Palm I705 Wireless Handheld Instructions Manual

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CHAPTER 16
Performing HotSync
®
 Operations
HotSync® technology enables you to synchronize data between one or more Palm 
OS
® handhelds and Palm™ Desktop software or another PIM such as Microsoft 
Outlook. To synchronize data, you must connect your handheld and Palm Desktop 
software. You can synchronize your data either directly or indirectly. Direct 
methods include placing your handheld in the cradle attached to your computer, 
or using infrared communications. An indirect method is using a...

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If you’re not sure which option to use, keep the default setting: Always 
available.
4.If you are using a serial cradle, click Local tab to display the settings for the 
connection between your computer and the handheld cradle, and adjust the 
following options as needed. 
If you are using the USB cradle, you do not need to use the settings on the Local 
tab for a direct HotSync operation. 
5.Click the Modem tab to display the modem settings and adjust the...

Selecting HotSync setup options
153
To set the HotSync options on a Mac computer:
1.Double-click the HotSync Manager icon in the Palm folder.
2.Click the HotSync Controls tab and select any of the following options:
3.If you are using the USB cradle, you do not need to adjust the settings on the 
Serial Port Settings tab for a direct HotSync operation; they are automatically set 
when you perform the first HotSync operation. 
HotSync 
Enabled/
DisabledActivates the serial port monitor and prepares your...

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If you are using the optional serial cradle, click the Serial Port Settings tab and 
select any of the following options:
.
Check for a handheld 
connection usingSelect the method you use to synchronize your handheld 
and your desktop applications:
Local Setup. Synchronizes while your handheld and 
HotSync cradle are connected to this computer.
Modem Setup. Synchronizes while your handheld 
communicates to this computer across a telephone line. 
Both Setups....

Customizing HotSync application settings
155
You can set both Local and Modem settings and prepare your computer to 
synchronize using the HotSync cradle or a modem. However, choosing both 
setups prevents you from using either port for other operations such as 
printing, faxing, or AppleTalk networking. 
4.Close the HotSync Software Setup window. 
Customizing HotSync application settings
For each application, you can define a set of options that determines how records 
are handled during...

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To customize HotSync application settings on a Windows computer:
1.Click the HotSync icon ™ in the Windows system tray (bottom-right corner 
of the taskbar).
You can also click the HotSync command on the Palm Desktop software menu 
bar.
2.From the HotSync Manager menu, choose Custom.
3.Select the appropriate user name from the list.
4.Select an application in the Conduit list.
5.Click Change, and do one of the following:
The MyPalm Update conduit: Set update...

Customizing HotSync application settings
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7.Repeat steps 4 through 6 to change conduit settings for other applications.
8.Click Done to activate your settings.
To customize HotSync application settings on a Mac computer:
1.Double-click the Palm Desktop icon in the Palm folder.
2.From the HotSync menu, choose Conduit Settings.
3.From the User pop-up menu, select the appropriate user name.
4.Select an application in the Conduit list.
5.Click Conduit Settings, and do one of the following:
The MyPalm...

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Performing cradle HotSync operations
The simplest way to synchronize data is to perform a direct HotSync operation by 
seating your handheld in the cradle and pressing the HotSync button.
Performing a cradle HotSync operation: Windows
The first time you synchronize your data, you need to enter user information on 
Palm Desktop software. After you enter this information and synchronize, the 
HotSync Manager recognizes your handheld and doesn’t ask for this...

Performing cradle HotSync operations
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3.Press the HotSync button ™ on the cradle.
IMPORTANTThe first time you perform a HotSync operation, you must enter a 
user name in the New User dialog box and click OK. Every handheld should have 
a unique name. To prevent loss of a user’s records, never try to synchronize more 
than one handheld to the same user name.
The HotSync Progress dialog box appears and synchronization begins.
 
4.Wait for a message on your handheld indicating that the process is...

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Creates a folder for the user name in the Users folder inside the Palm folder. For 
example, if you entered Jane Garcia as your user name, a folder called Jane 
Garcia is created in the Users folder.

Creates a file named User Data in your user name folder. 
User names appear in the User pop-up on the right side of the toolbar. You can 
change users by selecting a new name in the pop-up menu. 
Each subsequent time you perform a HotSync operation, HotSync...