OKI MB280 User Manual

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PC Features
PC Features
Introduction
The Companion Suite Pro software allows the connection 
of a personal computer with a compatible multifunction 
machine.
From the PC, you can:
• manage the multifunction machine, allowing you to set 
it up according to your needs,
• print your documents on the multifunction machine 
from your usual applications,
• scan colour, grey scale or black and white documents 
and edit them on your PC, or process them into text 
using the character recognition software (OCR).
Configuration requirements
The minimum configuration requirements for your 
personal computer are:
Supported operating systems:
• Windows 2000 with at least Service Pack 4,
• Windows XP x86 (Home and Pro) with at least Service 
Pack 1,
• Windows 2003 server for printing driver only,
• Windows Vista (32 and 64 bit),
• Mac OS 10.3 to 10.5,
• Linux (Redhat 9.0, Debian 4.0, Suse 10.2, Fedora 7 
and Ubuntu 7.10).
Processor:
• 800 MHz for Windows 2000,
• 1 GHz for Windows XP x86 (Home and Pro),
• 1 GHz for Windows Vista  (32 and 64 bit).
A CD-ROM drive
A free USB port
600 Mbytes of available disk space for the installation 
RAM memory:
• 128 Mbytes minimum for Windows 2000,
• 192 Mbytes minimum for Windows XP x86 (Home and 
Pro),
• 1 GByte for Windows Vista  (32 and 64 bit).
Software installation
This section describes the following installation 
procedures:
• full installation of the Companion Suite Pro software,
• installation of the drivers only.
Installing the full software package
Turn your PC on. Open an account session with the 
administration rights.
1Open the CD-ROM drive, insert the installation CD-
ROM and close the drive.
2An installation procedure is automatically run  (Auto 
run). If it does not, double-click on setup.exe at the 
CD-ROMs root.
3A screen titled C
OMPANION SUITE PRO LL2 
appears. This screen allows you to install and 
uninstall the software, access the products user 
guides or browse the CD-ROM contents.
4Place your cursor on I
NSTALL PRODUCTS and 
confirm with left-click of the mouse.
5The Products Installation screen appears. 
Place your cursor on A
LL PRODUCTS and confirm by 
left-click with the mouse.
 
6The welcome screen appears. Click on the NEXT 
button to launch the installation of the Companion 
Suite Pro in your PC. NoteSee Mac/Linux CD ROM for more 
information about installation 
instruction.
NoteThe full installation copies on your 
hard disk the software required for the 
good execution of the Companion 
Suite Pro kit, which is:
 
- Companion Suite Pro (machine 
management software, printer drivers, 
scanner, ...),
 
- Adobe Acrobat Reader,
- PaperPort.
You may already be the owner of a 
version of the software available in the 
installation CD-ROM.
 
In this case use the CUSTOMIZED 
installation, select the software that 
you want to install on your hard drive 
and confirm your choice.
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7To continue, you need to accept the proposed 
license agreement.
8Click on the N
EXT button.
9The final installation is ready to be executed. Click 
on the I
NSTALL button. 
The following screen appears to indicate the 
progression of the installation.
10Click on OK to finish the installation.
Your Companion Suite Pro kit is successfully installed on 
your PC.
You can now connect your multifunction machine, refer to 
paragraph Connections, page 54.
You can start the multifunction machines management 
software from the menu S
TART > ALL PROGRAMS 
> O
KIDATA > COMPANION SUITE PRO LL2 
> C
OMPANION DIRECTOR or by clicking on the icon 
C
OMPANION - DIRECTOR located on your desktop.
Installing drivers only
This section describes the following installation 
procedures:
• installation of drivers using the Companion Suite Pro 
software,
• manual installation of drivers.
Installing the drivers using the Companion Suite 
Pro software
Turn your PC on. Open an account session with the 
administration rights.
1Open the CD-ROM drive, insert the installation CD-
ROM and close the drive.
2An installation procedure is automatically run  (Auto 
run). If it does not, double-click on setup.exe at the 
CD-ROMs root.
3A screen titled C
OMPANION SUITE PRO LL2 
appears. This screen allows you to install and 
uninstall the software, access the products user 
guides or browse the CD-ROM contents.
4Place your cursor on I
NSTALL PRODUCTS and 
confirm with left-click of the mouse.
5The Products Installation screen appears. 
Place your cursor on C
USTOMIZED and confirm by 
left-click with the mouse.
6Place your cursor on C
OMPANION SUITE PRO LL2 
and confirm with left-click of the mouse.
7The welcome screen appears. Click on the N
EXT 
button to launch the installation of the Companion 
Suite Pro kit on your PC.
8To continue, you need to accept the proposed 
license agreement.
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9Click on the NEXT button.
10Select I
NSTALL DRIVERS in the list and click on the 
N
EXT button. 
11Select the destination folder for installation and 
click on the N
EXT button.
12The final installation is ready to be executed. Click 
on the I
NSTALL button.
13A screen informs you of the installation progress.14Click on OK to finish the installation.
The Companion Suite Pro software is now installed on 
your PC.
You can now connect your multifunction machine, refer to 
paragraph Connections, page 54.
Installing the drivers manually
You can install the printer and scan drivers manually 
without running any setup software.
1Locate your USB cable connectors and connect as 
shown below on the picture.
2Power on your multifunction machine. 
The PC detects the device.
3Click on L
OCATE AND INSTALL DRIVER SOFTWARE 
(
RECOMMENDED). 
NoteThis installation mode is only possible 
on Windows 2000, XP and Vista.
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The following screen appears:
4Open the CD-ROM drive, insert the installation CD-
ROM and close the drive. 
The drivers are detected automatically.
5Select OKIMB280 (PCL6) in the list and click on 
N
EXT.
6A screen informs you that the drivers have been 
installed. Click on the C
LOSE button.
You can now use the multifunction machine to print or 
scan your documents.
Connections
Make sure that your multifunction machine is powered off. 
The connection between the PC and the machine 
requires a USB 2.0 shielded cable no more than 3 meters 
long.1Locate your USB cable connectors and connect as 
shown below on the picture.
2Power on your multifunction machine. 
The PC detects the device and  the drivers are 
automatically installed.
3Once the installation is finished, a message 
indicates that the drivers are installed correctly.
You can now use the multifunction machine to print or 
scan your documents.
ImportantIt is recommended to install the 
Companion Suite Pro software first 
and then to connect the USB cable 
to your machine (see Installing the 
full software package, page 51).
If you connect the USB cable before 
installing the Companion Suite Pro 
software the recognition system 
(plug and play) identifies 
automatically that new hardware has 
been added. To start your machine 
drivers installation, refer to 
paragraph Installing the drivers 
manually, page 53 and follow the 
instructions on screen. When you 
use this procedure, only printing and 
scanning functions are activated.
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Multifunction Terminals Supervision
The software that you have installed contains two 
multifunction machine management applications, 
C
OMPANION DIRECTOR and COMPANION MONITOR, which 
allow you to:
• check whether the multifunction machine is connected 
to your PC,
• monitor the multifunction machine activities,
• monitor the status of the multifunction machine 
consumables from the PC,
• quickly access the graphic editor applications.
To manage the multifunction machine, run the 
Companion Director application by clicking on the icon 
located on your desktop or from the menu S
TART 
>A
LLPROGRAMS > OKIDATA >COMPANION SUITE PRO LL2 
> C
OMPANION DIRECTOR.
Checking the connection between the PC 
and the multifunction machine
To check if the connection between the devices is good, 
run the C
OMPANION MONITOR software from the icon 
located on the desktop and check that the same 
information is displayed on the multifunction machine.
Companion Director
This graphical Interface allows you to run the utilities and 
the software to manage your multifunction machine.
Graphical presentation
Run the application by clicking on the COMPANION 
D
IRECTOR icon located on your desktop or from the menu 
S
TART >ALLPROGRAMS > OKIDATA >COMPANION SUITE 
P
RO LL2 > COMPANION DIRECTOR.
Utilities and applications activation
The Companion Suite Pro graphical interface allows you 
to run the following utilities and software:
• get H
ELP from the current documentation,
•run the P
APERPORT software (Doc Manager).
To run a software or utility contained in the Companion 
Suite Pro kit, place the cursor on it and left-click with the 
mouse.
Companion Monitor
Graphical presentation
Run the application by clicking on the COMPANION 
M
ONITOR icon located on your desktop or from the menu 
S
TART >ALLPROGRAMS >OKIDATA >COMPANION SUITE 
P
RO LL2 > COMPANION MONITOR.
From this screen you can monitor the information or 
configure your multifunction machine from the tabs:
•D
EVICE SELECTION: Displays the list of devices 
managed by the PC.
•C
OMPANION: Presents the multifunction machine 
screen (USB connection only).
•C
ONSUMABLES: Displays the consumables status.
Device management
This tab shows the list of devices managed by the PC.
Selecting the current device
Only one device at a time may be connected to the PC. 
The current device may be selected by clicking on the 
radio button corresponding to the device.
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Status of the connection
The status of the connection between the current device 
and the PC is indicated by a colour. The following table 
defines the possible states of the connection.
Device parameters
1Select a device by clicking on its line in the list and 
click on P
ROPERTIES to configure the scanning 
parameters to be applied for this device when you 
use the S
CAN TO function.
2Select the desired scan M
ODE in the drop-down 
menu.3Select the desired scan R
ESOLUTION in the drop-
down menu.
4Click OK to confirm the new parameters.
Removing a device
1Select the device from the list and click the minus 
sign or R
EMOVE button.
2To confirm the removal of the device, click Y
ES. To 
cancel the removal, click N
O.
The device is no longer displayed in the list.
Display the consumable status
The following information will be available from the 
C
ONSUMABLES tab:
• current consumables status,
• number of printed pages,
• number of scanned pages,
• number of sent and received pages.  Colour State
YellowConnection in progress.
GreenConnection established.
RedThe PC cannot connect to the device.
Check the USB connection.
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Companion Suite Pro functionalities
Document analysis
The document analysis can be carried out in two ways: 
• either by the S
CAN TO function (application accessible 
from the Companion Director window or from the 
SCAN button on the machine), 
• or directly from a standard compatible application.
Analysis with Scan To
Run the application by clicking on the COMPANION 
D
IRECTOR icon located on your desktop or from the menu 
S
TART >ALL PROGRAMS > OKIDATA > COMPANION SUITE 
P
RO LL2 > COMPANION DIRECTOR.
1Click on the S
CAN TO graphical image or press the 
SCAN button on your machine and select SCAN-
TO-PC.
2You can follow the ongoing digitisation on a screen.
3At the end of the digitisation, the scanned picture 
appears in the PaperPort window. To scan a document from PaperPort:
1Click on F
ILE > SCAN.
2Select the desired scanner, document feeder or 
flatbed.
3Customise the advanced properties of the 
digitisation by clicking on the A
DJUST THE QUALITY 
OF THE SCANNED PICTURE link.
4Adjust the desired parameters and click on the OK 
button. 
5Click on the S
CAN button, you can follow the 
ongoing digitisation on a screen.
Character recognition software (OCR)
The character recognition function allows to create a 
usable data file for desktop applications from a hardcopy 
document or from a picture.
The character recognition only works for printed 
characters, such as printer outputs or typed text. 
Nevertheless you can request for a handwritten text block 
to be kept intact (a signature for instance) by outlining it.
Given your machine environment and the character 
recognition from your machine, the OCR is done with a 
Drag&drop of a document from the PaperPort to the 
Notepad icon  .
NoteIf the PaperPort software is not 
installed on your hard drive, the 
scanned picture will appear on your 
desktop in TIFF format.
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Printing
You have the possibility to print your documents via the 
USB connection or the WLAN connection.
During the installation of the Companion Suite Pro 
software, the OKI MB280 printer driver will be installed 
automatically onto your PC.
Printing on the multifunction machine
Printing a document on the multifunction machine from 
your PC is like printing a document in Windows.
1Use the P
RINT command from the FILE menu of the 
currently open application on the screen.
2Select the OKI MB280 printer.
Printing in duplex mode with the multifunction 
machine
The machine offers the possibility to print a document in 
manual duplex mode from your PC.
To print a document in manual duplex mode:
1Use the P
RINT command from the FILE menu of the 
currently open application on the screen.
2Select the OKI MB280 printer.3Check the Duplex box and choose among the two 
binding modes:
4Click on the OK button to begin printing.
5The machine prints the odd pages (from the higher 
odd page to page 1) and the LCD screen displays:
6Once the odd pages are printed, the LCD screen 
displays the message **P
UT THE PRINTED SHEETS IN 
THE PAPER TRAY WITH THE PRINTED SIDE VISIBLE...:
7Place the sheets in the paper tray as indicated on 
the explanation page and below. 
The following illustrations describe the necessary 
operations depending on the selected binding 
mode: NoteFor more details about the usage of 
this software, check the online help of 
the product.
CAUTIONIn manual duplex, the print 
quality and paper transport are 
not guaranteed.
- If some trouble occurred to the 
paper during the print of the first 
side, such as wrinkle, dog ear or 
staple, do not use the paper for 
manual duplex.
- When you load paper, please 
true up the end of paper on a flat 
surface.
For best results, we recommend 
that you use 80 g/m² A4 paper or 
20 lbs/m² Letter paper.
ImportantThe duplex printing mode is 
available only in a paper format 
managed by the paper tray.
The manual tray cannot be used to 
print in duplex mode.
Binding mode Printing
Long sides
Short sides
** PRINTING **
** PC **
** PUT THE PRIN
... AND PRESS 
ImportantThe PC generates and prints a page 
explaining how to reload the sheets 
for a duplex job. Read this page 
carefully and place it back with the 
other sheets.
it is very important that you return 
the explanation sheet to the paper 
tray to continue printing correctly.
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• Long sides
• Short sides
8Press OK on the command panel to resume 
printing.
9Even pages are printed on the other side of the 
sheets. Once all pages are printed, remove the 
explanation sheet.Address book 
The address book enables you to store the numbers of 
the contacts you call the most frequently. The purpose of 
this function is to facilitate dialling your contact’s number 
when you want to send an SMS or fax. If you want, you 
can print the list of numbers stored in the address book.
You also have the possibility of creating groups of 
contacts from the address book. Like this, you can group 
together all contacts from, for example, a given company 
or the same service, etc, to which you frequently send 
common documents.
Add a contact to the terminal address book
1Click on the link ADDRESS BOOK of the window 
C
OMPANION DIRECTOR. 
The address book is displayed on the screen.
2Select the terminal address book.
3Click on N
EW and select CONTACT in the displayed 
menu. 
The input window for the contact data is displayed.
4Enter the contact name as well as the fax or GSM 
telephone number, the fax transmission rate with 
this person and the associated quick dial key. Click 
on OK.
The new contact is added to the list.
Add a group to the terminal address book
1Click the link ADDRESS BOOK of the window 
C
OMPANION DIRECTOR. ImportantIf a paper jam or a paper format 
error occurs, the job is cancelled. 
You must then resubmit the print job.
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2Select the terminal address book.
3Click N
EW and select GROUP in the displayed 
menu.
4Enter the name of the group. The group may 
consist of contacts from the address book or new 
contacts.  
 
1st case: group members are from the address 
book. 
Click S
ELECT THE MEMBERS. 
 
The selection window is displayed. 
Select a contact or a group in the zone A
DDRESS 
B
OOK, click on   (to add a contact to the group 
you can also double click on it). 
Click on OK. 
 
2nd case: adding new contacts. 
Click on N
EW then add the personal data of the new 
contact, as in the procedure for adding a contact.
5As soon as the group is complete, click on OK.
The new group is added to the list.
Manage the address book
When you are working in the address book, you can 
perform different operations:
• print a list of contacts in your address book,
• delete a contact or a group in your address book,
• search for a contact or a group of contacts in the 
address book using the first letters of the name,
• check the datasheet of a contact or a group in order to 
modify it.
Modify the information related to a contact
1Select the contact whose data you want to modify, 
using the mouse.
2Click on P
ROPERTIES.
3Make the necessary changes in the window 
A
DDRESS BOOK.
4Click on OK.
Modify a group
1Select the group in the address book list.
2Click on P
ROPERTIES.
3Make the necessary changes.
4Click on OK.
Delete a contact or a group from the address 
book
1Select the name of the contact or the name of the 
group you want to delete, using the mouse.
2Click on D
ELETE.
Print the address book
1Click on PRINT. 
The list of the address book is printed on the 
terminal (if no contact is selected).
Import or export an address book
Save / Export your address book
This operation lets you save your address book to a file in 
EAB format.
1Select E
XPORT in the menu FILE of the window 
A
DDRESS BOOK.
2Enter the name of the file and select the destination 
directory, then click on S
AVE.
Import an address book
Importing an address book makes it possible to exchange 
address book entries between two devices without having 
to enter contacts one by one manually. Address books 
can be imported from files in EAB format. EAB files are 
automatically generated during export.
1Select I
MPORT in the menu FILE of the window 
A
DDRESS BOOK.
2Select the file to import, click on O
PEN.
ImportantWhen a contact is deleted from the 
address book, it is automatically 
deleted from any group in which it 
may be included.
ImportantThe whole address book will be 
replaced by the imported address 
book.
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