event for another day:
1. Select the date you want for the event by doing one of the 
following: 
nTap the day of the week that you want in the date bar at the top of 
the screen. If necessary, tap the Previous week or Next week scroll 
arrows to move to another week.
Tip:
You can also use the scroll buttons on the front panel of 
your handheld to move forward or backward one day at 
a time.
nTap Go To at the bottom of the screen to open the Go to Date dialog 
box. Select a date by tapping a year, month, and day in the 
calendar.
Tip:
In the Go to Date dialog box, you can also use the scroll 
buttons on the front panel of your handheld to move 
forward or backward one month at a time.
2. After you locate the date, follow the steps for scheduling an event 
for the current day.
Previous 
weekNext 
week
Tap to select a day 
of the current week
Previous  Next year
Tap to select
current date Tap to select a 
month
Tap to select a 
day