OKI MC360 User Manual

							
Configuring your machine... > 51
DELETING A GROUP ADDRESS ENTRY FROM THE ADDRESS BOOK
To delete a group address entry from the address book:
1. Using the  Down arrow key, scroll to  Menu and press  Enter.
2. Using the  Down arrow key, scroll to  Scanner Menu and press Enter.
3. Using the  Down arrow key, scroll to  Address Book and press Enter.
4. Using the  Down arrow key, scroll to  Group Address and press Enter.
5. Using the arrow keys, scroll to th e required group address and press  Enter.
6. Using the  Down arrow key, scroll to  Clear and press  Enter.
7. Using the  Up arrow key, scroll to  Yes and press  Enter.
8. Press the  Left arrow key to exit the menu.
MODIFYING A GROUP ADDRESS ENTRY FROM THE ADDRESS BOOK
To edit a group address entry from the address book:
1. Using the  Down arrow key, scroll to  Menu and press  Enter.
2. Using the  Down arrow key, scroll to  Scanner Menu and press Enter.
3. Using the  Down arrow key, scroll to  Address Book and press Enter.
4. Using the  Down arrow key, scroll to  Group Address and press Enter.
5. Using the arrow keys, scroll to th e required group address and press  Enter.
6. If required, press  Enter to select  Address List . Update the details:
(a) Using the arrow keys, scroll through the list and modify as required. Press  Enter 
to remove any address from the group list ing; the “*” will be removed from the 
address.
(b) Press the  Left arrow key to exit the list.
7. If required, use the  Down arrow key to scroll to  Group Name and press Enter. 
Update the details:
(a) Using the keypad or arrow keys and  on-screen keypad, edit the email name.
(b) Highlight  Done and press  Enter.
8. Using the  Down arrow key, scroll to  Done and press  Enter.
9. Press the  Left arrow key to exit the menu.
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Access control > 52
ACCESS CONTROL
The operation and functionality of this machine can be limited to authorised personnel only 
by the simple introduction of a 4-9 digit PIN (P ersonal Identification Number). This is known 
as Access Control. The greater the number of  digits in the PIN - the more secure it is.
Your MFP supports the following PIN types:
> Administrator PIN;  This is the PIN for the system administrator(s).
If a PIN is registered as an administra tor, the Admin password entry screen is 
displayed, and, when an Admin password is  entered, it will be authenticated as an 
administrator.
> User PIN;  This is PIN for general users.
If a PIN is registered as a general user, the  function selection screen is displayed, also 
after PIN entry, the function  selection screen is displayed.
After using the machine, you wi ll be expected to log out, leaving the machine in access 
control mode, unable to be used by unauthorised users.
ENABLING ACCESS CONTROL
Access Control Enable/Disable is switched in  Menu > Admin Setup > System Setup > 
Access Control .
If your administrator has enabled access control  on your machine, it will automatically start 
up in access control mode. You will not be able  to use it until you have provided valid login 
information.
With access control set to en able, the display reverts to the System Setup screen 
immediately following the setting  change. If one of the functions such as Print, Fax Send 
or PC Scan is running howeve r, the display will only revert to the System Setup screen 
when the task has been completed.
LOGGING IN
1. If the  Enter PIN  screen is displayed, use the keypad to enter your PIN.
2. Press  Enter (or the  Start button) to confirm.
3. At the  Enter Password  screen, use the on-screen keyp ad to enter your password.
4. Use the  Up arrow key to highlight  Done and press  Enter to confirm.
LOGGING OUT
When you have finished using the machine, make sure you log out:
1.Using the  Down arrow key, highlight  Logout and then press  Enter.
The  Confirm Logout  screen is displayed.
NOTE
>A valid PIN consists of 4 to 9 digits.
> Numbers entered are not displayed on-screen, they are replaced by *.
> If the PIN entered is invalid, “Incorrect Password” is displayed for 3 
seconds and the display reverts to the Enter PIN screen. 
NOTE
With Access Control enabled, Logout options are displayed in the Menu on the 
Mode Selection screen.
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Access control > 53
2.Using the  Down arrow key, highlight  Yes and then press  Enter to confirm.
The display reverts to the  Enter PIN screen.
OPERATION TIME-OUT
>When the MFP control panel is left inactive  for a prescribed length of time (Operation 
Time-out), the display automatically reverts to the Idle screen if Access Control is 
disabled.
> If an error state occurs, Operation Time-out is disabled.
> After Operation Time-out, the display automatically reverts to the  Enter PIN screen 
if Access Control is enabled.
> The length of the Operation Time-out depends on the setting in  Menu Mode > 
Admin Setup > System Setup  > Return to Standby Time.
NOTE
When the MFP control panel is left inactive for a prescribed length of time, the 
display automatically reverts to the Enter PIN screen if Access Control is 
enabled.
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Operation > 54
OPERATION
With its intuitive control panel, this Multi Function Product (MFP ) is designed to be easy to 
use.
MULTI-TASKING
Your machine can handle more than one task  at a time. The table below details which 
combination of tasks can be performed.
NOTE
If Access Control has been enabled, you will first have to enter your Password/
PIN.
1ST
2
N
DCOPYSCAN TO 
EMAIL/
MEMORYFAX 
(SCAN)FAX 
(SEND)FAX 
(RECEIVE)PRINT 
(FAX)PRINT 
(USB/
NETWORK)
Copy-NoNo No Yes Ye sa
a. Data is accepted but printing is halted until the 1st action is complete. Ye s
a
Scan to 
email/
memoryNo-No No Yes
Ye saYe sa
Fax  (s can)NoNo-NoYesYe saYe sa
Fax  (s end)
Ye sb
b. Operation is accepted but scanning is halted until the 1st action is complete. Ye s
bYe s-No
Ye saYe sa
Fax (receive) Yes Yes YesNo-YesYes
Print (fax) Ye s
bYe sbYe sNo-Ye saYe sa
Print (USB/
network) Ye sbYe sbYe s N o Ye s
Ye saYe sa
Physically impossible
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Operation > 55
LOADING DOCUMENT(S)
The MFP can scan/copy/send document(s) either from the ADF (Automatic Document 
Feeder) or on the glass. If you need to send  multiple pages, load your papers in the ADF. 
The ADF can hold up to 50 pages at one time.
If you need to scan/copy/send pages from books, newspaper clippings, or paper with 
wrinkles or curls, place them on the glass.
PLACING DOCUMENT(S) IN THE ADF
Before using the ADF, please make sure that  your paper meets the following specifications:
> Document(s) can range in size from 4.5 x 5.5 inches (114.3 x 139.7mm) to 8.5 x 14 
inches (215.9 x 355.6mm).
> Document(s) can range in weight from 16 to 28 lbs (60 - 120 g/m
²) and 0.002 to 
0.006 sheet thickness.
> Document(s) should be square or rectangula r and in good condition (not fragile or 
worn).
> Document(s) should be free of curl, wrin kle, tears, wet ink, or punch holes.
> Document(s) should be free of staples, paper clips, paper sticky notes.
> Keep the glass clean and without any documents left on it.
1. If you have multiple pages, fan the pages to avoid paper jams. The ADF holds up to 
50 pages at one time.
2. Place the document with the te xt face UP in the ADF and make sure that the top of 
each page is fed in first.
3. Adjust the Paper Guides to ce ntre the document in the ADF.
NOTE
To transmit irregular types of document(s), place the document(s) on the 
glass or make a copy first and then transmit the copy instead.
b
a
c
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Operation > 56
PLACING DOCUMENT(S) ON THE GLASS
1.Open the document cover.
2. Place your document with the text face DOWN on the glass and align the top of the 
page to the upper-left corner.
3. Close the document cover.
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Copying > 57
COPYING
BASIC OPERATION
1.Place your document(s) with the text face  Up in the ADF or face Down on the glass.
2. Set your scanning options as required. Fo r further details refer to the following 
sections.
3. Then press the  Start button (monochrome or colour option).
ADVANCED OPERATION
Using the options available you can alter  the copy output to suit your needs:
1. Press  Enter button.
2. Select required parameter with  Down arrow key and press  Enter.
3. Using  Up or  Down  arrow keys, select value and press  Enter.
Options are (factory default settings in bold text):
NOTE
Factory default setting is Copy mode.
NOTE
When using the ADF, in order to prevent paper jams, if you wish to cancel the 
copy process, press the  Stop/Cancel  button once to stop the process and a 
second time to eject the paper.
MENU ITEMOPTIONS
Copies 1 - 99
Reduce/Enlarge Pre-determined: A4>A5, Leg14>Let, Leg13.5>Let, Leg13>Let, A4>B5, Fit to 
page, 100% , B5>A4, Let>Leg13, Let>Leg13.5, Let>Leg14, 
A5>A4, Custom
Custom 1% increments: 25% - 400%
Mode Mixed, Photo, HiRes.Mixed, HiRes.Photo
Density -3, -2, -1,  0, +1, +2, +3
Input Tray Tray 1, Manual Feeder
Collate On,  Off
N-up 1in1, 2in1, 4in1 (horizon tal), 4in1 (vertical)
a
a. N-up can only be changed from 1in1 if  paper size is set to A4 or Letter and 
documents are scanned from the ADF. Collate  always defaults to “OFF”, Reduce/
enlarge to “100%”, Edge erase to “0mm (0 .001in)” and Margin shift-Right/Bottom 
to 0 mm (0.00in).
Edge Erase
0.00 in, 0.25 in, 0.50 in, 0.75 in, 1.00 in or 
0 mm, 6 mm, 13 mm, 19 mm, 25 mm
b
Margin Shift Right 0.00 in, 0.25 in, 0.50 in, 0.75 in, 1.00 in or 
0 mm, 6 mm, 13 mm, 19 mm, 25 mmc
Margin Shift Bottom 0.00 in, 0.25 in, 0.50 in, 0.75 in, 1.00 in or 
0 mm, 6 mm, 13 mm, 19 mm, 25 mmd
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Copying > 58
4.Press the  Left arrow key to return to the start menu.
b. The setting displayed, mm  or inch, depends on the setting in Admin Setup - 
System Setup - Unit of Measure in Menu Mode. If Edge Erase is set to other than 
“0 mm” or “0.00 in,” Reduce/Enlarge alwa ys defaults to “100%,” N-up to “1in1,” 
and Margin Shift-Right/Bott om to “0 mm (0.00 in)”.
c. Any parts of the image that do not fit on  the paper as a result of this setting, are 
not printed. The setting di splayed, mm or inch, depend s on the setting in Admin 
Setup - System Setup - Unit of Measure in Menu Mode. If Margin Shift-Right is set 
to other than “0 mm” or “0.00 in,” Edge Erase always defaults to “0mm (0.00in)” 
and Reduce/Enlarge can be se t only to less than 100%.
d. Any parts of the image that do not fit on  the paper as a result are printed. The 
setting displayed, mm or  inch, depends on the settin g in Admin Setup - System 
Setup - Unit of Measure in Menu Mode. If Margin Shift-Bottom is set to other than 
“0 mm” or “0.00 in,” Edge Erase always  defaults to “0mm (0.00in)” and Reduce/
Enlarge can be set only to less than 100%.
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Scanning > 59
SCANNING
BASIC OPERATION
1.Place your document(s) with the text face  Up in the ADF or face Down on the glass.
2. Select Scan mode using the  Down arrow button on  the control panel.
3. Press  Enter.
4. Press the  Down arrow key and select the scan  destination from the following 
options:
> E-mail
> USB memory
> Network PC
> PC
5. Set your scanning options as required. Fo r further details refer to the following 
sections.
6. Then press the  Start button (monochrome or colour option).
SCAN TO E-MAIL
1. Place your document(s) with text face UP  in the ADF or face DOWN on the glass.
2. Using the  Down arrow key, scroll to  Scan and press  Enter.
3. Press  Enter to select  Email.
4. Using the  Up arrow key, scroll to  Reply To and press  Enter.
5. Set the reply address from either:
>Address Book  - select from the address book entries
> Screen Entry  - enter directly using the keypad
> Number  - enter an address or group address number
> LDAP  - select from a Lightweight Direct ory Access Protocol (LDAP) Server
If prompted, select  Continue and change address, otherwise select  Done.
6. Using the  Down arrow key, scroll to  Destination and press Enter.
7. Set the destination address(s) from either:
>Address Book  - select from the address book entries
> Screen Entry  - enter directly using the keypad
> Number  - enter an address or group address number
> LDAP  - select from a Lightweight Direct ory Access Protocol (LDAP) Server
If prompted, select  Continue and add additional addresses, otherwise select  Done.
8. Using the  Down arrow key, scroll to  Subject and press  Enter.
NOTE
When using the ADF, in order to prevent paper jams, if you wish to cancel the 
copy process, press the  Stop/Cancel  button once to stop the process and a 
second time to eject the paper.
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Scanning > 60
9.Set the subject from either:
>Subject List
> Screen Entry
10. Using the  Down arrow key, scroll to  File Name and press  Enter.
11. Using the keypad or arrow keys and the on-screen keypad, type in the file name.
12. Highlight  Done and press  Enter.
13. If required, adjust the density setting:
(a) Using the  Down arrow key, scroll to  Density and press  Enter.
(b) Highlight the required setting and press  Enter.
14. If required, adjust the document size:
(a) Using the  Down arrow key, scroll to  *A4 and press  Enter.
(b) Highlight the required setting and press  Enter.
15. If required, adjust the file format:
>If you are sending a colour file; 
(i) Using the  Down arrow key, scroll to  File Format(Color)  and press 
Enter .
(ii) Highlight the required setting and press  Enter.
> If you are sending a black and white file;
(i) Using the  Down arrow key, scroll to  File Format(B/W)  and press Enter.
(ii) Highlight the required setting and press  Enter.
16. Press the  Start button.
SCAN TO USB MEMORY
1. Plug the USB memory into the USB  port at the front of the machine.
2. Place your document(s) with text face UP  in the ADF or face DOWN on the glass.
3. Using the  Down arrow key, scroll to  Scan and press  Enter.
4. Using the  Down arrow key, scroll to  USB Memory and press Enter.
5. Press  Enter to select  File Name .
NOTE
This option is only available if USB Memo ry is plugged into the USB port on the 
front of the machine.
NOTE
The default file format, compression ra te and resolution can be changed if 
required.  See “Scan to USB Memory” on page 43.
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